xt77h41jhp9h https://exploreuk.uky.edu/dips/xt77h41jhp9h/data/mets.xml Lexington, Kentucky University of Kentucky 19310921 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1931-09-oct21-ec. text Minutes of the University of Kentucky Board of Trustees, 1931-09-oct21-ec. 1931 2011 true xt77h41jhp9h section xt77h41jhp9h 









    Minutes of the regular monthly rmeeting of the Executive
Committee of the Board of Trustees on 'Vednesd.ay, October 21,
1931.

     The Executive Committee of the University of Kentucky met
in regular monthly session on Wednesday, October 21, 1931, in
thre President's office at 10:30 a. m.  The following members
were present: Judge Richard 0. Stoll, Robert G. Gordon, and E.
B. Webb.   Meeting with the committee were Frank L. HocVey, Pres-
ident of the University4 and Wellington Patrick, Secretary of
the Board.   The following business was transacted:

     1. The following resolution was offered, seconded, and un-
animously adopted:

     WHEREAS, There was held a meeting of the Board of Trustees
on September 22, 1931, at which there was not a quorum present,

     BE IT RESOLVED that the action of the Board of Trustees at
that meeting be adopted as action of the Executive Committee of
this meeting.

     2. The report of the Business Agent was received and ordered
incorporated in the minutes.   The report was as follows:




                                             EXHIBIT ''Bit



            Statement of Income and Expenditures
                  Month of September - 1931



Previously
Reported



Current
Month



Fiscal
Year
To Date



Weneral Fund Income
  Federal Appropriation  42,750.00
  state Tax              40,814.86
  Int. on Endowment
     Bonds                4,322.25
  Student Fees            1,336.15
  Student Fees - Sum.Sch. 44, 504.15
  Student Fees - U.IH.S.  1,870.00
  Student Fees - El.Tr.
     School               2,280.00



55,278.60


69,590.13
    90.00
 4,020.00



42,750.00
96,093.46

4,322.25
70,926.28
44, 594.15
5,890.00



1,850.00  4,130.00




 








Student Fees - University
  Extension
miscellaneous Receipts
Rentals
fends Dormitories
               Total



  4,454.60
  3,102.55
    624.90
 2, 513. 33
148,572.79



1, 583.25  6,037.85
  4,573.23  7,675.78
    286.50    911.40
 9,361.00 11,874.33
146,632.71 295,205.50



ExpendituTes
  Instruction              113,574.96
  Adn. Exp. & Maint.         72,470.11
  Additions and Betterments  53,605.90
                            239,650.97



Excess of Exp. over In-
  come



Patterson Hall Income
  Board
  Miscellaneous Receipts
  Room Rent - Sum. Sch.
                  Total



Expenditures
  Expense
  Additions and Betterments
                . Total

  Excess of Income over Ex-
  penditures



(91 078. 18)



     9.20
_ 4, 777. 75
  4, 786.95_



3,379. 55

3. 379. 55


1,407.40



86,292.70 197,867.66
38,504.14 110,974.25
17,425.05 71,030.95
14.0,221.89 379.872.86



S.410.82 (84,667.36)



11, 258.70


17,258.70



17,258.70
     9.20
 4,777.75
 22,045.65



1,892.66  5,272.21
49000.00  4,000.00
5?892.66  9,272.21


11,366.04 12g773.44



General Fund Income
General Fund Expenditures



L53, 359.74  163, 891.41 317 251.15
243,030.52 1,2461,145.55 389,145.07



Excess of General Fund Ex-
penditures over Income   (89,670.78)
Excess of Receipts over Ex-
penditures for General
Ledger Accounts           54,947.58



17,776.86 (17,893.92)


23,072.54 78,020.12



Excess of Receipts over Ex-
penditures fox the fiscal
year to date - General
Fund                     _(4, 723. 20) 40X849.40   6,126.20



Excess of Receipts over Ex-
penditures for the f iscal
year to date - General
Fund
Cash in Bank July 1, 19V'1 -
General Fund
Cash in Bank September 30,
1931 - G0eneral Fund



  6,126.20

(107,858. 56)

101,732. 36




 





3.



Trust Fund Income
Student Loan Fund         555.73
Student Notes Paid        844.82
         Total Receipts   1,400.55



Expenditures
Expense
Student notes
         Total

 Excess of Expenditures
   over Receipts



80.00
385.00
465.00


935. 55



   44.00
1,564.00
1,608.00


(1,226. 36)



Excess of Expenditures over
Receipts for the fiscal
year to date - Trust
Fund
Cash in Bank July 1, 1931 -
Trust Fund
Cash in Bank September 30,
1931 - Trust Fund



Experiment Station Income
Hatch - Federal Appro.
Milk and Butter - Cash
  Receipts
  Beef Cattle Sales
  Dairy Cattle Sales
  Swine Sales
  Poultry Sales
  2'rm Produce Sales
  Horticulture Sales
  Seed Test
  Rentals
  Miscellaneous
  Fertilizer - Fees
  Public Service - Misc.
  Feeding Stuffs - Fees
  Adams - Federal Appro.
  Serum - Sales
  Serum- Virus Sales
  Serum - Supply Sales
  Creamery   License Fees
  Creamery - Testem'Lic.
  Creamery - Glassware
  Tested



3, 750. 00

2, 048. 36  1, 036. 50
              402.00



42.00
92.00
418. 78
203. 21
194.45



  267. 34
  751.18
1,628. 75
   38.60
6,177.75
3,750.00
  1094.70
  10.15
  21. 75
5, 354. 00
1,474.00



88. 54



Purnell - Federal Apb 15,000.00
State Appro. - Patter-
  son Farm Purchase    25,000.00
Nursery Inspect ion -
  Fees                    335.00



279. 54

190.00
  15. 00
  159. 67
  30.85
1, 722.50

2,865,75

  247. 76
  10.05
    5.90
    30.00
    68.00

    10.07



3 750.00

3, 084. 86
  402. 00
  42.00
  92.00
  698. 32
  203. 21
  384.45
  15.00
  427.01
  782.03
3, 351.25
    38.60
9 ,043.50
3, 750.00
   442. 46
   20. 20
   27.65
5,384.00
1, 542. 00

    98.61
16,000.00

25 000.00



290.00



66.64
315.00
381. 64



  622. 37
1,159. 82
1 A 782.19



  124.00
12949.00
2.073. 00



(290. 81)



(290.81)

1.417. 64



1,126.63



625. 00




 






4.



Nursery Inspection -
  State Appro.
Poultry Improvement
Cream Grading
Blood Test
             Total



Expenditures
Expense
Additions and Betterm.-ients_
               Total         E

  Excess of Expenditures over
  Income
  1930-1931 Accounts Pay-
  able liquidated during
  Current Year             i



   145.33
   730.00
 1,300.00
   245.25
69 261.14



833,448.23
   314. 72
3 5762.98


14)50i.81)



395.33

700.00
90.75



  540.66
  730.00
2,000.00
   336.00
77,810.81



29,802.22 113,250.45
   684.26     998.98
30,486.48 114,249.43


(21,936.81)(36,438.62)



11 138.8.5)



Excess of Expenditures over
Receipts                 (25,_40.66)

Excess of Expenditures over
Receipts for the fiscal year
to date -- Experiment Station
Cash in Bank July 1, 1931 -
Experiment Station
Cash in Bank September 30, 1931 -
Experiment Station



(23,021.76)(483 662.4?i
  (2 2   -



(482662.42)

60,174.95

11,512.53



Extension Division Incoe,-,e
  Federal Smith-Lever
  Federal Additional Co-op-
    erative
  Federal Supplementary
  Federal Capper-Ketchan
  Urban Garden Fund
  County and Other
            Total

Expenditures
  Expense

  Excess of Income over Ex-
  penditures



74,155..27



15, 500.00
26,545.87
18,400.59
1,250.00
    341.60
136,193.33


68,723.32



67. 470.01



             74,155.27

             15,500.00
             26,545.87
             18,400.59
             1,250.00
    113.30      454.90
    113.30 136,306.63


34. 861.25 103,584.57



(34.747.95)



32.722.06



Excess of Income over Exnendi-
tures for the fiscal year to
date - Extension Division
Cash in Bank July 1, 1931 -
Extension Division
Cash in Bank September 30, 19,M1 -
Extension Division



32,722.06

6.905.79



39.627.85



r




 









5.



Summary
General Fund Income   153, 359.74
Trust Fund Incomqe        555.73
Experiment Station Inc. 69,261.14
Extension Division Inc.136,193. 33
             Total      359,369.94



163, 891. 41
     66.64
  8, 549.67
    113.30
172, 62102



General Fund Expend.   243,030.52 146,114.55
Trust Fund Expend.         80.00       44.00
Experiment Sta. Expond. 83,762.95   30,486.A48
Extension Div. Expand. 68,723.32    34. 861.25
            Total     395,596.79  211, 506. 28
Excess of Ecpenditures over
  Income               (36,226. 85) (38,885. 26)
1930-1931 accounts Pay-
  able liouidated during
  Current Year         (11,138.85) (1,084.95)
Excess of Receipts over
  Expend. for General
  Ledger accounts       54,947.58   23,072.54
Student Loan Fund -
  Notes                    459.82   (1,249.00)
Excess of Expend. ovcr
  Receipts for the fiscal
  year to date-Combined
  Fund                   8,041. 70 (18,146. 67)
Excess of Expenditures
  over Receipts for the
  fiscal year to date -
  Combined Fund
Cash in Bank and on hand
  July 1, 1931 - Combined
  Fund
Cash in Bank and on hand Sept-
  toinber 30, 1931 - Combined
  Fund



317, 251.15
   622.37
 77, 810.81
 136, 306. 63
 531,990. 96

 389, 145. 07
    124. 00
114, 249.43
103, 584. 57
607,103.07

(75,112.11)


(12, 223.80)


78,020.12

   (789.18)



(10,104.97)



(10,104.97)


(37.360.18)



(47,465.15)




 







6.



           Abstract of itbenm shown on statement
           of Income and Expc-nditures as "Excoss
           of aeccipts over Expcnditures for Gen-
           eral Lodger accouns $78,020.12u



                                Debit            Credit

    Accounts Rcocivable                         32, 524.419

    Insureanco Paid in Ad-
        vanco                 1,592.].8

    Sundry Accounts                              17,088.11

    Notes PayaIDle                               30 000.00

                               1 592. 18         79 612.30
                                                   1,592.18
                                                   78,020.12




     3. Taxes and Insurance on Warchousc.   A communication from
the Central Warehouse Corporation was read asking that the Uni-
versity pay the taxes and insurance on the warehouse in accord-
ance with the contract which the University has with that organ-
ization.   A motion was made, seconded, and carried that the in-
surance be naid and that the taxes be paid unless it is found
that the University is not obligated to pay taxes on the building.
The Business Agent was directed to examine carefully the contract
and the insurance on t-he building before making payment.

     4. Extension Division Funds.   A communication was read
from Dean Cooper indicating that the federal inspector had made
inquiries of the University regarding the interest on Extension
Division funds which the University had had on deposit.   The
inspector raised the question a.s to whether or not the Federal
Government is entitled to interest orn warrants issued by the
State to match federal funds, and the interest on bank deposits.
The matter was discussed but no action was taken.

     5. The Commaittee on Auditing of Experiment Stationts Funds.
A committee constituted of Mr. E. B. Wyebb and Mr. Louis Hillen-
meyer was appointed to audit the funds of the Experiment Station.

     6. The Sale of State Warrants.   The Business Agent reported
that it wi be necessary to sell some warrants now on hand in
order to meet the pay roll of thle University, and that it will
probably be necessary to sell them at a discount.   A motion was
made, seconded, and carried that such warrants as it may be




 






I.



necessary to sell be sold at maaket price.

     7.  Bills of Louis des Cognets and Company.   Bills accumu-
ulating over a period, of about eighteen months aggregating
418,215 from Louis des Cognets and Company for miscellaneous re-
pairs and other work on the campus was presented.   After dis-
cussion a motion was made and duly seconded and carried that the
bills be ordered paid if found correct.   Payments are to be
made in partial amounts during the year.

     8. Insurance on New Buildings.   The question of insurance
on new buildings was brought up and discussed and a motion was
made, seconded and carried authorizing the President to place in-
surance on new buildings in such amounts as in his judgment is
necessary to protect them.

     9. Water for Sprinkler System. A contract with the Lexing-
ton Water Company for the payment of $15 a month service charge
on the sprinkler system to be installed in the women's dormito-
ries was presented.   The matter was discussed and the President
of the University was requested to discuss the matter with the
Water Company to determine whether or not the University is re-
quired to make such payment.

    10. Installation of Fire Hydrants.  A contract with the Lexing-
ton Water Company for the installation of fire hydrants in the
Dairy Building and the Stock Judging Pavilion was presented and
on motion duly made, seconded, and carried. The President of the
University was authorized to enter into a contract with the Corn-
pany for the installation of these hydrants.

    11. Tuition Fees of Training School Paid to City Board of Ed-
ucation.   President HoVey made a statement to the Committee
that under the contract with the City Board of Education, previous-
ly authorized, the University is  znqi3Arod. to pay to the City
tuition collected from any children which the City fails to place;
in the Training School.   The City is entitled under the contract;
to put 25 in each of the first eight grades, and if they fail to
place that many students, the University takes other students, and
this tuition under contract is to be paid to the City Board of
Education.   The students' fees aggregate $1,410 for this purposes
and on motion, duly made and seconded, the Business Agent was
authorized to makc payment of that amount to the City Board of
Education.

    12. Bird's Eye View of Camrpnus. A communication from Mr.
George S. Lee of Louisville proposing to make a bird's eye view
of the campus at a cost of approximately $300 was presented to
the Committee, and the Committee stated they did not regard the
picture as necessary at this time.




 






8.



    13. Audit of University Accounts.   A cormmunication was
read from Peat, Marwick, Mitchell and Company, auditors who have
been making ani outside audit of University accounts, indica.ting
that it will be necessary to increasc the charge for auditing to
$900 due to the fact that the University has expanded considerab-
bly in financial affairs since they first began to make the au-
dit.   The matter was discussed and the President asked to say
that income was going down and mirany requests were being made to
do this work.

     14. Bill for Diplomas. A bill for V716 for lithographing
diplomas by the Courier Journal Publishing Company at Louisville
was presented.   A motion was made, seconded, and carried, author-
izing the payment of this bill, it appearing that the bill was
in accordance with the contract for such work.   President McVey,
however, made the statereent that the diplomas could be purchased
from diploma houses in Chicago for half that amount, and a motion
was made, seconded, and carried that in the future the Univexsity
purchase diplomas elsewhere, if they can be had at a cheaper rate,
provided it is possible under the law to do so.

     15. Report on Sub-Experiment Stations.   Mr. Louis Hillen-
meyer was recently appointed by the Board of Trustees to make an
inspection of the sub-experiment stations owned by the University
at Quicksand aid at Princeton.   His report was presented and on
motion duly seconded, was ordered entered in the minutes.    The
report was as follows:




                                      Lexington, Kentucky
                                      October 14, 1931


   Judge R. C. Stoll, Chairmanl
   Executive Committee, U. of K.
   Lexington, Kentucky

   Dear Judge:

   I believe it vw.s at the June meeting of the Board that I
   was one of a Committee which was appointed to make an in-
   spection trip to the Sub-stations at Quicksand and Prince-
   ton.   I am pleased to make a brief report as follows:

                           Quicksand.

   The trip to Quicksand was made at the time when the annual
   "Harvest Festival" was held in September.    This was may
   second trip there and while the first was made two or three




 






9.



years ago I was agreeably surprised with the progress which
had been rmade during this period.  If the products dis-
played, interest shown and general improve.ment in those
who attended the Festival is basis for a conclusion then
the -wiork done has been quite effective.  The general to-
pography, miileans of transportation, and inherent traditions
of that section are such that it is likely going to take
years for the work of the Station to reach its fullest
fruition.   However, so much has been done in the limited
time that the Station has been in operation I feel that
its usefulness is firrly establishod.

I found the property and equipment being well cared for
and apparently used in a practical wtay which should in-
spire confidence and be an example to those who live in
that section.

It seemed to me that there exists a foeling among our
friends and neicglbors that the roads, bridges and a use
of t he property for trespassing is more public than pri-
vate.   I want to suggest that we be cautious in extending
privileges of this character.

To Mr. E. 0. Robinson who so generously gave the land to
the University a further expression of appreciation from
our Board for continuous financial and personal support
would, in .m;y humble judgme-nt, be both appropriate and de-
serving..

I found Mr. Roger Jones, tho has charge of t-he Station there,
familiar with what was being done and with a keen interest
in its progress.   i word of commendation for the manner in
which he has worked out the local problems and apparently
carried on the various experiments is expressed.


                        Princeton.
The Sub-station at Princeton and the work it is carrying on
is in many ways quite different from that at quicksand. At
Quicksand the problem seems to be one of reforestation and
the economic utilization of the rather meager cultivable
land to sustain the population.   At Princeton the possibil-
ities of increased production for local and distant markets
is b ein, given much anor e consideration.

There I found many plots and fields with various experiments
of fertility, drainage, seed and culture being carried on.
Grain, fruit, grasses, tobacco and live stock are all being
given consideration.   We were shown and told of much of the
work and from observation believe this station is going to
be of inestimable value to the State.   Increased returns




 






10.



   from larger and diversified crops from the section is in-
   evitable just as soon as th.e farmers put these more pro-
   gressive methods into practice.   I believe this Station
   is just beginning a. great w!ork:;. More demand will likely
   be tmade for appropriations and they can hardly be denied.

   ;.ost of the buildings and equipment is new, being well
   taken care of and the whole lay-out is most pleasing.

   Mr. S. J. Lowry under whose jurisdiction the work is lo-
   cally being carried on is alert, progressive, and has
   things well under his  control.   He is to be complimented
   on the excellent namner in -which he apparently is handling
   the work.

   Very truly yours,


                    (Signed) Louis E. Hillcmneyer


   LEH: AC


     16. Radio Equipment.   President McVey reported to the Ex-
ecutive Committee that it will be necessary to purchase some ad-
ditional radio equipment including a microphone, and to do some
construction work in the way of installing an electric switch-
board.   The matter was referred to the President with power to
act.

     17. Appointments, Resiegnations, agnd Changes of Status.  The
following list of appoint'ments, resignations, and changes of
status was presented by President KcVey and on motion duly made,
approved.

     Sabbatical leave of absence on one-half pay was granted to
Harry R. Allen, chemist at the Experiment Station, from February
1 to June 1, 1932, for the purpose of study.

     A motion was made, seconded., band carried that Earl Mayhew,
County Agent be granted leave of absence from February 1 to
Auggust 15, 1632 for the purpose of study; that he be allowed the
month of February as vacation with full pay, and with one-half
pay on his present salary for the remainder of the year.   This
leave of absence is granted subject to the approval of the United
States Department of Agriculture in the payment of his salary
while on leavo of abso :ce from Sr.ith-Lever and Capper-Kotchaam
funds.




 







                             i 1.

     The resign.tion of v. J. 1aupoin, field agent in poultry
improvement, was accepted, effective October 5, 1931.

     The appointment of M.miss Bess Parry as clerk in the Agri-
cultural Engineering section on one-half time at the rate of
$50 a month, effective October 1, 1931, was approvedb

     The appointment of Aiss Mlyra Dickerson as student assist-
ant in Botany at $40 a month during the first se-mestcr, her
appointment to begin October 1, wv.s approved.

     The resigt-ation bf JuliPn M0. fyer' county Agent, Henderson
County, was accepted, effective December 31, 1931.


                              Respectfully submitted,


                                    Wellington Patrick
                                        Secretary