xt798s4jmk82 https://exploreuk.uky.edu/dips/xt798s4jmk82/data/mets.xml Lexington, Kentucky University of Kentucky 19420916 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1942-09-oct16-ec. text Minutes of the University of Kentucky Board of Trustees, 1942-09-oct16-ec. 1942 2011 true xt798s4jmk82 section xt798s4jmk82 


Irregularities




 








    Minutes of the Meeting of the Executive Committee of the
Board of Trustees, University of Kentucky, October 16, 1942.

    The Executive Committee'of the Board of Trustees of the Uni-
versity of Kentucky met in the President's Office at 10:30 a.m.
Friday, October 16, 1942o  The following members were present:
Judge Richard C. Stoll, R. P. Hobson H. D. Palmore, James Park
and H. S. Cleveland.  President H. L. Donovan and Comptroller
Frank D. Peterson were also present.

     A. ApDroval of Minutes.


           1. On motion made and seconded, the minutes
              of the Executive Committee of July 17, 1942,
              were approved as published.
                        * * * *** *X * * *



     B. Report of the Comptroller.




                                      October 15, 1942

     President H. L. Donovan
     University of Kentucky


     Dear President Donovan:

     I submit herewith a quarterly report of the financial
     operations as revealed by the records in the office of
     the Comptroller.

     Allotments from Federal and State sources for the quarter
     have exceeded the amounts that were estimated.   We pur.
     posely requested Increased allotments so that maintenanoe
     and repair work could be pushed forward during the
     favorable months; also that the University and its various
     departments might requisition supplies for the year early,
     in order to take advantage of the vacation months for
     deliveries.                                        /




 





2



The income from student fees has exceeded our estimate
for the first quarter by approximately $8,500.00.  It
is unreasonable to expect the second and third quarter
enrollments to maintain the enrollment figure set for
the first quarter.   The estimate for the year is based
on an average enrollment of 2400 for the year and it
necessarily follows that the enrollment for the first
quarter must be greater than the estimated average.

The applied music fee will exceed the estimate.   An en-
couraging pick-Up in income was noted in this Department.

Student fees from the Training School (Elementary and
High School) will not equal the estimate.   There has been
a tendency to over-estimate receipts from this source.

There are indications that fees from the Extension Depart.
ment will approximate the estimate.   There is, however,
no cause to expect an increase.

The receipts from "sales and services" will compare favor-
ably with corresponding periods of former years.   It is
highly probable that receipts from this source will
exceed the estimate due primarily to a more accurate
accounting for same.

The University owns seven houses which are rented.   We
experience no difficulty in keeping University property
rented,   Rent rates have been maintained at the same level
for several yearso   The rents seem to be sufficient to
amortize mortgage obligations existing against these
pieces of property.

The boyst and girlst dormitories are operating at capacity.
Reserw tions exceeded expectations.   The revenue from
these sources will equal the estimates.

The expenditures of various departments in many instances
will show increases over the corresponding period of last
years   This is due to the departments anticipating their
needs and purposely ordering early, to allow for slow
deliveries caused by the War Production Program.   We
have already purchased our entire coal supply for the year.
Deliveries already made will permit operation beyond Feb-
ruary  l943o   We have stored in our new storeroom more
than 425,000.00 in staple supplies.   The University
has been very fortunate in securing most materials ordered




 










this year.   It is obvious, howevers that we cannot expect
to be so well blest the coming year.   Priority restric-
tions continue and permits are more difficult to secure.

The note made for $15,000000.more than two years ago for
additional funds for the Biological Science Building
was paid on October 15, 1942.   Plant fund commitments
are paid when due,

There was on July l1 1942i a balance of $199,962.27 in
the restricted current funds, which is made up of the
balances of various funds held by the University. These
funds are to be used for various restricted purposes.
The balance on October 1, 1942, was W243,229.61.   This
balance seems t  be rather constant, and it would seem
frugal to invest as much as $50,000.00 in Government or
Kentucky M4unicipal bonds,  The Experiment Station has
a group of restricted accounts which balances aggregates
continuously, more than $40,O0.OO.    We might consider
investing as much as $l15Q0OO of these funds0     The
Agency Fund remains from $19,000O00 up,   There Is now
in the Student Loan Fund a balance of 47;783.89, which
might be invested.   This has the approval of Dean
T. T. Joneso   The Student Loan Fund now invested is
approximately $42,000.00o

                         Cordially yours,



Frank D. Peterson
Comptroller




 



' .



    Statement of Unrealized Income
For the Period Ending September 30, 1942



dilucational and General
State Appropriations
  Division of Colleges
  CollegQ of Agriculture
  Summer Sch;ool
  Repairs to Buildings
  Library Equipment
  Sci. Lab. Equipment
  Engineering Equipment
  Home Economics Equip.
  Research in Coal
  Vocational Eucati on
  Capital Outlay
            Subtotal



Budget
Estimate

0 933,000.00
    24,000.00
    10,000.00
    30,000,00
    10,000.00
    20,000,00
    20,000,00
    10,000.00
    7,500,00
    29,025.00
    200.000.00
1. 293. 525.00



Realized
to Date

$ 330,000.00
    6G000.00
    lOt1o0000
    20,000,00
    5,000.00
    15,000.00
    20,000.00
    5,000.00
    2,000.00
    29t025,00



Unrealized
Balance _


$ 603,000.00
    18,000,00

    10,000.00
    5,000.00
    5,000.00

    5,000,00
    5,500,00

- 85QV5001100



Federal Funds
  Banikhead-Jones Act   $   449438,21 $
  Morrill1Nelson Teach-
        ing Act              42, 750.00
  Smith-Hughes (Vocation-
       al Education)       29,025.00
  Int. on Land Grant Bond~a___Bj_ 5Q
          Subtotal      8 I124t 857.71  



44,867.87



42,750.00
29,025.00

;116-64P.87 $_



$      429.66*



    .00
    .00
8,644Q50
8. 214.84



Student Fees
All Colo except Law   $   225,400.00
  College of Law             5,000.00
  Auditors                      500.00
  Late Registration            600000
  Special Examinations         10000
  Transcripts                  500.00
  Applied Music               3,000.00
  Training Sch..El.           7,000.00
  Training Sch..High Sche    10,500.00
  University Extension       108000100
            Subtotal     $ Z60 ?00.O0



$ 124t105.31
    2,160.88

       27,00
       24.00
       445*24
       558,75
    2 108 e 75
    5,887,25
    2, 62Q-L9
Si 137.945.37



$ 101,294.69
     2,839,12
       500,00
       573000
       76,00
       54,76
     2,441,25
     4,891,25
     4 612.75

$- -lg4,654. 63



Endowments (Current)
Peabody Fund

Sales and Services
  Locker Receipts
  Mi4scolainto& Operation
  Other Xisco Receipts
  Rent of Insto Property
  Rent of Residences
            Subtotal
  Total Ed.& General



$    1,000.00 $



3,775,00 $
6,000.00
4,000.00
  400.00



984,00
1,740v65
2,298.70
  400.00



$    1,000,00



2,791,00
4,259.35
l 701,30



   _ -_,_ ------                                                      _  
2. 600-00      95&QQ       1905.0-0
$16-775^00 "I              1 L _  



*Income in excess of estimate.




 






    Statement of Unrealized Income
For the Period Ending September 30, 1942

           College Division



Budget
Estimate



Auxiliary EnterDrises
   and Activiies

Residence Halls
  Men - Room
  Men - Misc.
  Women - Room
  Women - Board
  Women - Mis.
     Sub-total


 Post Office

 Book Store Commissions
       Total Aux.Enter-
       prises & Activq
       Combined Total



$   23,900.00
      100,00
    42,0OO000
    65,000.00
      - PO0on



Realized
to Date



$ 10,720.95
      10,00
  149244.50
  9S575.00
     222o -7.



a  13.r50.60 7 34.77i3.1


$    2,700.00 $   868.45

     7p000.00

3 141e200.00$ 35364103
01S839-395771. U0,738""373 a22



Unrealized
to Date



$  13,179905
       90.00
   27,755o50
   559425900
       277c27
S  96.226AS8


$   1,831*55


$ 105.558.37
"',111019=58=j4.49




 







Statement of State and Federal Allotments
For the Period Erniing September 30, 1942
           College Division



Division of Colleges
Personal Services
Non-Personal Serv.
Mat. & Supplies
  Other CuraExpen,
  Capital Outlay
         Subtotal



Allotted   Expendi-
to Date    tures
?235,00000 $196,633.79



17,00000
53 000,00
15,000.00
10 000.00
8330,.000*00



  9S 123.,50
  17, 512931
  14, 680.45
  _ 97901Q
$242 929.15



ncum-
arances



Free
Balance



$  6$56o000 $ 31,8060.1.
  8,200.80   **324.3U
  32S,432,16  3,055 53
                3195455
   2 t76      2. 259.37
i; 495954,4 T 37.116.36



College of Agr,
Summer School
Repairs to Bldgs.
Lib, Eouipment
Sci*Lab.Equipe
Engineering Equip.
Home Ec* Equip.
Res. in Coal
       Subtotal



Bankhead-Jones Act
Morrill-Nelson
  TeachAct
Int.on Land Grant
   Bonds
Smith-Hughes (Voca-
   tional Ed.)
Vocational Ed.
   (State Dept*Ed.)
      Subtotal
      Combined Tot.



$ 6,000.00
  10,000.00
  20,000.00
  5,000.00
  15,000.00
  20,000.00
  5,O00.00
  2,000000
$ 83.000.00



$ 6,000OO0
10,000.00
11 553,81
  1,857.55
  1,578,99
  2,.274,27

     150.00
$ 33.414.61



  . 7,233.71
  1 846,07
  6 663.45
  9,658.27


e 252401.50



$ 44,867.87 Y  5,000*00 $



420750,00


29s025.00

29. 025,00
S145, 667e87
.558, 667887



6,000.00



  1,922.48
  1,296.38
  6,757.57
  8,067.46
  5,000,00
  11850.00
Q 4.1389

$ 39,867.87

  36,750.00



                         299025900


  ''- 115000.00  S  00
0287,34i76  S53559 95.968&l2



Stat Revolving Fund Balajnce



Receipts    Expendi-    Encum-
to Date                 , ranges



Fre e
Balance



College Reyolving     $ 98,714.16 $40,164.24     026,765.75   $ 31,784*13?
BViilding Redemption
   Fund                8.500.00 Q.  50.0.0Q _   _       __



Total



$107-621-461  W4-64,24  826,765.75  I ,12764217



**Expenditures In excess of allotment,



b:




 







      Statement of Appropriations
For the Period Ending September 30, 1942


           ColleQe Division


        Budget     Expendi-    Encum-
        Estimate   tures       brances



Administration nd
Administration
  Student Welfare
  Public Relations
  GeneralExpense
        Subtotal



General  
  - ;76,169.25 0 18,835.51 $
     6,050.00     829.89



1,517.13. 0 55,816.61
           5,220*11



Instruction
Arts & Sciences
Engineering
Commerce
Agriculture
Law
Education
Graduate School
Botanical Garden
  Educational Confle
  University Extensi
  Library
      Subtotal


Operation of PhYs
  ical Plant


Auxiliarrv Enter_



    Combined Total



$466,580.25 $
  132,952.37
  55,135.84
  119,185.00
  30,610.00
  172,899.03
     2,040.00
     1,250.00
3     700.00
on 30,565.00
    67.536.60



86,588.98
24,549.38
11t902.65
23,699.00
5, 256.93
36t220.98
   822.22
   241.27

 5,202.73
 12.859.64



6,078.93
10,051.83
  179.51
  3,731,16
  1,647.93
  1,233.73
    37,00


 l,438.10
 2.947.49



$373,912.34
  98,351.16
  43,053.68
  91,754.84
  23,705.14
  135,444.32
  1,180.78
  1,008.73
     700.00
  23,924.17
  51.729g47



   79454,09 -207,343,78 8 27 345.68     844f764-



$ 202,453.50 $ 70,890*93 0 41,366*86 0 90t195.71



$  121,065.50 $   9,915.32 $   6,403.84 0104,746.3i


-5I     7   5            77807-74



AllComitens  0  L  t  L 2908 271.9 2



Free
Balance



                          1 1 A O It
  31j 66 -.1; 7  .22466.21  0 ;26     025.91
$1138885.62 6 29-lZ1.61 I -, 28691s36



All Commitments




 








     Statement of Unrealized Income
For the Period Ending September 30, 1942

       Exneriment Station Division



Budget
Estimate



State Atnropriations
  Geierlal
  Tobacco Research



Service Laboratories
Nursery Inspection
Princeton Sub-Station
Quicksand Sub-Station
Horticulture
Strawberry Mktng & Lab..
         Subtotal



  50,000,00
  7,500.00
  21,000.00
  2,000.00
  16,000,00
  16,000.00
  10,000.00
3_ 1.5,000-a0



Realized
to Date

$ 12,500.00
    2,000.00
    5,250.00
      500,00
    4,200.00
    4,225.00
    2,500.00
  _ 1 500Q00
L) 32.675.00



Unrealized
Balance

$ 37,500900
   5,500,00
   15,750.00
   1,500,00
   119800000
   11,775.00
   7,500.00



Fedalrl Funds
   Hatch
   Adams
   Purnell
   Bankhead-Jones
            Subtotal



  $15, 000.00
  15,000,00
  60,000.00
  81 X533a.3
IS 171.533a32



$   3,750.00
    3,750.00
    15,000000
S 20,83 r33



$ 11,250,00
  11 250,00C
  45:000,00
  81"149_s99_



pales Aad Services
   Serum Sales            $     504.73
   Seed Inspection Fees      31,680.00
   Fertilizer Tags           53,820.00
   Feed Inspection Tags      60,000.00
   License Fees              11,000,00
   Farm Sales                32,000.00
   Nursery Inspection Fees    1,800.00
   Robinson Misc,
   West Ky*Xisco              1,223,82
   Public Analysis Misce        lM2 50
            Subtotal        19261.0D
            Combined Tote   4   6



$     M   O785.
    59023,02
    9,616.05
    18,970.61
    7.,656977
    7,405.16
      945.00
      455.30
    3,500.67
       40 00
 5 .3 758



$    280.27*
  26,656,98
  44,203,95
  41s,029o39
  3,343,23
  24,594.84
     855,00
     455*30*
   2,276,85*
      92-50
$ 137.1703^47



*Income in excess of estimate.




 









Statement of State and Federal Allotments
For the Period Ending September 30, 1942


      E ceriment Station Division


        Allotted   Expendi-    Encum-
        to Date    tures       brances



State Akorooriations
General Approo     $12,500.00
Tobacco Research     2,000.00
  Serv.Laboratories    5s,250,00
  Nursery Inspection     500.00
  Princeton-Sub-sta.   4,200.00
  QLticksand Sub-sta,  4,225.00
  Horticulture         2,500.00
  Strawberry Nkte& Lab 1 fi 500 Q
      Subtotal       932,2675,00



Fede-ral Funds
Hatch
Adams
  Purnell
  Bankhead-Jones
     Subtotal
     Combrined Total



$15,0644.25
  1t383.61
  4,400.40
    499.98
  3,953.68
  3,846.73
    934.68
       .00
. 30. 6,5 W-M



$ 3,750,00 $ 3,069.97
3, 750.00  3,482*14
15,000.00  13,546536
m    . -   X0,19
Bi42_ AR6LLU-3 B8 257n 66
$8750558a33  6 8 .9 3 0^



Receipts
to. Date,



Exp endi-



$      .00
     27.72
     93.50
       .00
       .00
     37e13
     162. 64
   ._  00
C,  32U



$      .00
      8.33
    740.67
    654.86

 8 l724.85;



Encum-



4 3,144.25
    588.67
    75610
       .02
    246.32
    341.14
  1,402,68
  1.500.0
Z_ 10690-68



$   680.03
    259.53
    713097
  1. 558028
S 3.211.81
S 41902.42



Free
Bal~ancea



Experiment Sta.



**Expenditures in excess of allotment.



Free
Balance



St-ate ReMolving- Fund Balance



LUP,2245ggQ g38j3321a     SI52.41 8"O,?0,296




 









      Statement of Appropriations
For the Period Ending September 30, 1942


      Eperiment Station Div iaion


        Budget     Expendi-   Encum-
        Estimate   tures      brances



Hatch Fund
Administration
Agronomy
Animal Husbandry
Chemis try
Horticulture
Publica.& Lib.
      Subtotal

Adems Fund
Animal Pathology
  Chemistry
  Animal Nutrition
      Subtotal



$ 7,800.00 $ 1,570.00 $      .00
    900.00     225900       .00
  1,200.00        .00       .00
  2,200.00     549o99       .00
  1,103.00     274o98       coO
  ,Q   __o 00  50o00       e 00
LQ00Q0000 [_35o697          00


$  5,300.00$   1074.99$      *00
   3,900.00     9o500        00
   5,6 0 a    1 ?432t8a45  __3
V  5.D I$0     3,482.14$9   8.33



$ 6.9230.00
    675,00
  1,200.00
  1,650l01
    825oO2
 _1 350 000
$ ;1*19;20,03


$ 4,225.01
   2,925,00
   -4235 e52
9 L L fin5Q. 53



Purnell Fund
Administration
Farm Economics
Markcets
Home Economics
Publica.& Lib.
     Subtotal



$    550.00$
   31 376.00
   20,784.00
   5,020.00
   L2,2 0.00
a  66.000.00  



I-



    .00 $
6,990o56
5S 213.73
1, 216.09
  124e.98
13 545.36



  o00
565o33
  o00
175. 34
   700
740 . s7



$   550.00
  23,820.11
  15,570,27
  3 698o57
  2!075.Q02
$ 45^713-9@7



Bankhead-Jones Funds
Agronomy
Animal Husbandry
Animal Pathology
Chemistry
Ente & Botany
karkets
  Horticulture
  Dairy
  Animal Nutrition
  Publica.& Lib.
  Poultry
     Subtotal
  Total FedFunds



$ 40,187.00
  4,823.00
  7,680*00
  4,400.00
  5 155.00
  3,476.O0
  4,740.00
  2,500.00
     480,00
   2, 500.64
   --5.591, ff
 $ 81_ 3337
   ="71.332



$ 8,848*35
   1,336.11
   1,930.60
     999.96
   1,147.50
     846.00
   1,167.88
     406 52
     120 0OO
     1.24098
   1. 242.09
. 189170019
'   . 2 764



$  186*75 $ 3lj151.90
    51.30    3*435.59
      .00    5,749.20
      5.81    3,394.23
      .00    4,007*50
    18.00    2,612.00
    18.00    3 554el2
    375.00    1,718,48
      *00      360000
      *00    2,375.66
         .0O sX95XA
  $ 65486s627
    $ 14t)! 6 t31-R61 R0



Free
Balance



        -
- 9 -  



F-




 








     Statement o. Appropriations
For the Period Ending September 30, 1942


     Experiment Station Division



Budget     Expendi-
Estimate   tures



Encum-
brances



t Revolvir  Funds
Administration
Agronomy
Animal Husbandry
Animal Pathology
Chemistry
Ent. & Botany
Horticulture
Robinson Sub-sta.
West Ky.Sub-sta.
Dairy
Animal Nutrition
Publicao& Lib.
Creamery License
Feed & Fertilizer
PubeService Labs.
Poultry
Addso& Betterments
An. PatholeB31dg.
      Subtotal



$ 32,939.60 $  5,001.26
  20S44809O   4al35.98
  12,271.,50  2.,369o27
  2,634.73     355oD2
  39160.00     560o55
  26,U65.00   52463oJ3
  5,325.00   11 456.02
        000     404e94
   19223.82   19248r 51
   11, E937000  2, 365.21
   220000      55, 23
 10,669.68     977061
 10,361500   25316652
 49, 231.0 0  8. 272.07
     132,50       2.30
   2,277o32     297052
   3,450.00     375.00
   1 6 2 6s     "2  P 26 &



$      .00
   391086
   457.20
   646c8s
   264 o63
   123O00
   10 0 30
   427o68
   811e34
   2291ll
      cooO
      7,56
    70.00
  3,399.50
       .00
    741097
       0o0
  9 .312 05



$ 27,938.34
15,92' oQ6
   8,945,03
   19 6823 (;&
   29 334982
   20,478.87
   3,858,v68
   * 8;3262
   l 83603
   9,102.68
   164e77
   9, 684  51
   7,978;,48
   37 559o43
     130020
   1 237,8E3
   3,075,00
   4 5AI 2 4
$161.6 34



State Appropriation
Funds
Admini stration
Agronomy
Animal Husbandry
Animal Pathology
  Chemistry
  Entomol & Botany
  Markets
  Hatioulture
  Robinson Sub-sta.
  West KyqSub-sta.
  Dairy
  Publica.& Lib.
  Public ServoLab.
  Poultry
        Subtotal
Total-State Funds
Combined Totals



$ 139157.40 $ 6,089*26        .00 $ 7,068014
   8,20.*10   1V759.98        .00    6,444.12
   5#31150    1,627*83        .00    3,683o67
   3,540.00     714999        .00    2082500l
   14*419.00   3,113.35        .00   118305,65
   8,058*00   2,012.46        .00    6,045.,54
   1J500.00         .00       .OO    1 50000O
   11300.00    1 559.67      79075    9,660,58
   16,000.00   3,846073      37.13   12t116.).4
   16,000.00   39953068        coO   12 0'r6,32
   2,40. 00     535e00        .00    1, 9'5a00
   1,460.00     364.98        .00    1,095,02
   20*250900   4i,00.40      13.50    l5,836,10
        2n 34h00  .685|000*00^ 1655.00

  25% 9' 9.;k  i 623)6 i7.0   0
     00LO                      N     - _Onr%_



* .xpenditures in excess oQ estimate.



Free
Balance




 









     Statement of Unrealized Income
For the Period Ending September 30, 1942


           Extension Division



Budget
Estimate



State oA-oropriation
  General



Realized
to Date



$ 155,000*00 $ 38,750.00



Unrealized
Balance


$ 116,250.00



Federal Funds
   Bankhead-J ones-Smith-
      Lever               $
   Capper-Ketcham
           Subtotal
           Combined Total I



625,981.53
37l,387.96
663,369.49
818.369.4C



$312,990076
18.65939
$R3310684sf74
$370.434.i74



$ 312V990977
   18.693.98
- 331. 684zs75
t 447-931.75




 








Statement of State arid Federal Allotments
For the Period Ending September 30, 1942


           Extension Division



Allotted
to, Date



Expendi-



tures      brances



Encum-



State ArDropriat on
General-Personal
    Services        $ 38,750.00 $ 38,530,35 0

Federal Funds
Bankhead-Jones-Smith-
    Lever           $312,990476 $119,155#24 $ 2,526.90
  Capper-Ketcham     _ A8s6930Q    27 j8 47 _7V     noo
      Sub-total      gS37684?4                   526  IN
      Combined Total R70.       4                 50 52i9.



$   219.65



$191,308,62
**9.153.74
  Enm4aesh
  82SQ



**Expenditures in excess of allotment.



Free
Balance




 









     State.:ent of Appropriations
For the Period Ending September 30, 1942


          Extension Division



Budget     Expendi-
Eatimates   turgs



Encum-
brances



Smlth-Lever-Bankhead-
  Jones Fund
Administration
Publications
Public Information
County Agents
Home Demonstratiom
Clothing
Foods
Junior Clubs
Agronomiy
Dairy
Animal Husbandry
Markets
Farm Nanagement
Poultry
Horticulture
Vet. Science
Agr. Engineering
Farm & Home Conven.
Home Management
Rural Sociology
Forestry
Adm. Reser.
   Subtotal



CapDer-Ketcham Fund
County Agents
Home Dem.
         Subtotal
Total-Federal Fund



23,170.00
14,220.00
  2,200.00
412,981.76
120*636o72
    900.00
  1,800,00
  16,060,00
  5,400.00
  2, 200.00
  1,600.00
  2,000.00
  2,000.00
  3,300.00
  2s800.00
    500.00
  2,850.00
    900.00
    2t000.00
    900.00
    1,500.00
    5,863.05
625A.981.53



$ 9,986,68
  27.401s28
863. 3867996



$  5,641.76
     501C 66
     31.29
  980315.96
  6.,924.99
     243.73
     292.14
   2,539* 25
   1,205.51
     730.45
     329c28
     270.43
     391* 72
     468.46
     430948
     26,83
     330.29
        .00
     194.84
        .00
     286*17
        _ 00
8119.155,24



$       S00
27.847 72

S11s76,0C.96



$   75.40
1,035.00
     2.50
     843.67
     407950
       o00
       1.00
     10*00
     78.70
     2.42
     50060
     1.45
       .00
       .00
       .00
       00
     13.00
       .00
       5.46
       t00
       .00
       .00
   6 25690



17$452.84
12,683.34
  2,166.21
313,822.13
113,304.23
    656*27
  1, 506.86
  13S 510.75
  4,115*79
  1,467.13
  1, 419.92
  1,728.12
  1,608.28
  2,831,54
  20369.52
    473.17
  2, 506.71
    900.00
  11799.70
    900,00
    1,213.83
    5,863.05
U50-4s299.39



$      .00 $   99986.68
       .00   ** 446,44
i2 .5 2 6.5 409 0
6- 2.5Q6,90         ",r:13Xi



**Expenditures in excess of estimate.



Free
Balance




 










      Statement of Appropriations
For the Period Ending September 30, 1942


          Extension Division



Budget
Estimates



Expendi-   Encum-
tures      brances



ta.te A0nrooriation Funds
Administration              .00
Publications           79138.000
Public Information     6520.000
County Agents               *00
Home Demonstration Ag. 13,612,00
Clothing               3,000.00
Foods                  5,800.00
Junior Clubs          39S.33.7.00
Agronomy              17,9392.00
Dairy                  4,125.00
Animal Husbandry       5,480,00
Markets                7,096.00
Farm Management        8,160C00
Poultry               10,520400
Horticulture           9,100.03
Veterinary Science     3,200000
Agr. Engineering       7,040,00
Home Management        5,700.00
Rural Sociology              *00
Forestry      l6.8Q0.00
   Total-State Funds  J155s000.00
   Combined Total



     .00o      .00 $        .00
1,664.49       .00     5,473.51
1,629.99       000     4,890.01
     000       .00          .00
3,,524.98      .00    10,087.02
  750,00        .00    2,250ue0
lr449.99        o00    4,350.01
89974018        .00   30,342.82
4,347093       coO    13,O44.07
1t349,97        .00    29775.03
1,369098        o00    4*110e02
la659.00        .oO    5,437.00
2t199.97        .00    5*960e03
29629,98        o00    7,890.02
2c 649,96      coO     6,450.04
  799,98        .00    2,400.02
ls759e95        .oO    5#280*05
1,425.00        .00    4,275.00
     .00       .oO          .00
  345"00       eOO     1g455e00
S  A69er3.5j 500o 1$49



Free
Balance




 




15



     The Committee examined the report, asked questions relative
to various balances, and discussed the forecast made on income
for the University.   The Executive Committee took note of the
recommendation for investing a part of large balances carried by
various funds and took the following action:

                        * * * * ** * * * *

           2. Upon motion duly made and seconded, the President
              and the Comptroller were authorized to invest
              $50,000.00 of the balance of Restricted Current
              Funds, $15,000.00 of the balance of Experiment
              Station Restricted Current Funds, and 46,000.00
              of the Student Loan Fund in Government securi..
              ties.




     C. Comptrollerts Report 9n Student Loan Fund.

     The President presented the following letter which he asked
to be read and explained by the Comptroller:


                                     October 16, 1942


     President H. L. Donovan
     University of Kentucky

     Xy dear President Donovan;

          I hand you hereto attached compilation of donors to
     the Student Loan Fund of the University of Kentucky. The
     fund was first started in 1920 and has increased from time
     to time until on June 30, 1942, the permanent principal
     fund amounted to $39,370.08.   Since this list represents
     the only complete compilation of the donors and sources
     establishing the Loan Fund, I suggest that it be submitted
     to the Board of Trustees for record purposes.

          I also attach a balance sheet as shown by our gen-
     eral ledger on June 30, 1942.   In the balance sheet portion
     oalled "Unadjusted" notes receivable aggregate $6,905*81*
     From a detail analysis of the individual notes it has been




 



16



determined, Dean Jones concurring, that a total of $5,672.91
were made during the period from 1922 to 1936, and are at
this time uncollectiblee  I ask approval to charge off
these notes that have been so determined and file a list of
same with the Secretary of the Board of Trustees.  The
list to show the maker, date, face amount, and balance to
June 30, 1942,   In the event any collections are made
hereafter on any of the said notes so listed, the amount
so collected will be noted on the original note and
credited as income to the Loan Fund0  I also ask for ap-
proval to file with such a list a second list of notes
receivable which, Dean Jones concurring are thought to
be collectible.   These notes will be so carried on our
general ledger.

     There also exists a list of notes carried as receiv-
able amounting to $365.46' which notes have been actually
paid, but not taken up by the makers  I ask approval to
so adjust the general ledger as of June 30, 1942.

     As stated above the permanent principal of the Loan
Fund is $39,370.08.   However, the actual loan fund
principal, as shown by the balance sheet, after the above
adjustments are made, is $51169078   Of this amount
$11,799.70 represents interest income to the fund during
its existence,   I ask approval to hold the permanent
principal of the loan fund intact and treat all increments,
other than gifts, hereafter received as income.

                            Respectfully submitted,

                            (Signed) Frank D. Peterson
                                      Comptroller



                   STUDENT LOAN FUND

                     Balance Sheet

              June 30, 1942 (Unadjusted)


                        Assets
      Cash                                $ 5,181.30
      Notes Receivable                      6,905.81
      Investments                          44.9a
            Total                         $56,477.23

                     Liabilities

      Principal Balance                     .477.23




 








17



      Balance Sheet

June 30t 1942 (Adjusted)


          Assets



Cash
Notes Receivable
Investments
    Total



$ 5,181.30
  1,598.36
  44.390.12
$51.169.78



Liabilities



Principal-Permanent-General
Principal-Temporary (Income)
    Total



$39,370.08
11 799.70
$51,169 78



     The Executive Committee discussed the balance sheet and author-
ized its inclusion in the minutes.   They also discussed the list
of Notes Receivable which are thought to be uncollectible and the
list of Notes Receivable which are thought to be collectible and
directed that both lists be filed with the Secretary of the Board
of Trustees.  After each member of the Executive Committee examined
the list of Notes Receivable deemed uncollectible, upon motion duly
made and seconded the recommendations made in the letter of the
Comptroller to President H. L. Donovan under date of October 16,
19429 were approved.   Upon motion duly made and seconded the Execu-
tive Committee further approved the request to adjust the General
Ledg-er as of June 30, 1942, in the amount of $365.46, representing
notes carried as receivable although the notes have actually been
paid, as explained in the letter submitted.



     D. Maxwell Allen Account.



     Judge Hobson presented bill from M'iaxwell Allen.
thorized paid from the Haggin fund.



Same was au-




 







18



    E- Report on Enrollment.

    President Donovan submitted figures showing the changes in en-
rollment from first semester 1941-42 to the first semester 1942-43.
The Board manifested much interest and, after discussion of the
various changes noted, requested that the information be copied in
the minutes.



                 Changes in Enrollment from Frost
           Semester, 1941-42 to First Semester, 1942-43


Classification                   1941-42   1942-43        Per Cent
                                                         of Change

Arts and Sciences                 1283      1239          - 3,4

Agriculture and Home Economics     611       472          _22,7

Engineering                        419       410          - 2,1

Law                                 81        41           .49.3

Education                          185       137          -25,9

Commerce                           427       318          -.25,5

Graduate School                    265       144           .45.6


All Men                           2069      1640           -20,7

All Women                         1202      1121           - 6.7


Total Enrollment                  3271       2761          -.15.5




 




19



     ComDarative Enrollment FAigues

First Semester, 1941-42--Fall Quarter, 1942



Kentucky



Adair
Allen
Anderson
Ballard
Barren
Bath
Bell
Boone
Bourbon
Boyd
Boyle
Bracken
Breathitt
Breckinridge
Bullitt
Butler
Caldwell
Calloway
Campbell
Carlisle
Carroll
Carter
Casey
Christian
Clark
Clay
Clinton
Crittenden
Cumberland

Daviess
Edmonson
Elliott
Estill

Fayette
Fleming
Floyd
Franklin
Fulton



1941-42



3
0
17
S
11
10
12
13
65
54
41
10
10
6
8
2
6
10
32
5
9
5
5
41
41
4
0
3
2



29
1
0
17



827
21
39
69
32



Fall-1942



2
2
14
10
11
6
15
12
60
49
25
8
10
5
6
1
6
8
54
4
11
6
6
39
40
4
0
3
1



32
0
0
12



712
  9
28
48
17



Kentucky
Gallatin
Garrard
Grant
Graves
Grayson
Green
Greenup
Hancock
Hardin
Harlan
Harrison
Hart
Henderson
Henry
Hickman
Hopkins

Jackson
Jefferson
Jessamine
Johnson
Kenton
Knott
Knox
Larue
Laurel
Lawrence
Lee
Leslie
Letcher
Lewis
Lincoln
Livingston
Logan
Lyon

Madison
Magoffin
Marion
Narshall



1941-42  Fall-1942



7
19
11
26
12
2
5
1
20
46
30
8
23
18
11
24

3
162
43
14
65
  4
  10
  10
  3
  9
  7
  1
  21
  8
  29
  3
  10
  0

  29
  6
  25
  5



3
16
8
16
7
9
3
1
17
34
18
11
17
16
5
17
1
136
35
  6
  65
  3
  15
  9
  4
  6
  8
  0
  13
  6
  22
  2
  5
  1



29
2
16
1




 







Kentucky

Martin
Mason
McCracken
MoCreary
McLean
Meade
Menifee
Mercer
Metcalfe
Monroe
Montgomery
Morgan
Muhlenberg
Nelson
Nicholas
Ohio
Oldham
Owen
Owsley

Pendleton
Perry
Pike
Powell
Pulaski
Robertson
Rockoastle
Rowan
Russell

Scott
Shelby
Simpson
Spencer
Taylor
Todd
Trigg
Trimble
Union

Warren
Washington
Wayne
Webster
Whitley
Wolfe
Woodford



1941-42



0
29
35
8
5
8
2
26
0
5
16
3
22
19
13
15
8
13
0



13
30
10
3
33
0
4
5
5



50
37
12