Office of the President
April 1, 2003
Members, Board of Trustees:
EXPENDITURE AUTHORITY FOR HOUSING AND DINING
Recommendation: that the Board of Trustees approve $374,890 of expenditure authority from
the Housing and Dining Maintenance Reserve Fund for the installation of safety bars on all
windows located within the Kirwan/Blanding residential complex.
Background: The University wishes to improve the safety of the windows in this residential
The Housing and Dining System maintains a Maintenance Reserve Fund with its trustee for the
purpose of funding unplanned maintenance expenses in the System. This fund is to have a
minimum balance of $1,845,000, but can be drawn below the minimum balance if needed. As of
February 2003, the balance in the Maintenance Reserve Fund is $2,023,847, which is above the
minimum balance. After the draw requested, payments of $39,208 will be made either by
Housing and Dining or accrued interest annually for five (5) years to replenish the Maintenance
Reserve Fund to the minimum balance required.
Kirwan/Blanding residential complex was constructed in 1965-66 and consists of eight three
story buildings and two twenty-three story high-rise towers. Throughout the complex, there are
1,562 windows where the safety bars will be installed. The bars will be located on the inside of
every window, following the configuration of the window. Work for the installation is expected
to begin in the summer 2003.
LJ Disapproved LJ Other
Action taken: El Approved