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i Procedure to be followed in preparation of
. l2-l5 H.R. forms A
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Field worker's name should appear in upper left hand corner of form. `· 2
_ Date form.is prepared should appear in upper center. The form identification pf;
number should appear in upper right hand corner (see top line of 12-15 H.R. r
y form). Place the name of your county and state in the spaces allotted for g
them. 2
Below is a list of code letters to identify each office or storage ,.2
V room. The proper letter is to appear before the number of each form; for _ p—VVv »,g
example, the first H.R. form prepared on records in the County Court Clerk's J) T
office would be identified as A-l; the second, as A-2; the third, as A-5; _ _?
and so on in consecutive order. lf the records you are listing are stored _.{ Q
in the County Court Clerk's vault, the identification symbol on the first l;,`
H.R. form for these records wpuld read: AV-l; the second, AV-2; and so on. Qfgf
Office Identification Letters f¥_g
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A. County Court Clerk M. County Attorney ` jgyg
B. Circuit Court Clerk N. County Court Room figj
C. County Judge P. Jury Room j?gi*
D. Tax Commissioner Q. County Treasurer ~;;y
E. Cgunty School Superintendent R. County Road Engineer rjfly
F. Jailer S. Master Commissioner cgi;
G. Sheriff T. Commonwealth Attorney ‘;g‘"$
H. Health Department U. Coroner ~g; {
J. Attic V. Vault ;QQ,
K. County Poor Farm W. Basement [€%>,
L. Agricultural Agent X. Justices of the Peace leyfj
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(In listing the records of Justices of the Peace, it will be necessary QQ_€ ·..._‘
that you precede the X with the number of the magisterial districts; thus, ,Q;g,
magisterial district #l, H.R. form one, would be listed lX—l; magisterial _Y#?§f
· district f2, H.R. form one, would be listed 2X—l). %gTg;
Records are listed by record series. A number of volumes, containing —lt?$4 A‘,`
a similar type of record, such as marriage bonds, or deeds, or mortgages, €§§Ql
or county court orders (or any other record), is called a "record series.“ {$5*}
Also a number of file boxes containing a similar type of record, such as ggéfi
case papers, or court orders, or original deeds, or original mortgages, or ·2i€$W
original mechanic's liens, and the like, is a "record series.“ ·f§QQ§
1. Title    
-The*exact title appearing on the current or latest volume, file box, ;*E§§_
bundle, file drawer, or any other container must be used as the title of the ??g"
master form covering that record series. For example, if a volume is titled ԤQEl!
"Order Book Quarterly Court," the exact title must be given in item l of the igéii
l2-13 H.R. form. Please note that the title is enclosed in quotes, as “Order _ ',g§$i ,'_‘
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