xt77sq8qcb7c https://exploreuk.uky.edu/dips/xt77sq8qcb7c/data/mets.xml Lexington, Kentucky University of Kentucky 19411016 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1941-10-sep16. text Minutes of the University of Kentucky Board of Trustees, 1941-10-sep16. 1941 2011 true xt77sq8qcb7c section xt77sq8qcb7c !minutes of the Regular Mheeting of the Board of Trustees, University of Kentucky, September 16, 1941. The regular September meeting of the Board of Trustees, Uni- versity of Kentucky, was held in the President's Office, Tuesday, September 16, 1941, at 10:30 a.m. The members of the Board present were: Governor Keen Johnson; Judge Richard C. Stoll; Harper Gatton; H. S. Cleveland; LouisHillenmeyer; Robert P. Hobson; Marshall Barnes Dr. Lee Kirkpatrick; Robert Tway; James Park; Judge Harry F. Ialters; and rIrs. Paul G. Blazer. President H. L. Donovan, Comptroller Frank D. Peterson, and Secretary W. Gayle Starnes were present. 1. Approval of I.inutes. The minutes of the meeting of the Board of Trustees, June 5, 1941, and the minutes of the meetings of the Executive Committee, June 20 and July 25, 1941, were approved as published. 2. QuarteZli Report of the President. President Donovan presented and discussed the quarterly report of the President to the Board of Trustees. On motion, seconded and carried, the report was received and ordered published in the minutes. It is copied as follows: QUARTERLY REPORT OF THE PRESIDENT UNIVERSITY OF KENTUCKY September 16, 1941 INTRODUCTION It has now been two and one-half months since I report- ed for work on July 1. I found Comptroller Peterson had already reported for duty and was studying the financial and business affairs of the University. Dean Henry Hill began his work on July 15. Dean Tnomas P. Cooper, who had served as Acting Pres- ident during the past year, did everything lhe could to prepare the way for our comiAg. During the interval of three months between the time I was appointed president of the University and the tine I took up the duties of this post, Dean Cooper furnished me with a great deal of material that helped me to become acquainted with the problems of the institution. He also kept me informed about the activities of the University during this period. The manner in which he prepared me for my induction into office has made my work much easier than it would otherwise have been. I shall always be extremely grateful to Dean 2 Cooper for the splendid way in which he introduced me to the work of the presidency of the University. The deans, the faculty and other staff members, as well as the citizens of Lexington, have been very gracious in welcoming us so enthusiastically to the University and to this community. Dean Hill, Mr. Peterson and I have been encouraged and inspired by the cordial reception which has been extended to us at the beginning of our administration. We have spent the summer studying the history, prac- tices and traditions of the University and getting acquaint- ed with the personnel of the institution. We have read many reports which have helped to prepare us for our new duties. The beginning of the new fiscal year, July 1, was an excellent time to assume the duties of our offices. We feel that we are now prepared for the more strenuous program which opens with the beginning of the fall semester. SUMMER SCHOOL 1941 All over the United States summer school enrollments were down this year. Decreased enrollments have been largely due to our national defense program which offered many jobs to young people, and to the draft. Our summer school at the University, which has been gradually growing from year to year, experienced a decrease in enrollment this summer, The following table, which was prepared by the Director of the Summer Session, will give you the in- formation about the enrollment of the summer school for 1941. 1941 SUMMER SESSION ENROLLMENTS Total Not Per Cent Total Ex- Per Cent Classi- First Second Excluding Decrease or cluding Decrease or fication Term Term Duplicates Increase Dupli- Increase Compared cates Compared to 1940 to 1940 Men 831 627 1458 -28.2 1078 -29.9 Women 826 524 1350 -16.8 1066 -18.9 Total 1657 1151* 2808 -23.2 2144 -24.9 3 1941 SUMLER SESSION ENROLLZlTS (CONTINUED) Total Not Per Cent Total Ex- Per Cent Classi- First Second Excluding Decrease or cluding Decrease or fication Term Term Dupli- Increase Dupli- Increase cates Compared cates \ Compared I to 1940 _ to 1940 Enrollments by Colleges Arts & Sc. 315 274 589 -24.7 448 -27.2 Agri. 159 36 245 - 2.4 179 - 3.8 Engin. 103 50 153 + 9.3 112 + 7.1 Law 33 34 67 -28.7 40 -34.4 Educa. 224 216 440 -27.3 359 -29.7 Con. 94 74 168 +15.1 107 + 5.9 Grad. School 729 417 1146 _`30.0 899 -29.5 Total 1657 1151* 2808 -23.2 2144 -24.9 *This report is based on figures from the Registrar's Office. Approximately 1.6 temporary admissions and 10 coaching school students have not been included in the second term totals but may be added later. Despite the decrease in enrollment, the graduating class in August was the largest ever to finish at the end of any summer school. There were 268 candidates who received degrees. The summer school commencement was held on August 22. President John J. Tigert of the University of Florida was the speaker on this occasion. 4 STATE APPROPRIATIONS FOR A PERIOD OF YEARS A survey of the problems of the University convinces me that the most acute problem which ante face is one of finances. In spite of the depression through which we hacve passed during the last ten years, the University has continued to expand. The enrollment has increased from 4845 in 1930-31 to 6264 during the past year. The public has asked the University for many services in recent years which the University did not formerly attempt to give. The people are learning that the University can and should be helpful to them in the solution of many of their problems, and, as a consequence, the Uni- versity is having calls for services not previously rendered. These services cost money, and with a budget far below what it was a decade ago, it has been difficult to extend the services which are so frequently requested. In order that the Trustees may have a picture of the fi- nancial resources of the University the following table has been prepared, which summarizes the moneys available for the University ior the period beginning 1928-29. UNIVERSITY OF KENTUCKY STATE APPROPRIATIONS Operating Capital Expe;lnse Outlay 1 28-29 $1,076,768 $150,000 1929-30 1,111,246 150,000 1930-31 1.190,462 12J5,000 1931-32 939,874 41,570 1932-33 719,080 13,748 1933-34 624,376 1934-35 805,035 1935-36 805,596 1936-37 711,0'24 1937-38 724,352 1938-39 836,628 149,843 1939-40 834,984 149,904 1940-41 70t000 JYou wrill note that in 1930-31 the University received for operating expenses from the Treasurer of the State $1,190,462, and ~125,000 for capital outlay. During the past xear the University has received for operating expenses p894,238, and $70,000 for scientific and library equipment. In other words, we are operating a much bigger University today than we had a decade ago on a budget of $296,224 less for current operating expenses and $55,000 less -for capital outlay. The appropriation for the extension program and Experi- ment Station of the University is not included in either of these figures. In all of my experience as a school administrator, in both city schools and as a college executive, I have never admin s- tered an institution where the budget was so limited for the services expected of the institution. I have been pressed by deans, heads of departments and faculty members for addition- al funds for services that the University should be rendering, but I have been compelled to refuse all such pleas, regardless of their merit. And so I have no apologies to make for my urgent appeal for additional resources for the operation of the University. If we had less enrollment or more money than we had a decade ago, or if we had no needs now too long deferred, I might be embarrassed to make such an appeal. Instead, I am telling the Trustees that it will not be possible to build a better university than we have today, unless there are addition- al resources available for this purpose. Because of this fact I am presenting in this report a number of aspects of our financial situation, which I feel should be brought to the attention of the Board of Trustees. In January, 1938, President McVey, reporting to the Board of Trustees for the biennium 1935--37, to the Governor and the Legislature of Kentucky, said in his report on page 15: "The total sum of money voted by the legislature for construction at the University in seventy-two years of history is $1,234,000. There are five buildings on the campus that are more than fifty years old, there are ten that are more than thirty years old. These buildings were not well constructed in the beginning, but are still being used to full capacity." We will be celebrating our seventy-fifth anniversary this year. The total appropriation for buildings which the Univer- sity has received by direct appropriation from the General Assembly to this date does not exceed *1,300,000. The Trustees may inquire how we have obtained a plant worth approximately six and one-half million dollars if this is all of the money which the State has appropriated for its construction. This is a legitimate question to ask. Many of the buildings erected during the MicVey administration were constructed with the funds appropriatedL for the operation of the University. The appropriations received prior to the enactment of the Reorgan- ization Act of the General Assembly in 1934 enabled the 6 Trustees to spend their appropriation in any way they deemed wise. The President and the Trustees saved part of the op- erating expenses of the University, and from time to time erected buildings from such sums as they had been able to save. The Federal Government has also contributed consid- erable sums of money over a period of many years that have added to the value of the physical plant of the University. In addition to these two sources, a number of gifts have been made to the University by alumni and other friends, the City of Lexington, Fayette County and the General Education Board, which have greatly increased the value of our properties. During the past decade much Federal money has been received on a 45-55 basis, and many buildings have been constructed out of Federal grants and money which the Trustees have bor- rowed for the purpose of erecting these new buildings. As a result of the present program, which has just recent- ly been completed, the University has an indebtedness, as of July 1, of' $1,084,500. This is not an exorbitant debt for an institution of our size, but we should not erect any other building on a basis of amortization, unless we can see a way to pay for the structure out of the income from the building. The indebtedness of the University is being retired in an orderly manner, which requires approximately $75,000 a year to retire the principal and nay the interest on the debt. It is clear that, however wise and urgent it may have been to construct the buildings, yet the necessary appropriation of $75,000 annually has prevented the restoration of' salaries to their levels of a decade ago. Kentucky can afford the build- ings, but she cannot afford an underpaid educational staff. The following table, which was prepared by Mr. Peak and Mr. McCain, will summarize the indebtedness of the University as of July 1, 1941: 7 indebtednress -- July 1. 1941 Unpaid 1936 Bond Issue $559,000.00 1938 Bond Issue 307,000.00 First Nattl Bank & Trust Company 15,000.00 Land Trust Cer- tificates 193e 171,500.00 Security Trust Company First Nattl Bank & Trust Company Security Trust Company 10,000.00 Date of Final Payment July 1, 1965 Sept.l, 1968 June 30, 1942 Mar. 1, 1959 July 1, 1951 2,000.00 Dec.151 1943 20,000.00 July 1, 1945 01,0R4 500. as Interest to Total Prin- be Paid cipal & Interest $229, 920.00 $788,9920.00 144,705.00 451,705.00 615.00 15, 615.00 70,060.00 241, 560.00 2,200.00 12,200.00 120.00 2,120.00 2, 900.00 22,900.00 450,520.00 1,535,020.00 FUTURE BUILDING PROGRAM The University is urgently in need of a number of new build- ings. The first which I am placing on the list is a field house. I request that you instruct the administration to ask the Governor and the General Assembly to provide at the next meeting of the Legislature an appropriation for this building. We should regard this structure as a utility building. In reality, it would be more than a field house. We are thinking of it as a building which would not only provide for a gymnasium, with a basketball floor where from ten to twelve thousand might witness a basketball game, but that it would also serve the University as an auditorium. A part of the building would be a dormitory for the athletes, which could be built under the ramps at a very limited cost in what is frequently regarded as Chaste space. The building should include a swimming pool where our dry land swimming team might have access to water. The building can be so constructed that the football team can have space for practice in inclement weather. It will also serve as a fine place for ROTO activities. 8 The State Basketball Tournament could be entertained in such a building, and. it would be large enough to take care of all who wish to be admitted. Various festivals, musicales, farm pro- grams and other programs could be held in such a building. A building of this type would be of enormous value to the Uni- versity and to the entire state, either directly or indirect- ly, Dean Graham and I have held many conferences over what such a building would cost, and he has estimated that it would cost approximately $900,000 to build the type of structure which we need, and one that would serve the University for a long period of years. To erect a smaller building will mean that in a few years we will find ourselves in the position of having to enlarge ito Only a few years ago wie erected the present gymnasium and at that time many people around the University thought it would meet the needs of the University for at least a half century. We nowJ find that we have completely out- grown it and that it is altogether inadequate. The request which we are making for an appropriation of $900,000 is not unreasonable in comparison with the field houses that have been erected at a number of universities, both to the north and south of us. There are at least a dozen field houses in the United States that have cost from one to three million dollars each. While we are erecting such a building we should certainly build a structure in which the en- tire State will have a pride. Other buildings which we need, but which at the present time I shall not recommend, are a Fine Arts Building, a building for the College of Commerce, an addition to our present library, a museum, an archives building and dormitories for men and women. AIR CONDITIONING THE STUDENT UNION BUILDING The Student Union Building is unbearably hot during the late spring, summer and early fall. There are at least five months during the year when it should be air conditioned. It is my judgment that if we get this building comfortable during the summer months the additional costs of equipment for this purpose could be paid for out of additional business which would be given the cafeteria and other activities operated in this building. I am recommending that you request Comptroller Peter- son and Dean Graham to make an investigation of the cost of air conditioning this building, and report to an early meeting of the Executive Committee, giving this Committee power to act. 9 * * * * :.* * * * * * * 3. On notion, duly seconded and passed, Comp- troller Peterson and Dean Graham were directed to make investigation of the cost of air conditioning the Student Union Building and report to an early meeting of the Executive Committee, this Committee being given power to act. * * F St * v * * * * * ATHLETICS The Business Office is becoming acquainted as speedily as possible with the business of the Athletic Department and wishes to delegate certain business management to the personnel of the Department with the approval of the President and the Board of Trustees. I recommend that the Manager -of Ticket Sales, of the Depart- ment of Athletics, execute a bond in the amount of 10,000.00 payable to the Comptroller of the University for the use and bene- fit of the Department of Athletics. I further recommend that complimentary tickets be handled by a secret committee known to the Athletic Director and the Comptroller of the University, and that the complimentary tickets be signed by two persons, the Comptroller and the Director of Athletics. 4. a. Bond of Ticket Sales Manager. A motion was made, seconded and passed to have the Manager of Ticket Sales of the Department of Athletics execute a bond in the amount of $10,000, payable to the Comptroller of the University, for the use and benefit of the Department of Athletics. b, Committee to Handle Complimentary Tickets. On motion, properly passed, President Donovan was authorized to appoint a committee to handle complimentary tickets for athletic events; these tickets to be signed by two persons, the Comptroller and the Director of Athletics. * * * * * * *i *o * * * 10 ANALYSIS OF INSTRUCTIONAL SALARIES UNIVERSITY OF KENTUCKY 1940-41 September 15, 1941 President H. L. Donovan University of Kentucky Dear President Donovan: In compliance with your recent request, I am glad to submit an analysis of salaries paid to the instruc- tional staff of the University of Kentucky during the school year 1940-41. In my opinion, considerable further study should be devoted to faculty personnel. We should have avail- able the training, experience, age, and professional contributions of the faculty and certain other pertinent data in readily comprehensible form for the entire Uni- versity and for each college. Only a great faculty can make an institution great and such a staff is at- tained only with pains and patience and with a full knowledge of the strengths and weaknesses of the present faculty. In addition, a thumbnail etching of the entire University of Kentucky employed personnel seems ad- visable. Uninformed or unscrupulous persons will report that the University of Kentucky has one pro- fessor for every four students, that costs are greater at the University of Kentucky than at any other state university, that the staff is overpaid and so on. Only accurate information clearly stated will answer these and similar statements. Sincerely yours, (Signed) Henry H. Hill Henry H. Hi.ll Dean of the Uni- versity 11 METHODS AND SULMMRY OF FINDINGS What salaries are Paid professors at the University of Ken- tucky? As the time for presenting the budget for the next biennium approaches, the answer to this question takes on more than its usual importance. Trustees, administrative officers, alumni and friends of the University need to know accurately the typical sal- aries, the exacting requirements for professorial positions, the comparison with salaries paid a decade ago, and certain other related factors wrhich will enable the citizens of Kentucky to un- derstand the fiscal needs of their University. The present report covers teaching salaries for the school year 1940-41 with certain comparable data for 1930-31. Salaries for all instructors, assistant professors, associate professors, professors, professors who are heads of departments, and deans have been tabulated. The athletic department, business office, registrars office, library, university extension, agri- cultural extension, and all other non-teaching departments and personnel have been excluded. All persons employed part time, those on leave, and those having a change of employment status were omitted. Summer school salaries were not included. The large majority of teaching employees of the University do not teach in summer school because of the necessity of taking advanced study, the com- pulsion of other duties or plans, or the lack of opportunity. Those who usually teach in summer school have no agreement with the University such as exists in the case of the regular school year. No distirnction has been made between ten months and twelve months employees, the amount the University has agreed to pay each teaching employee being the figure used, thus excluding any casual extra sum which comes to few employees. The purpose has been to show typical salaries, the usual rather than the unusual. The analysis for 1940-41 includes fifty-one instructors, fifty-seven assistant professors, thirty-nine associate professors, forty-nine professors, thirty-six professors who are heads of de- partments also, and nine deans, a total of 241. That of 1930-31 includes a total of 174 persons, reflecting the smaller student body and faculty ten years ago. Both medians and averages for all ranks for the University as a whole are given for 1940-41. 12 The typical instructor receives $1,800; assistant prof essor, $2,500; associate professor, $2,900; professor, $3,600; professor who is also department head, $3,900; dean, $5,o00. Certain other data are shown in greater detail in the tables and lists which follow. In addition, a comparison of salaries at the University of Kentucky with those paid in fifty-two land-grant colleges, and with those paid in seventeen land-grant colleges in states pro- viding separate instruction for Negroes is shown in Table 2. Table 1 University Salaries bad Ranks--1940-41 Median Instructors (51) $1,800 Assistant Professors (57) 2,500 Associate Professors (39) 2,900 Professors (49) 3,600 Head Professors (36) 3,900 Professors and Head Professors (85) 4700 Professors of All Ranks (181) 3,000 All Instructional Personnel (232) 2,900 Deans (9) 5,500 Average $1,828.03 2,518.18 2,867.33 3,570.71 3,976.39 3,742.51 3,178.38 2,873.74 5,411.36 Range 1,000-3,000 1,350-3,600 2,100-3,600 2,000-5,200 2,900-5,000 2,000-5,200 1350-5,200 1,000-5,200 2,700-7,000 13 Table 2 Comparison of Median Salaries at the University of Kentucky with Those in Fifty-two Land-grant Colleges and Seventeen Non-Negro Land-Grant Colleges. Fifty-two Seventeen University Land-grant Non-Negro of Kentucky Institutions InstitutionE 1940-41 1939-40 1939-40 Instructor $1,800 $1,937 $1,840 Assistant Professor 2,500 2,605 2,352 Associate Professor 2,900 3,272 2,926 Professor 3,700 4,245 3,658 Dear, 5,500 5,050 4,844 Comment: Medians of the University of Kentucky include a few twelve months men while medians in the two groups of land-grant colleges are based upon nine months employees. Exclusion of the twelve months instructional staff members would lower the University of Kentucky medians for professors and deans only slightly. The fact that the medians for the Uni- versity of Kentucky are those of 1940-41 and those for the land-grant colleges are for 1939-40 is of no great signifi- cance. Data for land-grant colleges are from the United States Office of Education, Circular No. 196, entitled ttCollegRe Salaries." Tho 52 land-,;r,,nt institutions in C lumn 2 include. thc 17 n-Nr Ins'iutins in cnlur.mn 3. 14 Table 3 1930-31 Median Salaries Compared with Those for 1940-41, University of Kentucky Rank 1930-31 1940-41 Per Cent Salary Salary Decrease Instructor $2,300 $1,800 21.7 Assistant Professor 2,600 2,500 3.1 Associate Professor 3,300 2,900 12.1 Professor 3,750 3,600 4. Head Professor 4,000 3,900 2.5 Professors and Head Professors 3,950 3,700 6.3 Professors of All Ranks 3,500 3,000 14.3 All Instructional Personnel 3,150 2,900 7.6 Dean 6,100 5,500 9.8 Comment: For 1930-31 there are 174 persons in- cluded in the study as compared with 241 for 1940-41. In both cases only regular full time instructional person- nel of the rank of instructor and above who are primarily teachers are included, Please note that the persons compared are not necessarily the same in both years. The larger personnel in 1940-41 reflects in part the growth of the University of Kentucky from a winter enrollment of 3682 in 1930-31 to 4128 in 1940-41 and in part the expansion of the University of Kentucky into new fields. 15 REDORT OF COIVIPTROLLER TO PRESIDENT OF THE UNIVERSITY September 12, 1941 President H. L. Donovan. University of Kentucky. Dear President Donovan: May I take this occasion to report to you the conditions found and the progress made since July 1, 1941, in the Department of Business Management and Control. I am attempting to report conditions as they exist. Nothing that is said in this report is intended to reflect the slightest criticism on any- one. It is felt that conditions as they exist are due to inadequate funds available f-or operating expenses. FINANCE AND ACCOUNTING The Business Office has made certain changes in the Budget as adopted by the Board of Trustees for operation for the fiscal year 1941-42. The results to be obtained by the Budget have not been altered other than to add proposed expenditures which had been inadvertently omitted from the Budget at the time of adoption. The Budget is unbalanced. We hope that student fees will exceed the estimate. If Institutional fees and miscellaneous income do not exceed the estimates, adjustments in the Budget will be necessary. The accounting system has been altered since July 1, 1941. We have attempted to change from hand-kept ledgers to electric accounting machines. This necessarily has interrupted office procedure. The personnel, however, have closed the records for the year ending June 30, 1941, and have made satisfactory progress in adjustment to the changed system. The University accounts are divided into sections, vi2z; College--General; Agricultural Experiment Station; Agricultural Extension; College--Restricted; Agricultural Experiment Station-- Restricted; Agency Funds; Student Loan Fund; and University Plant Fund, The Revenue and Receipts and Expenditures are classified 16 accordingly. These classifications show numbers and names of accounts with blocks of numbers being assigned to each fund. Each expenditure classification has subsidiary classification on an objective basis from wuhich it is possible to secure detailed analysis of expenditures. Blocks of numbers again are assigned to each major expenditure class. It has been somewhat difficult for the office force, limited as it is, to adapt itself to a change from the system where all records were kept by hand to a system where all records are kept by numbers and electric accounting machines. However, the system is operating possibly as well as might be expected. We have experienced considerable inconvenience due to the priority of the defense program on many of our purchases needed for smooth, suc- cessful operation of the system. The accounting machines were ordered in May, 1941, and it was thought they would be available by July 1. To date, we have not received the machines ordered and are advised that they will not be delivered until months later unless we can get a priority number. I have asked for a priority number. We are now operating with a worn out machine shipped us from Texas, and in order to accomplish our task, it has been necessary to work at night, due to the fact that the ma- chine we now have breaks dowm on an average of four times a week. I have been exceedingly anxious to give you and the various de- partments a summary report of the operations for the months of July and August. However, I find to do so will work an addition- al hardship on the office force and I beg leave to omit this report until accounting machines have been received. This office also ordered a numbering, check-protecting-signature machine which we are unable to secure and for Which the Company has asked a priority number. SUMER SESSION The income during July and August has been entirely from fees collected from students attending one or both of the summer ses- sions. The expenses of the Summer School have been entirely met from receipts collected, state appropriation and a $3,000.00 budget item taken from the General Revolving Fund receipts of the University. PURCHASES The