xt73j960606n https://exploreuk.uky.edu/dips/xt73j960606n/data/mets.xml Lexington, Kentucky University of Kentucky 19381128 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1938-11-jul28-ec. text Minutes of the University of Kentucky Board of Trustees, 1938-11-jul28-ec. 1938 2011 true xt73j960606n section xt73j960606n
Minutes of the Called Meeting of the Executive Committee of
the Board of Trustees of the University of Kentucky, Thursday,
July 28, 1938.
The Executive Committee of the Board of Trustees of the Uni-
versity of Kentucky met in President McVey's office at 10:30 a.m.,
Thursday, July 28, 1938, in response to a call for the meeting
made by the Chairman of the Committee, the notice being dated July
20, 1938. Members of the Committee present were Judge Richard
C. Stoll, Chairman; H. S. Cleveland and James Park, A.sistaint
Attorney General J. W. Jones and Dean James H. Graham met with
the Committee during consideration for the question of refinancing
the indebtedness on Men's Dormitories. President McVey and D. H.
Peak, Secretary of the Board, were present.
1. Approval of Minutes.
The minutes of the Executive Committee of July 20, 1938,
were approved as published, except that a correction was ordered
to be made in Article 10, so as to show that the gift was made
in form of Trust Fund by Mrs. Margaret V. Haggin, instead of the
Haggin Estate.
2, Purpose of the Meeting.
The Chairman stated that the purpose for which the meeting
was called was "to take such action as may be deemed advisable on
the refinancing of a lease agreement now in force, between the
University and the Security Trust Company of Lexington, upon the
Men's Dormitories, made and executed under the Act of the General
Assembly of 1928; and to consider such miscellaneous business as
may be called to the attention of the Committee."
3, Refinancing Debt of Men's Dormitories.
President stated to the Committee that Attorney General
Hubert Meredith had been consulted by the University concerning
the several questions of law involved in the refinancing, that
the Attorney General had named Assistant Attorney General J. W.
Jones to handle the matter and also to meet and discuss the sev-
eral questions with Committee and, further, that Assistant At-
torney General Jones was then in waiting upon the pleasure of the.
Committee,
Thereupon the Chairman invited W. Jones to sit with the
Committee, and thereupon proceeded to give a brief resume of all
the circumstances pertaining to the object of the meeting.
2.
After a general discussion of the questions involved within
the existing lease and the refinancing of it, the Chairman, Judge
Richard C. Stoll, was directed by the Committee to notify the
Security Trust Company of Lexington, Kentucky, on behalf of the
University, that the University did not intend or propose to re-
new the existing lease on September 1, 1938, but would exercise
the option thereon as stated therein,
4. Requisition Committee Report.
The Requisition Committee filed written report of its action
each week from June 16, 1938, to June 30, 1938. The report
showed orders made by the Business Office on the authority of the
Requisition Committee in the manner prescribed by the Board of
Trustees and State laws, running from No. 8569 to No. 8742 at
close of year 1937-38. The report was examined, and on motion
and second the orders named therein were ratified and approved
and payments on said orders were authorized and approved.
The Requisition Committee filed further report of its action
upon close of fiscal year ending June 30, 1938, on requisitions
for fiscal year beginning July 1, 1938. The report showed orders
made by the Business Office on the authority of the Requisition
Committee in the manner prescribed by the Board of Trustees and
State laws, running from No. 1 to No. 114. The report was exam-
ined, and on motion and second the orders na.ed therein were rat-
ified and approved and payments on seid orders were authorized
and approved.
5. Advice of Allotment,
The Business Agent stated 1h'aat he had received fromn the Stcte
Department of Finance, B11dget Division, advice of allotment of
appropriations for the first quarter of the year 1938-39, in ad-
dition to report copied in minutes, June 29, 1938, the following:
Name of Fund Amount of Ap- Amount Allotted Total Allottvin
_________________ propriation - Q.uarter to Date
Horticultural Promo-
tion $10,000.00 $ 2,000.00 2 2,000.00
6. Payment on Warehouse Debt Approved.
The President stated that on July 2, 1938, there was due
85,000.00 principal, $1000.00 interest and *l00.00 Trustee's
fee on the warehouse building (occupied by Department of Buildings
and Grounds) indebtedness to the Security Trust Comopany and that
because of insufficiency of' income for fiscal year endin:- Juno
30, 1938, it was necessary to make payment of the indebterdness
from the reserve due to operation of the Campus BooL Store,
3.
The action of the President in having payment of the $6100.00
due Security Trust Company from Campus Book Store Reserve Fund
was approved and ratified.
7. Transportation Organization Research Bureau.
President McVey presented a W. P. A. project pr.posed to be
operated under following plan of organization:
The Bureau will be sponsored by the Department of
Chemistry in cooperation with the Department of Engineer-
ing at the University of Kentucky, will be operated in
conjunction with the Federal Government as a Works Prog-
ress Administration Project and with the Department of
Highways of the State of Kentucky.
A combined laboratory and office will be furnished
by the Department of Chemistry at the University of Ken-
tucky and the W. P. A. will furnish the men for the work.
The State Highway Department will make available their
laboratories, staff, and equipment to the project. The
Director of the Bureau will be Dr. M. Hume Bedford of
the Department of Chemistry. Assistant Director and
staff W. P. A. supervisor will be David C. Scott. The
Associate Director, in charge of the engineering work,
will be Professor A. J. Meyer, Dr. Barkenbus, Professor
Crouse, Professor Emrath, Dr. F. Tuttle, Colonel Graham,
Mr. Batts, and Mr.Cantrill will act in an advisory ca-
pacity. Companies, cooperating with the Bureau, will
make available both their fleets and their mechanical
measuring and servicing equipment.
The Bureau aims at the following objectives:
1. The accumulation of factual knowledge about
lubrication of internal combustion engines, transmission
and rear axles.
2. The investigation of the technical problems con-
fronting bus and truck operators, en7ine manufacturers
and, producers of lubricants.
3, The investigation of chemical and physical prop-
erties of lubricants mentioned in #1 and #2.
4. To determine the changes that occur in motor oils
when in service, the conditions under which the oils
change, the significance of these changes and the control
of these factors.
5, The consideration of the influence of four factors
(main) namely, mechanical condition of the motor; the
air; the fuel used; and the lubricant itself, and how the
nature of the lubricant itself may affect favorably or
adversely the results attributable to each of the other
factors.
4.
The policy, availability of fees for service, method of opera-
tion and organization of test program was then explained to the
Committee, and the statement was made that the operation of the
project will be without additional expense to the University.
On motion and second it was ordered that the University coop-
erate with the W. P. A. and the Department of Highways in setting
up and promoting the project.
8. Naming Tennis Courts.
A letter to Athletic Director Shively from Robert P. Evans,
Captain of Tennis Team, relative to naming University tennis courts,
was presented to theCommittee but no action was taken thereon,
9 Margaret V. Haggin Trust Fund,
Reference is made to Section 10 of the Minutes of July 20,
1938, which was corrected to show that the gift, in the form of a
trust, was made by Mrs. Margaret V. Haggin instead of James B.
Haggin estate.
President McVey filed following letters:
a. Mrs. Haggin's letter
July 15, 1938
Board of Trustees
University of Kentucky
Lexington, Kentucky
Dear Sirs:
This is to inform you that under date of July 14,
1938, I created a trust for charitable purposes. The
University is named as one of the beneficiaries there-
under and in due time you will be furnished by the
trustees with a copy of the instrument,
(Signed) Margaret V. Haggin.
5.
b. Trustees' letter
New York
July 21, 1938
Dr. Frank McVey, President
University of Kentucky
Lexington, Kentucky
Dear Sir:
On the 14th day of this month Mrs. J. B. Haggin of New
York, N. Y., executed a voluntary trust agreement in
which she established a trust in perpetuity to be known
as the "MARGARET VOORHIES HAGGIN TRUST in memory of her
late husband, JAMES BEN ALI HAGGIN,` fifty per cent of
the net income of which is to be paid to your institu-
tion. The trust agreement contains no restrictions upon
the use of the income by your institution.
Mrs. Haggin appointed the Honorable James W. Gerard of
New York, N. Y., Bank of New York, and myself as the co-
trustees, to hold, manage and invest this truwt fund
which, at present, consists of 150 shares of stock of
the Haggin Estate, Inc., the shares we hold representing
a minority interest only.
We are sorry that at this writing we can not inform you
accurately what your fifty per cent share of the net
income will amount to. The stockholders of the Haggin
Estate, Inc., who are the heirs of the late James B.
Haggin, have been discussing plans for the complete liqui-
dation of that company to be effective before the end of
the current calendar year, with the consequent distribu-
tion of all the assets to themselves, and that there is
doubt whether any ordinary cash dividend will be declared
and paid by the Haggin Estate, Inc., this year. As
trustees, we shall go along with the other stockholders
in the Haggin Estate, Inc., in the proposed plan of
liquidation and toke our share of the assets of that
Company. After the trustees receive their share of
the assets they will be in a positidn to make a more
reliable estimate of the expected annual income and we
shall let you know then what we figure that to be for
the first year thereafter. We hope to be able to ar-
range to send you a copy of the trust agreement in due
course of time.
Please accept our congratulations on the establishment
of this trust for the benefit of your institution which
has won such an outstanding position in the educational
world.
(Signed) William M. Haupt
Tru ste e
6.
The President was asked to answer the letters, and to extend
thanks for the consideration given the University by the donor.
10. State Board of Health - Orders as to Wasserman and Kahn
Tests.
The President brought to the attention of the Committee the
following correspondence relative to action by the State Board of
Health as to certain tests and the effect of such action on the
Public Service Laboratories of the University of Kentucky.
a. Doctor McCormack's letter
July 22, 1938
Dr. Linwood A. Brown, Director
Public Service Laboratory
Lexington, Kentucky
My dear Doctor Brown:
We are notifying all Health Departments and physicians
in the State that all serodiagnostic tests for syphilis
will be done here in our own laboratory,as of August first.
I talked this over with Dean Cooper on my way to Washington
the other day.
This will relieve you of considerable expense and
will also enable you to concentrate on the rest of your
work, so that you can get more pleasure out of it and so
that results will be more satisfactory.
Please be good enough to collect all the Wasserman
containers which you have and I will get someone to
bring them in to us, In the future, we will send them
out from here. With best wishes and personal regards, I
am
(Signed) A. T. McCormack, M. D.
State Health Commissioner.
b. Doctor Brown's letter
July 26, 1938
Dr. Frank L, McVey, President
University of Kentucky
Dear Doctor McVey:
In my conference with you this morning, relative to the
matter of Dr. A. T. McCormack's letter of July 22, in which
he states that he is notifying all county health departments
7.
and physicians of the state that all serodiagnostic
tests for syphilis will be made at the Louisville lab-
oratories of the State Department of Health, as of August
1, you asked that I submit to you for your consideration
the points that must be considered in connection with the
matter of complying with Doctor McCormack's letter.
1. Dr. McCormack's letter infers, but does not
specifically state, that the Public Service
Laboratories shall discontinue serodiagnostic
tests for syphilis (Wasserman and Kahn tests).
As far as these laboratories are concerned we will
be very glad to be relieved of this enormous vol-
ume of work and would much prefer that it be tak-
en over entirely by the State Department of Health,
and that they be entirely responsible for the work,
rather than for the work to be divided between
the two laboratories, thus eliminating any source
of criticism or conflict regarding the handling
or accuracy of the work.
2. The original law, as passed by the Legislature
in 1918, required the Experiment Station to make
laboratory examinations of such specimens as
may be submitted by the State Board of Health,
in the discharge of its duties.
Later, when the appropriation was made direct
to the University, the appropriation bill speci-
fied that the laboratories were to do laboratory
work for the State Board of Health and "other
departments of the State Government".
Does Dr. McCormacks letter relieve the Universi-
ty of the legal responsibility of doing serolog-
ical work for such State institutions as Eastern,
Central and Western State Hospitals, State Re-
formatory at LaGrange, State Penitentiary at
Eddyville, Greendale Reform Schools, Children's
Home at Lyndon, Feeble-.1inded Institute at Frank-
fort, etc.?
Has the University the right to discontinue this
work for the above mentioned institutions, solely
on the authority of Dr. McCormack's letter?
3. For the past eighteen years, physicians and health
departments have been accustomed to sending their
serological work to t iese laboratories, and it
will be difficult to make such a radical change
without a good deal of confusion. Our experience
leads us to believe that even if Dr. McCor-mack
does notify all health departments and physicians
of this chang e, unless an announcement can be
sent from these laboratories which will plainly
B.
place the responsibility for a discontinuance of the
work here at these laboratories, specimens will contin-
ue to be received, involving a large amount of corres-
pandence and the forwarding of specimens to the Louis-
ville laboratories.
However, before such notice is sent by these labora-
tories, I would like to have specific authority from
you for making such announcement.
4. In his letter, Dr. McCormack asks for the return of all
Wasserman containers which we have. Until advised to
the contrary, we are retaining those containers that are
clearly the property of the Public Service Laboratories,
and paid for by the University, and arel7turning to the
State Department of Health only those containers thatare
identified by a color scheme adooted by them last fall
when they first began supplying Wasserrannn containers for
branch laboratories at Padgcah, Madisonville, Ashland and
the laboratories at Louisville.
As previously stated, we will be very glad to be re-
lieved of the burden and expense of conducting serodiagnostic
work for syphilis, if it can be legally done, and trust that if
you see fit to comply with Dr. McCormack's letter, a clean-cut
separation of the work be made,
It would be very unsatisfactory to attempt to do a lin-
ited part of the work for any special group, It would be neces-
sary to retain the full-time services of' a serologist for only
a limited volume of work.
However, if all serological work from all sources is
handled at the Louisville laboratories, it will permit us to
dispense with the services of our present serologist, thus mak-
ing available funds for other laboratory purposes.
(Signed) Linwood A. Brown
Director, Department of
Public Service Laboratoi'ies.
c. President McVey's letter to Doctor McCormack
July 27, 1938
Dr. A. T. McCormick, Director
State Department of Heallth
Louisville, Kentucky
Mtr dear Dr. McCorr 1ctk:
I have your limiter of July 20 stating that all ser._o-
diagnostic tests for Oyphills will be made at the Louis-
ville laboratories &f ber the first of August. We are
9.
quite in agreement with trils order, since it will re-
lieve the laboratories here of a considerable amount of
work, but several questions arise which we would like
answered in as definite a way as possible.
In the past eighteen years physicians and health
departments have been accustomed to send their eclolog-
ical work to the laboratories of the Experiment Station.
Judging by experience in the past, it is quite likely
that health departments and physicians will continue to
send their work here. In order to avoid a large amount
of correspondence and the forwarding of specimens, it
seems that a very definite statement -hould be sent from
our laboratories here, as well as from your own.
A second question arises aw to the serological work
in State institutions, such as the State hospitals, re-
formatory and penitentiary, the Greendale and Lyndon
Schools and the Feeble-Minded Institute at Frankfort,
etc. Is it expected by these Institutions that they
will be taken care of at Louisville? Something quite
definite ought to be stated on this point.
You, of course, are quite aware of the inconvenience
that would arise if the work is carried on in different
places. We do not wish to have what might be called a
residue of such work, requiring the presence of a serol-
ogist on our staff.
Your careful consideration of' these points, with
comment upon them at any early date, would be much ap-
preciated.
(Signed) Frank L. McVey
President of the University
de Doctor McCormack's reply
July 30, 1938
Dr. Frank L. McVey, President
University of Kentucky
Lexington, Kentucky
My dear Mr. President:
In reply to your letter of July 27, we have sent rout
letters to every health department and every physician in
the State, telling them that seriodiagrnostic work fCor
syphilis will be doen in our laboratory here in Louisville,
beginning August first.
10.
Of course, some of them will continue to send
specimens in to you and we will simply ask Dr. Brown
to forward them to us.
I saw Dr. Wilson yesterday and instructed him to
send all specimens for serodiagnosis from the State
Institutions to us here, beginning August first and
he has issued instructions to the superintendents of
the various groups that this will be done.
It will relieve your laboratory of the load so
that you will have funds and personnel to concentrate
on other phases of laboratory work. It is always a
pleasure to cooperate with you and ynur staff and we
want to congratulate you for what you have done. We
are glad to be able to relieve you of some of the burden.
(Signed) A. T. McCormack,
State 'Health Commissioner
The correspondence was ordered incorporated in the minutes.
11. Agricultural Extension.
The President filed corrected budget summary for Agricul-
tural Extension for the present fiscal year.
The corrected summary shows total allotments and correspond-
ing expenditures amounting to $723,553.13.
The corrected budget summary was approved and ordered substi-
tuted for the original summary in the Budget for year 1938-39.
12. Appointments and Other Staff Changes.
President McVey presented staff appointments and other changes
requested by deans and heads of departments, and, on his recommenda-
tion, by motion and second, the following were approved and record
ordered made in the minutes:
Appointments
James Distler, graduate assistant in the Bureau of School
Service, for nine months, beginning September 1, 1938, at salary
of $50.00 per month. Funds are provided in original budget.
Henry S. McGuire, assistant bacteriologist, Department of
Public Service Laboratories, salary $125.00 a month, effective
August 1, 1938, This appointment is made to fill the vacancy
caused by resignation of Harvey Cunov, and it is to continue
subject to the approval of Dean Cooper.
U.
T. Hayden Rogers, Assistant in Agronomy in Experiment Station,
salary 82000.00 per year, effective August 1, 1938, or when he
reports for duty thereafter. He is a graduate of Alabama
Polytechnic Institute.
Resignation
Harvey Cunov, Assistant Bacteriologist, Department of Public
Service Laboratories, effective August 1, 1938.
Correction
In the minutes of July 20, 1938, the salary of instructor,
George Fithian, was shown as $1,000.00. The salary should be
stated at $1600.00 for academic year.
Agricultural Extension
Andrew M. Harris, County Agent, Marshall County, effective
July 15, 1938 to June 30, 1939, salary ol75.00 a month, payable
from Bankhead and Offset to Federal Funds. Change in territory
only.
William E. Wiedeburg, County Agent, Christian County, ef-
fective July 1, 1938 to June 30, 1939, salary 220.00 a month,
payable from Bankhead and Federal Additional Cooperative Funds,
John L. McKitrick, Field Agent in Agricultural Engineering
and Soil Management, Experiment Station, effective July 1, 1938
to June 30, 1939, to be paid frorm General Fund and reimbursed by
TVA, salary $250.00 a month.
On motion, duly seconded, the Committee adjourned.
D. H. Peak
Secretary, Board of Trustees.