xt70cf9j421k https://exploreuk.uky.edu/dips/xt70cf9j421k/data/mets.xml Lexington, Kentucky University of Kentucky 19510119 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1951-01-jan19-ec. text Minutes of the University of Kentucky Board of Trustees, 1951-01-jan19-ec. 1951 2011 true xt70cf9j421k section xt70cf9j421k
Minutes of the Meeting of the Executive Committee of the Board
of Trustees of the University of Kentucky, January 19, 1951.
The Executive Committee of the University of Kentucky met in
the President's Office at 10:30 a.m., Friday, January 19, 1951.
The following members were present: Guy A. Huguelet, Chairman;
J. C. Everett, Harper Gatton, R. P. Hobson, and H. D. Palmore. Ab-
sent: None. President H. L. Donovan and Secretary Frank D. Peter-
son met with the Committee.
A. Minutes Approved.
Upon motion duly made, seconded and carried, the minutes of the
Executive Committee of November 17, 1950, were approved as published.
B. Comptroller's Report.
The University Comptroller made the usual financial report,
which consisted of balance sheet of the University funds as of De-
cember 31, 1950, together with operating statements of fund and budget
operations for the semi-annual period ended on that date. He read
a letter summarizing the report, and after members of the Executive
Committee had examined the financial report, upon motion duly made,
seconded and carried, same was authorized received and filed.
C. Comptroller to Endorse Kentucky library Staff Bonds.
Mr. Peterson explained to the Executive Committee that the staff
members of the University of Kentucky Library, in 1943 and 1944, per-
sonally donated funds sufficient to buy Series F bond: YC730132F, for
$75.00, which at maturity would be worth $100.00; and Series F bond:
#Q651184F, for $17.50, which at maturity would be worth $25.00.
Since these bonds were purchased in the name of Kentucky Library
Staff, they can not be cashed in without an authorized signature from
the University. The present staff has voted to cash these bonds and
to use the money to make a partial payment on an item which it wishes
to contribute to the Tibrary. The Comptroller stated that he had
investigated sufficiently to be convinced that these bonds belong to
the employees of the Library, and recommended that the request be
granted.
Upon motion duly made, seconded and carried, the recommendation
was concurred in, and the Comptroller was authorized to endorse the
bonds as suggested by the Federal Reserve Bank of Cincinnati.
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D. Mr. Palmore Appointed to Council on Higher Public Education.
President Donovan reported to the Executive Committee that, due
to the expiration of the term of T. C. Cutler, a vacancy existed on
the Council of Higher Public Education, which should be filled by
appointment of a member of the Board of Trustees.
After some discussion, upon motion duly made, seconded and car-
ried, Mr. H. D. Palmore was unanimously appointed to the Council on
Higher Public Education, as a member from the Board of Trustees.
E. Purchases Approved.
President Donovan stated that he was in receipt of the follow-
ing communication from the Comptroller, which he read:
January 3, 1951
Dr. H. L. Donovan, President
University of Kentucky
My dear President Donovan:
I submit a list of state requisitions, advices of
emergency purchases, special purchase orders, food con-
tracts and departmental purchase orders which have been
made by the purchasing division from October 1, 1950
through December 31, 1950. These purchases have not been
approved by the Board of Trustees. The listing below
gives the numbers of the documents requesting the purchase
or actually issued as purchase orders, which documents
are made a part of this record and are held in the Office
of the Comptroller subject to inspection. The purchases
have been made on properly drawn documents at the request
of the various departments and have been charged against
available funds.
State requisitions 273 through 4t65
Emergency purchase orders 78 through 184
Library departmental orders 2042 through 2140
University departmental orders 1119 through 1180
Special. purchase orders 2727 through 5928.
The foregoing record of purchases is respectfully sub-
mitted with the request that they be approved by the Executive
Committee of the Board of Trustees, thereby ratifying the ac-
tion of the Comptroller in making such purchases.
Respectfully submitted,
(Signed) Frank D. Peterson, Comptroller.
President Donovan recommended that the action of the Comptrol-
ler be ratified and approved. Upon motion duly made, seconded and
carried,
State requisitions 273 through 41.65
Emergency purchase orders 78 through 1847
Library departmental orders 20412 through 21410
University departmental orders 1119 through 1180
Special purchase orders 2727 through 5928,
as made by the Comptroller's Office were ratified, and the action of
the Comptroller in making such purchases was approved.
F. Construction of Greenhouse Authorized.
President Donovan reported to the Executive Committee that the
State Property and Building Commission had agreed to allocate funds
sufficient to construct at the University a greenhouse. He submit-
ted plot plan of the greenhouse, as prepared by the Division of
Maintenance and Operations. He stated that the greenhouse would
cost approximately $10,000 to $12,000, and would be under the super-
vision of N. R. Elliott, Professor of Landscape Architecture.
After some discussion, motion was made, seconded and carried,
approving the construction of the greenhouse as outlined, and di-
recting that it be constructed on a site selected by President Dono-
van, Mr, Peterson and Professor Elliott.
G. Construction of Brooder House Authorized.
President Donovan submitted plot plan for construction on the
Experiment Station farm of a new brooder house, needed for carrying
out research activities in poultry.
He stated that the plans had been turned over to the Comptrol-
ler's Office for examination and recommendation, but that additional
information was needed and a recommendation was not available.
The plans were discussed, and upon motion duly made, seconded
and carried, the brooder house was authorized constructed when ap-
proved by the Comptroller's Office, and the necessary funds appro-
priated, not to exceed $15,000.00 for the construction.
H. Budget Change.
President Donovan submitted request from Dean Cooper for addi-
tional appropriation for new tobacco barn at Princeton. He recom-
mended that an additional $100.00 be allocated from funds available
to the Agricultural Experiment Station.
Upon motion duly made, seconded and carried, the recommenda-
tion of the President was concurred in.
I. Trespass Cases at Robinson Forest Referred to Attorney
General.
President Donovan read the following letter from Dean Cooper
concerning trespass cases at Robinson Forest:
January 9, 1951
President H. L. Donovan
University of Kentucky
Dear President Donovan:
There are a number of property questions which have
arisen on the Robinson Forest. Generally speaking, these
are trespass cases although in one instance there was an
assertion of another ownership than that of the institution.
Most of the tracts are small in size and they are, in many
ways, of minor importance. However, if we continue to
permit occupancy of property belonging to the Robinson Forest,
we shall eventually have a good many difficulties on our
hands. It would seem to me that it is timely to undertake
clearing up several cases that are involved. I request
that we be permitted to refer these matters to the Attorney-
General, with a request for action, and in the event the
Attorney-General so desires, that we be permitted to pro-
cure the services of Mr. Bach, the lawyer at Jackson.
In previous years in which we have had certain matters of
trespass, Mr. Bach has handled the suits and action in a
very satisfactory manner and has arranged for settlements
without court action. I am confident that he could be
of much assistance. Practically all of these cases of
trespass are reasonably recent, and I believe it would be
advantageous to clear up the matters rather than to have
additional delays. I shall appreciate your approval.
Sincerely yours,
(Signed) Thomas Cooper
Dean and Director.
Some dlscussion followed. Upon motion duly made, seconded and
carried, the Comptroller was directed to refer the trespass cases
at the Robinson Forest to the Attorney General, and if the Attorney
General so recommends, to procure the services of Attorney Bach, of
Jackson, Ky., and to report such action as taken to the Executive
Committee at a later date.
J. Fees in Farm Economics Courses Withdrawn.
President Donovan stated that he was in receipt of a recommenda-
tion from the faculty of the College of Agriculture and Home Econom-
ics, recommending the withdrawal of fees in Farm Economics courses
as follows:
Farm Economics 111, Advanced Farm Management $15.00
Farm Economics 113, Types and Systems of Farming 20.00
Farm Economics 122, Land Value and Appraisal 10.00.
The faculty also recommended withdrawal of the fee for Agronomy
119, Soil Origin Classification and Mapping, $15.00.
The President recommended that the request of the faculty of
the College of Agriculture and Home Economics be approved. Upon
motion duly made, seconded and carried, it was ordered that course
fees for Farm Economics 111, 113 and 122 be withdrawn, effective
February 3, 1951, and that course fee for Agronomy 119, Soil Origin
Classification and Mapping, be withdrawn, effective September 10,
1951.
K. Agreement with Alpha Delta Pi Approved.
President Donovan requested the Comptroller to present lease
between the University of Kentucky and the Beta Psi House Corpora-
tion of Alpha Delta Pi Sorority. The Comptroller read the follow-
ing lease:
L E A S E
THIS INDENTURE made this 1st day of December 1950, by
and between the BOARD OF TRUSTEES OF THE UNIVERSITY OF KEN-
TUCKY, a Kentucky corporation, party of the first part,
lessor, and BETA PSI HOUSE CORPORATION OF ALPHA DELTA PI
SORORITY, a Kentucky corporation, party of the second part,
lessee,
6
W I T N E S S E T H
WHEREAS, the party of the first part has purchased and
now owns a tract of land with the building thereon designated
as 476 Rose Street and situated on the eastern side of Rose
Street in the City of Lexington, Fayette County, Kentucky,
fronting 100 feet on said street as described in the deed to
the party of the first part dated December 1, 1950, and of
record in Deed Book 492, page 176, in the office of the
Fayette County Clerk, to which deed reference is made for a
more complete description, and
WHEREAS, said property was paid for by the party of the
first part by the issuance of bonds designated as "UNIVERSITY
OF KENTUCKY DORMITORY REVENUE BONDS (476 Rose Street)" in
the principal amount of $76,000, and
WHEREAS, the party of the first part desires to lease
said property so that it may be used as accommodation for stu-
dents attending the University of Kentucky under proper super-
vision and without profit or loss to the party of the first
part and on such terms that the party of the first part will
in a period of thirty years, be fully reimbursed for all of
its costs and expenditures in regard to said property.
NOW, THEREFORE, in consideration of the premises and the
promises hereinafter made, the party of the first part agrees
to lease the above described property together with all im-
provements thereon to the party of the second part for a term
of four years, beginning on the first day of December, 1950,
and terminating on the thirtieth day of November 1954, to-
gether with the right of the lessee to renew or extend said
lease for additional periods of four years each as long as
the lessee complies with the terms of this lease. Said re-
newal or extension, of this lease from period to period shall
be automatic and shall continue until there is a breach
of the conditions in this lease or until the lessee gives a
sixty-day written notice of its intention to vacate the prop-
erty and surrender the lease.
The parties hereto bind themselves to the following terms
and conditions and agree to perform the same:
1) Rent shall be payable in advance on the first day
of each and every month during the term or extended
terms of this lease beginning with the payment on the
first day of December 1950.
2) The amount of rent to be paid monthly shall be de-
termined by the amount necessary to pay all of the
interest on and to retire the above described bonds
as they fall due and in accordance with the schedule
7
of payments printed therein and to pay premiums on
the insurance required therein and to pay at dormitory
rates for any electricity, water or similar services
rendered to the lessee.
3) The lessee shall have the right, upon making addi-
tional payments of rent at the time and in the amounts
provided in the bonds, to cause the calling of the
bonds for payment before maturity.
4) In the event the rent is not paid as provided in
this lease the lessor shall have the immediate right
to place other students in the building so that the
revenue therefrom will be sufficient to pay interest on
and to retire said bonds as they mature and if the rent
is in default for a period of three consecutive months,
the lease shall be terminated and the property sur-
rendered to the lessor.
5) This lease shall not be assigned nor the property
sublet nor occupied by other than University students
without the written consent of the lessor.
6) All repairs, alterations or additions to the building
or grounds shall be made by and at the expense of the les-
see, but no major alterations shall be made without the
written consent of the lessor.
7) The property shall at all times be under the control
of the lessor with the right to require the lessee to
make repairs and alterations or additions which the
lessor deems necessary to safeguard the health and well-
being of the students residing on the property. The
lessor reserves the further right to have a member of
the staff of the University of Kentucky reside in the
building with general supervision over the activities
of the students as provided by the present or future
regulations of the University.
8) In the event of damage to or destruction of the prop-
erty by fire, wind or other casualty, the lessor will
apply, to the extent the contract with bondholders allows,
an amount equal to the net receipts from insurance to the
repair or restoration of the property according to plans
and specifications prepared by the lessee and approved
by the lessor. In the event the building is rendered
uninhabitable, the obligation of the lessee to pay rent
shall be suspended until the building is repaired or
restored, but the lessee shall not be credited with any
payments on the bonded indebtedness which are made by
the lessor during any time when such payments are not
made out of the receipts from rent, and the period
8
in which the rentals are determined by the amount neces-
sary to retire the bonds shall be proportionately extend-
ed.
9) In the event that sororities are discontinued at the
University of Kentucky or that the charter of the les-
see is revoked or suspended for a period of fifteen con-
secutive months, then, in either event, this lease
shall terminate and the lessor shall pay to the lessee,
or its assignee, the sum of $15,000 if said termination
occurs during the first five years from this date;
$10,000 if within the second five years; $5,000 if said
termination from this cause occurs within the third five
years; and nothing if the termination occurs thereafter.
10) It is contemplated that no taxes will be payable
on the leased property, but in the event of a change
in the law or otherwise, if the property is subject to
taxation of any kind, sewer rentals or charges, or special
or improvement assessments or levies, then the monthly
rental to be paid by the lessee shall be increased to
reimburse the lessor for such taxes or charges.
11) At all times during the term or extended term or
terms of this lease, the building and surrounding grounds
are to be kept in a presentable condition. The lessee
is not to commit or allow waste or the maintenance of a
nuisance and cannot terminate this lease by its own act
unless the lessor elects to treat such act as a termina-
tion of this lease, as provided herein. Upon the expira-
tion or termination of this lease, the property is to be
surrendered to the lessor in as good condition as when
the lessee entered into possession, reasonable wear,
tear and normal decadence excepted.
12) The execution of this instrument has been approved
by proper resolutions adopted by the governing bodies of
the parties hereto and signed by the persons authorized
in said resolution to execute the same.
IN TESTIMONY WHEREOF, the parties hereto have affixed their signa-
tures and seals at Iexington, Kentucky, on the day and year first
above written.
BOARD OF TRUSTEES OF THE UNIVERSITY OF KENTUCKY
By
President of its Executive Committee
Attest:
secretary of the Board of Trustees
9
BETA PSI HOUSE CORPORATION OF ALPHA
DELTA PI SORORITY
By
President
Attest:
Secretary
The Comptroller explained that this lease is identical in all
of its provisions, with the exception of money involved, with the
lease granted the Lambda Alpha House Corporation of Chi Omega, and
recommended that it be approved and authorized executed.
Upon motion duly made, seconded and carried, the lease of Beta
Psi House Corporation of Alpha Delta Pi Sorority was approved and
authorized executed.
L. Agreement between Kentucky Geological Survey and the Tenn-
essee Valley Authority Authorized.
President Donovan submitted project agreement between the Ken-
tucky Geological Survey and the Tennessee Valley Authority relating
to mineral resources in McCracken, Graves, Marshall and Calloway
counties in Kentucky. He stated that the agreement provides that
the Kentucky Geological Survey shall explore, inventory, and eval-
uate the clay deposits and other minerals in the counties referred
to, and make the findings public. He stated that it was a coop-
erative program, costing approximately $5,500.00, which expenses
would be shared between the Kentucky Geological Survey and the
Tennessee Valley Authority. He recommended that the agreement be
approved and authorized executed.
Upon motion duly made, seconded and carried, the recommendation
of the President was concurred in, and the agreement authorized
executed.
M. Agreement with U. S. Department of State for Re-education
of German Journa issATpproved.
President Donovan read the following communication from Dean
White:
lo
January 16, 1951
Dr. H. L. Donovan, President
University of Kentucky
Administration Building
My dear President Donovan:
The College of Arts and Sciences recommends that the
University of Kentucky sign an agreement with the United
States Department of State covering the following points:
1. The Department of Journalism agrees to take nine
German Journalists for one school year.
2. The Department agrees to appoint a special advisor
to supervise the programs of these students.
3. The Department agrees to supervise the expenditure
of the $1,350 per student as follows:
Fees $240.00
Room 120.00
Food 560.00
Laundry, etc. 75.00
Incidentals 175.00
Faculty travel,
etc. 180.00
Total $1,350,00
4. The description of the course to be offered is
attached.
If the State Department and the University agree to the
above arrangement, the State Department will send a lump
check to the University to cover the expenses of these journal-
ists. I recommend that Dr. Niel Plummer be designated as the
advisor and disbursing agent for this program.
Attached is a copy of the letter from the State Depart-
ment setting forth the program.
Respectfully yours,
(Signed) M. M. White
The President stated that the State Department, as a part of
the general re-orientation and re-education program, plans to bring
to the United States young Journalists who will study in accredited
schools of Journalism during the academic year 1951-1952, and that
the State Department had requested the University of Kentucky to ac-
cept an agreement to handle nine young German journalists who would
be assigned to study at the University of Kentucky.
President Donovan recommended that the University accept the
Ilournalists in accordance with the agreement set forth in Dean White's
letter, quoted above.
Upon motion duly made, seconded and carried, the recommenda-
tion of the President was concurred in, ahd the Comptroller was au-
thorized to execute a written agreement embodying the provisions here-
in referred to, if written agreement is necessary.
N. Leave of Professor James W. Martin Approved.
President Donovan stated that Professor James W. Martin, Director
of the Bureau of Business Research of the College of Commerce, had
requested sabbatical leave for the half-year (February 1 - July 31),
in order to do financial management consulting work for the Turkish
Government. Dean Carpenter has concurred in the request, and Presi-
dent Donovan recommended that the sabbatical leave be approved.
Upon motion duly made, seconded and carried, Professor James
W. Martin was granted sabbatical leave for the coming half-year, Feb-
ruary 1 to July 31, 1951.
0. Mrs. Ruthe Henderson's Request for Sick Leave.
President Donovan reported that he was in receipt of a request
from Mrs. Ruthe Henderson for ninety days maternity sick leave with
pay and accumulated vacation. He stated that the request poses a
new problem and requested the Committee to resolve it. After a
lengthy discussion, upon motion duly made, seconded and carried, the
Chairman was requested to appoint Dean Elvis J. Stahr, Dr. J. D.
Farris, of the Dispensary, and Dean Frank Dickey, a committee to
make a thorough study of the policy questions involved, and report
to the Executive Committee at its next meeting in February.
P. Gifts.
From Paul G. and Georgia Blazer - $2,000.00.
President Donovan stated that for some time Mr. and Mrs. Paul G.
Blazer had made available, through the Kentucky Research Foundation,
funds for a series of lectures for social studies. This is a very
12
fine thing for Mr. and Mrs. Blazer to do, and the programs have
been excellent. He reported it was the desire of Mr. and Mrs.
Blazer to continue the gift and that they had submitted their
check for $2,000.00 to the Kentucky Research Foundation and recom-
mended that the gift be accepted.
Upon motion duly made, seconded and carried, the gift of $2,000
from Paul G. and Georgia Blazer was ordered accepted and President
Donovan asked to write a letter of appreciation to Mr. and Mrs.
Blazer.
From Grayson Foundation - $6,000.00.
President Donovan reported that he was in receipt of a check
for $6,000.00 from the Grayson Foundation, to be used for the pur-
chase of an ultra centrifuge, with high speed and special attach-
ments. He stated that this equipment would be of material aid
in forwarding the work now being carried on under the Grayson
Foundation grant, and recommended that it be accepted.
Upon motion duly made, seconded and carried, the gift of $6,000
from the Grayson Foundation was ordered accepted and President Don-
ovan was asked to write a letter of appreciation to the donors.
From American Potash Institute -
$1,000.00.
President Donovan reported that he had been informed by Dean
Cooper that a check for $1,000 had been received from the American
Potash Institute, to be used in support of the work to which the
Institute has been contributing for a number of years. He recom-
mended acceptance of the gift, and on motion duly made, seconded
and carried, the gift of $1,000.00 by the American Potash Institute
was ordered accepted, and President Donovan was requested to thank
the donors.
From Mr. P. A. B. Widener, III - Volumes
of The Blood-Horse Weekly and the
Thoroughbred Record.
President Donovan reported receipt by the University Library
of twenty-two volumes of The Blood-Horse Weekly and three volumes
of the Thoroughbred RecorT7-from Mr. P. A. T.TWidener, III, Elmendorf
Farm, Paris Pike. HIe stated that Doctor Thompson considered this
gift a very useful addition to the University Library's collections
and recommended that it be accepted by the Committee.
13
Upon motion duly made, seconded and carried, the gift of
twenty-two volumes of The Blood-Horse Weekly and three volumes of
the Thoroughbred RecorTdwere ordered accepted, and the President
was asked to express to Mr. Widener the appreciation of the Execu-
tive Committee and the University.
From Dr. W. W. Jennings - Annual Prizes
in Economic History.
President Donovan reported the offer of Dr. W. W. Jennings to
establish two annual awards of $25.00 each, to be based on essays
submitted by students in economics 2 and 3. He stated that he con-
sidered this presentation of awards a very fine thing and believed
they would prove of much aid to worthy students in their efforts to
earn an education. He recommended that the gift be accepted.
Upon motion duly made, seconded and carried, the offer of Dr.
W. W. Jennings to establish two annual awards of $25.00 each to be
given to students in economic history was ordered accepted, and Pres-
ident Donovan was requested to write a letter of appreciation to
Doctor Jennings.
From Mr. Louis fl'are - $1,000.00.
President Donovan read to the Committee a letter from Dean Ter-
rell, of the College of Engineering, reporting receipt of a check
in the amount of $1,000 from Mr. Louis Ware, made payable to the
Kentucky Research Foundation. He quoted Dean Terrell as saying
that Mr. Ware wished this fund used in the interest of needy mining
engineering students. The President stated that he considered
this contribution very generous and of lasting value, and recommended
that it be accepted.
Upon motion duly made, seconded and carried, the check for
$1,000.00, made payable to the Kentucky Research Foundation by Mr.
Louis Ware, was ordered accepted, and the President was requested
to thank the donor.
From Mr. J. R. Watkins - $2,000.00.
President Donovan read the following letter to Dean Terrell from
Mr. J. R. Watkins, of New Haven, Connecticut:
P.O. Box 1341
New Haven, Conn.
December 26, 1950
Mr. D. V. Terrell, Dean
College of Engineering
University of Kentucky
Lexington, Ky.
Dear Dan:
I tried to reach you on the phone this morning and then
tried to contact Dr. Donovan but nobody answered so I assume
everybody has gone to New Orleans to the game. I wanted to
find out if you would accept a gift for a specific purpose.
At one time I think I mentioned to you that I feel it
important for senior engineers to have at least an introduc-
tion to the subject of shipping containers. Several univer-
sities located in the industrial areas of the country do give
lectures on the subject and some give a cooperative short
course in the subject. Wayne at Detroit probably gives more
time than others to the subject but lectures are given at
University of Illinois, Temple, C. C. of NY, and Columbia.
I know your funds are limited and possibly time is an im-
portant element when considering additions to the regular
courses. However, every engineer and more especially mechan-
ical and electrical engineers may be called on to specify
containers for their company and my experience is that they
are not, as a rule, qualified for the job. If a course of
lectures did nothing more than impress on the designing
engineer the necessity of considering the shipping container
in his design it is well worth the time. An examination of
loss and damage claims of the railroads will convince any
engineer that containers need the study of engineers who look
at them as engineering structures.
You know, of course, that Kells and Burroughs were in-
troduced to the container profession by me and all of us have
made a reasonably good living by devoting all our time to it.
There is a demand for container engineers.
Enclosed is my check for $2,000.00 which I will give to
the university for the purpose of defraying expenses involved
in giving a few lectures each year to the senior engineers.
I believe the larger container companies and container asso-
ciations will be glad to supply representatives without
charge who are qualified to lecture on their containers. I
15
might be of assistance in contacting these companies and
associations and advising you if you desire it. I have
in mind using the income only unless it is found insuf-
ficient. Will you accept the proposition?
Best regards,
very truly yours,
(Signed) J. R. Watkins.
President Donovan recommended that the gift be accepteo, and
upon motion duly made, seconded and carried, the check for $2,000.00
offered by Mr. J. R. Watkins, of New Haven, Connecticut, was ordered
accepted, and the President was requested to express to the donor the
appreciation of the Executive Committee and the University.
From Kentucky Utilities Company -
$500.00.
President Donovan reported that the Kentucky Utilities Company
had presented check for $500.00 to the Kentucky Research Foundation,
to be used for a one-year scholarship and made available upon com-
petitive basis to a recent graduate of a Kentucky high