q >   .   A-_‘2 5  -.              ~ AV,V     `    
    - 1                     ‘= ,   » --5‘·   — “  * ,   ,_A,      ._‘,  
j4i;__yg’· e ,<»»~¤  *’ ~i1;·+:1t#—;¤?¢ le»¥#;;rs”~.#-Z ** ` ~ f  EV?. ~» . .. -· ;se—.*§—,. .... §,,»$1 ,§Q.;}£,-EYE _`,__ §»iJ
, lnsg A
VII, G, C--·VlKI,l.5,j.. . a  ‘_  
VII (Continued) i%A?§£
C. It shoull be iniicatel whether the record describe? can— Ailyrx
tains all or a part ef the infcruativn shown ~n printed *gy§§
ferns. §°Q§§
D. Nano of county should not be repeated. frQ§§
H. Description should shew clearly whether series cinsists Ey%§é
sf documents themselves er a rectrd of J cuuents. §Af}§
F. Discontinued record: The year and month the series is ei,,j
discontinued should fellow description of record in paren— §;f§€j
‘ thesis. (sup. 4, mcs. 25,24), (Lee. 11/14/56), (su;). 5,    
Arts. 25,50,51) ,A,f§
7. Principle of_arrangement of record should never be overlooked s}“€Qe
and should state whether chron. by , alph. by____J or §?Q§§
numerically by , (Sup. 5, Art. B5), (Sup. 4, nrt. 25) $i‘*y$
8. Indexin§_contained in record: This follows arrangement. §*;y~;
L. State how indexed, whether by name of party, place er §§_`€
subject. If more than one category, indicate the manner ¢2£;;$
in which each is indexed. (Su,. 5, Art. 50) Ef;#€
B. In the absence of an index, the words "No index" should s ,D.'¤ {Qi
be shown in the first draft. (Sup. 5, nrt. 57) §QrQf€
C. The term "seyarate index" should not be used to indicate ELF? niic
a seyarate in`ex entry. If a separate index covers more §***¢~ 'iii
than one record, a cross reference constituting Q seyarate E E
yaragraph should be made after the main part of the less gifs;
inqertant entry and the separate index entry listed unler ysfft
the more important record entry. See "l4" this Section %;“Di§
· for further explanation of smyarate indexes. (Sup. 4, .rt. f¥”.’§
2e), (L..s·h.T 11/14/ss), (su;.   mcs. 50,57,2ze)    
l D. Ehgraeter of writing; It should be stated whether recerY is t;‘i;“
hanCwritten:wty3£DTtE yrinted. The word "tyyed" is preferable E ii
to typewritten or typescript. (Sup. 4, Art. 27),(Let. ll/14/36), Q -9
(Sup. 5, nrt. 58) €A ‘.e
l0. Qendition of record: This information need be shown only when ij C‘
it is not excellent or good, as: "Condition fair, yoer, or very Q
yoor", which may be further exylainel by "pages badly torn", gy U
Hyaper brittle", etc. (Sup. 4, crt. 28), (Sup. 5, nrt. 59) E {
ll.   ger volume or number of documents or i I Y
rages por file or other unit: This shoul7 follow condition Q *
of record. One space should seyarate the numeral and pp., in- €’ ‘
dioating iverage number of pages. If there is only one volume Q- =
or file, it is not necessary to state an average. (Su;. 4, E T
gm. ze), (Lee. 11/14/ss), (sup. 5, lm. is)    
12. §iEe_ef_volumes, files, other containers: The name of the con- ¥ c
tainer iii <1 h?§¤"15ZI`   In h25TT;T}§‘“E?htr;v unless more thcxr. .= 5 ,
one type of container is used for record. In latter case repeat f,‘ `
names of containers in small case ani give size for each. Firs‘ § I
Iimensien shown is height; secenl, width; and last, thickness, Q ¥
as follows: lO x 5 x 4%; When *ihwnsjons of containers v.ry, L ·
average size may be given. (Gu,. 4, Art. 29), (Let. ll/I4/55), Z
(Buy. 5, nrt. l9,20) 5 .
15. Ipcatien of receriz Y-
4. Standard forms for abbreviations of locations sh¢ul` be `
used. ; T
-5- “
HRS-8 T
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