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15 > Image 15 of Editor's manual for compiling inventories of county archives

Part of Kentucky Works Progress Administration Publications

. -l a.; ~- - _-ee-it r or Av-/ *i ` * %` i ; s< ie _ i - i. ` ;;.= .. _ 3 N J~.qE '*_Yr;':'.1EL'T1,i? Z,ii" $` rv ;-. e - if , > = ie ;l-* ~;., e2; -=. s ~ . . V -- Preparation of Draft Inventory _' ;;{;5i<; e _ 8, Governmental Organization and Record System (Cont.) o l (c) Essa _ (5) Particular conditions or circumstances in the county which may have caused special offices to be created or abolished or otherwise affected the governmental set-up. (4) Particular legislation affecting the keeping of records in the ;j;g ;; c ounty . 9, Housing, Care, and Accessibility of__Records ""'L" Y When a field worker completes the inventory of records for any office or storage room, he or she should prepare a memorandum giving the information requested in items "aj" following. From this ad- . . . . . . . . rCf" ditional information, reveal in detail the data needed in preparing s e an essay on "Housing, Care, and Accessibility _of the RecordS" Add -3; to this write-up such suggestions for improvement of local conditions that will preserve the records more satisfactorily. Treat each d i ,5;- . ell e office separately and in complete detail. _ ff {iii; (a) Files Wood, fibre, 01* metal, and hOW S`i70I`9d Shelves OT C1bll'1@l7$ if shelves, give size and whether wood or metal; if cabinet, give Siw Mid Whether wood or metal, (b) Volumes E, ~3@r.Z5='l . y$T:;;i. : How stored; shelves; tables; etc. Size and whether wood or metal- (c) Lighting. l ., ; aix, 1 +'. -`~ ./ (cl) Crowded or ample filing space; any room for expansion? ` .;< ;, _ (Q) Proper ventilation? If not, is dampnesg present? (F) Are the containers for any particular series of records well ai"- zi? ` { {,;,,.2 ranged or are they scattered promiscuously over the room? if T ?=? ,i-l #2i __ A gui