xt70zp3vtc09 https://exploreuk.uky.edu/dips/xt70zp3vtc09/data/mets.xml Lexington, Kentucky University of Kentucky 19180818 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1918-08-sep18. text Minutes of the University of Kentucky Board of Trustees, 1918-08-sep18. 1918 2011 true xt70zp3vtc09 section xt70zp3vtc09 
















Index to the Minutes of the Board of Trustees of the
   University of Kentucky, September 18, I1q1





1.   Report of President
           (a) Renewal of contract for vocational section of
               Students' Army Training Corps

           (b) Enrollment for this year; new opportunities for
               greater war service.

           (c) Cost of berracks and. new buildings for Students'
               Army Training Ccrps; income form the Government
               for Student Army Training Corps.

           (d.) Income of the University falls short of estimate
               and budget.

           (e) Audit of the books of the University by Marwick,
               Mitchell, Peat and Company, and. their suggestion
               relative to the Peabody Fund.

           (f) Chairman of the Executive Committee authorized
               to borrow $40,000 to replace the Peabody Fund.,
               and to invest it in Liberty Bonds.

           (g) Public Health Laboratory.

           (h) Difficulties regarding printing.

           (i) Proposed increase in salaries.

           (j) Necessity of renting additional buildings for
               girls.

           (k) Dean of Women.

           (1) State Treasurer's refusal to turn over funds
               without requisition.

2.    Report of the Business Agent.

3. Dr. Patterson's annuity.




 









                        -4.



         Minutes Of The Board Of Trustees






4.    Dean of College of Engineering and election of Dean
      F. Paul Anderson at his present salary.

5.   President McVey asked to do overseas work for the
      Y. M. C. A.
            (a) Vote of thanks and confidence to President
                McVey by members of the Board.

6.    Supervisory architect, Mr. Coolidge asked to present
      plans for new dormitory and auditorium.

7.    Preliminary plans of Olmsted Brothers.




 




- 151 -



                      Mlinutes Of B3oard Of Trustees           Sept. 18, 1918


                        Minutes of Meeting of the

            Board of Trustees of the University of Kentucky

                            September 18, 1918


          The Board of Trustees of the University of Kentuclky met in regular
 session at the University on Wednesday, September 18, 1918, at 11:00 ot'lock,
 a. m.  On the calling of the roll the following. members were present:.-
 Governor A. 0. Stanley, Mr. R. C. Stoll, Mr. V. 0. Gilbert, Air. T. R. Rash,
 Lr. T. W. Turner, M;r. J. HL. Elliston, Senator H. L!. Froman, IMr. X. I. Lyle.
 President Frank L. 1icVey and Wellington Patrick, Secretary, were also pres-
 ent. The minutes of the previous meeting were read and adopted.


          (1) The President was then called upon to report to the Board
such matters as he might care to present.  His report, in part, was as
follows:

         (a)  The University opens this year under new conditions. The
Government is asking us to do our share in the war, and we have undertaken
the work of training men for the Wlar Department to provide officer material
for future and immediate needs. Our first contract, entered into on about
May 1, for the training of 400 men in vocational work vill expire about
November 15. This contract has been modified by the signing of another con-
tract for three periods of two months each, extending from November 15 to
Tune 15. The old contract was made on a basis of $?1.75 a day for each man.
The construction work being completed, the new contract has been made on
the basis of Q1.37 a day for each man. From a financial standpoint we shall
probably run somewhat short.

         (b) The enrollment this year will be about 1,000 or 1,100 at the
opening of the year. These added to the over four hundred men in vocational
work will make the number of student at the University this year number
about 1,500.  W.Ve are entering on a period of great opportunities for war
service. The effect of the work of the University thru its students and
Alumni will be far reaching, and there will also be a far reaching effect on
the educational system by reason of this war service.

          (a) The War Department has made provisions for a Students' Anry
Training Corps, consisting of high school graduates between the ages of 18
and 45, who are to be trained as officer material.  The University has
entered into a contract with the Government for the training of 700 men for
which it is to receive pay at the rate of $1.29 per man per day, for the
period October 1 to June 30.   This is required to maintain barracks for
these men.  It in also expected to house and feed them. Of the 2l.29 a day
allowied, ,;31.00 is for housing and subsistence, and *'0.29 for tuition. To
take care of them, it will be necessary to erect two more barracks--one of
them has already been begun and the fourth will be begun in the near future.
The cost of the building which it will be necessary to erect in connection
with the Students' Army Training Corps, exclusive of the two barracks already
erected will be about as follows:




 






- 152 -



                     Minutes Of Board Of Trustees            Sent. 18, 1918



             Two barracks ........................... 25,000
             One Officers' Building .................. 6,000
             One Quartermasters Building .............. 2,000
             One Guard HTouse .......................... 1,000
             One Ho      s   p   i   t   al.............................6,000
             One Headquarters Building ................ 1,000
             One Post Exchange Building ............... 2,000

                  Total ........................... 4.,000

          The total cost of operation will be in the neighborhood of
$l4,000 making the total cost about 384,000. We shall receive from the
Government in the neighborhood of .89,000 for training these 700 men
during the period. This Hill leave us a paper margin of about 5,000.

          (d) It seems necessary for the University to enter into these
arrangements. In a measure we are practically compelled to do so.

          A motion was made by !Ar. Stoll and seconded by mr. Lyle, authorizing
the President to enter into the contract and construct the necessary build-
ings. On vote, the motion was carried.

          (e) President WLcey continuing his report stated that the income
to the University from State funds would probably be ,X5,000 less than
estimated at thei Legislative Session. The budget, however, reduced the
estimate 410,000 leaving the probable amount of decrease :x25,000.

          (f) He then reported that the audit made by the firm of marwick,
Mitchell, Peat and Company was completed and ready for the inspection of the,
Board. He called attention to the fact that the auditors had suggested that
the $40,000 Peabody Trust fund note should be financed in some lway so as to
restore the capital fund of the Trust.

           After some discussion by the Board, a motion was made by Mv;r.
Stoll, that the University borrow $40,000 from the bank and pay the Peabody
Fund, and request the trustees of the Peabody fund to invest the $40,000C
in Liberty Bonds, the details of the loan being referred to the 4xecutive
Committee.

           (g) Continuing his report, the President stated that the Public
Health Laboratory was working under some handicap, but that a decision wsJas
expected from the courts sometime this month. He stated that the Attorney
GGeneral had told Dean Cooper that the University is entitled to draw money
for the work Which is being carried on even tho the matter has not been de-
cided by the courts. An adverse decision had been made, however, in the case
of the purchase of serum, the Attorney General holding that the price must
be held at one cent per cubic centimeter, altho the federal war tax may be
collected from the customer in addition to this.




 





                     Minutes Of board Of Trustees         Sept. 1i, 1918

           (h) Regarding printing, the President stated, there has
been a good deal of complaint. Complaints have come from many depart-
ments, he said, not only regarding delays, but also regarding the quality of
work turned out. "I mention this", said the President, "as a matter of in-
formation, and with no suggestion of censure."

           (i) The high cost of living is hitting members of the faculty
hard, said the President, continuing his report. Some increases in salaries
should perhaps be made to meet the situation, and it seems desirable that
the Executive Comittee should make an investigation to see if some basis
lor increase of salaries cannot be made to meet the situation.

           (j) Liawnvell Hall has been rented to house some twenty-six or
twenty-seven vomen. Patterson Hall is full and so is Diaxwell Hall, and it
might be well for the University to rent other buildings for women. Parents
do not seem to favor the idea of sending their girls to the University unless
they can be housed in University buildings under University supervision.

           (k) I have thought considerably about the matter of the Dean of
Women, and have been making inquiries.  i shall probably have a recommendation
to make in the near future.

           (1) Continuing his report, the President stated that the State
Auditor and the State Treasurer did not seem disposed to turn over the funds
to the University, as provided in the recent law, without some sort of
voucher.  In the discussion which followed, including expressions from
Governor Stanley and Superintendent Gilbert, the opinion prevailed that this
system simply places the University in the position of having to spend money
before it gets it and that no plan for saving or creating a surplus can be
brought about under such a system. As a suggestion the Attorney General
should be asked for an opinion in the matter.

          (2) The report of' the Business Agent was then presented by the
President and ordered by the Board to be spread on the minutes. Attention
Was called by the President to the fact that there was some difference in
the report of the Business Agent and the audit of IMIarmick, Mfitchell, peat and
Company, but that the difference consisted in charging amounts to the credit
of the general ftmd that should be charged to the Experiment Station Fund
and vice versa.

          (a) on motion, duly made and seconded, the Secretary of the Board
was directed to have copies of the report of the auditors, Marwick, Mqitchell,
Peat and Company made and a copy mailed to the members.

          (b) The report of the Business Agent was as follovs:


                                          September 17, 1918

President Frank L. DeVey,
   University of Kentucky.

Dear President mevey:



As the report of Examination made by M~.rr. Forsyth is in your hands, I am



- 15S -




 






- 154 -



                    minutes Of Board Of Trustees         Sept. 18, 1918


not attempting to make a complete report as to 1917-1918, at this
time. I have examined the report but have not had time to check it up
with the books. As it interlocks the tour funds to a certain extent,
and thus may lead to some confusion, I am filing following statements:

               1.  Statement of B3alance
               2. General Thund Balance Sheet, June 30, 1918
               3, General Fund, Accounts Receivable
               4. General Fund, Statement of Indebtedness.

          I also submit statement o2 receipts and expenditures for July
and August, 1918.

                                  Respectfully,

                                         D. HI. Peak,

                                           Business Agent.



                 Statement of Balance and Indebtedness
                            Xune 30, 1918

General Fund Indebtedness      ..               .................... ip84286.78
Experiment Station Balance* .     ......................... 47884.57
Extension Fund..              ....................         6354.02
Patterson Hall          ........................            680.08
MAlitary Training Deficit      ...................         9163.24
Other Trust Funds        ....................... 1025.35

          Outstanding orders charged to 1917-1918 will
consume this.




 







-155 -



                    1.Minutes Of Board Of tfrustees          Sept. 18, 1918




                  Balance Sheet June 50, 1918
                       General aund

                                               Debit           Credit


State Bonds  .............................. :     144,075.00
Bills Receivable       .0.......................... :  4,000.00 :
Real Estate    .............................. :     127,000.00 :
Buildings ..........     .................... :     478,750.00 :
Phoenix &: Third MNat'l. Baia................n :              68,970.94
Student Return Checks     .       ..........      121.00
Student Ledger .............................          3,154.67
James K. Patterson.........................           .00
Athletic Association      .       ..........       396.79
Patterson Hall Advances    .      ..........     1,908.58
State Hall Advances......................          339.16
Miscellaneous Accts. Receivable     .    .       6,357.32
Ex-erinent Station      .       ............ :   2,602.20 :
Smith Lever Fund...........................:          .00 .
University Press, Misc. Accts.
     Receivable ..........................:.         1,154.41 :
Inventories ................................ :      193,065.62 :
Insurance Paid in Advance .................:          8,994.22 :
Supplies, lI & E...............  .         :       6 4- 646.21:
Xentuc1q.-ernel ............................ :          402.50 :
Lectures...............................    :                      245.12
James B. Lyons, Cashier     .      ......... :     400.00
Funds......................................::                 624,075.00
Surplus..................................:                    253,964.56
Bills Payable ..............................:                  59,500.00
Misc. Accts. Payable     .       ............                   5,648.92
Supplies ...........................: 1,172.35
Vocational Education      .      ............                   6,051.66
Y.d.C.A. & Y.W.C.A.. ..     ................        28.68
Summer School...1........................                         382.75
Military Technical Training................      9,163.24
U. S. Employment Bureau, Public
      Service Reserve.,....................        127.00:


         Total .......: 1,019,838.95 :1,019,838.95




 





- 156 -



i.inutes O0 Board Of Trustees



Sept. 18, 1918



Accounts Receivable

   General Pund



Insurance Paid in Advance........................
Student Ledger ...................................
Student Return Checks............................
Athletic Association ...................     .
Patterson Hall...................................
State Hall .......................................
Petty Cash Account ....................   .   .
M-iscellaneous Accounts...........................
Experiment Station...............................
Univeasity Press.................................
Kentucky Kernel.................................
Stores General...................................
Y. Mi1. C. A.......................................
Stores Mv & E.....................................



5? 8,994.22
3,154.67
   121.00
   396.79
 1,908.58
   339.16
   400.00
   228.11
 2,602.20
 1,134.41
   402.50
 1,172.35
     28.68
     646.21
 21,578.88



   General Fund

Statement of Indebtedness
      Tune 30, 1918



Overdraft and Outstanding Checks...............
INotes due Phoenix & Third iNat'1 Bank............
Peabody Fund Note...............................
MaLaughlin Note.    ...   .......  ...........
Accounts Payable................................



68,970.94
15,000.00
40,000.00
  4,500.00
  5,894.04
134,364.98



                        Amount Due

Vocational Education ..................... 4,991.66
State Tax .........................  ... 14,348.42
Accts. Receivable .................    2......21,528.88
Due from Trust Funds (includ-
ing Mil. Tech. Training      .      ..... 9,290.24



50,078.20
118,286.8




 







                            - 157 -

                  Minutes of Board Of' Trustees         Sept. 18, 1918




                     Report for July and August

                              1918


             Balance Available on Estimated Incomes
________________________----------------------- ----------_--_____________

Fund                       : Estimated    : Spent to     Balance
                             Income      : Date         Available
_____________--- ------ -------- ________________________- --- -- --- -- --- --

General). Fund...............: 471,894.50     : 50,469.05 : 421,425.45
Experiment Station Fund....: 197,500.00      .: 30,A43.29 : 167,056.71
Extension Fund ............. : 199,617.22     : 13,759.75      185,057.47

___________________________ ----_-_--_---__   ------------_____ --- -- --- -- --
                             869,011.72      94,672.09   774,339.63

 ---:-           :-:




 












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- 159 -



Minutes of i',oard Of Trustees



Sept. 18, 1918



                 Extension Division
----------------------------------------------------------__-
                   : Collected  :  Spent
    Funds          : in August   :   to Date   :   valance
___________________________________--________________________



Federal Smith-
   Lever
State Smith-
   Lever



41904.30  :



7525.34  :  34378.96



3230.44       5234.41  :



50.00



45134.74  :  13759.75  :   34428.96



                                2Trust Fund

-_--__________________________________________________________________________________
                   : Balance   :  Rec'd.:  Rec'd.   : Total to : Spent   ,   Bal.
Account            : Last Yr.  : in July : in August:   Date    : to Date :
      _     _     _    _    _     _    ____________ :-----------:   __-_--_ _ __-_ _ _ __-----:----------:---



Student Activ-
  ities............:
Miscellaneous......:
Room Deposits
U. S. Uniforms
  Fund
Interest on Crum
  Bequest
int. on Bennett
  Bequest
Mil itary Training  :
  2d Camp



   .00:
   .00:
435.00 :

25.35 :

78.32 :

48.36 :

   .00:



   .00:
   ..00:
115.00 .

   .00:

   .00

   .00

   6.85 :



   18.00 :     18.00:
   78.00 :     78.00:
   130.00 :    680.00:

     .00 :    25.35:

     .00 :    78.32:

     .00 :    48.36:

13762.94 : 13769.79:



.~p587.03  : s12l.l85  :4;9l3988.94 -- :----$----81 7
       ';'p'587.3   :   .A21.5  :  --Jp4697.82: ~23017.60  (8319.78)



     .00:
 126.00:
     .00:

  36.50:

     .00:

     .00:

22855.10:



  18.00
  (48.00)
  680.00

  (11.15)

  78.32

  48.36

(9085.31)




 





- 160 -



                       I.Minutes Of Board Of Trustees        Sept. 18, 1918


       (3) The matter of Doctor Pattersonts annuity, which the Executive
Committee had ordered at its meeting on July 17, 1918, to be prepared and
submitted to the Attorney General was brought before the Board by the
President who read a statement which had been prepared, summarizing the
situation. on motion, duly made and seconded, the matter was ordered sub-
mitted to the Attorney General for a decision.

       (4) The President then called the attention of the Board to the
matter of a Dean for the College of Engineering. After a lengthy discussion
the President recommended to the Board that Dean Anderson be made Dean of
the College of Engineering at his present salary of : ,5,20O including war
wtork.

       A vote was taken on tho recommendation of the President. on roll
call, the following members voted aye: Mr. Lyle, Senator Froman, ..r.
Gilbert, Governor Stanley, Captain Rash, Mr. Turner, Mr. Blliston, and at.
Stoll. Nays, none.

       (5) President Iicuey then stated that he had been asked by the Home
Department of the Overseas Service of the Young Men's Christian Association
to do some educational war work overseas in the way of suuervising the work
of large educational units. He stated that the invitation offered him
large opportunities to be of valuable service in this work at the present
time. Owing to the fact that the University at the present time needs his
presence, he stated to the Board that he had declined the invitation.

       la) Governor Stanley: Gentlemen, Doctor !M.cVey has come to the
University at a critical period in its history. Since he has been with us
far reaching steps have been taken for the forard movement of the Institu-
tion and higher Education in the State. The people of the State have been
proud to follow his leadership and the members of the Board have had unlimited
confidence in his ability, in his superior leadership, and in his integrity
as a citizen of the Comimonvwealth. I believe that the Board should offer to
him a rising vote of thanks for his consideration of the needs of the Insti-
tution and for his conception of his duty to the Commonwealth, and for his
devotion in placing these above all else at a time when he might serve in a
capacity so useful and so important elsewhere.   Other members of the Board
expressed similar sentiments, and on motion, a unanimous rising vote of
thanks and appreciation was given.

       At about 2:00 o'clock, the Governor stated that he would have to leave,
and called Senator Firoman to take the chair.

       (6) The President then stated to the Board that he believed that M-Jr.
Collidge should be asked to prepare plans for an auditorium and perhaps a
dormitory, but that emphasis should be placed on the auditorium.  He further
stated that there was a possibility of utilizing the barracks after the war
for dormitory purposes, perhaps with very small expenditure for rearranging
and adapting them for dormitory use, and in this way use them until dormi-
tories could be built.




 








-161-



                  Mqinutes Qf Board Of Trustees         Sept. 18, 1918


          on motion by '..t. Lyle, duly seconded, it was ordered that the
matter of plans for an auditorium be referred to the Executive Committee
which should work out the details.

          (7) President McVey presented the preliminary plans of Olmsted
Brothers for the development of the Campus. On motion, duly made and
seconded, the plans were referred to the Executive Committee for con-
sideration.

          On motion, the Board adjourned.


                                   /signed/ l.ellington Patrick

                                         Secretary of the Board.


Approved



President of the Board.




 










                     lexington, Kentucky.

                                 September 17, 1918





President Frank L. McVey,

     University of Kentucky.

Dear President McVey:

     As the Report of Examination made by hre Forsyth

is in your hands, I am not attempting to mnke a complete

report as to 1917-1918, at this time.   I have examined

the report but have not had time to check it up with the

books.   As it interlocks the four funds to a certain

extent, and thus may lead to some confusion, I am filing

following statements:

    Cs   Statement of Balance
    2.  General ound balance Sheet, June 30, 1918
    3.   General bYund, Accounts Receivable
    4.   General bound, statement of Indebtedness.

    I also submit statement of receipts and expenditures

for July and August, 1918.

                               Respectfully,




                                    Business Agent.




 








                          Lexington, Kentucky.

                               September 17, 1918




Statement of 13alance and Indebtedness.

     June 30, 1918.



General Fund Indebtedness ......     .

Experiment Station Balance O*O.oe*o**,,..

Extension Fund...e. oov .      e.o.... ...... o

Patterson  Hall... .,e *  ,e  ,.,, oo* o o

Military Training Deposit..*.............

Other Trusts Funds.........      ...0, sove



$84286 e78

47884. 57

6354.02

  68o.o8

  9163.24

  102r. 35



Outstanding orders charged to 1917-1918 will consume

thi s.




 






JBALANCE SHEET JUINE 30-1918.
      GENERAL FUND



DEBIT



State Bonds                               144,075.
Bills Receivable                           40,00.
Real Estate                               127000.
Buildings                                 47g,7 50.
Phoenix & Third National Bank
Student Return Checks                        121.
Student Ledger                             3154.67
James K. Patterson                             0O
Athletic Association                         396.79
Patterson Hall Advances                     ,908.58
State Hall Advances                          339.16
Miscellaneous Accounts Receivable           6357.32
Experiment Station                          2602.20
Smith Lever Fund                               0.
Univdrsity Press, Misc. Acts. Receivable   1134.41
Inventorid-s                              193065.62
Insurance Paid in Advance                   8994.22
Supplies M. & E.                             646.21
Kentucky Kernel                              402.50
Lectures
James B. Lyons, Cashier                      400.
Punds
Surplus
Bills Payable
Miscellaneous Acct, Payable
Supplies                                     1172.35
Vocational Education
Y. H1. C. A. & Y. W. C. A.                     28.68
Sumer School
Military Technical Training                  9163n24
U. S. Employment Bureau, Public Service Re-
                                     serve    127.



Total       11 ,019,838. 95



CREDI T



68)970e94













  245.12

624075.
253964. 56
59500.
5648.92

6o5i.66

1382.75



1,019,838-95




 








AC COUNTT3S PECEIVATX .
   GE~TERAL ''UND



Insurance paid in Advance

Student Ledger ............

Student Return Checks

Athletic Association ......

Patterson Hall ..........

State Hall.         ..

Petty Cash Account ........

Miscellaneous Accounts ...

E)Teriment Station ......

University Press .........

Kentucky Kernel ..........

Stores General ...........

Y..C.A ........

Stores M. & E. ..     ......



. v* *v ........ 8,994.22

..*.*. *.*......  . 3,3154.67

.................    121.

..a.*.           396.79

.. 1,908.58

..........    e.....  339e 16

.....  . e... .. e.  400,

.e...............228.11

................. 2,602,20

......e ..e..e .o 1,134.41

.............e ...   402.50

.. 1,172.35

.......... e28.68

...e..         646.21

              $21, 528.88




 








                        GENERYAL FUND


                  Statement of Indebtedness

                        June 30- 1918.



Overdraft & Outstanding Checks            .     .    .    $68,970.94

Notes due Phoenix & Third National Bank ......... 15,000.00

Peabody Fund Note .    ..................................   40,000.00

ZoLaughlin Note . e................*             .      ...  4,500.00

Accounts Payable     .......         .....................   5,824.04

                                                          $134,364.98



                     AMOUJNT DUEI.

Vocational Education ............... e o $4,991.66

State Tax ....................   .... .. 14,348.42

Accounts Receivable .......     .    21,528.88

Due from Trust Funds (Including
Military Technical Training)..........9... *     2

                                    $50, 078. 20....   .      .078.20

                                                          $ 84,286,78




 








            BALANCE AVAILABET ON ESTIMATED INCOMSS.

F UI'TD                ESTIMATED        SPENIT TLO      BALANCE
                       I NCOM1E          DATE          AVAILABLE.



General Fund



471, a94. 50



Experiment Station Fund- 197,500.0o



Extension Fund



$ 869,011.72



56,469.05

30,443.29

- 3 ,7.5 29.

$ 94,672.09



42i,425.45

167,056.71

18t.8 Z.4Z

$774, 339. 63




 








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