Finding aid prepared by Victoria A. Triplett
Altrusa International of Lexington records
University of Kentucky Special Collections
Collection is arranged by subject. Original order has been maintained.
Collection is open to researchers by appointment.
1997MS271 : [identification of item], Altrusa International of Lexington records, 1923-1995, University of Kentucky Special Collections.
9.63 Cubic Feet
22 boxes and 1 folder
The Altrusa International of Lexington records (dated 1923-1995; 9.63 cubic feet; 22 boxes and 1 folder) contain administrative papers, correspondence, financial papers, conference reports, event programs, minutes, artifacts, printed serials, scrapbooks and a small selection of photographs, posters, and personal members' papers.
Altrusa International, Inc. is an international organization of professional women who work to create community-wide enrichment through volunteer service. Professionals are drawn from a wide range of backgrounds and careers. Historically, membership was by invitation, and individual clubs monitored applicants to ensure that only one representative from any specific business field or profession was selected for invitation. While members must be classified according to a particular field or career, the organization itself is non-partisan and non-sectarian.
At the local level clubs concentrate on programs to benefit their communities as well as participate in international projects supported by Altrusa International, such as the Grants-in-Aid fund and the Founder’s Fund. While the creation of local committees might show variation, the main organizational structure has not changed since the emergence of Altrusa in 1917. Local clubs, headed by a Board of Directors, are grouped into Districts, each of which is under the supervision of a Governor and her corresponding Board of Directors. Above the District level is the International level, which is headed by the President of Altrusa International and her Board.
The Altrusa Club of Lexington was founded on November 15, 1923; the organization did not become International until 1935. Jessie O. Yancey, formerly of the Louisville Club (1917), was its first president. Membership regularly included members connected to the University of Kentucky, including former UK Special Collections head, Jacqueline Bull. As Altrusa International grew in membership, district lines changed, with the Lexington Club shifting from the third, to the fifth, and finally the sixth district, which, as of current, includes Indiana, Illinois and Kentucky. Several members of the Lexington Club have gone on to serve at the District and International level. The Club, still active, now refers to themselves as Altrusa International of Lexington.
The Altrusa International of Lexington records (dated 1923-1995; 9.63 cubic feet; 22 boxes and 1 folder) contain administrative papers, correspondence, financial papers, conference reports, event programs, minutes, artifacts, printed serials, scrapbooks and a small selection of photographs, posters, and personal members' papers. Predominantly paper-based with a large collection of newspaper clippings. While the collection includes records from the early to mid 1990s, the bulk of the collection is between 1923 and 1989, as corresponds with the Scrapbooks and Minutes.
Property rights reside with the University of Kentucky. The University of Kentucky holds the copyright for materials created in the course of business by University of Kentucky employees. Copyright for all other materials has not been assigned to the University of Kentucky. For information about permission to reproduce or publish, please contact Special Collections.
Administration contains papers and correspondence regarding the administration of club activities as a whole. Series have been constructed to reflect the administrative board of the club, namely, the Board of Directors, also known as the Executive Board. Subdivided by International, District and Local, referring to the corresponding administrative levels of the of the Altrusa International organization, distinct differences being that District Boards are headed by a "Governor," who oversees activities of all those local clubs within district lines. General papers lacking better classification under alternative series have also been placed here under "General." For papers and correspondence as originating from a specific committee, see the Committee series.
Given the organization's specific requirements as to membership into the club, papers relating to club membership and classification are quite numerous. See both the Membership Committee and the Membership series under the Local Administration branch. The Club Manuals also provide explicit information regarding the organization of Altrusa, the creation of a local club, and the induction and responsibilities of members.
1957 correspondences are regarding the nomination of member Ollie Pherigo's to District chair. 1974 correspondence are regarding nominations meant for the next Altrusa biennium, 1956-1957.
1967 letter from Governor Virginia Sams concerning President's Workshop to be held April 22, 1967. 1971-1972 correspondence seems to be related to Christmas and New Year's holidays. Letter to Joan Curtis (September 29, 1974) from Nancy J. Russell, Vocational Services Chairman, concerning committee workshops at the 1974 District Six Convention in Evansville.
Papers lack distinct information to sort by original creator or recipient.
Altrusa club of Winchester charter banquet program, May 24, 1984; Joyce Delabar, Carnegie Literacy and Learning Center, event program, September 12, 1993.
Bi-fold program. Left reads: "Program presenting Miss Marie Duncan (and) Mr. Silas Rose of Lexington, Kentucky and San Francisco, California." Right side prints dinner menu.
Postcard reads "Aloha from Kauai" and depicts Waialua Falls. Greek Christmas card design displays "Kala Christougena" in Greek with a colorful picture of a ship and what appears to be faint doodles (circles as little faces for the "sailors" on the ship). The inner message text is in English.
Includes letters from Mabel Dublin and Ollie Pherigo.
The letter discusses the Christmas holidays and is signed "Ellen," with the addressee being "Office." The date is not clear, nor is it certain that the letter was written by Altrusa member Ellen Connor. Notes are written on the back of the letter in what appears to be different handwriting; perhaps at a later date.
The "draft notes" were typed on a sheet of paper with the header for the Mildren Burress Insurance Agency, however there lacks a name or proper title. It is suspected that the written passages were meant for a speech to be presented to Altrusa members. The contents discusses problems facing women's equality and social independence.
Miscellaneous events to which Altrusa members were invited, such as a holiday parties or (non-Altrusan) club meetings; generally placed here due to lack of identification. Also contains greeting cards in response to a birth, a member's death, and the marriage of a member's child (presumably).
The Corresponding Secretary was responsible for handling official club correspondence.
Subseries contains the financial documents of the local chapter.
Reports conducted by third-party certified accountants of Altrusa financial accounts.
Contains the membership information for the local chapter.
Contains multiple copies of the 1949 edition, several with member names and/or notes within. Single copy of 1954 edition with additional notes attached.
Includes 1923, 1925, 1939, 1951, 1953, and 1955 edition. One copy marked "President's copy / Revised." One marked "Ila Earle Fowler." One with dark mark for 1958.
Contains a copy of The Altrusa Handbook (undated), Articles of Association and By-Laws (1939), Proposed draft of International Bylaws (April 1, 1986), Articles of Incorporation of Altrusa Club (circa 1974), Point of Order: Simplified Parliamentary Procedures for Altrusans (1987), Parliamentary at a Glance (1949), Altrusa Local Club Handbook (1978).
Includes 1958 edition, 1961 printing, 1967 edition.
The Membership kit given to new members, includes Member's Manual (1973 rev. ed.), Founder Fund Vocational Aid brochure, Grants-in-Aid brochure, Altrusa: Pioneer of Women's Service Clubs booklet, 1974 Classification Guide, 1974 By-laws and Policies, and attendance card.
Includes Joan Curtis' personal member's binder, sheet music, and 1971 Governor’s Banquet program.
The membership kit given to new members, includes dues card, Sponsor's Guide, membership card, New Member Digest, Classification Guide, Bylaws and Policies, and recommendation form.
Song book published by local Lexington printer, The Keystone Printery.
An outline of information about Altrusa and the local club, both historical and modern (1974), presumably meant to help orientate new members.
Contains the personal correspondence and papers of Lorraine Seay, 1960-1961. Includes letters regarding Mrs. Seay's nomination for District Six chairman.
These are the materials collected by the individuals who held the office of President.
Subseries includes material collected by the local club's presidents.
Correspondence discusses a luncheon and includes luncheon program.
From current President, Katherine Goodman, to Russell Johnson, District Engineer for the Department of Highways, Commonwealth of Kentucky, about placing white crosses on the highways in Fayette County.
It is unclear if this bulletin is unique from the Chatterbox monthly newsletters (see Chatterbox sub-series under Printed Materials). Further, the committee or office that produced it is unclear, however "Ila Earle Fowler, Pres." marks some issues' header. The collection does not seem to contain any similarly focused monthly news bulletin.
Personal copy of Ollie Pherigo. Copy of hard-bound book Parliamentary Usage (1935) by Emma A. Fox. Personal, signed message from author.
Handwritten notes by Elizabeth Larkin as kept in a spiral-bound notebook.
Presidents included: Orinne Johnson (1952-1953), Clara Allison (1961-1962), Barbara Rosenbleum (1973-1974).
Includes copies of board meeting minutes 1975-1976; Program for leadership seminar (April 1975); District Six calendar (1975?).
Includes copies of Altrusa International Service Bulletin Vol. 12, No. 12-C (March 1975)- Vol. 14, No. 9-C (March 1977).
Includes budget report from president, Audrey Stewart (1975-1976).
President's copies of Chatterbox. See the Chatterbox subseries under Printed Materials for further issues. Missing issues for months July 1975-January 1976.
Includes copy of Member's Manual, October 1976 edition.
Includes copy of "Vocational Services -- District Six -- Annual Report -- 1975-1976."
Committee reports covering activities during fiscal years 1975-1976 to be presented at the 1977 International conference.
Majority of correspondence are letters from Elizabeth Larkin. Also includes several letters between Joyce Delabar (current program coordinator) and Larkin.
Includes correspondence from Elizabeth Larken to Lynne Funk; copy of International Altrusan Vol. 54, No. 6 (February 1977); Leadership self-evaluation form; 1976-1977 event calendar; June 2, 1977 meeting minutes; April 30, 1977 budget summary; Resolutions committee; Altrusa International Service Bulletin, Vol. 14, No. 12-C (May 1977); Articles of Incorporation for the Altrusa Club.
Includes copies of District Six Service Bulletin vol. 21 no. 5 (March 1977), vol. 21 no. 3 (June 1976), vol. 21 no. 2 (March 1976). Leadership seminar held April 2 & 3, 1976.
Former presidents participate as Immediate Past-President after new elections. Also includes copies of Local Club Handbook and International Altrusan Vol. 54, No. 7 (March 1977).
Copies addressed to President Elizabeth Larkin. Also see International Altrusan subseries under Printed Materials.
President Elizabeth Larkin's workbook copies for 1976-1977 Year Book, Classification Guide, Amendments, By-Laws, Calendar, Duties, and select correspondence and project discussion.
Third annual Needlework Fair, held September 17-19, 1976.
Includes hand-written notes, drafts, a list of names (donors?), Chatterbox (March/April 1977), Annual Report (1976-77).
Noted to be eleventh annual sale.
Includes photograph of Altrusa members at the Red Mile race track. Contains papers and correspondence showing the Altrusa club's interest in supporting the Kentucky Horse Park and the Red Mile track.
Includes copy of Chatterbox, December-January 1979.
Two booklets related to generating service project ideas and project planning techniques.
Includes copies of Altrusa International Service Bulletin Vol 15, 3C, September 1977; July-August 1977 "C-D".
Includes several Christmas cards addressed to Joyce Delabar and the Altrusa Club. Includes a photograph from Christmas (dated 1978).
Includes St. Joseph Hospital centennial anniversary awards program, July 9, 1977.
Correspondence, notes and papers meant for the presidential workbook of Joyce Delabar.
One of the duties of the retiring president was to prepare a notebook for the incoming president.
The Recording Secretary handled club minutes. These are the materials collected by the individuals who held this position.
Recording Secretary Louise Gladstone, 1989-1990.
Recording Secretary Patrica Motley, 1990-1991. Includes copies of Altrusa Accent Vol. VI, No. 1 (September 1990), Vol. VI, No. 3-No. 4 (March/April 1991); Altrusa Focus June 1990-March 1991; Christmas songs lyric card.
Minutes, notes, November 13, 1952. Acting-Secretary Mary C. Sullivan in absence of Secretary Alice Buckner. President's report from office of Orinne Johnson, 1952-1953.
Recording Secretary, Toby Carlson.
Includes copy of Altrusa District Six Service Bulletin Vol. 31, No. 7 (May 1991); Vol. 31, No. 7 (February 1991)[sic], Vol. 31, No. 6 (November 1990); Vol. 31, No. 5 (August 1990); and, International Altrusan Vol. 68, No. 1 (Fourth Quarter, 1990).
This contains the material collected by the person holding the office of Treasurer.
Issues not contiguous. In binder, corresponding section originally titled "Focus". Altrusa Focus, May 1993-May 1995; Altrusa International Service Bulletin, September 1991-August 1994; Altrusa Accent, October 1994-February 1995; Altrusa jewelry, award and product price list.
Includes 1994-1995 directory book of Lexington club members.
Excel worksheet printouts and treasurer's reports.
Club treasurers' terms: Genevieve Baxter, 1985-1986; Barbara Sue Turley, 1986-1988; Margaret Wheeler, 1988-1989. Includes copy of Altrusa International Articles of Incorporation: Bylaws and Policies, Classification Guide: Membership in Altrusa.
Contains papers relating to the annual conferences held at the various levels within Altrusa. International conventions are bi-annual. District conferences are annual. See the Member's Manual for a description of specific rules as to when and where a convention or conference in a given year might be held. The listing of multiple districts reflects the changing of district lines over the years.
Programs, reports, papers, summaries and minutes relating to the Altrusa International Biennial Convention.
Newsletters produced as a result of an International convention taking place in the area at the time. Altrusa's Rocky News: 27th Biennial Convention, held in Denver, Colorado (July 1961); 32nd Convention, held in San Francisco, California (July 1971).
Annual reports, July 1, 1951-June 30, 1952; Summary and annual reports, July 23-26, 1974; Summary and reports, July 25, 1975; convention program, July 24-28, 1977. Contents include Altrusa International Board of Directors Meeting; club programs and project reports for District Six clubs; report of club president (Lexington, KY); annual reports by editor of International Altrusan, executive director, budget committee, and Founder's Fund Vocational Assistance committee.
Includes conference programs and minutes, and copies of Constitution and By-Laws, Classification Guide, Carl Sanburg tourist information (prepared by Illinois Historical Society).
Twenty-third Annual Conference, October 7-9, 1955. Personal folder of Anna Pherigo.
Includes conference programs and minutes, registration, reports and correspondence.
Conferences covered: October 7-9, 1955 (Galensburg, IL); October 19-21, 1956 (Terre Haute, IN); October 25-27, 1957 (Louisville, KY). Correspondence is between the Lexington club and corresponding clubs in which the current conference is being hosted. Also includes membership report.
Contains correspondences from the District Six board to the Lexington club, correspondence from the Lexington club about events related to conferences, 1960-1976. Also includes a workshop schedule, 1977.
Second Annual Conference program with Governor's Banquet menu. Held October 25-27,1957. Fifth Annual District Six Conference held September 23-25, 1960.
Contains programs for conferences held October 5-6, 1968; October 9-11, 1970; October 10-12, 1975; October 9-11, 1981; October 14-16, 1983; October 15-17, 1993. Includes invitations from the Lexington Altrusa club advertising local Bluegrass activities to coincide with the Twenty-Eighth Conference (1983). Includes a menu for breakfast held during the Thirty-Eighth Conference (1993).
Addressed to Elizabeth Larkin. Fall Conference, October 10-11-12, 1975.
Report of the Governor created by District Six Governor, Board of Directors and Committee Chairmen; report covers years 1974-1975 and 1975-1976.
Includes correspondence, committee reports and the conference program for the District Six Sixteenth Annual Conference, 1971.
Includes committee reports, Report of Governors, and miscellaneous papers, such as a sheet of song music and state maps, likely used by members while traveling. Conference held September 29-October 1, 1967 in Chicago, Illinois.
Subseries includes programs, reports and minutes for conferences.
Includes program and a menu for the 22nd Conference Governor's Banquet dinner (October 25, 1952).
Poem written by Ila Earle Fowler about the club experience at the Third District Convention, held in Jackson, Mississippi, October 19-21, 1945.
Papers and notes belonging to Mabel Dublin.
Contains papers and correspondence from Altrusa committees. Some committees are essential, and required by Altrusa International, while others were created ad hoc or as a result of a local club project. See the Member's Manual for a list and description of committee practices and policies. Some of the Yearbooks, or the Directories, contain information regarding committee activity; these resource will also list membership of a committee for a given year.
It is also likely that checking the club minutes will provide a clearer overview of a committees' activities for a year. Each committee is required to submit a yearly report and often these are included with the minutes. Club minutes are typically detailed, and while not completely contiguous, run a date range from the Club's inception in 1923 to July 1989.
An assortment of information brochures or pamphlets about supported Altrusa International projects, such as the Founder's Vocational Aid Fund or the Grants-in-Aid project. Also includes brochures on projects sponsored by the local Lexington club, such as the Spelltacular spelling bee (1994) or HOPE for Millions. Includes copies of project planning information booklets published by Altrusa International. Lastly, includes an Altrusa supplies catalog (1982/1983) for members.
Correspondence with Ollie Pherigo, 1953; Grants-in-Aid information, 1950-1953; Founder's Fund, 1945.
Includes copies of a Member's Manual (1958 ed.), International Altrusan 1963 May, 1964 April.
Program brochures include Altrusa Pioneer (rev 5-72), Sponsor's Guide (11-76-2m), Principles of Altrusa (c. 1961), Founders Fund Vocational Aid (rev 8/76), Grants-in-Aid (rev 8/76), What's Your A.Q.?.
Contains correspondence and papers regarding the scholarship for Translyvania College.
Also refered to as the History Committee.
[Authored by Ila Earle Fowler.]
Ila E. Fowler served as club historian. Responsible for several club or event-inspired poems and songs. Contents also include two small photographs/cards.
Includes handwritten notes and a collection of committee reports. Has copy of 1962-1963 Yearbook.
Financial reports, proposed budgets, 1946-1960; committee project budgets, 1973; operating budget, June 18, 1968-June 30, 1973.
A committee that handled holiday celebrations and/or dinner events.
"Guess Who" quizzes members to match member names with corresponding descriptions written in figurative verse.
Committee composed of the chairman of International Relations, Community Services, Altrusa Information, Vocational Services committees, the ex-officio Board Member, and volunteers. The Ex-officio Board Member was filled by the Altrusa member who served on the Board of Directors of the Big Sisters.
ASTRA is a girls' club sponsored by Altrusa. Local ASTRA clubs are sponsored by corresponding local Altrusa clubs. These papers contain the guidelines for forming a ASTRA club in a local community, the bylaws and policies, as well as containing copies of officer and member nomination forms. Also includes a laminated news-clipping from the local Lexington newspaper.
Correspondence and papers on Grants-in-Aid award, 1973-1975; Founder's Fund, 1973-1975; International diner and show, March-May, 20, 1974.
Golden Anniversary Committee members (1973-1974): Jean Ham, Chairman; Carol Mitchell; Verna Whitehouse; Charlotte Bennett; Martha Egan. Includes dinner program and speech "Altrusans Look at 50 Years" by Kitty Thorton.
Committee activity report forms, blank, with letter from district governor.
Includes hand-written letter from a foster child, Maria Villalobos Ramos, to Altrusa Club of Lexington, the "foster parent."
A collection of informational brochures meant for review by the Program Coordinator Committee. Projects are community service programs sponsored and encouraged by outside Altrusa clubs.
The Mamie L. Bass service award is awarded at the club level. Clubs are evaluated based on a specific community service project.
Includes "Annual Report of Program Coordinator" (June 1976) and "Report on Evaluation Results" (Feb. 1976). Evaluation report based on a set of questions about planned or upcoming events and projects. Annual report is a annual review of the club's programs and projects for the fiscal year July 1975-June 1976.
The style show and dinner event is also known as the Men's Fashion Show, "A Woman's best accessory is a well-dressed man."
Reports, papers and programs for the First annual show held February 12, 1975. Reservation card for the Second annual show held March 18, 1976. Also see corresponding folder under Realia series for larger posters.
Committee assignments 1984-1985, 1985-1986; summary reports; calendar 1985-1986; annual committee report, 1986-1987.
General papers include committee assignments and miscellaneous club correspondence.
With original label of "Applications over 60 days".
School bulletins published by Midway School; collection is incomplete. Name change to Midway Junior College by 1962. Later bulletins by Midway Junior College Pinkerton High School. Correspondence regarding Altrusan Scholarship at School, August 12, 1943-October 6, 1945; Altrusa Bridge dedication, July 17, 1938; Holiday card featuring picture of Altrusa bridge; School Bulletin, April 1929-February 1962, April 1964.
The Needlework Fair committee involves ad-hoc committee placements as decided by a "steering committee"--see committee assignment sheets in folder. See also, corresponding folder under Realia series for larger posters.
Letters alerting newspaper to club activities and providing details for potential articles or news releases.
Contains those club minutes as recorded by the Recording Secretary. For papers or correspondence as related to the office of the Recording Secretary, see the Administration series. Club minutes are typically detailed, offering clear overview of yearly club activities.
Labeled "first minute book."
Includes note: "This is a brief resume of the activities of the Lexington Altrusa Club for the year of 1956-66." Signed: "Chloe Gifford, President."
The Realia Series contains artifacts awarded to or used by the Altrusa club of Lexington members. Certificates awarded to the Lexington club are also filed in this series.
Two metal keys [unlabeled]; wooden plaque with Altrusa symbol and names of Lexington club member; glass ashtray celebrating Golden Anniversary (1917-1967); Piece of ash wood, labeled "'Ash' from Ashland," presented by Dean F. P. Anderson; Ila Earle Fowler award medallion, 1951.
June 30, 1973 award for "Net Gain of Three or More Members"; October 9, 1971 award for "Membership Gain - 1 year".
Alber B. Chandler Medical Center's The Center Scene Vol. 1, No. 3, February 1972; article related to Altrusa club of Lexington titled "Altrusa Answers Need," and concerns a donation to the University Hospital's social services. Needlework Fair Second Annual help September 6-7, 1975; also includes second poster with a cut-out entry form. Needlework Fair Third Annual held September 17-19, 1976. Men's Fashion Style Show held February 12, 1975. For more about the Needlework Fair and Style Show, check within the corresponding subseries under the Committee series.
The Printed Materials Series contains published material meant for use by members either for local or international news and information. A number of news bulletins and serials have been collected. Districts put out both a “service bulletin” and a “newsletter.” The collection includes items that chart the progression of the Lexington Club from the Third to Fifth to Sixth Districts. The International Board follows similar practice, putting out a service bulletin as well as a monthly magazine, the International Altrusan; the collection contains an almost complete run from June 1953 to June 1976.
The local club newsletter of Altrusa of Lexington, contents were overseen by the Chatterbox committee. Incomplete for years 1956, 1966, 1968-1977.
The local club newsletter of Altrusa of Lexington, contents were overseen by the Chatterbox committee. Years incomplete.
The Service Bulletin was published by the Altrusa District Six board.
The Official member directory was created by the club and published by the Board of Altrusa International.
The Official member directory was created by the club and published by the Board of Altrusa International.
Published by the Fifth District (Illinois, Indiana, Wisconsin).
Publication put out by Altrusa District Six board.
The Photographs Series contains photographs of Altrusa members. The majority are these were taken by a professional or newspaper photographer (typically the Lexington Herald). However, there are a few polaroid photographs that seem to have been taken by an Altrusa member.
Thirteen photographs of Altrusa members attending club events or activities. Most are undated. Where possible dates and member names have been identified, along with a brief description of the photograph contents.
A portrait photograph on front with biographical "statistics" on back, such as age, birth date, address. Connected to activities of the Altrusa Sweetheart Committee.
Scrapbooks date from 1929 to 1977, and are filled with newspaper clippings about recent Altrusa activities, pasted or taped programs and cut-outs, artifacts and even copies of the club’s monthly bulletin, Chatterbox.
Originally bound in an oversized photo-book album. This scrapbook centers on the activities and events related to the 35th Altrusa International Conference, held in Brighton, England. Contains materials related both to Altrusa and personal artifacts of the Altrusa club of Lexington members, such as baggage claim tags, postcards or flight itineraries. Also contains several maps or brochures related to local tourist or cultural locations.