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14 > Image 14 of Field workers' manual

Part of Kentucky Works Progress Administration Publications

_ pp ` F V. to - ~ -` { Z I - IO - supplementary forms is the same as that of its master form plus a letter of s the alphabet to identify the record as being also contained in the deed or `j ? other series. For example, if the HR form covering deed series is A-1, ;__~ Q 1 deeds of gift would be identified as A1a; deeds-of release, A-lb; mort- " j gages, A-lc, and so on. If you find more than 26 additional records in a ` poi by series, the number of the twenty-sixth supplementary form will be A-lz, the _, Z twenty~seventh will be A-laa, and the twentyeighth, AVlbb. Give the in- p ` clusive (beginning and ending) dates by month, day and year, if possible, rp. g for each "alse oontained" record in Item 2 of the supplementary HR form. " z A Title: Please remember that titles of all supplementary forms are assigned 1. l A titles and should be enclosed in parentheses. The volumes of every record i_J g series must be searched for "also contained" records in the same manner as _eg>.i explained for the deed series, and a supplementary form must be prepared g. Q for each "also contained" record that is found. g; j .1=e.s;22i;i22 Cnsss Rsiennzn *?~ The purpose of the master and supplementary HR forms is to break down viii.? a volume or file box which actually contains a number of separate records, f{fi;} .i, in order that each record may be listed under the proper office of subject ina; _ heading or combined with other parts of the same series of records. If ;;*Q the record is very general or miscellaneous, detailed information as to jgT@T* types of records contained and dates covered by each should be given. Let figfy us take the mortgage books as an example. A chock of the mortgage volumes iff Q will usually disclose that chattel mortgages, mortgage releases, agreements, $}g*' contracts, and possible several other records, will also be recorded in fg,Y these volumes; therefore, it will be necessary to prepare a supplementary QQ; E HR form for each different type of record recorded in the mortgage books jQ[p and to give dates covering the period such record was recorded in the mort- {QT? , gage books. In item 6 of the master HR form covering mortgage records, _,E;{ the description of mortgages should be given, and in addition to the de- j;Zg} scription, the master form should carry the following information: also Qgi j contains: (Title of records "also contained" in mortgage books, enclosed `+J in parentheses), and form identification number of supplementary HR form jEff{ on which the also contained record is described. As a concrete example, Qfgil assume that the mortgage series runs from 1850-current and that the form ??Q) identification number is "-2. Upon a check of the records recorded in these *i";P Volumes from l850 to 1928, mortgage releases were recorded in the mortgage g" volumes from 1850 to current, agreements were recorded in the mortgage 3`l volumes from 1855-1910, and contracts were recorded in the mortgage volumes Qgiilg from 1850-1916. The form identification number for (Chattel Mortgages) {?l vmuld be A2a; (Mortgzge Releases), A-2b; (Agreements), ABc; and (Con- ;g traces), A-za. In item 6 of the master form A2, "Mortgages," the description of $%;r mortgages would be given and immediately after the description, the follow- .??$E ing information would also be given; also contains; (Chattel Mortgages), QEg form "2a; (Mortgage Releases), form.A-Eb; (Agreements), form A-2c; (Con- ;gW tracts), form A-2d. gig?} .oi * l _ ,_r e-em,. ,,l.w. g,rl,:_,xiw-g,,w,,l,ll,,ng, ...i -l_,,,g,ig,m ,,,l_,,_,_, l, pu/Q, line g,, aw,ggl,,,r.l,,, g;$?"( - c an .it-"3;;,_,. `H Ll ,.- .. ..' *"`j" " IIVV IQ.,}