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Image 6 of Field workers' manual

Part of Kentucky Works Progress Administration Publications

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I rr V"`.; Y V ` r. H .. I ' V. I VI" 7 v' ’ I j M P ·` _. · ~:I F = ‘ i - 2 — & 1 Book Quarterly Court". (Refer to item l, of the H.R. form). g A Should the same series of records have more than one volume, it will be ) necessary to give the exact title, labeling, and beginning and ending dates Ll Q of each volume in the record series. Begin with the oldest volume and list , j them in chronological order until every volume in the series is listed. I e* _ Let us assume that you have a number of volumes containing administra- v_ 'I; tors' bonds and that there are eight volumes dating from 1882 to current in is j ` this "record series." Refer to sample number 1 given below and you will 1 notice that for each volume we ask that you give three distinct types of 4 ‘g r information: (ll the exact title found on the spine of the volume or outside »NeZ of container; (2) the labeling; and (5) the dates covered by each separate ,,e j volume. When you have more volumes than will go in Item 1 of the HR form, -2 3 it will be necessary for you to give this information on a separate piece . or pieces of paper, and attach same to the HR form. The title, labeling, and j€~ Q dates of each volume should be given as shown in the example below. 2, ” U ` ‘ Sample No. l "jjft Title Eabeling Dates fel; · "Aam·1~S. Bonds" 1 7/ze/issz-io/2s/1894 ` "Adm'rs. Bonds" 2 ll/19 1894-12/50/1905 L`f;l "Administrators Bonds" 3 2/7 1906-9/2Q/1912 ?g;} "Adm'rs. & Executors Bonds" 4 10/ld/1912-2/2 1914 —~.g p6'; _2,; "Adm'rs. Bonds" 5 5/7/1914-8/Q 1921 -*g ’ ` "Adm'rs. Bonds" 6 8/20/1921-5 8/1955 ;_~y "Administrators s¤m1S*· 7 s/1 5/1953-6/2/1959 Zklgpl g "Administrators Bonds" 8 6/26/1959-Current yl? ; ` Please note also that inasmuch as volume 8 in the record series given agi; ` in Sample No. l is the current volume of the series and bears the title ji ,.‘i T "Administrators Bonds," the title to be given in Item 1 of the HR form g,lA will be "Administrators· Bonds." Lgjg, How refer to Sample No. 2 given below, covering a difficult series of égbfl deed records. Please note that many of the dates are overlapping and that ;fQ;J the labeling does not follow any logical order; you can consequently see that ’€2; it is impossible to be guided in all cases by just the labeling, and that it Fnggi ‘ will be necessary for you to use the dates in order to obtain the proper se- `{QQ3 quence of the volumes in such a series. After you have thoroughly studied géijl Sample No. 2, we believe that you will readily see the necessity of giving Yi{$l} the title, tho labeling, and the dates for each volume or file box in a .Qjf,l record series. ;§$7Y ` Refer to volume number 21 in Sample No. 2 and you will note that this ,15%;; volume, the current volume in the series, bears the title "Deeds". This ?§@· title would therefore be the title given in Item l of the HR form for this ~;fj record series. ajigr to E '?' ‘ " ”` .-F. ' N I; .~;_ _ __»_ e¢ .._ ,··>,_ *" ‘ ·, ' _‘ . ' *”-l"""’CT7‘;"€`·”'.f" - SS: T ·· , " ’r'v...-sz-;;s~.;¤—< : ~: . · -/~ ~ . »·»· — paws:. ~» ... ..