‘ 1   . ’ . r 4 Z V · V r · in     . " ··',” . ·—     ,  
¢· `; L_ -_w:A;`?`_. (   , p , ,`   p .   ‘, p i afi`.-.         I T     v   { V     il`, vw   VI i . ` 4   I .v{";‘j;;°`)_rr    
  = ;   3   —_,`       D 1..  i     ,»,;   4 '*‘l         ‘.»_  s I I         J  :·   i     » ;~ ,  T        
.     r I _.>   —.=·,,j» ._;, ·».» —`f     an »·¤  ,,; .,l  C   VM    ',,,+_—_;~z.;'_*;  _ -   ." ·J ._·,_,r.,. 1 ,   V `   {I   ,   I      [    
v11,15,s--v111,1,e.  
#* isi
vim (erm muse.)  
B. If all the records of an office are in the same building igflgg
or room, notxtion to that effect may be made in introduc~ ;£§§§
tory paragraph to the records of the office and building {* §§
or room designation may be omitted in entry. f;§§§
C. If a record is deposited at the house of an official, the jei§§
exact name and address should be given. (Sup. 4, .·e` .rt. BO), ,_;?j§
(Sup. 5, Arts. 45,44) Ii, ,,,' 2
D. When the original of a record is dejqsitvi in one office -Q;§§?
and a secanl office receives a copy in the regular course i’?$§
of business, the record should be entered under beth j· ff
offices. The entry under the more important office shoulé —;*L§Q
be corylote; the other entry should bc abbreviateT and g?Q§Q§
should c¤ntain a cross reference tr the complete entry. E·n2¥§
Sub-divided location references should shew quantity and §?;4QF
inclusive dates and sheuli continue in sam; line with boly _F gg
of entry. {Sup. 5, nrts. 9,45), (Let. 4/22/57) Wahl?
l4. Separate Index: This should be a separate entry ani its contents E gps;
sh;uli be described as fully as any other reevrd. (It is nvt g “?§§
sufficient te state "algh. iniexed".) The entry sh uld fined- Yggéi
iately fallin the entry if the rec rl it serves. Titl. sh ull gg QE}
be statci in full, as: "lulcx to (insert nmie »f rec rd serv;d)" &?Yff
(Su;. 4, Art. 25) , (ut. 11/rl/55} , (Jay;. 5, mcs. 1.: ,5e,55)  
='%
VIII   BD EQEQQKHM ilgép
I- _...P*01*¤€£i¤é—92.:§._§2;;i¤y_}s;2»awry.=   ‘ `·,;` *7 
  ".‘I  
A. ddthdraw forms not included in inventory, such as lOHR i Dahl
o forms, newspaper, painting, statuary, and individual forms t.¥Y,;
that do net constitute a record entitled to an entry. EI Q;
B. Edited workers copies shoull be grouped by counties and E i,g§
agencies within counties. Lntries for each office should be E Y—¤ ·_.‘
listed under a separate section. (Sup. 4, Art. 55), (Let. ii, —T
11/14/55), (nn;. 4,/22/57)   r
C. Office of issue — ill forms should be listed under office Q, D
of issuc and numbered consecutively. (Sup. 4, Art. 20) tl {
mnt. 11/14/:;;.) , (sup. 5, art. io)   I jj
D. all forms covering a particular set of records should be ? j
placed tog»ther and consolidated into one antry. {dup. 4, ?· ’
1lI'l3• 55) -   ··
E. Duplicate set of records - When two sets of same record i .
are exact Wuplicatgs for a part or entire period, the two t Sq'
sets should be combined in one entry, as: "45 vols. and E D
duplicate set", but distinction shoulT be mad: in descrip— _ .,
tion of contents between original and duplicate. (Sup. 5, { T “
are . 25) 5 y ,
D F. All forms should be arrang I un er subject headings in Q Q
the order in which they will appear in inventory. (Sup. 4, ' ·
gm. 55) , (Les. 11/14/55), (sup. 5, .-xm;. 22) Y
G. In no case should a record bo entered more than once (ex— g ,
cept as stated under VII,l3D abovc),although the contents Y`
of some records actually giv. them a right to a place undei · `
more than one subject hcadin;. The index will solve this ` I
problem. If further cross r ference is required, the p f
statement, "See also entries , " should be placed under V
such subject headings befare_lDn;_first numbered entry. E
'7` sas-io 1 _ I
_.,»;,~_:_, i Y )_