xt71zc7rnj0f https://exploreuk.uky.edu/dips/xt71zc7rnj0f/data/mets.xml Lexington, Kentucky University of Kentucky 19390315 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1939-03-mar15-ec. text Minutes of the University of Kentucky Board of Trustees, 1939-03-mar15-ec. 1939 2011 true xt71zc7rnj0f section xt71zc7rnj0f 





     Minutes of the Regular M,6eeting of the Executive Committee of
the Board of Trustees of the University of Kentucky, March 15, 1939.

     The Executive Committee of the Board of Trustees of the Uni-
versity of Kentucky met in President McVey's office at the Universi-
ty Wednesday, March 15, 1939, at 10:30 a.m.  The members of the
Committee present were Judge Richard C. Stoll, Chairman; James Park
and H. S. Cleveland.   President Frank L. oIeVey and D. H. Peak,
Secretary of the Board, were present.  Dean Ja:mes H. Graham, met
with the Committee in order to report on P. W. A. construction.


     1. Approval of Minutes.

     The minutes of the meeting of the Executive Committee of Feb-
ruary 17, 1939, were approved as published.


     2. Financial Report.

     The Business Agent filed financial report for month of March,
1939.   The report was examined and ordered recorded in the M1tin-
utes.   The report reads as follows:


             Statement of Income and Expenditures
                   Month of February 1939



Previously
Reported



Current
Month



Fiscal
Year
to Date



General Fund Income
  Federal Appro.- -Morrill-
     Nelson                   30,591.65
  Vocational Education Board  18,851.23
  Athletics                   35,346.42
  State Appro.-Summer Sch.     8,000.00
  Special Agr. Appro.         14,000.00
  State Appro.-General       445,868.99
  Bldi,.Revenue Bond & Opera-
    tions Fund                43,255.40
  State Appro.-Repairs to
    Buildings                  9,675.04
  Federal Appro.-Bankhead     19,505.46
  Student Fees                99,813.94
  Student Fees - Sum. Sch.    63,617.59
  Student Fees - U.H.S.        5,380.00
  Student Fees - El.Tr Sch.    4,000,00
  Student Fees - Un4v.NExten.  9,472.60
  Miscellaneous Receipts       4,122.48
  Rentals                      1,113.65
  Mien's Dormitories          10,821.40
  Library Equipment Appro.     9,510.28
  Scientific and Lab.Equip.Ap.21,734.l0
  Engineering Equipment Ap. _24,594,60
                Total        879,274,83



6,118.33
3,963.41


2,000.00
44,154.70

15,694.68


  6,233. 44
102,993.35

  3,510.00
  2,490,00
  1,276.05
  2,253.94
    240.00
  6,035. 40


1,9447.29
198.j897. 59



36,709.98
22,814.64
35,346.42
8,000.00
16,000.00
490,023.69

58,950.08

  9,675.04
  25,738.90
202,807.29
63 ,617.59
  8,890.00
  6,4o0.00
  10,748.65
  6,376.42
  1,353.65
  16,856.30
  9,510.28
  21,734.10
  26,538 89




 






2.



Expenditures
  Instruction                 568,871.97
  Adm., Expense & Maint.      242,361.58
  Additions and Betterments    56,76-964
                Total         868,003!19
  Excess of Income over Ex-
  penditures                  11,271.64

Patterson Hall Income
  Board                        31,767,92
  Misc. Receipts                   92.15
  Room Rent - Summer School     1,839.50
                Total          33.699,57

Expenditures
  Expense                      23,165.04
  Additions and Betterments     2,431,69
                Total          25,596.73

  Excess of Income crer Expendi-
    tures                       8,102.84



General Fund Income           912,
General Fund Expenditures     893,
  Excess of General Fund In-
  come over Expenditures      19,
  Excess of Expend, over Re-
  ceipts for General Ledger
  Accounts
  Accounts Payable               9
  Excess of Receipts over Ex-
  penditures for the fiscal
  year to date-General Fund     9
  Excess of Receipts over Ex-
  penditures for the fiscal
  year to date - General Fund
  Cash in Bank July 1, 1938-
  General Fund
  Cash in Bank February 28, 1939-
  General Fund



,974.40
,599.92

*374.48


(232.27)
.302.96)



85,509.69
27,323.02
  3,029.97
115,862.68

83,034.91


15, 597.45


15,597.45


  6,500.99
    215.00
  6,715.99


  8,881.46

214,495.04
122,573.67



91,916.37


(22,903.56)



654,381.66
269,684.60
59,799.61
983,865.87

94.306. 55



47,365.37
    92 .15
 1,839,50
 49,297.02


 29,666.03
 2,646 69
 32 312 72


 16,984.30



1,127,469.44
1,016,178.59



111,290.85


(23,135.83)
(9.302.96)



.839,25  69,012,81    78,852,06



78,852.06

82. 428. 52



161,280,58



Experiment Station Income
  Hatch - Federal Appro,
  Milk and Butter - Cash Rec.
  Beef Cattle Sales
  Dairy Cattle Sales
  Sheep Sales
  Swine Sales
  Poultry Sales
  Farm Produce Sales
  Horticultural Sales



11,250.00
6,651.42
   945.16
 1,085.00
   842.71
 1,425.05
 1,058.97
 1,402,23
   740.75



728.63



363.22
158.60
1,114.67
  163.95



11,250.00
7,380.05
   945.16
 1,085.00
   842.71
 1, 788. 27
 1,217%.57
 2,516.95
   904.70




 









Seed Test                 1,036.53
Seed Inspection          11,170.68
Rentals                   2,932.07
Miscellaneous               375.55
Fertilizer - Fees         9,327.00
Public Service - State
  Appro.                 11.707.21
Public Service - MiscRec.   268.30
Feeding Stuffs - Fees    31,014.47
Adams - Federal Appro.    11,250.00
Serum - Sales              1,399.44
Serum - Virus Sales          51.90
Serum - Supply Sales         49.40
Horticultural Appro.       4,285.55
State Appro.             27,807.57
Creamery - License Fees   8,416.00
Creamery - Testers Lic.   2,221.16
Creamery - Glassware Tested 355.74
Robinson - State Appro.    7,389.35
Robinson - Misc. Receipts  2,471.10
West Kentucky - State
  Appro.                  7,682.57
West Kentucky - Misc.Rec. 2,188.01
Purnell - Federal Appro. 45,000.00
Bankhead-Jones-Fed.Appro. 51,803,08
Nursery Inspection-State
  Appro.                   1,000.00
Nursery Inspection - Fees 1 400 00
   Total                 28_00_ _ 02



Expenditures
Expense                  222,641.84
Additiona and Better-
      ments                  2,524.97
      Total                225,166.81
  Excess of Income over Ex-
  penditures               42,837.21
  Accounts Payable          (8,853.98)
  Excess of Expenditures
  over Receirt s for General
  Ledger accounts            (514.70)
  Excess of Receipts over
  Expenditures             33.468,53
  Excess of Receipts over
  Expenditures for the fiscal
  year to date - Experiment
  Station
  Cash in Bank July 1, 1938 -
  Experiment Station
  Cash in Bank February 28, 1939 -
  Experiment Station



166.68
4,802.35
   50.00

8,618.75

1,491.64

8,833.00

  209.64
     .75
     9.75
  468.10
3,943.69
   27.00
   38.50
   27.31
   508.33



1,203.21
15,273.03
2,982.07
   375.55
17,945.75

13,198.85
   268.30
39,847.47
11,250.00
1,609.08
    52.65
    59,15
 4,753.65
 31,751.26
 8,443.00
 2,259.66
   383.05
 7,897.68
 2,471.10



721.66   8,404.23
          2,188.01
          45,000.00
          51,803.08



  191.66
  145.00
32,782. BB



29,385.58

  164.00
29,549.58



1,191.66
  1,545.00
300g786.90



252,027.42

  2,688.97
254,716.39



3,233.30    46,070.51
            (8,853.98)



(6.097.o05)



(2.863.75)



(6.611.75)



30.604.78



30,604.78

31.519.75



62,124,53 -




 




4.



Extension Division Income
  Federal Bankhead-Jones
  Federal Smith-Lever
  Federal Supplementary
  Federal Capper-Ketcham
  State Smith Lever
  County and Other
       Total



202,585.34
74,154.38
  6,636.39
  18,400.48
70,149.37
11.784.09
383,710.05



202,585.34
  74,154.38
  6,636.38
  18,400.49
  10,186.45
  3,369.69
_315,332.73



405,170.68
148,308.76
13,272.77
36,800.97
80,335.82
15,153.78
.699,042.78



Expenditures
  Expense



407,611,42   62,694.26



470,305.68



Excess of Income over Ex-
penditures
Excess of Income over Ex-
penditures for the fiscal
  year to date - Extension
  Division
Cash in Bank July 1, 1938 -
  Extension Division
Cash in Bank February 28, 1939
  Extension Division



23,901. 37)



252,638.47



228,737.10



228,737.10

  2.688.11



231,425.21



Trust Fund Income
  Student Loan Fund
  Student Notes Paid
       Total Receipts

Expenditures
Expense
  Student Notes
  General Ledger accounts
      Total Expenditures

  Excess of Expenditures over
  Receipts
  Excess of Expenditures over
  Receipts for the fiscal
    year to date - Trust Fund
  Cash in Bank July 1, 1938 -
    Trust Fund
  Cash in Bank January 31, 193
    Trust Fund



1,005.77
1.761.83
2,767.60



82.19
531.89
614,.08



    33.00        36.16
    350.00       235.00
10,500.00
10,883.00       271.16


( bli5.40)      342. 92



1,087.96
2,293.72
3,381,68


    69.16
    585.00
10,500.00
11, 154.16


(7,772,48)



(7,772.48)

9.578.17



1,05LO,6 9



Summary
  General Fund Income
  Experiment Station Income
  Extension Division Income
  Trust Fund Income
        Total
  General Fund Expondi-
    tures
  Experiment Station Expend.
  Extension Division Expend.



  912,97440
  268,004.02
  383,710,05
_ 1,005.77
1, 565,694,24



893,599.92
225,166,81
407,611,42



214,495.04
32,782.88
315,332.73
     82,19
562,692.84



122,578.67
29,549.58
62,694.2-6



1,127,469.44
  300,786.90
  699,042.78
    12087,96
2.128.378.08



1,016,178.59
  254,716.39
  470, C;05. 68




 



5.



Trust Fund Expendi-
  tures
         Total



      33.00
1526,411.15



     36.16
214,858. 67



       69. 16
1,741,269.82



Excess of Income over
  Expenditures

Excess of Expenditures
  over Receipts for Gen-
  eral Ledger accounts



Accounts Payable



Student Loan Fund Notes



39,263. 09



(11,246.97)

(18,156.94)



1,411.83



347,834.17



(29,000.61)



296.89



387,117.26



(40,247.58)

(13,156.94)

  1,708.72



Excess of Receipts over Ex-
  penditures for the fiscal
  year to date - Combined
  Fund                    11,291.01



319,130.45



330,421,46



Excess of Receipts over Ex-
  penditures for the fiscal
  year to date - Combined
  Fund
Cash in Bank and on hand July 1,
  1938 - Combined Fund
Cash in Bank and on hand February
  28, 1939 - Combined Fund



330,421.46

128,414,55

458,836.01



Abstract of item shown on Statement
of Income and Expenditures as "Excess
of Expenditures over Receipts for
General Ledger accounts :-E40,237.58".



Accounts Receivable
Sundry accounts



Debit
42,014.59

42,014.59
1,2777.01
40, 237. 58



  Credit

1,777,01
1,777.01



     3. Requisition Committee Report.
     The Requisition Committee filed written report of its action
each week from January 5 to March 8, 1939.    The report showed or-
ders made by the Business Office on authority of the Requisiwon Com-
rnittee in the manner prescribed by the Board of Trustees and State
Laws, running from No. 5071 to No. 6822. The report was examined
and on motion and second, the orders named therein were ratified
and approved and payments on said orders were authorized and ap-
proved. The following budget additions were approved: Publicity
Radio Station, $127.49; Men's Dorm, 8610.40; Registrar 83.80; Grounds
(Wells) 8459,74.
     4. Depository Bonds Substitution,
     a. Letter of First National Bank & Trust Company,




 






6.



                 FIRST NATIONAL BANK AND
                        TRUST CO.


                    Lexington, Ky.


                                   February 20, 1959


Mr. D. H. Peak, Secretary
Board of Trustees
University of Kentucky
Lexington, Ky,

                   In re: Depository Agreement of University
                          of Kentucky with First National Bank
                          and Trust Co. dated March 5, 1935.


Dear Sir:

          This will confirm our telephone conversation in
which we have requested that you authorize the Guaranty
Trust Company of New York to permit us to withdraw $100,000.00
United States Treasury 3 Bonds of 1946-1948 held under the
above referred to Depository Agreement and to accept in lieu
thereof a like amount of United States Treasury 2s of 1947.

          You have very kindly consented to authorize this
exchange of collateral and we want to thank you for your
cooperation in this matter.

          The Guaranty Trust Company have previously been
requested by ourselves to make the said substitution of
collateral and they will forward to you advice of the
change made after receiving your authorization.

                         Yours very truly,


                           (Signed) M. J. Sellers
                                     Cashier



b. Letter to Guaranty Trust ComDpa-ny




 





7.



Guaranty Trust Company of New York
New York, N.Y.                           Febru.ary 21, 1939

Dear Sirs:
             Reference: X 921-1284 SS
             In re: University of Kentucky, Lexington, Ky.,
             Account First National Bank & Trust Company
             Lexington, Kentucky #B3-13477.

      As required under terms of the above referred to De-
pository Agreement dated March 5, 1935, you are hereby re-
quested and authorized to deliver to the First National
Bank and Trust Company of Lexington, Kentucky, $100,000
U S Treasury 3% bonds 1946-1948 held as collateral under
said agreement and to accept in lieu thereof $100,000
U S Treasury twos 1947.   It is our understanding that the
bank has requested you to permit withdrawal of bonds as
authorized herewith and has offered to substitute the bonds
aforesaid.   You will please make delivery and substitution
accordingly, reporting to us advice, giving description of
the bonds placed in this account as substitute collateral.


                           Yours very truly,


                              D. H. Peak, Secretary
                              Board of Trustees,
                              University of Kentucky



c. Report of Guaranty Trust Company.




          GUSRRANTY TRUST COMPANY OF NEW YORK

                     Custody Division

                         New York    February 25, 1939


University of Kentucky, Lexington, Kentucky
(a/c First National Bank & Trust Co.
Lexington, Kentucky).                   ACCOUNT NO. BC 13477

                                         Refer letter 2/21/39

IN ACCORDANCE WITH YOUR INSTRUCTIONS WE HAVE DELIVERED THE
SECURITIES STATED BELOW FOR THE PURPOSE OF exchange with
First National Bank & Trust Co. Lexington,Ky., for $100,000
U S A Treas. 2% 1947.  "Which will be held in safekeeping
subject to the terms of agreement dated March 5, 193511




 





a.



     $100,000.      United States of America
                    3% Treas Coupon Bond of 1946-48
                    due 6/15/48 with 6/15/39 s c a
                    #2587.                            $100,000.


     AND HAVE RECEIVED IN LIEU THEREOF UNDER DATE OF FEBRUARY 23,
     1939 mif.

     20  $5,000. -   The United States of America.
                      2% Treasury Coupon Bond of 1947.
                      Dated December 15, 1938.
                      Due December 15, 1947.
                      Interest payable June and Dec. 15.
                      Nos. 552/71, with June 15, 1939 and
                      subsequent coupons attached.        $100,000.



                                    GUARANTY TRUST COMPANY OF NEW YORK

                                    By
                                          Authorized Signature




          d. Resolution of Approval.

          When request was made by the First National Bank and Trust
Company to withdraw depository bonds lodged with the Cuaranty Trust
Company of New York and substitute others therefor, the minutes of
the Executive Committee of February 12, 1935 and of March 13, 1935,
in regard to bond of depository were examined.     It was found that
the resolutions in these minutes did not give authority to &iyone
to approve of change of securities by the depository.     Therefore,
J. M. Sellers, Cashier of the First National Bank and Trust Company;
and D. H. Peak, Business Agent of the University of Kentuckry, met
with Judge R. C. Stoll, Chairman of the Executive Committee of the
University of Kentucky, in his office in Lexington, Ky., and it was
decided that the depository should have the privilege of withdraw-
ing U. S. Government Bonds and substituting other U. S. Government
Bonds of like par value therefor.    It was suggested that the Bus-
iness Agent of the University of Kentucky notify the Guaranty Trust
Company of New York to that effect, reporting the entire transaction
to the Executive Committee of the University of Kentucky for ap-
proval.

     Therefore, on motion, duly seconded and carried, it was ordered
that the withdrawal and substitution of bonds as set out above in
Sub-Sections a, b and c, he ratified and approved, and that the ac-
tion of the Business Agent in consenting that the change be made
be ratified and approved.




 




9.



     e. Business Agent Authorized to Approve Withdrawal and Substi-
        tution of Bonds.

     It was then moved, seconded and motion carried that the Bus-
iness Agent of the University of Kentucky be authorized to approve
withdrawal of bonds lodged with the Guaranty Trust Company of New
York by the University of Kentucky Depository, the First National
Bank and Trust Company of Lexington, Ky., as security for deposits
made by the University of Kentucky in that institution, unddr the
resolutions of the Executive Committee of the University of Kentucky,
passed at its meetings of February 12, 1935 and of March 13, 1935,
respectively; provided substitution be made In U. S. Government Bonds
of par value in amount of bonds withdrawn.


     5. Fire and Tornado Insurance.

     The Business Agent presented schedules of fire and tornado in-
surance of College and Experiment Station properties.   These were
referred to a committee consisting of President F. L. McVey, Dean
James H. Graham, Dean Thomas P. Cooper, Superintendent W. J. Crutcher,
and Business Agent, D. H. Peak.   The committee is asked to examine
the schedules and report suggestions as to changes, modifi cutions,
increases and new insurance.


     6. Peace Officers.

     Commissions as Peace Officers for the campus for the following
appointees were presented:

                     J. C. Keesling
                     L. D. Hieatt
                     E. 0. Kelly
                     W. M. Underwood.

     It was ordered that the commissions be delivered to the ap-
pointees, together with statement as to duties as such officers.


     7. House at 612 South Limestone Street - Razed.

     Superintendent of Buildings and Grounds' Report.


                                  Itlarch 1, 1939

     Memo:-President McVey
           Administration Building
           Campus

                  Re: House at 612 South Limestone.

      It appears that Mrs. Mullins is having difficult task
      paying rent on this place.    I would suggest that she
      be notified to give the house up at some reasonable




 




10.



  future date.  We still have W. P. A, funds for wrecking
  purposes, so why not tear the place down, clear the site
  and thus improve the approach to Memorial Hall.   Salvaged
  material could be used to build work shop addition to
  Guignol which is sorely needed.

  if the place is to be rented for a period of years, a great
  deal of repair work will have to be done to the outside,
  namely, a new roof, gutters and a paint job.

  This thought has occurred to me and I am passing it along
  for consideration.

  Sincerely yours,


  (Signed) M. J. Crutcher
            Supt.



     On motion and second, carried, it was ordered that steps be
taken by the Business Agent to secure possession from renter of
the house at 612 South Limestone Street and that the Superintendent
of Buildings and Grounds be authorized to have the house torn
down when possession has been obtained.


     8. Work Shops - Rear of Theatre Building.

     Request of Professor Fowler.



                                 March 8, 1939

     Dr. Frank L. McVey
     University af Kentucky
     Campus

     Dear President McVey:
                            In confirmation of our conversation
     of last week, I am making formal request for a work-shop
     to be built at the rear of the theatre building in accord
     with plans which have already been approved at the W. P. A.
     headquarters in Louisville.

                            This workshop is most necessary to
     us as the theatre is badly overcrowded, and is without
     storage room or work space of any kind. At present we
     are continually being reprimanded by the fire inspectors
     for our crowded conditions, and reported by them as a
     fire hazard of the first degree.




 






11.



          If the material from the University-owned house
     on South Limestone Street, and W. P. A. labor were to
     be used as planned, we understand the cost to the Uni-
     versity will be very little.   The Guignol Theatre is
     willing to pay $250.00 toward the building of the work-
     shop.

          I shall be very glad if you will submit this re-
     quest to the committee at its next meeting.

                               Sincerely,

                                 (Signed) Frank Fowler


     It appearing that such a workshop is badly needed and that
fire hazards will probably be reduced, on motion and second fol-
lowing order was made;

     Privilege is given to Professor Frank Fowler, Director of the
Guignol Theatre, to have erected back of that theatre a work shop
for use of the theatre.   Plans are to be approved by President
Covey and construction is to be under direction of Superintendent
Crutcher.  Material salvaged from the house at 612 South Limestone
Street may be used in the construction, but all other costs and
expense are to be paid from funds of the Guignol Theatre.


     9. State Compensation and Holiday Schedules.

     The President presented copies of schedules of compensation
of State employees and schedule of Holidays for State employees.
The schedules are to be filed in the Business Office,


    10. Taxation of Distilled Spirits and Wines in Kentucky - Pro-
posed Study Withdrawn.

     The request of the Distillers' Association of Kentucky that
the University of Kentucky make a comprehensive study of the taxa-
tion of distilled spirits and wines in Kentucky, referred to the
regular April 1939 meeting of the Board of Trustees, at the Feb-
ruary 1939 meeting of the Executive Committee (Sec. 6), was re-
ported by President McVey as having been withdrawn by The Dis-
tillersl Association of Kentucky.


    11. Housing Men Students.

    Report of progress on the question of improvement of Bradley
Hall for the purpose of providing additional rooms for students,
continued from the meeting of January 18, 1939, Sec. 11, was made
by President McVey.




 






12.



     On motion and second, Dean Graham was authorized to develop
and to report the possibilities for financing the renovations
needed and planned within the basement space of the Ments Dormi-
tories.


     12. Wells on Campus.

     Dean Graham reported that the drilling for the 250-foot well
back of the Armory had been completed and that tests showed the
well could be depended upon to supply 60 gallons of water per min-
ute. Dean Graham recommended that two additional wells be drilled,
at approximately 100 feet from the first, to a depth of 100 feet
each, in order to increase this water supply to 180 gallons per
minute.

     Upon motion duly made and seconded, Dean Graham was authorized
and instructed to arrange for the drilling of the two additional
wells to a depth of 100 feet each at the same cost per foot.


     13. Remodeling Armory.

     President McVey presented request by requisition of Colonel
Howard Donnelly for remodeling Armory, the estimate   expense being
$776.36.   On motion, seconded and carried, it was ordered that the
proposed remodeling of Armory be made by Superintendent Crutcher,
the cost to approximate $776.36, provided funds are available
in General Fund that may be used for that purpose.    The budget
for Barker Hall is to be increased in amount expended.



     14. Organ - Radio Studios.

     President McVey reported progress of investigation of proposed
purchase and installation of organ in Radio Studios, and presented
estimate as to cost of installation,   This was not intended as
final report; further study is to be made under the resolution
passed at the February 1939 meeting (Sec. 10, minutes) of the Execu-.
tive Committee,


     15. Addition to Armory Completed,

     The President reported that the addition to the Armory under
W. P. A. project has been completed.    He was asked to have Super-
intendent Crutcher make report on the construction and its costs,




 






13.



     16. World's Fair Request.

     The President reported that the World's Fair Management at
New York had made request for a University of Kentucky flap:. Ile
said that the flag used by the Military Department is the only one
the University has, and that it is not suitable nor available for
the purpose.   Making of a flag for the purpose will entail an
expense of 830.00 or more.  No action was taken on the request.


     17. Photostatic Work.

     The President stated that frequent requests are made for pho-
tostatic work for individuals and for public purposes.   It was
suggested that photostatic work should not be done by the Universi-
ty of Kentucky in competition with business; that in some in-
stances the work may be done for public purposes and otherwise,
when not in competition with business, and such work may be done
at the discretion of the President.

     The President presented copies of work done by the University
in copying the original minutes of the Constitutional Conventions
of the District of Kentucky from 1788 to 1792.   His suggestion
that copies be distributed as follows was approved; 1 copy each
sold to Louisiana State University, Eastern State University,
Eastern State Teachers College, Western State Teachers College;
2 copies given University of Kentucky Library; 2 copies to be
given to 1rs. Cromwell and City of Danville; 1 copy   kept by
Professor Gillis for the Bureau of Source Materials.


     This was commended this being the character of work that
comes within the scope of University business.

     18. Storage of Records.

     The President stated that the storage of records is becoming
a problem to the University.   He suggested a solution in photo-
graphic films, and said study is being made to that end.


     19. Law Students Petition - Payment for Law Journal.

     The following petition signed by Louis Rives and 103 other
students in the Law College was filed:


     To the President of the University of Kentucky:

          We, the undersigned students of the College of Law,
     respectfully petition that the subscription price of $1.50
     for the Kentucky Law Journal be collected through the




 




14.



      business office of the University by means of a deduction
      of the aforementioned amount from the general deposit of
      $6.00, beginning with the school year 1939-1940.    We feel
      that this is the most pleasant ,,ay of handling this matter.

      The Business Agent stated that it has been the custom of the
Business Office to accept similar requests from students to apply
in whole or in part the general deposit to some specific payment.
Such requests are required to be made in writing similar to the
request made by law students.    It was the opinion of the Committee
that such requests may be granted in cases of balances on deposits
due students.


     20. P. W. A. College Docket 1304.

     Receipt of Bids and Award of Contract.

       w. Report of Dean Graham


                                   March 15, 1939

     President Frank L. McVey
     University of Kentucky

     My dear President McVey:

         Contract bids were received and publicly opened
     in your office at 3:00 p.m. of MLarch 2, 1939, for
     furnishing and installing an elevator in the Women's
     Dormitory, Contract No. 1050, P. W. A. Docket No. KY-
     1305-F.

          I hand you herewith an authenticated tabulation
     of all bids received, together with the bid documents.
     You will note that of the four bids received that of
     the American Elevator and Machine Company of Louisville,
     Kentucky, was the lowest, in the sum of 87,560.     In ac-
     cord therewith, we have prepared and attach hereto reso-
     lutions, drawn in accord with the regulations of the
     Public Works Administration and recommend that these be
     approved in due form, thus awarding this contract to the
     lowest bidder in the aforestated sum.

                                   Yours truly,

                                   (Signed) James H. Graham
                                               Dean




 





15.



     x. Base Bids


American Elevator and M1achine Company,
           Louisville, Ky.            7,560.00

Otis Elevator Company, Louisville, Ky. - - - - -   8,515.00

The Shepard Elevator Company, Cincin-
           nati, Ohio                        - -   8,100.00

The Warner Elevator .If g. Company,
           Cincinnati, Ohio  - - - - - -          7,945.00



Y. Resolution Ordering Filing' of Bids.


     WHEREAS, pursuant to advertisement, bids for the
furnishing and installation of the Elevator for the Women's
Dormitory have been filed by the following bidders:

     American Elevator & Machine Company, Louisville,
           Kentucky
     Otis Elevator Company, Louisville, Kentucky
     Shepard Elevator Company, Cincinnati, Ohio
     The Warner Elevator Manufacturing Company, Cincinnati,
           Ohio.

     NOW, THEREFORE, BE IT RESOLVED that the bids listed
in the preamble hereof be filed and presented to Col.
James H. Graham, Chief Engineer, University of Kentucky,
and that the said Chief Engineer is hereby directed forth-
with to tabulate said bids, and at the earliest practicable
moment, report to this Executive Committee of the Board
of Trustees of the University of Kentucky his findings as
to the lowest and best bid,

    Passed this fifteenth day of March, 1939.

                                 Executive Committee
                                 Board of Trustees
                                 University of Kentucky.



By     Richard C. Stoll
       Chcairman




 







16.



         z. Resolution Awarding Contract.

         WHEREAS, James H. Graham, Chief Engineer, University of
    Kentucky, pursuant to a Resolution heretofore adopted, has
    tabulated and considered all bids heretofore received for
    the furnishing and installation of the Elevator at the
    Women's Dormitory and has duly made his recommendation to
    this Executive Committee of the Board of Trustees, Uni-
    versity of Kentucky, and it appearing from said recommenda-
    tions and report that the American Elevator and Machine
    Company, Louisville, Kentucky, is the lowest and best
    Bidder for the furnishing and installation of the Elevator
    at the Women's Dormitory, in the sum of $7,560.00; and
    that this Executive Committee of the Board'of Trustees,
    University of Kentucky, 9'ter considering said report and
    recommendations and all bids heretofore filed, finds that
    the bid of the American Elevator & machine Company, Louis-
    ville, Kentucky, is the lowest and best bide

         NOW, THEREFORE, BE IT RESOLVED BY the Executive Com-
    mittee, of the Board of Trustees, University of Kentucky,
    AS FOLLOWS:

         Section 1: That the bid of the American Elevator &
    Machine Company for the furnishing and installation of the
    Elevator at the Women's Dormitory in the sum of $7,560.00;
    is hereby accepted, determined and declared to be the low-
    est and best bid; however, this award shall not be effective
    until the awardee shall have been notified in writing of
    such award by the Chief Engineer, the authorized repre-
    sentative of the Board of Trustees, University of Ken-
    tucky.   That upon the awardee being so notified in writ-
    ing a contract for the construction of said work, as here-
    tofore prescribed by the plans, specifications and con-
    tract documents, shall be forthwith executed for said
    construction.

          Section 2: That Richard C. Stoll is hereby author-
    ized and directed to execute said contract in the name of
    and for and on behalf of the Board of Trustees, Universi-
    ty of Kentucky.


    21. Appointments and Other Staff Changes.

    President McVey