xt71ns0ktv1k https://exploreuk.uky.edu/dips/xt71ns0ktv1k/data/mets.xml   Kentucky Agricultural Experiment Station. 1940 journals kaes_circulars_210_02 English Lexington : The Service, 1913-1958. Contact the Special Collections Research Center for information regarding rights and use of this collection. Kentucky Agricultural Experiment Station Circular (Kentucky Agricultural Experiment Station) n. 210 text Circular (Kentucky Agricultural Experiment Station) n. 210 1940 2014 true xt71ns0ktv1k section xt71ns0ktv1k   COLLEGE OF AGRICULTURE
Extension Division
f THOMAS P. COOPER, Dean and Director
CIRCULAR NO. 210
(Revised)
A MANUAL FOR OFFICERS AND MEMBERS OF
HOMEMAKERS CLUBS I
Lexington, Ky.
August, 1940
` L_ Published in connection with the agricultural extension work carried on by coopera-
    of the College of Agriculture, University of Kentuckyxwitli the U, S. Department of
D? §;;,t¤€`€   dlstributed in furtherance of the work provided for in the Act of COHgl`€SS

 CONTENTS `
Page A
Purpose of the publication ...........................,,_ A 3
Importance and qualities of leadership ................,,_ _ 3
Qualities of a good leader ..................,.....,___   .1
Things all Homemakers Club members should know ..i,,, , g
Constitution for I-lomemakers Association ..........,..,   lj
Officers and project leaders and their duties ............,_ _4 ll Tl
, , . 11t·111l;
lhe president .............................,........ .1 ll I .
(lllillll
‘ The vice president .............,...............,.,   IS seleitti
, . officer
lhe secretary ...........,....................,...... .. 211
Only
Publicity .......................,........... . .,... 23 officer
The treasurer ......,............,,......._,,,,______, _ 25
The oro ram conductor ......................,..,.,   211 .\
I g
. 1111it 1
The project leader .....,..............i.........,.,   Yi . .
1 · z1|>1l1tj
The project leader for girls club .................i,. . YS l101` H
. ;111 on
Election of officers ..................................,... . 30 `
are lll
:\])l)Olfl[]IlCI1[ of project leaders ........................   fi? |l(‘\'Cl`
. . · _ traini
Annual meeting of county Honiemakers :\SSOC12l[1()l‘l 4 ,...... fl? H .l
111111
Program of work. ......................................, . Iii?
Advisory Council meetings ................,.....,.....   U'} ··I
(1o11stitution of Kentucky Federation of I`IOUl(jll1Zll(Cl`S .......1 2*7 ml l·
good
, then 1
oilitier
TE

 Circular N0. 210
(Revised)
me A MANUAL FOR OFFICERS AND MEMBERS OF
. 3 HOMEMAKERS CLUBS
. S By ZELIVIA MONROE
4 Assistant State Leader of Home Demonstration Agents
. J ‘
. fi PURPOSE OF THE PUBLICATION
A tt This circular is published for the purpose of assisting oflicers and
ineinbers of homeniakers clubs in performing their duties. Some
‘ H qualities of leadership are defined for the guidance of members in
. IS selecting their officers and project leaders; the duties of the vari-ous
) officers and how these duties are to be performed are explained.
. Ll! . . . I
Only enough parliamentary law is given t0 enable members and
. 23 officers to conduct meetings properly.
, 2,3 Il\/IPORTANCE OF LEADERSHIP
_ Qt} .\ home. a club, a community. a nation, cannot exist long as a A
Q_ unit without leadership. ;\ real leader is one whose personality,
` 'f ability and knowledge are such that others are willing to work with
V 25 her toward certain ideals. Only thru properly trained leaders can
in an organization function and develop to the best advantage. There
` ` ` are inany persons with potential qualities of leadership who have
. fi? never had an opportunity to develop them and who with proper
M training and experience may become effective leaders in their com-
" `f` tnttnities.
` `L SOIVIE QUALITIES OF LEADERSHIP
"t` .. . . . . . .
‘ J, Leaderslnp is the more or less intangible quality of knowledge
y 3; _ uml power. of feeling, of friendliness, which. when exercised by a
good personality in a common»sense way, secures, Hrst, attention,
· lll€1l respect and, Hnally, the conhdent following of others."* Every
officer or project leader or committee member is a successful leader
I 'M. C. Burritt, formerly assistant director of extension, Cornell University.

 4 Kentuc/cy 1jxIe¢1.s1`rm Circular N0. 2l0
in so [ar as she possesses or acquires certain characteristics, abiliiiet
and information. The qualihcaiicms of leadership in all these posi-
tions are the same, tho the specific information necessary to perlorm A
the duties 0[ each dillers. l_
ers .·\
QUALITIES OF A GOOD LEADER
9
 
. . . liavir
Personal Ability, native or Information or
characteristics l acquired kngyvlcdge 3·
V     )4   77 _i llC(`CS
. . . . · parli;
Fm;-—m:11mess Ability to be a good m1X€1` Knowledge of commulllll-lmd
people: interests, ueéut. .]
Atiability Ability to cooperate ¤0¤di£10¤S. '
_ (lllCll
Graciousness Ability to take suggestions KDO\YltEdgB of organizatioi;. ,
from others lbe a good Oflgm. Purpose. why ll ls as
Fairness listener) is organized. Program. _
I).
Impartlallty "A follower of other leaders" ViSi011 of what work can dll l.m_ l
. 1 Ability to organize Specific duties oi oiiice, and ·
‘ Pmmpmess how to perform them. ()‘
Tactfumess Ability to think clearly and ]ll“· S
put thoughts into action I
(ability to express one‘s lllll l
Nwlness self clearly; _
. . , /.
Fallh m (mes self Ability to make suggestions .
_ _ in such a way that others llllll(
Faith 1¤ 0@h€l”$ accept and follow them. 8
Lilyflllly Ability to get others to work l Ol Yu
or assume responsibility.  
Honesty, sincerity and l ECON
dependability Willingness to delegate du-‘
ties to others ! _»\(·l (
U“S"mSl‘“€SS Abinty to interest others m l 9_
organization A
Willingness to expend L-(ml]
OWU ellorl   Ability to gain confidence and .
l respect of others lll Ul
Earnestness and convincingl [md
Qmilllles "Balanced good judgment" l I   I
o ii
(;ll€€l·lulll€g$ l Ability to instruct others i 4
l l lll 21
Courage of convictions, , l Hl V
decisiveness, forcefulness   m
i ` llllll `
Health I
Constructive thinking .
l _ il Sill
Openmindedness l I
Desire to serve l lll lll
Sense of the dramatic _ ·\§Cl
 
_ _ (mill
rFor ITIHUY of the items on the above list we are indebted to M. C4 BUl”l`lll·‘

 i
A Mrmttml for l·1omem<1/ters C/tubs 5
·· SOME THINGS ALL HOMEMAKERS CLUB MEMBERS
um SHOULD KNOW
TS1. All members of zt Homemakers Club should know;
lim ]_ The provisions of the constitution of the County Homemak-
ers Association and Community Homemakers Club (pages 6 to ll) .
2. That this organization can be maintained only in counties
_` having a Home l)emonstration Agent.
3. That the organization is their own and that any by—laws or
necessary changes are to be made by the membership in orderly
in parliamentary fashion.
iuiiid -1. That each member is a part of the association and conse-
_ quently helps to establish the standing of the association. "A chain
iiimii is as strong as its weakest link."
ni 5. That they are joining their efforts with educational forces
ld°‘ lor the purpose of improving their community,
and ti. That they should know the fundamentals of parliamentary
i law so that all business may be conducted and recorded in regular
and systematic fashion.
7. That they should know the duties of the officers and com-
mitteemen so that they may assist whenever called upon.
8. That the County I—Iomemakers Association is a mobilization
of rttral women for the purpose of fttrthering Agriculture and Home =
Economics Extension work as provided for under the Smith-Leyer
Act of l9l¢l.
9. That in Kentucky there is a State Federation of Homemakers
composed of county homemakers organizations in the state, which.
in turn, is a member of the National Home Demonstration Council
and the International organization, "Associated Country \`V()l11€l1
of the World." Thus the individual club member becomes "a link
in a chain of friendship reaching around the world." A County
Homemakers Association DTZIY become a member of the State Federa-
tion when it so desires and pays the fee the State Federation requires.
ll). That forty-eight states in the United States are engaging in
xi similiar program.
ll. That the Smith-Leyer Act makes it possible for any county
, in any state to procure a Home Demonstration Agent and a County
Agent. provided the state has met the federal requirement and the
"‘ county in turn meets the state requirement.

 6 Kenluc/cy Extension Circular No. 210 ~
I2, That the agencies cooperating to make this program poggjlylc mall
are the United States Department ol Agriculture, the College Ol mu
Agriculture and the county. mm
13, That the lunds are administered and the program is Slim.], No
vised by the Extension Division of the College of Agriculture, Uni- S
versity of Kentucky. me y
lt That the cost of running the organization is determined ln mm
its members. No dues nor [ees are levied by the state or tetlml mm
office of Extension. ltlilien Z1 club Ol` 21 COl1Hty SCCS the Deed ol eglglll. Mild
lishing a [und the amount and the method of obtaining it is (lem. dum
mined by the county. A-
SUGGESTED CONSTITUTION FOR HOMEMAKERS ASSOCIATIONS ]’l`(`*l
char;
CONSTITUTION FOR THE ............................   tliea
COUNTY HOMEMAKERS ASSOCIATION  
. Aizricuz I—Name mom
The name of this organization shall be the .........,,   H, lu
County Homemakers Association.  i tlirec
ARTICLE II—ObjccI Ulm
The object of this organization is to extend to homemakers the Ul Sl
opportunity to study home-making problems under trained leader- S`
ship, to increase their skill, add to their information, develop their mms
appreciations to the end that they may apply the contributions nl [llc H
` science and art to their chosen profession, Homemaking, and any with
more effectively contribute to the well—being of their communities.  
ARTICLE III—Membcrship meet
Any person interested in the object of this organization may be- the I
come a member by assenting to this constitution and signing an chair
enrollment card. S.
Anrrcm IV—Dues the s
Membership dues, if any, shall be designated by mutual agree- inatc
ment of the members of the association. meet
ARTICLE V—Officer.s .
Section I. The ofhcers shall be a president, a vice president. il » 53
secretary-treasurer and a program conductor, all of whom shall bt  ‘ i-we
elected for one year by members present at the animal meeting and (mm

 `
A Manual for Homemaker.; Clubs 7
ilblf shall serve until their successors shall be elected and qualify, The
C ol nllicers shall be chosen from past or present members of the advisory
council, as hereinafter provided. No ofhcers shall serve more than
tpcr two consecutive years.
Uni- $(»r·tien. 2. The president shall preside at all county meetings ol
the association, of the executive committee and of the advisory
Yi bl (f()[l]l(fll, shall appoint all committees not otherwise provided lor,
lftttl sign all orders of the advisory council for the disbursement ol
mir llinds, sign all tTolitl`2lCtS and agreements and perform such other
€tCl`~ duties as usually devolve upon a chief executive officer.
Scctiknz 3. The vice president shall perform all duties of the
ms presicleiit in the absence or disability of the president; shall have
charge of the arrangements of all county meetings and meetings of
.... the advisory council and shall act as county membership chairman.
.\s membership chairman, she shall have charge of the county mem-
bership program; shall call together her committee consisting of a
incnibership chairman from each community organization, as often T
  as necessary; shall give such committee necessary instructions and t
` directions for effectively maintaining the membership of the organi-
zation. The county vice—president shall also act as county chairman
[hc of Speakers Bureau for the State Federation.
NIC? Section 4. The secretary-treasurer shall keep a record of thc ,
my transactions of the association, of the executive committee and of
[S Oi the advisory council. As treasurer, she shall have charge of all funds
my ofthe association and shall pay them out only on order of the ad-
mg yisory council, taking a receipt therefor; shall make a treasurer`s
report to the executive committee and advisory council at each
meeting. The secretary may act as county publicity chairman; or
'b€· the president may appoint another member to serve as publicity
g Zttt chairman.
Section 5. The county program conductor shall have charge of
the social program for any county-wicle meeting and shall be nom-
grcc- inated and elected from the club program conductors at the annual
meeting. as are other ofhcers.
ARTICLE VI—Ad1tisory Council
IL H ’_  SUKYIIUOII I. The direction of the affairs of the association shall be
lbf . ltsletl in an advisory council composed of the chairmen of the
and (`mllllllllllly organizations, county project leaders as l1Ct`Cil12lfI’t‘l`

 8 l(cnlm·/ey l£.ylez1sim1 Circular No. 2I()
provided, county chairmen ol State Federation standing committees. 5
any olhcer ol the State Federation residing in the county, and cliair- ings
men ol` any special committees the council and president nun i initt
appoint during the year. A ntatl
Section 2. lt shall be the duty ol the advisory council to lornnl- F
late policies lor the association, make definite suggestions and l`t‘t`— chai
ommendations to the home demonstration agent, cooperate as lar asn
as possible with her in her work and plan the county program nl are
work. Each year the county program lor the ensuing year shall lie and
planned previous to the annual community election and annual lor
county meeting. loca
Section 3. The advisory council may schedule regular Illtllllllll spea
meetings or bi-monthly meetings; may meet upon call ol the presi 5
dent ol the association or upon the written request ol ten ineinbels mw]
ol` the association. .»\t least lour meetings shall be held each year, mi,
· .·\R'l`l(LI.I·Z Vll—Exr·c11lit¤e Cmmnillrre Wm]
Smrlion I. There shall be a county executive committee cont mm
. . . ‘ send
posed of the olhcers ol the association. \S I
Section 2. The executive committee shall act as a sub-adyis<>n   _
committee to the coumy home demonstration agent. consulting hel  
on matters ol` insulhcient importance to necessitate a meeting ol the l A
entire advisory council or when it is impossible to get the entire `S
council together. and shall act as county hnance committee. lim
>roe
i .·\R'I`ICLE VIII—Comm1m1`ty Orgrmizalirm ima
Section I. There shall be a community organization known a~ <`<>1n
the ............................................ Homenial<€t~ l<>1`
Club of the ....................,........ County lr’l()lll(flll2li§Cl`* l>t‘1`S
Association in each community within the county procuring an atle- A
quate membership. The minimum number of members to conyti- nice
tute a comnmnity organization shall be .............,.... .. :t~ plac
designated by the advisory council. yup]
Section 2. The ofhcers ol the community organization shall lll
chairman. yice—chairman. secretary—treasurer and program contlac- _ Y
tor. The community ofhcers shall be elected annually by the Henle
makers Club members present at the regular meeting preceding lllt 'i m_l°
annual county meeting ol the association, No ollicer shall *t‘1`\< · will
more than two consecutive years. ` will

 `
. A ll-Irmtml for Hou1¢¢111z1/{ci`.; C/11/2.1* Sl
lm A syl-15011 3. Tl1e cl1ai1‘111a11 shall preside at all C()l]llllll]llly meet-
mrl mgh of the H()1llC1'llHll1SLlllation willl Qmoc
the home demonstration agent at the regular annual nieeting (ll mlm
the club. These project. leaders shall be selected because ol` tliqll ljom
particular interest in the project and their ability as leaders.
Scrlimz 2. The duties ol the county project leaders are to tall
together their committees when necessary, plan ways and means nl A
best carrying on the county program in their projects. {mm
' Sgcrion 3. The local club project leaders and assistants shall an »l°bS’
as local leaders in their respective communities, attend trainin; uml
schools conducted by the specialist or home demonstration agents, lcmk
present the information so acquired to their respective local cluli.
and in every way assist in the pro_ject they are appointed to l`t‘]1l`t'· Q
sent. They shall assemble the reports ol the club members in their pcm
projects into a report and submit same to tl1e home demonstrati<»n wml
agent. A
~ .—\1t‘r1cL1; XI—Co11n/y i\1ccti11gs \il$l0
Smtion I. The annual meeting shall be held between the   Kim
........,... and ................... of .................. . RCSP
Other meetings may be held upon the call ol the president or tltt EXGC
written request ol` twenty members. All members shall be notilivtl L"V*
ol the time and place ol all county meetings at least Eye days bel<>rt ’\l)lll
the time ol such meeting. Twenty members shall constitute a - Cl
rum. Ulm
New/ion 2. The order ol business at all meetings ol the lclttittt wml
makers .~\ssociation shall bc as lollows: _ ll
. l. Call to order by president. (mul
2. 11011 mn. _ __ Il
  Reading the minutes ol the previous meeting. I '·~1»
sl. Report ol the secretary. ` Tlm
5. Report of the treasurer. iu

 .~l ll/Id7'll((ll for Hmuema/ters Clubs ll
liu i 6. Report and recommendations of agents.
7. Reports of connnittees.
8. Unlinished business.
.4orL ll. New business. i
um I0. Adjournment.
mu ll. Program.
ttlt-,— A1<‘1‘1cL1; Xll—.~lmcnelntcn15
ami This constitution may be amended by a two-thirds vote ol the
hall meinbers present at any annual meeting or called meeting ol the
with association, provided notice ol such meeting and ol the proposed
; ol iunendments has been given to all members at least live days pre-
heir vious to the time ol such meeting.
V OFFICERS AND PROJECT LEADERS AND THEIR DUTIES
(Ali Much of the success of a club depends upon the care with which
li in otheers and leaders are chosen. \\’hen they are interested in their
lp jobs, are willing to give unsellishly ol their service lor their club `
ill and community, then that club will thrive and llourish. \\’ise
ill]? leaders will develop other leaders who also will "‘carry on."
lu|>» TIIE PRESIDENT
,]m,_ Qualifcationsz
hm Personal characteristics and abilities ol a good leader (see page »l). r
lm Vital interest in the purpose and program ol` the Homemakers
;\ssociati0n.
\'ision of the possibilities of the work in the community.
__ Knowledge ol the community and its problems.
M Respect and approval ol the people in the community.
my Executive ability. 4
mul Loyalty to people and steadlastness ol purpose.
pm .-\bility and willingness to give time and energy to the work of the
Ilw club.
Courage to undertake the solution ol` dililicult problems.
HH, lllllliilglless to acquire information necessary to serve as :1 club
president.
Courage to "carry on" in the lace ol difliculty.
. I)11/1`et:
’ To preside at all meetings ol the club.
. To select committees not otherwise provided lor in the constitution
and to keep them working.

 l2 Ivmilzic/cy l£xIr¢n.rim1 Circu/(tr No. 210
lo have general supervision of the club aflairs in the connnuniti. i`
To attend all advisory council meetings, to represent the comtnuniii ing
to the county council and the county council to the community. parli
To represent the l·lomemakers Club and Association to other or- make
ganizations or individuals. cedu
'l`o discover ability in others and to encourage its developntent. duct
'l`o stimulate active participation of all club members by seeing that clubs
they are given 1)2t1`tS in the club program. pract
To interest others in the Hometnakers Club and Association. pj
'l`o see that the organization program is carried out, Thc
'l`o know the rules of parliamentary procedure. Sl
To compile an annual report of her club for the annual couitti K
meeting. (
()rd¢·r of litzstitcssz _»\.
Call to order by President. .
Roll call by Secretary. Sl
Minutes off last meeting. ° Df
Correction and adoption of minutes.
'l`reasurer`s report. N'
Correction and adoption ol report.
Bills presented and allowed.
Committee reports. ` N(
Standing committees (report given by chairman).
Membership (Vice»president of club is chairman of titettt- CC
bership committee). Rc
Program (Program Conductor is chairman of progratm
committee).
Project (Project leaders are considered chairmen of jira- IS
_ject committees). M Wl
Special committees (report given by chairman). I Hm C
(Unless otherwise specified, the first one named on a <‘<>W· Sta
mittee is considered chairman).
Suggestions by agent. Re
Suggestions by president.
()ld business and unfinished business.
New business. A
lntrodttction of visitors. i DO
.·\cl_journment for pro_ject work and program. ‘

 A Manual for Homemakers Clubs 13
ml NOTE, A presiding oilicer cannot conduct a good business meet-
lm mg unless the GHUYC H'1€Hll3€1‘Ship is iI'1fO1`mC(l regarding correet
ml Palligtmentary procedure. It is recommended that every Home.
Up makers Club spend enough time on the study of parliamentary pro-
cedure to give all club members the information necessary to con-
duct a good business meeting. At the beginning of the year some
my Clubs appoint a member whotis well versed in parliamemary
practice to act as parliamentarian.
Parliamentary Courtesiesc
The courteous club member
Stands when addressing the chair, as in making a motion, dis-
"NT enssing a question before the house, or making a committee
report.
Addresses the chair as "Madam Chairman" or “l\/{adam Presi-
dent."
Sits promptly when she has finished talking.
. Does not speak during the business meeting except when she
addresses the chair and is properly recognized.
Never talks nor whispers to another member, neither does she
make side remarks or personal remarks, nor does she in any ·
way disturb the meeting.
- Never stands to get recognition from the chair while another `:
member has the floor.
my Conhnes herself to the question before the assembly.
Refers to an oiiicer by an official title, to members by "the mem-
ml, ber who spoke last" or otherwise designates members, but
` not by their names.
lm ls punctual at club meetings.
Willingly accepts the decision of the majority.
The courteous chairman
(attr I Stands during business meeting except during the reading of
reports. '
Recognizes the member who stands to address the chair by either
nodding head or calling the person by name, always recog-
nizing the member who {irst addresses her, or one who has
‘ not spoken before.
Does not take part in discussions or comment on opinions of
members.

 14 [{(?IIHlL'](}lEXI€T’1.S`lO7l Czrctz/ar No. 210  _
Gives impartial recognition to opinions of all club tnemhert. corre
Gives courteous attention to all discussions. tions
Tactlully insists on correct parliamentary procedure, knows wltttt she sz
courtesies are expected of club members and insists thttt stunt
they be observed. are a
Starts the meeting on time. ls prompt and insists on promptntwt 5,
in others. In Ol
Dehnizimts of Parliamentary Term.s* then
"The chair" is the presiding oilicer. site s
"The house" is the group of members constituting or present ttt of bt
a meeting. A
"Standing connnittees" are those appointed at the beginningrtt the t
the year (i e., when ofhcers are elected) to exist for the tent. T
such as membership, finance, program and project letttletw. mach
"Special committees" are those appointed for a special piece ttl ll` th
work and cease to exist as soon as the work is done and re for a
' ported, unless requested to continue. dnl
"A quorum" is "such a number as is competent to transtttt for tt
business." "Unless there is a special rule on the subject. tht andt
quorum of every assembly is a majority of all members ttl is dit
the assembly." `When an organization has a permanent exist them
ence usually a certain number is adopted as a quorum, about Amer
one—twentieth of the membership. sans.
"To obtain the floor" means that a member stands, addresses tltt- tion?
t chair and is recognized, thus obtaining privilege to speak. T
Pr0cedure’ dlscu
l. To call a meeting to order, the President should stand and T
say, "The meeting will now come to order." hast
2. To call for the roll, the president says, "We will now ltatt blyth
the roll call. You are to answer by- (whatever the members hrttt hand
been previously assigned)." uml:
3. To call for minutes, president says, "The secretary will rezttl ·'\
the minutes of the last meeting" and if there has been a special tttttt- f" ‘
ing she Says, “VVill you please read the minutes of the special tt1F<‘l· (hd I
ing also." l 6·
4. AHC? the T€3.diIlg the president says, “Y0u have heard tht? 1`Fml t ` UML
ing of the minutes. Are there any eorreetions?" After waitin: ht _ ‘“"‘l
* Adapted front Robert/s Rules of Order. APM

 t
Z A Mrmmtl for Homenm/ters Clubs I5
1hu·y_ Corrections and if there are none she says, "If there are no correc-
tions the minutes stand approved as read." If there are corrections
xvlut she says, “Are there any further corrections? If not, the minutes will
that stand approved as corrected." Always she must wait to see if there
are any further corrections.
ttntyi 5. To get any business before the house a motion is necessary.
In order to make a motion a member must obtain the floor. She
then proceeds, "l move that ........ " (If it is to accept a report
she says here "to accept the report of ........   if it is a matter
mm ‘ of business to be considered she states the business,)
Another member must second the motion by saying, “I second
iight the motion."
\Cill‘. The chair then says to the club, "You have heard the motion
iden. made and seconded that we ..,......... " (stating the motion).
iced ll` the motion is not seconded as soon as made the chair may ask
ttl it fora second by stating, "You have heard the motion that ........ .
do l hear a second?" If no second is forthcoming the motion is lost i
matt for want of a second. After the motion has been made, seconded t
t. tht and restated, the chair continues, "Is there any discussion?" If there
irs ol is discussion the chair should give all an opportunity to express
exist themselves. After ample time has been given for discussion and
ilsmit amendments (discussion of amendments given below) she then »
says, "lf there is no further discussion, are you ready for the ques~
as tht tion?"
gk The members should then say "question" if there is no further
discussion.
lm The chair then restates the question or if it is a long motion
has the secretary read it stating, "All in favor of the motion signify
hm. bythe usual sign." The sign may be "aye," "yes" or raising the right
have hand. After the vote is counted she says, "All opposed signify by
"nay" or "no" or raising right hand (whichever is used in the club.)
rcatl .·\l`ter the vote is taken the chair then says, "The motion that
meet- ·~··» . .... " (stating motion) “passed" (or “is carricd"), or if it
mm- M HOL “the motion is l0st_"
6. An amendment to a motion must be made during the dis»
matt , rttssion of the motion. A member may make a motion to amend a
g lm ( motion by adding to it or substituting a word or phrase or omitting
` a part of it. `When this amendment is made it must be seconded and

 I6 Kentucky Extension. Circular No. 21() V
stated by the president and put to a vote. lf it carries then tht 9
motion as amended must be stated and voted upon. j'
7_ To gall for reports (this includes [1`€9.SUl"€1",S report, CO1]]mj[  
tee ehnirman’s report, project l€3.Cl€1`$’ l`C])OY[,* etc.) the pregirim mem
Says "\~\’ill the treasurer now make her rep0rtP" (lf it is gt mm. busi]
mittee report she says, "Will the .......... committee now marc mm,
its report?") The treasurer or chairman of the committee obmm, mol.
the floor and makes a complete report which she has in writing mul busi,
which she gives to the secretary for recording when the report i~
accepted. l ll
To have a report accepted after it is read the president mi, limb
"You have heard the report of the ....... " (treasurer, or .,,44   Xml _
committee), "what do you wish to do with it?" A motion mmi iholi
then be made, seconded and carried "that ..... . . report be qt. mm
cept;ed." ll
Ii there are corrections or additions they should be made at lllr ml,
V time of the discussion, in the form of amendments, if it is a com. mi U
mittee report. In order to save time the one making the report mnt an Cl
make the motion to accept it. [Om]
8. To call for bills to be allowed, the president says, ".—\re thor imilc
any bills to be allowed today?" If there are bills they should either Wil?
be handed to the treasurer to be presented or the member who has lllcii
them may present them. `When the president asks for bills, the out mm
presenting them should obtain the floor and say, “I would like to l
i present the bill" (or bills) " .............. for ............   Hlm
following this statement with a list of bills. nlm
\tVhen bills have been presented the president says, "You hart mlm
heard these bills, what will you do with them?" Some member will nlm
have to move that they be allowed. Then the motion, if seconded.  
is stated, discussed and voted upon. If the motion carries, the pr€Si· ug O1
dent says, "The motion carried and the bills will be allowed? ll H))m_
the motion does n