xt718911rd87 https://exploreuk.uky.edu/dips/xt718911rd87/data/mets.xml Illinois Illinois Historical Records Survey United States. Works Progress Administration. Division of Community Service Programs Survey of Federal Archives (U.S.) National Archives (U.S.) 1941 v, 133 l.; 28 cm. UK. holds archival copy for ASERL Collaborative Federal Depository Library Program libraries and the Federal Information Preservation Network. Call number  FW 4.14:F 317/ser.12/12 books English Chicago: Illinois Historical Records Survey Project This digital resource may be freely searched and displayed in accordance with U. S. copyright laws. Illinois Works Progress Administration Publications United States. Veterans Administration -- Archives -- Illinois Archives -- Illinois -- Catalogs Disabled -- Rehabilitation, etc. -- United States Military pensions -- United States Illinois -- History -- Sources Illinois -- Archival resources Inventory of Federal Archives in the States. Series XII, The Veterans' Administration. no. 12, Illinois text Inventory of Federal Archives in the States. Series XII, The Veterans' Administration. no. 12, Illinois 1941 1941 2019 true xt718911rd87 section xt718911rd87 . ' I “i I
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’ THE HISTORICAL RECORDS SURVEY -
fat CHICAGO ILLINOIS

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E INVENTORY OF FEDERAL
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4 To bring together the records of the past
and house them in buildings where they will be
preserved for the use of men living in the future.
a nation must believe in three things. It must
believe in the past. It must believe in the future.
It must. above all, believe in the capacity of its ° ‘
peOple so to learn from the past that they can gain
' in judgment for the creation of the future.
—- Franklin Delano Roosevelt 1
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[ INVENTORY 0F FEDERAL ARCHIVES IN THE STATES
1 Prepared by
The Survey of Federal Archives
! Division of Community Service Programs
Work Projectstdministration
The National Archives
Cooperating Sponsor
‘ ' SERIES XII. THE VETERANS' ADMINISTRATION
5 NO. 12. ILLINOIS
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Chicago, Illinois '
Illinois Historical Records Survey
19u1

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1 Historical Records Survey Prod acts
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) Philip 11. Homer, Assistant Director
. ThomasR. Hall, State Director
Research and Records Section
‘ Harvey E. Beck-nail, National Director
‘ George W. Hubley, Jr., Regional Supervisor
‘ Villard N. Hagan, State Chief -
' Lawrence P. Jones. State Supervisor
3 Illinois Public Records Project
1 Division of Community Service Programs
Florence Kerr, Assistant Commissioner
‘ Mary Gillette Moon, Chief Regional Supervisor
1 Evelyn S. Byron. State Director.
1
MRK PROJECTS ADMINISTRATION
_ ‘ Howard 0. Hunter, GemmiSSioner

j George Field, Regional Director

‘ E Howard S. Drew, State Administrator
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' PREDACE
f The Inventory of Federal Archives in the States is one of the products '
' of the work of the Survey of Pcderal Archives, fihich operated as a nation-
. wide project of the fibrks Progress Administration from January 1, 1936 to
June 30, 1937, and has been continued since that date as a unit of the 1
Historical Records Survey, also operating as a nation-wide project of the
Wbrks Progress Administration, and a group of state or local projects of
that Administration and of tho Wbrk Projects Administration.
The plan for the organization of the Inventory is as follows: Series I
consists of reports on the administration of the Survey; acknowledgments,
and general discussions of the location, condition, and content of federal
archives in the states. Succeeding series contain the detailed information
secured by workers of the Survey, in inventory form, a separate series number
being assigned to each of the executive departments (except the Department of
State) and other major units of the Federal Government. Within each series
No. l is a general introduction to the field organization and records of the
governnental agency concerned; the succeeding numbers contain the inventory
proper, separate numbers being assigned to each state in alphabetical order.
- Thus, in each series, the inventory for Alabama is No. 2, that for Arizona
No. 3, that for Arkansas No. 4, etc. _
For each local office information regarding each series, or units of re-
lated records, is presented in the following order: title, inclusive dates
("to date" indicating an open file at the time the information was secured),
general description of informational content, description of the system of
filing or indexing (if any), a statement of frequency and purpose of use,
form of the record itself (bound volumes, sheets in folders. ctc.), linear ,
footage, description of the containers, physical condition of the records
1 (not stated if satisfactory). location by room number or other identifying 1
‘ information, and finally, the number of the Ibrm 585A on which this informa~
1 tion was originally recorded by a Survey worker and from which it was abstract
‘ ed for the Inventory. This form is on file in the National Archives. When it
' contains substantial information on addenda sheets which has not been included
in the mimeographed abstract, indication of this is given by use of the
reference "See addenda."
‘In Illinois the work of the Survey was under the direction of Ir. Russell
H. Anderson, with Mr. William E. Austin who resigned in April 1937 as his
'assistnnt, from its inception until June 80, 1937. The project has become a
part of the Historical Records Survey in Illinois with Mr. Howard E. Colgan
as State Director until June 1939 when he was succeeded by Mr. Royal S. Van
de Wbestync. In November, 1940, Mr. Thomas R. Hall became State Director
of the Survey. The present sponsor of the Survey is the Honorable Dwight H.
Green, Governor of Illinois. This inventory of the records of the Veterans‘
, Administration in Illinois was prepared in the Chicago Office of the Illinois
1 Historical Records Survey Project by Eugene P. Kendridr, Editor of the Federal '
1 records section of the Archives Division, the activities of which are directed
j by Herbert R. Rifkind, State Editor. The inventory was edited by Mr. Martin
. _‘ P. Clausson, Associate Editor-writer in the Office of the Director of Research
and Publications in The National ArchiVOs. ///Z /C
/Thomas R/fQHall
a State Director
1 Chicago, Illinois Historical Records Survey
, 1 May 15, 1941 'in Illinois

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TABLE 93 CONTENTS
Page
CHICAGO
Field Examiner's Office........................................... 1
Supply Service.................................................... 2
DANVILLE
Veterans' Administration Facility”................................ 8
Manager’s Office..............u................................ 9
Finance Division............................................... 10
Medical Division............................................... 18
' Personnel Invision............................................. 27
Supply Division...............z,............................... 28
Utility Division............................................... 32
DWIGHT
Veterans' Administration Facility.........e....................... 33
Manager‘s and Personnel Officeo.....n.......................... 33
Finmce Qifision:_cloloooouua.anae..-.p-ua'c.0-ocnu-Ioo-o'uo-uco 34
Medical Division............................................... 36
Clinical Laboratory.......................................... 37
‘Dental Clinic................................................ 38
Library...................................................... 39
Nurses' and Chief Diotician‘s Office......................... 39
' Pharmacy..................................................... 40
Receptionist's Office.......J..,............................. 40
Xgroy Laboratory.............t..,.....,e..................... 49
I supplyDifisionoocoooooon-o-uInc-acoone.ueo-oaonooouo-oocn-ou’o- 41
Utility Division.............."a....0.t.p...................,.. 43
HINES
Research subdivision, Tumor Research Unit..o...................... 44
> Vbtorans’ Administration Combined Facility.‘...................... 46
, Manager‘s and Personnel Office................................. 46
fl' A Adjudication Division.......................................... 50
I , contactUnitotonuuononeloco-Ionic.looououontotooooouuoIon-Ivan. 51
'Gooperativo Service Units...................................... 51
'-Americnn Legion.............................................. 51
‘ -American Red Gross........................................... 51
3 . DiSabled American Veterans of Wbrld Whr...................... 52
' Veterans of Foreign Whrs..................................... 53
‘ 'Finance Division............................................... 52
_ Legal Division................................................. 57 v
MOdiCOl DifiSiOnDOOOQUOIUIOIIGIIOIODInaivootlotOIIlollhoIOOQOOO 58

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Table of Contents
Page
HINES Wont.)
Chief Nurse's 0ffice......................................... 58
Clinical Laboratory................¢......................... 58
Clinical Records............................................. 59
Dental Clinic................................................ 60
Diagnostic Center............................................ 61
Dietetic'nepaxtment.......................................... 51
Eye, Ear, Nose, and Throat Unit.............................. 62
Library...................................................... 62
Medical Service.............................................. 63
Occupational Therapy Unit.................................... 64
Out—Patient Clinical Service................................. 65
Pharmacy..................................................... 66
Physiotherapy Unit........................................... 66
Radium Therapy Unit...............................,.......... 67
Receptionist‘s Office........................................ 68
Social Service............................................... 68
Surgery Service..........................................._.. 68
XLray Laboratory............................................. 69
Statistical Unit............................................... 70
ngply Division..........................x...a................. 74
Utility Division............................................... 81
NORTH CHICAGO
Vbterans‘ Administration Facility................................. 87
. Manager's and Personnel Office................................. 87
Finance Division............................................... 92
Medical Division...............................K............... 95
Clinical Director's Office and File Room..................... 95
Clinical Laboratory.......................................... 96
Dental Glinic................................................ 97
Library-coo...nto-oo-nu-uooooouuno-ocon-nononou...oou-nononuc 9?
Nurses' Office and Dietetic Department....................... 98
Occupational Therapy Unit.................................... 99
Pharmacy..................................................... 100
Physiotherapy Unit........................................... 100
Receptionist's Office.......t................................ 100
Recreational Department...........................a.......... 101
Social Service............................................... 101
Surgery Unit........................................,........ 102
ward Records................................................. 103
XLray Laboratory............................................s 103
Supply Division................................................ 104
Utility‘Division............................................... 108
CHRONOLOGICAL INDEX................................................... 111
i Publications of The Illinois Historical Records Survey................ 132

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E VETERANS' ADMINISTRATION

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CHICAGO

- FIELD EXAMINER'S OFFICE

4 Court House, Clark & Adams Sts.

? This office in charge of an attorney, was established in 1921, as a

{ branch and integral part of the Legal Division of the Veterans‘ Administra~

‘ tion Combined Facility at Hines, Illinois. Its eSpecial purpose is to

: service more adequately the large number of veterans of Illinois and three

t counties in Indiana. The duties, similar to those of the Legal Division at

' Hines, are as follows: conducting all field examinations and claims per~

; taining to legal and guardianship matters; cooperating with attorneys in

f defense or prosecution of all civil and criminal matters arising under acts

‘ administered by the Veterans' Administration; making investigations in cases.
wherein violations of federal penal statutes are involved, and making neces~

I sary reports to the solicitor. Responsibility for this work rests primarily,
with the Legal Division at Hines. Reports of completed field examinations
are maintained approximately 18 months, and then, in compliance with rules

I and procedure, are destroyed. Records are in good condition.

I 1. CONTACT ORGANIZATIONS, 1932 to date. Record of State civil service

[ and fraternal organizations that may be contacted by field examiners who

: desired to obtain information regarding a veteran, showing names, addresses,

1 - and authority of organizations and persons contacted. Filed alphabetically.

1 (Daily, official.) 3 x 5 cards, 2 ft., in drawer of wooden card cabinet.

I R. 303. (6913)

p 2. CORRESPONDENCE, Jan. 1932 to date. Miscellaneous correspondence
between the chief examiner of this office and the Solicitor in the washingh

‘ ton office, showing excerpts from certain field examinations that have been
requested by the Comptroller General and Solicitor in washington.' Filed

' chronologically. (Occasionally, official.) 9 x 11 folders, 1 ft., in drawer

J of steel filing case. n. 303. (6915)

f 3.? FIELD INVESTIGATIONS, Jan. 1935 to date. Original requests for

1 field examinations of veterans residing in Hines, showing name, compensation

; number, copies of examinations and investigation reports, and all pertinent

E facts, in answer to requested report for compensation, disability, fiduciary

g or other irregularities. These reports emanate from the VA office through—

; out the entire U.S. Filed numerically. (Older records, rarely; recent

§ records, daily, official.) 9'x ll folders, 10 ft., in 5 drawers of steel

; filing case. B. 303. (6911, 6916)

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T Supply Service, Chicago ‘ 2
i 4. PENDING REQHESTS FOR FIELD EXAMINATIONS OF CIVIL AND WORLD WAR
E VETERANS, Jan. 1935 to date. Requests for field examinations received
3 from VA.Regional office, to be conducted in the territory, showing
: veterans’ status, involving medical, compensation, disability, fiduciary,
i and any other irregularity that may have a tendency to alter his status.
‘ Filed numerically. (Occasionally, official.) 9 x 11 folders, 2 ft., in
. 2 drawers of steel filing case. R. 303. (6912, 6914)
i SUPPLY SERVICE
g Army Bldg., 1749 w. Pershing Rd.
1 This Central Supply Depot was established July 1, 1922. A branch was
f maintained at Camp Laurence, North Chicago, from July 1922 to the latter
‘ part of 1923, when its activities were absorbed by this depot. The area
; of jurisdiction includes all states west of Ohio, Kentucky, Tennessee, and
1 Alabama, with the exception of Washington, Oregon, and California, which
‘ are not within this supply area, and shipments are made by this depot when
3 the supplies are not available at Perry Point, Md. This depot is responsie
[ ble for receipt, storage, and issuance of specified supplies and equipment
I distributed to the regional offices, facilities, and insular offices. Sup~
plies are for veterans who have become hospitalized, and those who have
i claims upon the government. Each State has at least one facility; in the
‘ Chicago supply area there are 10 regional offices and 45 facilities. The
1 records are in good condition. .
j 5. PERSONNEL FILE, July 1922 to date. Record of present and execmploy—
f ees, showing applications for leave, requests for hospitalization for in.
1 juries incurred while on duty, individual record of attendance, efficiency
, rating for each calendar year, appointment letter of nomination, personal
' history of applicant, individual salary and service record card, and an
: abstract of employee's personal record that may be forwarded to another
‘ Federal department in event of transfer. Filed alphabetically. (Older
records, never; recent records, daily, official.) 9 x 11 folders, and 8 x 11
g envelopes, 14 ft. 6 in., in 2 drawers of wooden filing case, deSk tub, and
‘ storage box. Rs. 501, 502, and 6th floor storage. (2043, 2044, 2213)
6. MISCELLANEOUS PERSONNEL RECORDS AND PAPERS, 1922 to date. Salary
_ waiver notices, duplicate pay roll, attendance, and transportation records,
transmittal letters, requests for personnel, copies of civil service certiiic
‘ cates, applications for employment, monthly personnel reports, and time '
cards. Filed alphabetically and chronologically. (Older records, never;
& . recent records, daily, official.) 8 x 11 folders, 12 ft., in 2 drawers of
1 wooden filing case and in box. R, 501 and 6th floor storage. (2212, 2041)
: 7. BUILDING LEASE AND PERMIT, 1923 to date. Record of lease of build-
' g ing from war Department, together with revocation permit of space and photo—
? static copy of housing facilities: also correspondence embracing subject
; matter. riled chronologically. (Annually, official.) 10 x 15 folders, 1'
ft., in drawer of wooden filing case. R. 504. (2231)
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j 8. INVOICES, 1923 to date. Combination requisition, invoice and
7 receipt, packer's list, shipping ticket, showing necessary appropriate
‘ information and computed estimated money value of requisitions. Filed
, alphabetically and geographically according to stations. (Older records,
? never; recent records, hourly, official.) 10 x 15 folders, 222 ft., in
35 drawers of steel filing cases and storage boxes. Rs. 501, 502, and
, 6th floor storage. (2245, 2224, 2012)
I 9. INVENTORY STOCK TICKETS, Aug. 1924 - Feb. 1925. For each classi—
‘ fication of property, showing the result of a physical inventory taken for
‘ purpose of instituting a stock record card system. Further inventories
. not taken as perpetual inventories are maintained on present stock record
card system. Entered numerically. (Never.) 9 x 12 loose—leaf books, and
t 10 x 15 folders, 25 ft., in drawer of wooden filing ease and storage
1 boxes. R. 502 and 6th floor storage. (2210, 2065)
y 10. PERSONAL EFFECTS OF PATIENTS DECEASED, DISCHARGED, AND ABSENT
: WITHOUT LEAVE, Nov. 1924 to date. Record of personal effects forwarded
? to this office from hospitals or homes where patient dies, or is absent
3 without leare, and his relatives are unknown to custodian or superintend—
: ent of institution. Moneys are transferred to the Treasury Department
for disposition and personal effects are kept in warehouse until kin is
f located, or disposed of at discretion of the Administrator. Filed alphas
betically. (Rarely, official.) 10 x 15 folders, 5 ft., in 3 drawers of
j wooden filing eases. R. 502. (2055)
. ll. COST ACCOUNTING REPORTS, 1924 to date. General summary record of
5 operation and maintenance of supply depot compiled by cost clerk, showing
‘ copies of purchase forms, debit and credit cards, issued slips for expend-
’ able property, electric light bills, summary of pay roll, pro—rated share
and cost of operations of space occupied by supply depot in Army building
' and valuation of incoming and outgoing vouchers. (Older records, never;
, recent records, monthly, official.) 10 x 15 folders, 7 ft., in wooden and
‘ steel filing cases and storage box. R. 501 and 6th floor storage. (2216,
g 2241)
‘ 12. PROPERTY INVOICE AND RECEIPT, 1924 to date. Record of all incoming
. - merchandise exclusive of maintenance supplies for property purchased .or
é transferred to this depot. Filed numerically. (Never.) 10 x 15 folders,
g 240 ft., in 6? drawers of wooden and steel filing cases and storage boxes.
7 R. 502 and 6th floor storage. (2210, 2065)
j 13. STOCK RECORD CARDS, 1924 to date. Record of stores of the Chicago
3 Supply Depot, showing stock number, location in warehouse, unit, unit
; price, quantity issued and received, to whom issued, from whom received,
3 previous balance, and stock on hand. Active cards are separated under two
{ general classifications, standard and non—standard items. Filed alphabet-
; ically and numberically by stock item number. (Older records, never;
: recent records, deily,official.) 9% X 12 folders, 93 ft., in 19 wooden
; drawers of filing case, 10 bins, and 4 tub desks, and wooden boxes. R.
g 502. (2244, 2206) “
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j 14. PROPERTY VOUCHERS, 1925 to date. Requisition, invoice, and receipt,
1 packer‘s list, and shipping tickets. Requisition clerk enters necessary
‘ appropriate information and computes estimated money value of re uisition.
1 Filed alphabetically and geographically according to stations. (Daily, of—
ficial.) 10 x 15 folders, 15 ft., in 8 drawers of wooden filing cases. Rs.
501 and 504. (2200, 2199)
15. 'REGISTERS, 1925 to date. Three types of registers: requisition,
voucher, and preposal registers, showing class of material, article, date
‘ submitted, symbol of accounting, amount involved, and date completed.
‘ Registers closed at certain intervals by auditor and new series of numbers
' commenced, beginning with number one after each unit. Entered numerically.
‘ (Daily, official.) 8 x 10 vols. (3), 1 ft., on desk. R. 504. (2225)
f 16. SALE OR GOVERNMENT PROPERTY, 1925 to date. Bids by firms eligible
‘ to purchase government property, now surplus, obsolete or unserviceable.
, (Older records, never; recent records, monthly, official.) 10 x 15 folders,
8 ft., in drawers of wooden filing case and storage box. 6th floor storage
1 and R. 504. (2204, 2230)
g 17. COMEERCIAL BILLS OF LADING, July 1926 to date. Covering shipments
to places other than Veterans‘ Administration activities or stations as:
* rejected shipments to other governmental agencies, and personal effects of
, veterans to beneficiary. Filed geographically. (Monthly, official.)
10 x 15 folders, 2 ft., in drawer of wooden filing case. R. 502. (2058)
g 18, STOCK PROCUREMENT RECORDS, July 1926 to date. List of contractors,
: stock requisitions from contractors recorded with deliveries of stock to
depot; warehouse and itemized back orders are brief in description, so that
, supervisor may determine status of any one stock item. Filed numerically.
g (Older records, never: recent records, daily, official.) 4 x 9 folders and
- 10 x 24 loose sheets, 124 ft., in 60 drawers of steel filing cases. R. 502
and 6th floor storage. (2049, 2214)
; ' 19. STOCK VALUATION REGISTERS, July 1926 to date. Tabulations abstract—
, ed from invoices, of numbers and money values of stock received and shipped.
' Filed chronologically and numerically. (Older records, never: recent rec-
; ords, daily, official.) 8 x 12 folders, 2 ft. 4 in., in wooden box, and on
3 tray in desk. R. 502 and 6th floor storage. (204?. 2201)
i 20. INBOUND AND OUTBOUND BILLS OF LADING, 1926 to date. For supplies
5 shipped by freight or express, to and from hospitals, regional offices, ’
3 other units of Veterans‘ Bureau, and Supply Depot. Filed numerically.
; (Older records, never; recent records, daily, official.) 10 x 15 folders,
E 6 ft., in drawer of wooden filing case and storage box. R. 502 and 6th
i floor storage. (2220, 2059)
g 21. MAILING LISTS, 1925 to date. List of commercial buyers in private
i industry, who send proposals whenever depot has supply of unserviceable,
i obsolete, or surplus stock: also dealers or contractors supplying desired
f merchandise of this depot requested by other regional offices or field sta-
‘ tions. Filed alphabetically. (Daily, official.) 3 x 5 cards, 10 ft., in
l wooden card cabinet. R. 504. (2232)

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Q 22. OVER, SHORT, AND DAMAGE REPORTS, Jan. 1927 to date. Record form '

i of stock reported by warehouse superintendent to be short. ever, destroyed,

i or damaged. Filed numerically. (Weekly, official.) 10 x 15 folders, 2

3 ft., in drawer of wooden filing case. R. 501. (2235)

' 23. MISCELLANEOUS CORRESPONDENCE, REPORTS, AND TABULATIONS, July 1927 —

. June 1928. CorreSpondence relating to exposed X—ray plates, replacements
of thay tubes by contract, authorization for Special purchases from
Wfishington, sale of surplus motor vehicles, repair of vehicles by motor,
vehicle service department, proposals covering repairs of typewriting and
bookkeeping machines, rebuilding of steam sterilizers, repairs to plano— ,

t graph, and special purchases of rubber stamps and dating machines. Filed

‘ alphabetically and chronologically. (Never.) 10 x 15 folders, 2 ft. 6 in.,

4 in drawer of steel filing case. B. 501. (2205) ,

‘ 24. REPORT OF INSPECTIONS, July 1927 to date. Inspection and disposi—.
tion record received from Naval Supply Depot, Brookly, N.Y., of commodities
rendered for inspection, verifying governmental requirements and specificap

; tions: if item is rejected by Naval Supply Impot, sample is returned to.
contractor with reasons indicated. Filed alphabetically. (Semimonthly,
official.) 10 x 15 folders, 6 in., in drawer of wooden filing case. B. 502.

I (2057) .

f 25. COMPARATIVE COST REPORTS, 1927 to date. Photostatic copies of com—
bined monthly report of depot and Perry Point Supply Depot, compiled by
budget and statistical department of washington office. Filed chronologic—

§ ally. (Monthly, official.) 9 x 15 folders, 2 ft., in drawer of wooden

i filing case and in storage box. R. 504 and 6th floor storage. (2205, 2239)

26. MEMORANDUM RECEIPTS, 1927 to date. For non~expendab1e property

5 loaned to VA and other agencies. When property is returned, memorandum
receipt is put in inactive file: when leaned out, it is kept in active
section of same file. New memorandum receipts compiled every three months
from the active file and signed by executive in charge. Filed chronologic—

‘ ally. (Monthly, official.) 10 x‘15 folders, 1 ft., in drawer of wooden

j , filing case. R. 504. (2227)

§ 27. RECAPITULATION OF VALUATION REPORTS, July 1928 — 1934. Monthly-

’ reports of expenses incurred within depot to determine cost of handling,

‘ showing cost ledger, operating expense register of storehouse issues,

, voucher register, and general journal entries. Entered chronologically.
(Never.) 14 x 18 vols., 4 ft., in wooden storage box. R. 501. (2218)

I 28. _DRAYAGE TICKETS, 1928 to date. Receipt for merchandise for supplies

g shipped locally by truck. Filed numerically. (Older records, never; recent

i records, daily, official.) 10 x 15 folders, 5 ft. 6 in., in wooden storage

§ box. R. 502 and 6th floor storage. (2209, 2063)

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j 29. PERSONNEL CLASSIFICATION BOARD QUESTIONNAIRE, 1928 to date. Form

' 4, showing analysis of title, salary. pay roll status of employee. and

g names of superior and subordinates: subsequent to employee's appointment

g from washingtcn, duplicate copies of questionnaire are compiled and submitteé

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3 Supply Service, Chicago 6
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i to washington for approval. Filed alphabetically. (Monthly, official.)
1 8 x 11 pockets, 6 in., in drawer of wooden filing case. B. 501. (2042)
s 30. ISSUE SLIPS OF EXPENDABLE PROPERTY, July 1930 to date. Monthly
tabulation with supporting issue slips of expendable maintenance property
I and expenditure vouchers. Filed chronologically. (Monthly, official.)
' 10 x 15 folders, 1 ft., in drawer of wooden filing case. R. 501. (2238)
, 31. EXPENDABLE AND NONEXPENDABLE PROPERTY CARDS, 1930 to date. .
? Showing item, unit price, dates received and issued, voucher number, to
‘ what department, and amount issued. Filed numerically. (Daily, official.)
5 x 8 cards, 2 ft., in 2 boxes on deSk. R. 504. (2226)
, 32. ASSIGNMENTS TO FACILITIES AND REGIONAL OFFICES IN THE FIELD, 1931
t to date. Authorization letters from washington office, detailing superinp
tendent of this depot to make tours in field issuing general instructions
{ in functions of new facility or regional office; also results of general
, conference in washington held annually, and attended by regional executives.
Filed chronologically. (Monthly, official.) 10 x 15 envelopes, 1 ft., in
; wooden drawer of filing Case. R. 504. (2228)
' 33. CONSOLIDATED MONTHLY REPORT OF BUDGET ACTIVITIES, 1931 to date. I
' Form 6620, budget report with sopporting bill for maintenance entered in
{ respective column, then tabulated against appropriation to ascertain
; total encumbrance for current month. Net encumbrance is deducted from
‘ appropriation to determine amount lost or saved for that period with
‘ reasons and explanations thereof; also miscellaneous papers, correspondence
and pertinent papers between this depot and washington office pertaining to
, budgets and apprOpriations. Filed chronologically. (Older records, never;
' recent records, daily, official.) 10 x 15 folders, 5 ft., in drawer of
i wooden filing case and storage box. R. 501 and 6th floor storage. (2215,
f , 2236) ,
, 34. TRAFFIC BOARD REPORTS, 1931 to date. Copies of government bills .
j of lading for purpose of compiling monthly reports to traffic board in
; washington. Filed chronologically.' (Older records, never; recent records,
‘ monthly, official.) 10 x 15 folders, 9 ft. 3 in., in 3 drawers of steel
; filing case and in wooden storage box. R. 501 and 6th floor storage.
9 - (2221, 2222, 2060)
‘ 35. PERSONNEL FILE OF EMERGENCY AGENCIES, 1932 - 1934. Notices of
I commitment, classification record, relief status, application by client-
; to be requested for project from relief agency, letters of introduction.
3 and pay roll. Filed alphabetically. (Occasionally, official.) 8 x 11
; folders, 1 ft., in drawer of wooden filing case. R. 501. (2048)
§ 36. TIME LOCK REPORT, Apr. 1932 to date. Describes operations of door ‘
’ at entrance of warehouse building, showing exact time and date deer locked
f and unlocked. (Monthly, official.) 8 x 11 folders, 4 in., in drawer of
; wooden filing case. R. 501. (2051)
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‘ 37. IEBOUND VOUCHER REGISTER, July 1932 to date. Showing record of
j merchandise received, name of commodity, source of supply, and tonnage,
‘ maintained for purpose of assigning numbers to vouchers approved, and
, for distribution. Entered numerically. (Daily,official.) 12 x 18 vol.,
2 in., on desk. R. 502. (2052)
38. GENERAL CORRESPONDENCE, June 1933 to date. Correspondence relative
to activities of department. riled decimally. (Daily, official.) 10 x 15
folders, 40 ft., in 5 drawers of wooden filing cases. Rs. 501 and 502.
(2056, 2219)
‘ 39. REQUISITIONS FOR SUPPLIES, June 1933 to date. Certified by supply
officer at point of origin and approved by superintendent of this depot. .
After shipment is made, money value is charged against hospital's or region-
al office's appropriation. Filed numerically. (Older records, never;
recent records, daily. official.) 10 x 15 folders. 22 ft., in 11 drawers of
“ steel filing cases. Rs. 501 and 502. (2223, 2054)
f 40. ALLOTMDNT LEDGER, July 1933 to date. Budget control and record of
‘ stock expenditures for depot; also purchase orders posted after certifies»
' tion and approval. Enterd numerically. (Daily, official.) 11 x 16 vols.
' (3), 1 ft., on 3 wooden trays in desk. R. 502. (2045)
41. RECAPITULATION OF REGISTERS, July 1933 to date. Ledger showing.
Operations for one month's activities of expenses incurred within depot,
to determine cost of handling, operating expense of storehouse issues,
voucher register, and general journal entries. Entered chronologically.
1 - (Daily, official.) 14 x 18 vol., 3 in., on tray in desk. R. 502. (2045)
‘ 42. WORK SHEETS FOR STOCK REPLENISHMENT, 1933 to date.' List each stock
item numerically, showing quantities shipped during period, amount on hand,
. and quantity needed on stock requisitions: also correspondence with Pro~
curement Division in washington concerning stock requisitions and supplies.
‘ Filed chronologically. (Semiannually, official.) 10 x 15 folders, 1 ft.,
1 in drawer of wooden filing case. B. 501. (2237)
43. OUTGOING COREESPONDENCE, July 1934 to date. For purposes of follows
? ing up lest documents. Filed chronologically. (Occasionally, official.)
, 10 x 15 folders, 5 ft., in 2 drawers of steel filing case. R. 501. (2233)
44. SHIPPING ORDERS, July