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9 > Image 9 of Field workers' manual

Part of Kentucky Works Progress Administration Publications

i 5 ` _ 5. Discontinued and Missing Records V -1"'--**"""" *" *"""""'a" """'T.-" . lf a record has been discontinued give the reason, state whether the information is shown under another record, and give dates for which it is l missing. defer to Missing Dates under item 2: we used as an example the _ Y dates 1800-1846, 1895-1901, 1912-current. In this case, you would show in j item 5, "l847-1892 and 1902-1911 are missing," and give reason, if possible; I _ I e.g., "destroyed by courthouse fire," "destroyed by flood," or whatever _p_ the reason may bc. j.`.: 6. Contents i The proper description of the contents of the record is one of the most Y difficult but essential parts of the survey. See that the description is ; Q full and clear. The description of the record should be taken from the cur- djs 5 rent or latest entries in the series. _. ._, . U I Item 5 of each form.should give three distinct kinds of information as i,z Q listed below: `i;i7 l. What is the record; (deeds, docket, minutes, reports, cash book, ,f, ings). lf the official has drawn a line through any of the headings and has jffj substituted other headings, give the exact headings that are in use. If the fg} official does not use all of the headings in making the record, you will show injij in your description only the headings that are in use. `fiibl 'f;;1;;;v;` The description should clearly show whether the series consists of the Minfd original documents, or whether it is only a recording of the original docu- ggfi ment. lhe two series are never combined in one form; e.g., deeds found in *JQ file boxes are original documents, and deed books contain only the recordings ,Q{ of the original documents; therefore, the two cannot be combined on the same ;Vf l2-l5 H.R. form. ;;f ln describing a correspondence file, be careful to indicate the char- ,?%% acter of the correspondence, and vhether the file is a general file includ- QfQ i ing all correspondence in the office or a special file including correspon- QgW dence relating only to one or more particular topics. ffij J n Jf`J rr, 4 .-.~;,:; --- . ,. es . ..._ .._.s,.,, - ._ ,_ or _ _,W _ , 1 t _____ ,__ _ ;A` . _ . .,;.__ J`; _, -" . . 4*-. " -Z T. V`~? . T- k i; i _ -i w ; ; .;**- ;r._; . ,` g- ~,, . $,,,7, ,_ __ M Wlgif/J . 4 1**- -..&.....;_____ __, _____;_ z __v I __i";A ; in ,4-;.-i:L ri-*"=#, . /1