xt71zc7rnj11 https://exploreuk.uky.edu/dips/xt71zc7rnj11/data/mets.xml Lexington, Kentucky University of Kentucky 1936127 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1936-12-nov7-ec. text Minutes of the University of Kentucky Board of Trustees, 1936-12-nov7-ec. 1936 2011 true xt71zc7rnj11 section xt71zc7rnj11
Minutes of the Meeting of the Executive Committee of the
Board of Trustees of the University of Kentucky, Saturday, November
7, 1936.
The Executive Committee of the Board of Trustees of the Univer-
sity of Kentucky met in President MoVey's office at 10:30 a.m. on
Saturday, November 7, 1936. The members of the Committee present
were James Park, R. Miller Holland, Robert G. Gordon, and J. B.
Andrews. President Frank L. IvIcVey, D. H. Peak, Secretary of the
Board; and James H. Graham, Dean of the College of Engineering;
were present. In the absence of Judge Richard C. Stoll, Mr. Gor-
don was elected chairman of the meeting.
1. Approval of Minutes.
The minutes of the meeting of October 14, 1936, were approved.
2. Financial Report for September, 1936.
The financial report for September, 1936, was produced by the
Business Agent, examined and ordered inserted in the Minutes:
Statement bf Income and Rxpenditures
Month of September 1936
Riscal
Previously Current Year
Reported Month to Date
General Fund Income
Vocational Ed. Board 871.64
State Appro.-Summer School 8,000.00
Special Agr. Aporo. 4,000.00
State Appro.-General 62,417.15
Interest on Peabody Endow.1,000.00
Int. on Endowment Bonds
State Appro.-Repairs to
Buildings
Student Fees 197,13
Student Fees - Sum. Sch. 52,294.61
Student Fees - Un.H.S. 90.00
Student Fees - El.Tr.Sch.
Student Fees - Un.Eat, 2,206.90
Misc. Receipts 419.50
Rentals 320.00
Men's Dormitories 1,708.85
Total 133,525.78
1,846.94
67,114.13
9,815.00
304.05
82,177.85
1D31.70
3,540.00
3,800.00
297.60
03B. 22
115.00
5,557.00
176,439,56
2,720. 58
8,000.00
4,000.00
129,531,28
1,000.00
9,815.00
304.05
82,374.98
53,226.33.
3,630.00
3,800.00
2,504.50
1,357.79
435.00
309 ,265.85
96,649.17
2.
Expenditures
Instruction
Administration, Exp.
& Maint.
Additions and Betterments
Total
Excess of Income over
Expenditures
Patterson Hall Income
Board 54.40
Misc. Receipts 54. 215
PRom Re-nt - ummmer School 1.526-68
Total
Expenditures
Expense
Excess of Income over Ex-
penditures
General Fund Income
General Fund Expend.
Excess of General Fund
Income over Expendi-
tures
Excess of Receipts over
Expenditures for General
Ledger accounts
Excess of Receipts over
Expenditures for the fiE
Cal year to date - Gen-
eral Fund
Excess of ReceiltS over
Expenditures for the fiE
year to date - General 1
69,242.07 165,891.24
30,476.83 22,639.41 53,116,24
________ 513.05 513.05
127,126.00 92,394.53 219,520.53
6,399.78 84,045.03 90,444.81
12,858.50
8.00
12,912.90
62.25
1.526. 68
1635.33 12,866.50 14,501.83
_3378.21 2,450.33 5,828.54
( 1,742.88) 10,416.17 8,673.29
135,161.11 189,306.06 324,467.17
130,504.21 94,844.86 225,349.07
4,656.90 94,461.20 99,118.10
(20,225.57) 48,120.60 27,895.03
(15,568.67) 142,581.80 127,013.13
,Cal
Fund
127,013.13
Cash in Bank July 1, 1936 --
General Fund
Cash in Bank September 30,
1936 - General Fund
Experiment Station Income
Hatch - Federal Appro.
Mi lk and Butter - Cash
Receipts
Beef Cattle Sales
Dairy Cattle Sales
Sheep Sales
Swine Sales
Poultry Sales
Farm Produce Sales
Horticultural Sales
Seed Test
3,750.00
1,444.36
153.83
169.86
248.18
775.86
333.77
41.40
41.75
52.785.93
179,799.06
3,750.00
921.31
20.00
115.66
108.58
77.40
160.44
76.91
12.00
124.20
2,365.67
173.83
115.66
278.44
325,58
936.30
410. 68
53.40
165. 95
3.
Seed Inspection 2,409.35
Rentals 300.34
Miscellaneous 29.79
Fertilizer - Fees 778.75
Public Service - St.
Appro. 3,270.02
Public Service - Misc. 40.00
Feeding Stuffs - Fees 14,047.88
Adams - Federal Appro, 3,750.00
Serum - Sales 351.21
Serum - Virus Sales 22.70
Serum - Live Stock Sales 31.57
Serum - Supply Sales 20.05
State Appropriation 7,625.57
Creamery - License Fees 7,782.00
Creamery - Testers'Lic. 2,471.00
Creamery - Glassware
Tested 224.96
Robinson - State Appro. 1,604.68
Robinson - Misc. Rec. b13.83
West Ky.-State Appro. 1,994.84
West Ky.-Misc. Rec. 3,632.71
Purnell - Fed. Appro. 15,000.00
Bankhead-Jones - Fed.
Appro. 9,867.25
Nursery Inspection -
State Appro. 333.34
Nursery DIspection - Fees 145.00
Total 83,295.85
Expenditures
Expense
Additions and Better-
ments
50,561.27
105.00
Total 0,66
Excess of Income over
Expenditures 32,62
Excess of Expend. over
Receipt s for General
Ledger accounts 1
Excess of Receipts over
Expenditures 3j264
Excess of Receipts over
Expenditures for the fiscal
year to date - Experiment
Station
Cash in Bank July 1, 1936 -
Experiment Station
Cash in Bank September 30,
1936 - Experiment Station
2,408.28
144.67
12.25
4,895.00
1,729.48
15.00
5,136.03
194.28
7.50
11.84
3,726.52
84.00
98.50
73.51
1,191.81
220.92
1,056.43
2,165.90
166.66
555.00
4,817.63
445,01
42.04
5,673,75
4,999.50
55.00
19,183.91
3,750.00
545.49
30.20
31.57
31.89
11,352.09
7,866400
2,569.50
298.47
2,886.49
734.75
3,051.27
5,798.61
15,000.00
9,867.25
500.00
700.00
25,510.08 108,805.93
29,231.93 79,793.20
259.90 364.90
29,491.83 80,158.10
(3,981.75) 28,647.83
(3,115.85) (3,095.96)
(7,097.60) 25,551.87
.a 58
9.89
t9.47
25,551.87
(7,585.30)
17,966,57
,6,27
4.
Extension Division Income
Federal - Bankhead-Jones
Federal Smith-Lever
Federal Add. Co-op.
Federal Supplementary
Federal Capper-Ketcham
State Smith-Lever
County and Other
Total
Expenditures
Expense
Excess of Income over
Expenditures
164,145.15
74,154,38
6,250.00
19,909.14
18,400.49
20,207.47
1.487.50
164,145.14
74,154.38
6,250.00
10,900..14
18,400.43
8,227.25 28,434.72
3,981.81 5,469.31
304 55415 12 203.06 316,763.19
102,104.56 56,292,64 158,397.20
202,449.57 (44,083,58) 158,365.99
Excess of Income over Ex-
penditures for the fiscal
year to date - Extension
Division
Cash in Bank July 1, 1936 --
Extension Division
Cash in Bank September 30, 1936 -
Extension Division
Trust Fund Income
Student Loan Fund
Student Notes Paid
Total Receipts
Expenditures
Student Notes
General Ledger accounts
Total Expenditures
Excess of Expenditures
over Receipts
838.72
619.66
435.63
478.28
15B,365.99
48,500.09
206,866.08
1,274.35
1.097,94
__ 1,458.38 913.91 2,372.29
22.75 22.78 -
8,000.00 _ 8,000.00
8,022b75 -,02275
(6,564.37) 913.01 _ (5,650.46)
Excess of Expenditures over
Receipts for the fiscal
year to date - Trust Fund
Cash in Bank July 1, 1936 -
Trust Fund
Cash in Bank September 30, 1936
- Trust Fund
(5,650.46)
7,472.75
_ 1,822.29
Summary
General Fund Income
Experiment Sta. Inc.
Extension Div. Income
Trust Fund Income
Total
135,161.11
83,295.85
304,554.13
838.72
523,849.81
189,306,06
25,510,08
12,209.06
435.63
227,460.83
324,467.17
108,805.93
316,763.19
1,274.35
751,310.64
General Fund Expendiv
tures 130,504.21
Experiment Station
Expenditures 50,666.27
Extension Div. Expend. 102,104.56
Trust Fund Expend.
Tetal 283,275.04
94,844.86
29,491.83
56,292.64
180,629.33
225,349.07
80,158.10
158,397.20
463,904.37
Excess of Income over
Expenditures
240,574.77
46,831.50
287,406.27
Excess of Receipts over
Expenditures for General
Ledger accounts (28,205.68)
Student Loan Fund Notes 596.91
45,004,75
478.28
Excess of Recei}s over
Expenditures for the
fiscal year to date -
Combined Fund
212,066.00
92,314.53
305,280.53
Excess of Receipts over
Expenditures for the
fiscal year to date -
Combined Fund
Cash in Bank and on hand
July 1, 1936 - Combined
Fund
Cash Ih Bank and orn hand
September 30, 1936 -
Combined Fund
305,280.53
103,373.47
408.,654.00
Abstract of item shown on State-
ment of Income and Expenditures as
"Excess of Receipts and Expendi-
tures for General Ledger accounts
16,799.07"
Debit
Accounts Receivable
Sundry amcounts
Insurance Paid in Advance
13.50
13.50
Credit
2,790,25
14,022,V3
16,812.57
13.50
16,799.07
16,799.07
1,075.19
6.
3. Requisition Committee Report.
The Requisition Committee filed written report of its action
each week from October 8, 1936, to November 4, 1936, inclusive.
The report showed orders made by the Business Office on the au-
thority of the Requisition Committee in the manner prescribed by
the Board of Trustees and state laws, running from No. 1767 to
No. 2332. The report was examined, and on motion and second the
orders named therein were ratified and approved and payments on
said orders were authorized and approved.
Additional budget appropriation of 8700.00 for supplies for
Department of Bacteriology was approved.
4. State Warrants.
Statement by Business Agent:
According to newspaper reports all five per cent state war-
rants are to be called and new issues of three per cent made. The
Peabody Fund, 840,000O.0,is invested in state warrants. Also
the University has invested in state warrants other trust funds in
amount of $6,580.20. The question of investments was discussed,
but no action was taken, except that certain local securities be
investigated.
5. Bill Approved.
President McVey presented the following bill and recommended
its payment:
Southeastern Greyhound Lines
October 31, 1936
University of Kentucky Band
c/o President's Office
Lexington, Ky.
00 6429 10-6-36 Coaches 445, 350 & 351 Lexington
to Frankfort and return $75.00
He stated that coaches were chartered to send the University
band to the City of Frankfort, the band being sent at request of
State officials. On motion duly seconded, the bill was approved,
and the Business Agent was authorized to certify it to the State
Finance Board for payment.
7.
6. Field House.
Reference is made to. Sec. 23, Minutes of October 14, 1936,
for action taken on:'Field House. At this meeting Dean Graham was
called on for a further statement regarding financing the project.
He stated that it now appears that through the help of the G6v-
ernor and the W. P. A., the project may be financed in the sum of
$105,000.09 and that the plans and specifications are now based on
such expenditure.
On motion and second, the enlarged plan of the project was
approved and President McVey was authorized to execute for the Uni-
versity the W.P.A. application therefor.
7. P. W. A. Construction.
a. Acceptance of the "Offer" of the United States of America.
President .1kiMcVey then presented the documents representing
an "Offer of Glrant"; received by the University by mail on Novem-
ber 2, 1936, from the United States of America, acting by and
through the Public Works Administration and signed by Horatio B.
Hackett, Assistant Administrator; the "offer" being in the sum of
$327,272.
After a reading and discussion of the "Offer of Grant", the
following resolution was offered by Mr. Holland, seconded by Mr.
Andrews, and unanimously adopted:
A RESOLUTION ACCEPTING THE OFFER OF THE UNITED
STATES TO THE UNIVERSITY OF KENTUCKY TO AID BY
WAY OF GRANT IN FINANCING THE CONSTRUCTION OF
FOUR UNIVERSITY BUILDINGS AND ADDITIONS AND
ALTERATIONS TO THREE UNIVERSITY BUILDINGS, IN-
CLUDING THE NECESSARY EQUIPMENT THEREFOR.
Be it resolved by the Executive Committee of the Board of
Trustees of the University of Kentucky:
Section 1. That the offer of the United States of America to
the University of Kentucky to aid by way of grant in financing the
construction of four university buildings and additions and al-
terations to three university buildings, including the necessary
equipment therefor, a copy of which offer reads as follows:
8.
"FEDERAL EMERGENCY ADMINISTRATION
OF PUB3LIC WORKS
Washington, D. C.
Dated: Oct. 27, 1036
The University of Kentucky,
Lexington, Fayette County, Kentucky
Subject to the Terms and Conditions (PWA Form
No. 210, July 1, 1936) which are made a part hereof,
the United States of America hereby offers to aid in
financing the construction of four university build-
ings and additions and alterations to three university
buildings, including the necessary equipment therefore
(herein called the "Project") by making a grant to
The University of Kentucky, in the amount of 45 per
cent of the cost of the Project upon completion, as
determined by the Federal Emergency Administrator of
Public Wvrks, but not to exceed in any event, the sum
of 8327,272.
UNITED STATES OF AMERICA
Federal Emergency Administrator
of Public. Works
By (Sgd) Horatio B. Hackett
Assistant Administrator"
be and the same is hereby in all respects accepted.
Section 2. That said University of Kentucky agrees to abide
by all the Terms and Conditions relating to such grant a copy of
which Terms and Conditions was annexed to the Government's offer
and made a part thereof.
Section 3. It is hereby covenanted that work on the project
described in the Offer will be commenced as early as possible but
in no event later than January 11, 1937; that the work will be
planned so that it will reach a substantial peak before April 11,
1937; and that the project will be completed by January 11, 1938.
Section 4. That the Chairman be and he is hereby authorized
and directed forthwith to send to the Federal Emergency Adminis-
tration of Public Wcrks three certified copies of this Resolution
and three certified copies of the proceedings of this Executive
Committee of the Board of Trustees of the University of Kentucky
in connection with the adoption of this Resolution, and such
further documents or proofs in connection with the acceptance of
said offer as may be requested by the Federal Emergency Adminis-
tration of Public Works,
9.
After the final reading and vote upon the Resolution wherein
the "offer of grant" In the sum of 8327,272 was formally accepted
on behalf of the University of Kentucky, a resolution was duly
offered and passed, authorizing Judge Richard C. Stoll, Chairman
of the Executive Committee, and Mr. D. H. Peak, Secretary, to sign
and authenticate copies of the aforesaid resolution, and to for-
ward same to the State Director for Kentucky of the Public Works
Administration.
b. Dean Evans -- Attorney of Record.
The following resolution was offered and passed by unanimous
vote: "Resolved that Alvin E. Evans, Dean of the College of Law,
University of Kentucky, be and is hereby named as the Attorney of
Record for the University in all matters of law pertaining to the
execution of the building program under P. W. A. Docket No. Ky-
1013-F and Docket No. KY-1013-2-D."
c. Administration Docket No. KY,-1013-2-D.
The following resolution was offered and passed by unanimous
vote: "Resolved that it is the desire and intention of the Uni-
versity to continue the same administration, correspondence and
procedure for the execution of P.W.A. Docket No. KY-1013-2-D as
established and in practice for P.W.A. Docket No. KY-1013-R."
d. Art Building - Home Economics Building - Plans.
President McVey then stated that authority had been given in
a former meeting of the Committee for the preparation of the plans
and specifications for the several Engineering Buildings, but sim-
ilar work upon the new housing for the Department of Home Economics
and the Department of Art and Design had not been so authorized.
Therefore, upon motion duly made and seconded, it was ordered
that the preparation of detailed plans and specifications for the
new housing of the Department of Home Economics and the Department
of Art and Design be and is hereby authorized.
e. New Building - Graham Avenue Site.
President McVey further stated that the site selected for a
new building to be constructed under P.W.A. Docket No. KY-1013-2-
0 for engineering and other needful uses was the plot located on
the north side of Graham Avenue and extending westward from Breck-
inridge Hall toward the Memorial Building and that at present this
plot Qontained several frame dwellings, which were rented on a
thirty-day notice basis, and that If this site should be considered
and authorized by the Committee as the site for such building pur-
poses, then it would be necessary to remove said dwellings and thus
clear the site in preparation for said construction.
10.
Therefore, upon motion duly made and seconded, the aforesaid
site was approved for construction purposes and the Superintendent
of Buildings and Grounds was authorized and directed to cause such
dwellings to be vacated and to proceed with the wrecking and re-
moval of them from this building site,using therefor W. P. A. labor
if possible or else in other economical and efficient manner.
f. Letter to Bond Holders.
President McVey was authorized to write to the holders of
bonds executed for funds for P. W. A. construction, giving informa-
tion of the P.W. A. grant herein accepted, Dooket No. KY.-1013-
2-D.
8. Appointments and Other Staff Changes.
Appointments
Charles W. Baril, student assistant in the Department of Phys-
ical Education, salary $50.00 a month, effective November 1, 1936.
Joe Huddleston, student assistant in the Department of Phys-
ical Education, salary $50.00 a month, effective November 1, 1936.
Miss Irene Foster, curator, Carnegie G(rant to Department of
Music, compensation $6.00 a week, beginning November 2, 1936.
The Superintendent of Buildings and Grounds was authorized to
employ a janitor for the Observatory, compensation 83.00 a week.
He was also authorized to employ an additional furnace man at 83.00
a week compensation.
Leaves of Absence
J.E. Humphrey, Field Agent in Poultry Husbandry, was granted
leave of absence for one year without pay, beginning November 1,
1936. The leave is granted with proviso that Mr. Humphrey notify
the University not later than July 1, 1937, as to his intention
of returning to his work therein or of resigning. He is taking a
position as poultry husbandman in the Bureau of Animal Industry,
United States Department of Agriculture.
Dr, W. Brooks Hamilton, of the Department of Hygiene and Pub-
lic Health. was granted sabbatical leave of absence for the year
1937-1938 on half pay. He expects to spend the year in graduate
study at Johns Hopkins University.
Dr. Henry Beaumont, of the Department of Psychology, was
granted sabbatical "Leave of absence for the year 1937-38 on half
pay. He expects to spend the year in study.
11.
Professor Paul K. Whitaker, Department of German, was granted
leave of absence for the year 1937-38. He is to receive half pay
for first semester, and the leave is without pay for the second
semester. He expects to spend the year at the University of Vi-
enna, working toward doctor's degree.
Resignation
Dr. H. H. Thornberry, assistant Plant Pathologist, Experiment
Station, resignation. effective December 31, 1936. He is to ac-
cept a position as pathologist with the United States Department
of Agriculture, Bureau of Plant Industry.
On motion, properly seconded, the Committee adjourned.
D. H. Peak
Secretary, Board of Trustees