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Image 9 of Field workers' manual

Part of Kentucky Works Progress Administration Publications

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i — 5 — ` _ 5. Discontinued and Missing Records V -····1·•"'-·-——···**·‘•"""" ·*"‘” *"··""""'a" """'T‘.‘-" . lf a record has been discontinued give the reason, state whether the information is shown under another record, and give dates for which it is l missing. defer to Missing Dates under item 2: we used as an example the _» Y dates 1800-1846, 1895-1901, 1912-current. In this case, you would show in ‘ j item 5, "l847-1892 and 1902-1911 are missing," and give reason, if possible; I _ I e.g., "destroyed by courthouse fire," "destroyed by flood," or whatever _p_§ the reason may bc. j.`.: 6. Contents i ‘ The proper description of the contents of the record is one of the most Y difficult but essential parts of the survey. See that the description is ·¤; Q full and clear. The description of the record should be taken from the cur- djs 5 rent or latest entries in the series. _. ._,‘ . U I ” Item 5 of each form.should give three distinct kinds of information as i,z Q listed below: `i;i7 l. What is the record; (deeds, docket, minutes, reports, cash book, ,»f, ings). lf the official has drawn a line through any of the headings and has jéffj substituted other headings, give the exact headings that are in use. If the fg”»} official does not use all of the headings in making the record, you will show injij in your description only the headings that are in use. `fiibl 'f£;;1·;;;v;` The description should clearly show whether the series consists of the Minfd original documents, or whether it is only a recording of the original docu- ggéfi ment. lhe two series are never combined in one form; e.g., deeds found in *§§§JQ file boxes are original documents, and deed books contain only the recordings ,§§Q{§ of the original documents; therefore, the two cannot be combined on the same ;§€Vf l2-l5 H.R. form. ;;§§f ln describing a correspondence file, be careful to indicate the char- ,?%%· acter of the correspondence, and vhether the file is a general file includ- ’QfQ i ing all correspondence in the office or a special file including correspon- §§QgW dence relating only to one or more particular topics. féfij J n J·f·`·J rr, 4 .-.~·;,:;·“·· --—- » . ,. es . » ..._ .._.s,.,, - ._ ,_ or _ _,W _ , 1 t _____ ,“__ _ ;A` · ·. _ . .,;.__ J`; _, -" . . ·4*‘-. "‘· -’Z T. V`~? . ’T·- k i; i ·_ » · —-i w ; »; ···.;**·- ;r._;·· .· · ,` g- · » ~»,, . $,,,7, ,_ __ M Wlgif/J . 4 1‘**·—-»—······ ·——·-..&..—..».;_____ __, ·___‘__;_ z __v I __i";A ; in ,4-;.-i:L ri-—·»*·"=#·,· .· /1