xt7k3j390r72 https://exploreuk.uky.edu/dips/xt7k3j390r72/data/mets.xml Lexington, Kentucky University of Kentucky 19361114 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1936-11-oct14-ec. text Minutes of the University of Kentucky Board of Trustees, 1936-11-oct14-ec. 1936 2011 true xt7k3j390r72 section xt7k3j390r72 






     Minutes of the Meeting of the Executive Committee of the
Board of Trustees of the University of Kentucky, Wednesday, Octo-
ber 14, 1936.


     The Executive Committee of the Board of Trustees of the Uni-
versity of Kentucky met in President McVey's office at 10:30 a.m.
on Wednesday, October 14, 1936.   The members of the Committee
present were R. C. Stoll, Chairman; J. B. Andrews, James Park,
R. Miller Holland and Robert G. Gordon.   President Frank L. Mc-
Vey, D. H. Peak, secretary of the Board, and James H. Graham, Dean
of the College of Engineering, were present.


     1. Approval of Minutes.

     The minutes of the meeting of July 23, 1936, were anproved
as published.


     2. Financial Report for Year Ending June 30, 1936.

     The financial report for June 30, 1936, was produced by the
Business Agent, examined and ordered recorded in the Minutes:



             Statement of Income and Expenditures
                     Month of June 1936



                           Previously
                           Reported

General Fund Income
Federal Appropriation    42,750.00
Vocational Ed. Board     20,501.82
  Int. on Peabody Endowment 2,000.00
  State Appro.-Back Sal.   71,100.00
  State Appro.-Sum.Sch,     9,000.00
  Special Agr. Appro.      23,350.00
  State Appro.-Repairs to
  Buildings               7,780.83
  State Appro.-Goneral    620,635.02
  Student Fees            225,444.66
  Student Fees'- Sum.Sch   59,206.17
  Student Fees - UA.Ri.Sch.10,318.b0
  Student Fees - El.Tr.Sch, 8,487.00
  Student Fees - Un. Exten.16,464.12
  Miscel, Receipts         15,754.98
  Rentals                   2,930.30
  Men's Dormitories        17,089.66
  Federal Appro.-Bankhead-
     Jones                11X400,00
         Total         1,164,213.06



Current
Month



Fiscal
Year
to Date



           42,750.00
2,690.97  23,192,79
            2,000.00
            71,100.00
            9,000.00
2,150.00  25,500.00



1,219.17
58,364.98
  (104.10)



  (106.30)
  387.28
  195.00
  506.89



  9,000.000
679,000.00
225,340.56
59,206.17
10,318.50
  8,487.00
  16,357.82
  16,142.26
  3,125.30
  17,596.55



5,700.00   17 100 00




 




2.



Expenditures
  Instruction
  Admin., Exp. & Maint.
  Additions & Betterments
           Total
  Excess of Incoine over
    Expenditures

Patterson Hall Income
  Board
  Miscel. Receipts
  Room Rent - Summer Sch.
             Total

Expenditures
  Expense
  Additions and Better.
             Total
  Excess of Income over
    Expenditures

General Fund Income
General Fund Expend.
  Excess of General Fund
    Income over Expend.



729,774.31
238,846.39
17,780. 45
  986,401.15

  177,811. 91


  54,306. 92
      284.36
_  2,089.00
   56,680.28


   46. 943.60
      547.25
   47, 490. 85



    9,189.43

1,220,893.34
1, 033, 89. 00

  187,001.34



83,485.63
65,044.55
17.328. 20



813,259.94
303,890.94
35,108.65



165,858. 38  1,152,259.53

(O4,8S4.49)   824957 42


1,825.75     56,132.67
    67.85        352.21
                2,089. 00
  _  1,8953. 60  53, 573. as


  16,760.55     63,704.15
                  547.25
 16,760.55     64 5 51. 40

 (14, 66.95)   (5,677.52)

 72,897.49  1,293,790.83
 182,618.93  1,216, 510.93



(109,721.44)



77,279.90



Accounts Payable
  liquidated             (71
Excess of Expenditures
  over Receipts for Gen-
  eral Ledger accounts   (61
Excess of Receipts over
  Expenditures for the
  fiscal year to date --
  General Fund            53
Excess of Receipts over
  Expend. for the fiscal
  year to date - General
  Fund
Cash in Bank July 1, 1935 -
  General Fund
Cash in Bank June 30, 1936 -
  General Fund



Experiment Station Income
Hatch - Federal Appro.
  lilk and Butter - Cash
  Receipts
  Beef Cattle Sales
  Dairy Cattle Sales
  Sheep Sales
  Swine Sales
  Poultry Sales
  Farm Produce Sales



,191.63)



(71,191.63)



,383. 65) -102,693.56     40,859.91



,976.06      (7, 027. 88 )  46,948.18



46,948.18

5,837.75



52,785.93



15,000.00



9,048.81
2,002.36
  801.78
  571.64
2,125.67
2,725.98
4,251.71



15,000.00



923.44
17.35
123.48
345. 58
626.13



9,972.25
2,019.71
  925.26
  917.22
2,751.80
2,725.98
4,251.71




 





0.



Horticultural Sales
Seed. Test
Seed Inspection
Rentals
Miscellaneous
Fertilizer - Fees
Public Service - State
  Appro.
Public Service - Misc.
Feeding Stuffs - Fees
Adams - Fed. Appro..
Serum --Sales
Serum - Virus Sales
Serum- Live Stock Sales
Serum - Supply Sales
Serum - Misc. Receipts
State Appro.
Creamery - License Fees
Creamery - Testers Lic.
Creamery - Glausware Test-



ed



  427.40
  868.69
23,741.66
6,541.36
1,060.97
41,011.71

20,412.04
   24.20
50,998.63
16,000.00
1,969.04
   151.60
   136.51
   159.20
   20.35
46,500.00
8,437.00
3,072.95

   689.34



Robinson - State Appro.   12,837.01
Robinson - Misc. Receipts  2,399.03
West Ky. - State Appro.   14,200.00
West Ky. - Misc. Rec.      7,675.88
Purnell - Fed. Appro.     60,000.00
Bankhead-Jones - Fed. Ap. 19,734.51
Nursery Inspection - State
  Appro.                   2,231.47
Nursery Inspection - Fees 1,885 00



Total



Expenditures
  Expense
  Additions and Better.
             Total
  Excess of Income over
  Expenditures
  Accounts Payable - liqui-
  dated
  Excess of Receipts over
  Expenditures for Genera
  Ledger accounts
  Excess of Redeipts over
  Expenditures
  Excess of Recipts over E:f
  penditures for the fisc
  year to date - Experimc



  Station
Cash in Dank July 1, 1935 -
  Experiment Station
Cash in Bank June 30, 1936 -
Experiment Station



   31.75
 772.17
 169.67
 1,,136.50
3,562.50

1L,587. 96

5,188.18






3,500.00
  196.50
  175.00

  34.30
2,162.99
  451.66
  800.00
2,592.89



  427.40
  900.44
24,513.83
5,711.03
2,197.47
44,574.21

22,000.00
    24.20
56,186.81
15,000.00
1,969.04
   151.60
   136.51
   159.20
   20.35
50,000.00
8,633..50
3,2a47.95

   723.64
15,000.00
2,850.69
15,000.00
10,268.77
60,000.00
19,734.L51



267.95   2,499.42
         1 I 885. 00



377,713.50       24,666.,00 402,379.50


311,646.14       b8,047.98 369,694.12
  4,680.89       21,469.97  26,150.86
316,327.03       70,517.95 395,844.98

61,386.47      (54,851.95) 6,534.52

(3,1;60.32)                (3,150.32)

L
13,849.92       (1,522.95) 12,326.97

72,086.07      (56,374,90) 15,711.17

nal
ent



15,711.17

(23,296.47)



(7,585.3( )!




 




4.



Extension Division Incomile
  Federal Bankhead-Jones    289,850.11
  Federal Smith-Lever       148,308.77
  Federal Add. Co-op.        21,000.00
  Federal Supplementary      53,091.04
  Federal Capper-Ketcham     36,800.97
  State Smith-Lever         115,300.00
  County and Other           18,817.81
              Total         683,168.70

Expenditures
  Expense                   544,143.62

  Excess of Income over Ex-
  penditures              1_9,025.08

  Excess of Income over Ex-
  penditures for the fiscal
  year to date - Extension
  Division
  Cash in Bank July 1, 1935 - Ex-
  tension Division
  Cash in Bank June 50, 1936 - Ex-
  tension Division



Trust Fund Income
  Student Loan Fund           4,757.26
  Student Notes Paid          4,059.81
  General Ledger aacount
        Total Receipts        8,817.07

Expenditures
  Expense                        26.33
  Student Notes                 230.50
  General Ledger accounts     5,000,00
        Total Expenditures    5,256.83



Excess of Receipts over Ex-
  penditures



3,560.24



10,700.00
   657.81



289,850.11
148,308.77
21,000.00
53,091.04
36,800.97
126,000.00
19,475.62



11,357.81  694,526.51


102,186.62 646,330.24


(90,828.81)  48,196.27




             48,196.27

                303.82

             48,500.09


    208.28    4,965.54
    417.84    4,477.65
  2,198.30    2,198.30
  2,824.42   11,641.49



18.00       44.33
22.75      253.25
      __  5,000.00
40.75    5,297;58



2,783.67    6,343.91



Excess of Receipts over Ex-
penditures for the fiscal
year to date - Trust Fund
Cash in Bank July 1, 1935 -
  Trust Fund
Cash in Bank June 30, 1936 -
Trust Fund



6,343.91

1,12B.84



7,472.75



Summary
General Fund Income
Experiment Station Inc.
Extension Division Inc.
Trust Fund Income
          Total



1,220,893.34
  377,713.50
  683,168.70
    4,757.26
2,286,532.80



72,897.49
24,666.00
11,357.81
    208.28
109.129.58



1,293,790.83
  402,379.50
  694,526.51
  ~~~~~~~
    4,965.54
    2.. ..8.....  




 



5.



General Fund Expend.
Experiment Station Ex.
Extension Div. Expend.
Trust Fund Expend.
            Total



1,033,892.00
  316,327.03
  544,143.62
       26.33
1,894,388.98



182,618.93 1,216,510.93
79,517.95   395,844.98
102,186.62   646,330.24
     18.00         44.33
364,341.50 2,258,730.48



Excess of Income over Ex-
penditures

Accounts Payable - liqui-
dated



392,143.82



(255,211.92)



(74,341.95)



136,931.90



(74,341.95)



Excess of Expenditures over
Receipts for General
Ledger accounts          (52,983.73)



Student Loan Fund Notes

Petty Cash accounts



3,829.31



103,368.91



395,09



200.00



Excess of Receipts over Ex-
penditures for the fiscal
year to date - Combined
Fund                    268,847.45



(151,447,92)



117,399.53



Excess of Receipts over Ex-
penditures for the fiscal
year to date - Co.-mbined
  Fund                                                 117,399.53



Cash in Bank and on hand July 1,
1935 - Combined Fund
Cash in Bank and on hand June 30,
1936 - Combined Fund



T14,026.06)

103,373.47



         Abstract of item shown on Statement
         of Incomae and Expenditures as "Excess
         of Expenditures over Receipts for
         General Ledgrer accounts $50,385.18"


                             Debit

Accounts Receivable



Insurance Paid in Advance



Sundry Accounts



Credit

9,514.22



12,267.05



28 ! 603.91



50,385.18



50,385.18



4,224.40



200.00




 




6.



     3. Statement of Finances as of September 30, 1936.

     The following statement presented by the Business Agent was
ordered recorded in the Minutes:


                   UNIVERSITY OF KENTUCKY

 Income and Expenditures July 1, 1936 to September 30, 1936



Total Previous
Months



General Fund Income

Experiment Station In-
  come

Extension Division In-
  come

Trust Fund Income

             Total

General Fund Expendi-
  tures

Experiment Station Ex-
penditures

Extension Division Ex-
  penditures

Trust Fund Expend.

           Total



136,001.25


83,295.85


304,554.13

    838.72

524,689.95


130,504.21


50,718.27


102,104.56



283,327.04



  Total for   Total to.
  September   Date.


114,310.05 250,311.30


19,154.60 102,450.45



3,981.81

   435.63

137,882.09



308,535.94

  1,274.35

662.572.04



94,844.86  225,349.07


29,491.85  80,210.12


56,292.64  158,397.20



180,629.35  463,956.39



Excess of Income on

General Fund

Experiment Station

Extension Division

Trust Fund



Total



ver Expenditures

    24,962.23

    22,240.33

    150,138.74

      1,274.35

    L989,615. 65




 




7.



     4. Statement of Student Loan Fund.

        Statement as of June 30, 1036:

              Student Notes ..............l... 21,395.90

              Cash ........  ...............  10,274.45

              Investments ......   ..........  9,131.34

              Patterson Fund .............   5,000.00



     5, Requisition Committee Report.

     The Requisition Committee filed written report of its action
each week from September 10, 1936, to October 7, 1936, inclusive.
The report shows that orders had been made by the Business Office
on the authority of the Requisition Committee in the manner pre-
scribed by the Board of Trustees and state laws, running from No.
1248 to No. 1766.   The report was examined, and on motion and
second the orders named therein were ratified and approved and
payments on said orders were authorized and approved.

     The following budget additions, shown in the report, were ap-
proved: Chairs for Department of Journalism, 880.00; recondition-
ing rooms in Administration Building, $100.00; Gym Annex, 9260.00.

     Other budget additions allowed in these Minutes: Department
of Music, rent of hall, $480.00; purchase of pianos, N45O.00;
Department of Home Economics, Federal Nursery School, 8225.00;
College Gf Engineering, cost of tablets for buildings; College of
Law, additional cost of Law Journal, 8300.00; purchase of Ken-
tucky Statutes from College of Law, $75.00, for Administration,
Library and Political Science; College of Education, salary of
A. B. Crawford, il17.4O    salary of Gayle Starnes, 8137.&C..


     6. Allotments.

     The Board of Finance and Budgetary Control has made allot-
ments for the University of Kentucky for the second three months
of the fiscal year 1936-37.    These allotments added to allotments
for first three months are shown in the following table:




 




8.



Appropria-
tion



Allotments
July 1 to
December 31



Division of Col-
  leges

College of Agri-
  culture



$660,000.00



24,000.00



8313,500.00 $346,500.00



11,400.00



12,600.00



Summer School



Experiment Station



Public Service Labora-
  tories



Nursery Inspection



21,000.00



2,000.00



Princeton Substation   14,000.00

Quicksand Substation   14,000.00



9,975.00   11,025.00



  950.00    1,050.00

6,650.00    7,350.00

7,150.00    6,850.00



Agricultural Exten-
  sion



Repairs



120,000.00



8,000.00



57,000.00



63,000.00



6,000.00    2,000.00



     7. Audit of Business Office Accounts.

     The following minute was entered in the Minutes
ing of the Board of Trustees held June 4, 1936:



of the meet-



     "The employment of accountants to audit the books of the
     Business Office was referred to the Executive Committee
     with power to act.   It was suggested that accounting
     concerns within the state, as well as outside concerns,
     be investigated, the main points to be considered being
     willingness to act, competency, and cost of doing the
     work."

     At meeting of the Executive Coim.mittee of July 23, 1936, the
question of audit having again arisen, it was decided that the
matter be called to the attention of Lexington, Louisville, and
other accounting concerns by members of the Executive Committee
and the Business Agent.   In response to the request to make bid
on the audit offers were received from the following accounting
concerns; Peat, B.MIarwick, Mitchell and Company of Chicago, Ill-
inois, 8600 for complete audit and report; W. A. Hifner, Jr.,
Lexington, Kentucky, A600 for complete audit and report; Humphrey
Robinson and Company of Louisville, Kentucky, I750 for audit and
report with the following proviso: "We would undertake to do the



Balanoe



8,000.00



48,000.00



8,000.00



22,800.00



25,200.00




 







.



required work and render the necessary number of reports in the
manner desired for the sum of $750.00.   We would want it under-
stood, however, that should matters develop not contemplated in
the foregoing which would require extensive investigation that
we be reasonably compensated for same.   In such instanne the
terms of employment could be mutually agreed upon prior to begin-
ning the work."

     After careful examination of the proposals presented, it
was stated that on account of the satisfactory work that had been
done by Peat, Marwick, Mitchell and Company in making the audit
for many years, it was thought advisable that the contract for
the audit for 1935-36 be awarded to that company.    Thereupon mo-
tion was made, seconded and duly passed that the contract to make
the audit for the year 1935-36 be awarded to Peat, Marwick,
Mitchell and Company of Chicago, Illinois, the compensation there-
for to be $6OO.OO for complete audit and report.

     The Business Agent then stated that the books of the Business
Office were closed at the end of September as of June 30, 1936,
and that they are ready for audit, and it was further ordered that
a requisition be drawn requesting the State Department of Finance
to make the necessary order employing Peat, Marwick, Mitchell and
Company and that a copy of this minute of the Executive Committee
be submitted with that requisition.


     8, Boiler Insurance.

     The Business Agent stated that the requests in the following
letter, ordered inserted in the Minutes, had been complied with:


                                  September 23, 1936

     Mr. D. H. Peak, Business Panager
     University of Kentucky

     Dear Mr. Peak:

               The Department of Finance has arranged for
     a blanket policy covering against boiler and hot water
     tank explosion on all state institutions.    The purpose
     of this policy, first, is to effect a substantial sav-
     ing; second, to make this coverage uniform on all state
     institutions,   The State will hold the master. Dolicy
     and a certificate will be furnished each institution
     showing its coverage.




 






                         1o.



     We are placing a binder with the Hartford Steam
Boiler Inspection and Insurance Company effective Octo-
ber 1.   We shall ask that you cooperate with us in
this matter and have your present policy cancelled.
As it is already with the Hartford the return premium
will be credited against the new premium on a pro
rata basis.


                           (Signed) Chas. I. Brown
                                     ASSISTANT DIRECTOR



9. Fire and Tornado Insurance..

Schedule of Insurance ordered inserted in the Minutes:




 










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