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Image 175 of Minutes of the University of Kentucky Board of Trustees, 2011-06-14

Part of Minutes of the University of Kentucky Board of Trustees

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Governing Regulations O3/29/1 l Page ll-l l Adjournment The most recent version of Robert’s Rules of Order shall be observed in conducting the business of the Board of Trustees except as these may be modified by regulations adopted by the Board of Trustees. B. Petitions to Address the Board of Trustees The purpose of this section is to provide a standard process for members of the University community and the general public to address the Board of Trustees on matters relevant to the University. This process provides for reasonable access to the Board of Trustees, while also preserving the Board’s orderly business operations. The procedures established by this regulation do not supersede Governing Regulations or Administrative Regulations that specifically permit appeal to, or appearances before, the Board or a Board Committee. l. Petitions (a) An individual desiring to address the Board of Trustees shall submit a written petition to the Chair of the Board of Trustees through the Office of the President at least two (2) full business days prior to a scheduled meeting of the full Board. The petition shall describe the subject matter and the rationale for addressing the Board, and shall be submitted on the form (Petition to Address the Board of Trustees) attached as Appendixl to this regulation. Petitions are available in the Office of the President, lOl Main Building, Lexington KY 40506-0032, or on-line at http://www.uky.edu/Trustees/petitionhtm and may be submitted in hardcopy or electronically. ln order to be considered, any petition to address the Board of Trustees shall be submitted in accordance with this regulation and shall contain all required infomation. The Office of the President is responsible for forwarding to the Board Chair all petitions submitted in accordance with this regulation. (b) The Chair, who may consult with the President, shall determine if the subject matter of the petition is relevant to a pending or future agenda item, or deemed essential information necessary for the Board to fulfill its statutory responsibilities. lf the Chair determines that the subject is relevant or the information is essential, the Chair shall: (i) approve the petition to address the Board and ask that the petitioner be so informed, or (ii) refer the petition to an appropriate committee of the Board and ask that the petitioner be informed of the Committee’s meeting time and location.