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Irregularities




 








       Minutes of the Meeting of the Executive Committee of the Board of
Trustees of the University of Kentucky, May 16, 1953.



       The Executive Committee of the University of Kentucky met in the Pres-
ident, s Office at 9:30 a. m. Central Standard Time, Saturday, May 16, 1953.
The following members were present: Guy A. Huguelet, Chairman; H. D. Pal-
more, J. C. Everett, and Robert P. Hobson.  Absent: Harper Gatton. Presi-'
dent H. L. Donovan and Secretary Frank D. Peterson were also present.


       A. Approval of Minutes.

       On motion duly made, seconded and carried, the minutes of the Execu-
tive Committee of March 20 and April 24, 1953, were approved as published.


       B. Report of the Comptroller.

       The Comptroller presented financial report for the period July 1, 1952,
through April 30, 1953, which consisted of a balance sheet and operating
statement of unrealized income and departmental appropriations.  The report
was examined, and members of the Committee being advised, upon motion duly
made, seconded and carried, the report was ordered received and filed.


       C. Budget Changes.

       President Donovan submitted a list of changes in the University budget
which had been authorized by approved Form 26, Payroll Change--Budget
Transfer, showing a net increase in appropriations of $ 6, 378. 59.

       President Donovan also stated that the University made an application
to the Housing and Home Finance Agency for a federal loan for the construction
of a dormitory for women.  This application was submitted in July, 1952.
The loan has been approved by the Housing and Home Finance Agency. By
authority of the Board, the University has applied to the State Property and
Buildings Commission for an allocation of $ 400, 000. 00 to be used toward the
construction of this building. The University will be required to contribute
approximately $ 200, 000. 00 to supplement the State and Federal allocations.

       President Donovan recommended allocation of the sum of $ 200, 000. 00
to the Plant Fund to be applied toward the construction of a women' s residence
hall and a men? s residence hall, which construction is contemplated.

       President Donovan stated that he thought it necessary to complete the
shelving on the third floor of the Service Building -Library Annex. He recom-
mended an appropriation not to exceed $ 4, 000. 00 to be used for this purpose.

      President Donovan stated that the University had an influenza epidemic
among the students extending over a period of four weeks, during which time
the University Infirmary was filled almost to capacity by student patients.




 





2



During this period the Infirmary operated under unusual expenses, which re-
sulted in an overdraft in the Health Service account. He further stated that,
during normal operation, the Health Service budget would require an increase
for the remainder of the fiscal year. He recommended an additional appro-
priation of $ 3, 300. 00 for the current year.

       President Donovan reported that he was in receipt of a recommendation
from Dean and Director Frank J. Welch, advising that the farm physical facil-
ities, buildings, laboratories, fences and roads of the Experiment Station farm
are in a very poor state of repair, and will require a considerable expenditure
of funds in order to bring these up to reasonable standards for a research and
demonstration program. He joined Dean Welch in recommending that
$ 100, 000. 00 of the balance of July, 1952, be appropriated to the Plant Fund to
be used in the renovation, repair and rebuilding of buildings, laboratories,
fences and roadways.

       Committee members being duly advised, upon motion duly made, second-
ed and carried, concurred in the recommendations of the President, and budget
chAiiesand appropriations were authorized,


       D. Purchases Made by the Comptroller' s Office Approved.

       President Donovan submitted a list of state requisitions, advices of
emergency purchases, special purchase orders and departmental purchase or-
ders which had been made by the Purchasing Division of the Comptroller, s
Office from January 1, 1952, through March 31, 1953. He read the list giving
the numbers of the documents requesting the purchases or actually issued as
purchase orders.  The documents were made a part of the record and were
available for inspection.

       The President stated that the purchases had been made at the request
of the various departments and had been charged against available funds. He
recommended that the action of the Comptroller be ratified and approved.

       Upon motion duly made, seconded and carried,

            State Requisitions numbered       440 through 663
            Emergencies                         241 through 342
            University D Orders                5495 through.5526
            Special Orders                     2245 through 3416

made by the Comptroller' s Office, Division of Purchases, over the period from
January 1, 1953, through March 31, 1953, were authorized ratified and ap-
proved.


       E. Purchase of Property at 214 College View.

       President Donovan reported that the Comptroller had inspected house and
lot at 214 College View Avenue.  The house is in a fair state of repair. It
consists of four rooms and bath, and has a floor furnace and Venetian blinds.
The lot is 20' x 100' more or less, It can be purchased for $ 4, 700. 00. Pres-
ident Donovan recommended that the property be purchased and paid for from




 






3



the Haggin Fund, and that the rental be applied toward repayment of the Haggin
Fund.

       The Comptroller stated that the records indicated that the owner of the
property, Mrs. Emma Hangis, had paid $ 5, 400. for this property when it was
purchased about two years ago.

       The Committee being advised, on motion duly made, seconded and car-
ried, concurred in the recommendation of the President, and the house and lot
at 214 College View Avenue were ordered purchased.



       F. Investment of Restricted Funds.

       President Donovan reported that, pursuant to authorization of the Board
of Trustees, the Comptroller had purchased Series G and F Bonds, amounting
to $ 22, 500. 00, from the receipts of the Haggin Fund. He stated that these
bonds have matured and have been cashed in the amount of $ 30, 000. This
money is available for reinvestment.

       The President reported further that the "tHal Price Headley Fund" has
approximately $ 37, 600. 00 which is now uninvested; also cash balances of re-
stricted funds such as to indicate an investment of about $ 50, 000. 00. He stated
that the balances in these funds would remain constant enough to permit a group
investment of this amount and, at the same time, not interfere with the program
of expenditures of any of the restricted funds. The President recommended
that the Comptroller be authorized to invest these funds in Government bonds.

       The members of the Executive Committee being advised, on motion
duly made, seconded and carried, authorized investments made as recommend-
ed, and the Comptroller was directed to make the proper purchases.



       G. Purchase of U. K. Film-Revised.

       President Donovan stated that he had authorized securing of information
concerning purchase of additional prints of THE UNIVERSITY OF KENTUCKY -
A PLACE - A SPIRIT, with the understanding that the old film would be edited
and revised to modernize it. He stated that such a film could be purchased
and would serve the University' s current needs. A new film would cost some-
where between $ 10, 000 and $ 20, 000. He did not think this expenditure justi-
fied under present conditions, and recommended the purchase of four revised
prints of the old film, THE UNIVERSITY OF KENTUCKY--A PLACE--A
SPIRIT, at a total cost of $ 610. 18.

       Upon motion duly made, seconded and carried, four revised prints of
the University film were authorized purchased and paid for from the Haggin
Fund.




 






4



       H. Professor Penrod and Doctor Baker, College of Engineering, Au-
thorized to Do Outside Work.

       President Donovan stated that the Timken-Detroit Axle Company of
Jackson, Michigan, had requested the services of Dr. Merl Baker and Profes-
sor E, B. Penrod, head of the Department of Mechanical Engineering, to do
consulting work for them in the field of heat pump engineering.

       President Donovan said that this type of consulting work was not readily
obtainable and it was a compliment to the work done in the University' s College
of Engineering in this field. Dean Terrell recommended that permission be
given to do the consulting work requested. President Donovan stated further
that the work would be done at the convenience of Professor Penrod and Doctor
Baker, and would not interfere with their regular work at the University. He
concurred in the recommendation that they be given permission to do off-campus
consulting work.

       Upon motion duly made, seconded and carried, the Committee concurred
in the recommendation of the President.


       I. Music and Radio Grants-in-Aid Approved.

       President Donovan stated that it had been the policy of the University to
permit the Department of Music and the Department of Radio Arts to use stu-
dents in their programs and to waive the registration fee in lieu of payment for
services of students selected. He recommended that 40 grants-in-aid be
given to the Department of Music for the school year 1953-54, and 16 grants-
in-aid to the Department of Radio Arts for the 1953-54 fall and spring semesters
and summer term.

       Upon motion duly made, seconded and carried, the Executive Committee
concurred in the recommendation of the President.



       J. Member of the Board of Trustees Appointed to Board of Directors
of Kentucky Research Foundation.

       President Donovan stated that, under the rules and regulations of the
Kentucky Research Foundation, a member of the Board of Directors was to
be from the Board of Trustees of the University of Kentucky. The term of Mr.
J. C. Everett on the Board of Directors of the Kentucky Research Foundation
will expire June 1, 1953, and the Board of Trustees should appoint one of its
members to the Board of Directors of the Kentucky Research Foundation.

      After some discussion, upon motion duly made, seconded and carried,
Mr, J. C. Everett was appointed to a term as member of the Board of Directors
of the Kentucky Research Foundation to succeed himself.




 






5



       K. Mr. G. C. Routt, County Agent, to Retire June 30, 1953.

       President Donovan reported that Mr. G. C. Routt, County Agent in
Jessamine County, is ill and, according to the opinion of his physician, is
not likely to be able to return to service. Mr. Routt entered the Extension
Service November 9, 1920, and has 33 years to his credit under the provisions
of the Civil Service Retirement Act. He is 68 years old. Mr. Routt will
have used up his annual leave and accumulated sick leave prior to June 30.
It is very desirable that his employment continue with the University until June
30, at which time he will be given Civil Service retirement.

       The President recommended that, in view of Mr. Routt' s long and faith-
ful service, he be continued in the employment of the University until the end
of the fiscal year, June 30, 1953, that his employment by the University termi-
nate on that day, and that the provisions of Civil Service retirement be accept-
ed as of July 1, 1953.

      Members being advised, and upon motion duly made, seconded and car-
ried, Mr. G. C. Routt was authorized continued on the payroll of the University
to the end of the current fiscal year, June 30, 1953, and his employment by
the University of Kentucky terminated on that date.


      L. Sale of Dormitory Revenue Bonds of 1953.

      President Donovan stated that, pursuant to action of the Board of Trus-
tees and the State Property and Building Commission, the University had ad-
vertised in The Bond Buyer, New York, and the Courier-Journal, Louisville,
Ky., for the sale and issuance of $ 710, 000. 00 principal amount of University
of Kentucky Dormitory Revenue Bonds for Small Dormitories, that bids were
received by the Comptroller prior to 11:00 a. m. CST, on May 12, 1953, and
the results of the bidding, pursuant to advertisement above referred to, are now
available.

      President Donovan submitted a bid from The Bankers Bond Company
and Associates.  Whereupon, Robert P. Hobson introduced and caused to
be read the following resolution entitled "A Resolution of the Executive Coin-
mittee of the Board of Trustees of the University of Kentucky, Accepting the
Highest Bid Received for $ 710, 000. 00 I University of Kentucky Dormitory
Revenue Bonds of 1953' as Authorized by the Board of Trustees on April 7,
1953, and Established the Interest Coupon Rates Applicable Thereto", which
Resolution is as follows:


            A RESOLUTION OF THE EXECUTIVE COMMITTEE OF
            THE BOARD OF TRUSTEES OF THE UNIVERSITY OF
            KENTUCKY, ACCEPTING THE HIGHEST BID RECEIVED
            FOR $ 710, 000. 00 ' UNIVERSITY OF KENTUCKY DORMI-
            TORY REVENUE BONDS OF 1953' AS AUTHORIZED BY
            THE BOARD OF TRUSTEES ON APRIL 7, 1953, AND ES-
            TABLISHING THE INTEREST COUPON RATES APPLICABLE
            THERE TO.




 






6



   WHEREAS, the Board of Trustees has heretofore, on April 7,
1953, adopted a formal resolution authorizing and providing for
the issuance of $ 710, 000. 00 principal amount of "University of
Kentucky Dormitory Revenue Bonds of 19531? to be dated as of
May 1, 1953, and to mature serially on May 1 in each of the years
1955 to 1983, inclusive; and

   WHEREAS, the sale of said bonds has been advertised by the
publication of a "Notice of Sale of Bonds," on April 28, 1953, in The
Bond Buyer, New York City, and in the Courier-Journal, Louisville,
Kentucky; bids to be opened and acted upon by the Executive Commit-
tee at this time; and

   WHEREAS, the Secretary has produced and read to the Executive
Committee the sealed competitive bids received in the office of the



Comptroller prior to 11:00 A. M.
listed as follows:



on May 12, 1953, the same being



NAME OF BIDDER



AMOUNT OFFERED



INTEREST COUPON
RATE OR RATES
STIPULATED



The Bankers Bond Co.
Almstedt Brothers
W. L. Lyons & Company
O'Neal, Alden &Co., Inc.
Stein Bros. & Boyce
Russell, Long & Company
Security &Bond Company
A. C. Allyn and Company



710, 000.00 plus
   accrued interest



All bonds
the years
inclusive



All bonds
the years
inclusive



maturing in
1955 to 1960
    3. 00%

maturing in
1961 to 1967
    3 -1/4%



All bonds maturing in
the years 1968 to
19 83, inclusive
             3-1/2%



By P. M. Conway, Vice
  President
  The Bankers Bond Co.
  for The Bankers Bond
  Co. & Associates
  Account



And WHEREAS, said bids have been considered and compared:



      NOW, THEREFORE, THE EXECUTIVE COMMITTEE OF'THE
BOARD OF TRUSTEES OF THE UNIVERSITY OF KENTUCKY RESOLVES
AS FOLLOWS:

      Section 1. That it appears to the Executive Committee that the
best bid received for said bonds is the bid of The Bankers Bond Company,
Almstedt Brothers, W. L. Lyons and Company, 0' Neal, Alden & Co.,
Inc., Stein Bros. &Boyce, Russell, Long &Company, Security &Bond
Company, A. C. Allyn &Company, By P. M. Conway, Vice President,
The Bankers Bond Co., for The Bankers Bond Co. &Associates, offer-
ing the sum of $ 710, 000. 00 and accrued interest to delivery upon
condition that such be caused to bear interest as follows:




 






7



         All bonds maturing in the years 1955 to 1960,
            inclusive                                              3. 00%

        All bonds maturing in the years 1961 to 1967,
            inclusive                                              3-1/4%

        All bonds maturing in the years 1968 to 1983,
            inclusive                                              3-1/2%

     that said bid conforms in all respects to the prescribed terms and condi-
     tions of the sale and is satisfactory; and that said bid is advantageous to the
     University of Kentucky and to the Board of Trustees thereof.  Accordingly,
     said bid is hereby accepted by the Board of Trustees of the University of
     Kentucky, acting through this Executive Committee; and said bid together
     with this acceptance shall constitute a firm contract for the purchase and
     sale of bonds, subject to the terms and conditions set forth in the official
     "iStatement of Terms and Conditions of Bond Sale. "

            Section 2. That the Treasurer of the University is authorized and
    directed to hold uncashed the check of said bidder in the sum of $ 14, 000. 00.
    When the bonds are delivered and paid for, the Treasurer shall cash said
    check and the purchaser shall be credited with the amount thereof, but
    without any allowance for interest thereon.  The checks of all other bid-
    ders shall immediately be returned to them.

            Section 3. Said bonds shall bear interest at the respective rates
    stipulated in the purchase bid as set forth in Section (1) of this resolution.

            Section 4. That this resolution shall be in full force and effect
    f rom and after its adoption.

           Adopted and approved, May 12, 1953.



                                                     Chairman
    ATTEST:


            Secretary



and moved its adoption, which motion was seconded by J. C. Everett, and
said motion having been duly considered, the Chairman of the Executive Com-
mittee put the question, and upon roll being called, the following voted Aye:
Guy A. Huguelet, H. D. Palmore, J. C. Everett, and Robert P. Hobson.
Nay; None.    Whereupon the Chairman of the Executive Committee of the
Board of Trustees declared the said Resolution adopted and the highest bid
received duly accepted.




 






8



     M. Scholarships for Foreign Students.

     President Donovan submitted a report of the Committee on Foreign Stu-
dents and recommended that the following awards be granted and approved:

     $ 1, 000. 00 Kentucky Federation of Women, s Clubs - Aspasia Tavlaridou

     Pan Hellenic Res. Fellowship plus free fees - Claire Renders

     $ 600. 00 plus free fees - Vu Tam Ich

     $ 600. 00 plus free fees - Chun Suong Lee

     $ 300. 00 plus free fees - Ananda K, Bh.attacharyya

     Free fees - Minori Matsuda
         of    - Ting-Hsin Chin
         it    - Heinz-Adolf Ebben
         it    - Basant Garg
         it    - Donato B. Pableo
               - John S. Y. Chiu
         "     - Wei-Ping Liu
               - Krishna N. Sinha

     Members of the Committee being duly advised, upon motion duly made,
seconded and carried, concurred in the recommendation of the President, and
the scholarships for foreign students as recommended were authorized.



     N. Fellowships and Scholarships Authorized.

     President Donovan read the following letter from Dr. Herman E. Spivey.
Dean of the Graduate School:


                                          May 11, 1953

     Dr. H. L. Donovan
     Pre sident

     Dear Dr. Donovan:

         I recommend the appointment of the following Haggin Fellows
     and Scholars for 1953-1954. These were selected by a scholar-
     ship committee representing every college. Form 26 for each
     is herewith submitted.

                     Haggin Fellows ($ 750 each)

                          Gayle A. Braden
                          Thomas B. Gentry
                          Gordon Lewis
                          Primitiva Perez




 






9



                     Haggin Scholars ($ 600 each)
       Monroe Lee Billington                 Harold Munns
       Josef L. Brewster                     David W. Neil
       Kenneth W. Burk                       Clarence W. Padgett
       Nancy D. Evans                        J. Hunt Perkins
       Barbara Jones                         John M. Reed
       Sarah Lorine Kinlaw                   George T. Tate
       Wilanne Leftwich                      Jo Anne Thomas
                                              Harold Keiji Toda

       Archives Fellowship ($ 100 monthly for 2 months: July and August)

                            William Leger

              Archives Fellowship ($ 100 monthly for 10 months)

                            David F. Wells


                                   Sincerely yours

                               (Signed) Herman E. Spivey
                                        Dean.



       President Donovan explained that the Haggin Fund had been received
by the University many years ago and has been used to aid many worthy fel-
lowship and scholarship students through graduate work at the University. He
recommended that the request of the Dean of the Graduate School be approved.

       Upon motion duly made, seconded and carried, the Committee con-
curred in the recommendation of the President, and the fellowships and schol-
arships as recommended were authorized.



       0. Gift s.
                                        From: Mr. Robert C. McDowell,
                                                Cleveland, Ohio--$ 3, 500. 00.

       President Donovan presented check for $ 3, 500. 00 from Mr. Robert C.
McDowell, president of The McDowell Company, Cleveland, Ohio, which Mr.
McDowell gave as a contribution to the McDowell Scholarship Fund. He ex-
plained that Mr. McDowell had graduated from the University in 1935, and
had since 1949 contributed $ 10,950. 00 to his scholarship fund, which had been
of great value to the University. He recommended that the check be accepted.

      Upon motion duly made, seconded and carried, the check for $ 3, 500. 00
was ordered accepted, and the President was requested to thank Mr. Robert
C. McDowell for his kindness.




 










                                          From: Sears-Roebuck Foundation--
                                                $ 2, 380. 00.

       The President reported receipt by the University of $ 2, 380. 00 given by
the Sears-Roebuck Foundation, for the purpose of granting scholarships to
students who wish to attend the Geography Workshop in Mexico.  He recommend-
ed that the grant be accepted.

       Upon motion duly made, seconded and carried, the gift by the Sears-
Roebuck Foundation of $ 2, 380. 00 was ordered accepted, and President Donovan
was asked to make acknowledgment of the gift.


                                          From: Distillers Feed Research
                                                 Council, Inc., Cincinnati,
                                                 Ohio--$ 5, 000. 00.

       President Donovan reported receipt of check for $ 5, 000. 00 from the
Distillers Feed Research Council, Inc., Cincinnati, Ohio, to be used in support
of the steer feeding project which has been carried on by the Experiment Station,
Department of Animal Industry, for several years.  He explained that this grant
will be very helpful in forwarding investigations in feeding distillers, grains,
and recommended acceptance.

       On motion duly made, seconded and carried, the gift of $ 5, 000. 00 from
the Distillers Feed Research Council, Inc. , was ordered accepted, and President
Donovan was requested to thank the donor.


                                          From: Reynolds Farm Institute--
                                                 $ 1, 000. 00.

       President Donovan presented check for $ 1, 000. 00 from the Reynolds
Farm Institute, given to forward the work of the Experiment Station. He recom-
mended that it be accepted.

       On motion duly made, seconded and carried, the gift of $ 1, 000. 00 by
the Reynolds Farm Institute was ordered accepted, and the President was request-
ed to thank the donors.


                                         From: J. S. Rassenfoss, Highland,
                                                 Indiana--$ 100. 00.

       President Donovan stated that the University was in receipt of check
for $ 100. 00 from Mr. J. A. Rassenfoss, one of the graduates of the University' s
College of Engineering. He explained that this was a sum that had been award-
ed Mr. Rassenfoss for a paper he had prepared and was signed by the Steel
Founders, Society of America.  He read to the Committee the following state-
ment contained in Mr. Rassenfoss' letter of transmittal:




 






I1



      "Enclosed is a check for $ 100 which I had the good fortune to
      receive as an award for a paper I prepared.  The last issue
      of I The Kentucky Engineer, mentioned that there is a scholar-
      ship fund in the Engineering College.  It seems fitting that
      this check should join the fund in some way since my training
      at U. K. was a major factor in equipping me to compete for
      such a prize.

      "No matter what part of the fund it enters, I would like this con-
      tribution to be in memory of Steve Saunier. If part of the schol-
      arship program is a loan fund it would be most appropriate that
      this become a part of that fund since Steve was always interested
      in encouraging and helping boys of modest means to complete
      their education. T

      The President recommended that the check for $ 100. 00 be placed in the
Engineering Scholarship Fund, handled by the Kentucky Research Foundation,
and on motion duly made, seconded and carried, the Executive Committee
concurred in the recommendation of the President.


                                          From: Anonymous Donor--$ 300. 00.

       President Donovan reported that the University had been presented
with $ 300. 00 to cover a scholarship in the College of Law for the 1953-54 school
year. He stated that the donor did not wish his name mentioned in connection
with the gift. He recommended that the gift be accepted.

       On motion duly made, seconded and carried, the gift of $ 300. 00 was or-
dered accepted and assigned to cover a scholarship in the College of Law for
the school year 1953-54.


                                          From: Anonymous Donor--$ ZO. 00.

       President Donovan reported receipt of $ 20. 00 from a friend of the Uni-
versity who wishes to remain anonymous. He recommended that the gift be
accepted and placed in Account 3044-A.

       On motion duly made, seconded and carried, the gift of $ ZO. 00 was or-
dered accepted and placed in the account recommended.


                                         From: Miss Mae Maust, Los
                                                 Angeles, Calif. - -Picture.

       President Donovan stated that the University was the recipient of a
picture by Sallman, known as the "Head of Christ", which had been sent to the
President' s Office by Miss Mae Maust, Los Angeles, Calif.  He recommend-
ed that the gift be accepted and suggested that it be forwarded to Mr. Bart
Peak, Director of the University Young Men, s Christian Association, for use
by the student body.




 







12



        On motion duly made, seconded and carried, the Executive Committee
 concurred in the recommendation of the President.


                                          From: The George W. Norton, Jr.,
                                                  Farm- -Sow.

       President Donovan read a letter from Dean and Director Frank J. Welch,
 which contained the offer of The George W. Norton, Jr., Farm, Prospect, Ky. ,
 to donate a sow to the Experiment Station. for use in the study of hemolytic ic-
 terus in pigs. He stated that this gift would be of great help to the Experiment
 Station' s studies and recommended that it be accepted.

       On motion duly made, seconded and carried, the gift of a sow by The
George W. Norton, Jr., Farm was ordered accepted and President Donovan was
requested to thank the donor.



       P. Change-of-Work Status--J. J. Fitch.

       President Donovan submitted a recommendation from Frank D. Peterson,
Comptroller of the University, for change of work for Mr. J. J. Fitch, employee
of the Division of Maintenance and Operations. Mr. Fitch was employed by
the University on November 12, 1926. He has been employed continuously since
that date. His salary at the age of 65 was $ 1, 341. 40, and Mr. Fitch is entitled,
under the University' s change-of-work urogram, to 4617oof is salary at the
age of 65, which is calculated to be $ 623. 75 per annum.  The President explained
that Mr. Fitch has been a faithful and valuable employee at the University.  He
has always responded to any call made upon him regardless of time.

       Mr. Fitch was given the assignment of keeping trash picked up and snow
removed, as necessary, around the Home Economics Building, Biological Sci-'
ences Building, arid the Mineral Industries Building, the change-of-work as-
signed to take effect July 1, 1953.

       On motion duly made, seconded and carried, the Executive Committee
concurred in the recommendation of the President, and Mr. J. J. Fitch was
placed on change-of-work status at the salary recommended.



       Q. Change-of-Work Status for Mrs. Ora Southwood.

       President Donovan reported recommendation from Frank D. Peterson,
Comptroller of the University, for change-of-work status for Mrs. Ora South-
wood.  Mrs. Southwood was employed by the University on October 16, 1931.
She has since that time been continuously employed in the Division of Maintenance
and Operations.  Her salary at the age of 65 was $ 1, 032. 00.  She is entitled,
under our change-of-work policy, to 41-17oof her salary at the age of 65, which
is calculated to be $ 428. 28 per annum.




 






13



       Mrs. Southwood has been a loyal and faithful employee in charge of
ladies' rest rooms on the campus. She has been given the assignment of
checking the women' s rest rooms for cleanliness, supplies, vending machines,
and other conditions. She is to report to the foreman of janitors and building
custodians. Her change-of-work status will be effective July 1, 1953.

       The members of the Executive Committee being advised, upon motion
duly made, seconded and carried, the Committee concurred in the recommenda-
tion of the President, and Mrs. Ora Southwood was placed on change-of-work
status, effective July 1, 1953, at the salary recommended.



      R. Dr. Leo M. Chamberlain Granted Leave of Absence.

      President Donovan stated that:

          "Vice President Leo M. Chamberlain has been requested by the
      International Information Administration of the Department of State
      to spend some time in Pakistan and India visiting schools and col-
      leges and lecturing to student and faculty groups during the summer
      and early fall. His appointment to this mission is a recognition
      of his outstanding ability and leadership in American education.
      It is an honor to the University that he should be invited to perform
      this service to our country.


            "Dr. Chamberlain has requested a leave of absence from July
      1 to October 31, 1953.  Three months of this period will be spent
      in Pakistan and India serving the State Department and he desires,
      as he returns from those countries, to visit a number of places in
      Europe that he has heretofore not had the opportunity of seeing.
      Dr. Chamberlain is entitled to one month' s vacation on salary;
      therefore, his request for leave of absence is actually for three
      months. Under the rules and regulations of the Board of Trustees
      regarding leave of absence, he is entitled to half salary while on
      this mission. We shall expect Dr. Chamberlain to make a report
      of his work in Pakistan and India and also observations on other
      places he may visit while on this journey. He will very likely be
      called upon by numerous civic and professional organizations to
      report on his trip and the results of the mission which he is perform-
      ing for the State Department.

           "I am recommending that the Board of Trustees grant Dr. Cham