xt79cn6xxn5r https://exploreuk.uky.edu/dips/xt79cn6xxn5r/data/mets.xml Lexington, Kentucky University of Kentucky. Libraries 200604 The title, The Green Bean, was not used until December 14, 1973. During 1992-1993 some issues were sent via email with the title: Green Screen.
Unnumbered supplement with title, Wax Bean, accompanies some issues. journals  English University of Kentucky. Libraries Contact the Special Collections Research Center for information regarding rights and use of this collection. The Green Bean Off the Shelf, April 2006 text Off the Shelf, April 2006 2006 2014 true xt79cn6xxn5r section xt79cn6xxn5r A monthly look at life in the UK Libraries

April 2006

Disaster Planning Group Is Hard at Work
By Deirdre Scaggs

Disasters, both large and small, cannot be predicted. While the outcomes of disasters can
vary in their magnitude, from a leaking pipe to the potentially devastating effects of a
tornado, the best that we as librarians can do is be prepared. Unfortunately, we are often
reminded of the potential effects of disasters only when they occur and the damage is
already done. Although it did not happen locally, the
devastation caused by Hurricane Katrina in New
Orleans was a sad reminder of this.
Disaster planning can be a complex process. The UK
Libraries’ Disaster Planning Working Group has been
given the task of reviewing the current disaster plan
and updating it for each of the libraries. The group is
focusing on the materials and collections in all of the
UK libraries. The foundations of disaster preparedness
are risk assessment, an effective communication
system, training, and supplies.

These books show the effects of
water damage.

Updating the Libraries’ Disaster Plans
A written plan is just one element, and while it is the group’s starting point, being
prepared is an activity that takes a great deal of time and is ongoing. The written plan is
the result of a wide range of preliminary activities and is integral to librarianship. Our
current disaster plan was last updated in 1994 and since that time there have been changes
in collection locations, in personnel, and collection priorities. The group will be looking at
risks associated with major disasters from tornadoes and fires to water damage and mold.
Members of the Disaster Planning Working Group have been gathering resources to assist
in the development of an updated written disaster plan. Many of you may have been
contacted by members of the group asking you to complete a hazard survey which will
help us to identify potential risks and become familiar with problem areas. No matter how
much effort is put into creating the perfect disaster plan, it will be largely ineffective if staff
are not aware of it, if it is outdated, or if it cannot be located during a disaster.
The Disaster Planning Working Group hopes to make a concentrated effort to make plans
for educating and training library staff in the event of a disaster.

1

* News To Use
Changes at the UK Medical Center
The lay of the land will be changing yet again on the south side of campus.
Construction of a new 1,129 car parking garage for the Medical Center was set to
begin in March on Limestone between Conn Terrace and Transcript (the former
site of the venerable Dutch Mill restaurant). This is to make way for the wrecking ball to
eradicate the current Medical Center parking garage so that a new patient care facility (i.e.,
hospital) with two six-story bed towers can be
constructed in its place.
More excitement: a portion of Rose Street down near the
entrance of the hospital will be permanently closed off
and Huguelet Avenue will be extended over to Virginia
Avenue, thus becoming the new corridor between
Limestone and Rose Street. A stoplight will be put in at
that new intersection. Washington Avenue will no longer
extend all the way to Rose Street. The Huguelet extension
is slated to begin in April of 2006 to be completed by
September of 2006. (Won’t that be fun for start of the fall
semester?)
For more details, including a map, please refer to the
February 2006 Renewal newsletter from UK HealthCare.
And this is only the beginning. A whole new health
sciences educational and research complex is being
planned for “west of Limestone” (where the latest
research building just went up). This includes a new
health sciences information commons, the centerpiece of
which will be … a new health sciences library! Stay
tuned...

Terri Does Texas

Map included in the February 2006
Renewal newsletter.

By Terri Brown

On January 20, I was fortunate enough to attend an ALA Pre-Midwinter Institute
for Library Support Staff in San Antonio. The session was titled, “Circulation—
Front Line and First in Service,” and promised “Everything you wanted to know
about how to increase service to patrons and how to manage circulation services in your library.
This concentrated, yet complete session will look at all aspects of circulation and how you can
bring world-class service to your institution.”
Since this program screamed relevancy to my job, I received permission from my supervisor to
attend and submitted a request for funding. I was very excited when notified that my request
was approved! Debbie Sharp was attending a session on the same day, so we ended up being
traveling partners.
What I want to share with you here are the most encouraging aspects of my trip. The first is
ALA’s concerted efforts to include support staff and the second is that money is available to our
own support staff (yes, you!) should the opportunity arise for you to attend one of the many
professional development opportunities out there.
See  for guidelines.
Conferences and workshops present not only opportunities for learning, but also for
networking, new ideas, revitalization, and more. And if the training opportunity just happens to
be in a place you’ve never visited—all the better! Did the session provide all it promised? Time
will tell. I will be testing a PowerPoint on my staff and will then share it with others who are
interested at a later date.

2

* News To Use (continued)
Second Spot Bonus Award Winner is Announced!
Off the Shelf is pleased to announce that Carole Stevens, Acquisitions Library
Technician in Young Library, is the second recipient of the Libraries’ Spot Bonus
Award! Carole’s award is given in recognition of her contribution to improving
the Acquisitions Department’s workflow associated with processing credit card payments.
During a training session, Carole noticed that hand-typed information on the credit card cover
sheet also appeared on the Voyager voucher and questioned whether this information could be
transferred electronically. With the implementation of a new workflow, the system-produced
Voyager voucher will actually replace the cover sheet! Carole’s question resulted in time
savings and improved accuracy in her department.
Carole’s Spot Bonus Award of $100 recognizes and rewards her interest and initiative.
Congratulations, Carole!

Six Attend MLA’s 75th Anniversary Celebration
Three UK Libraries employees and three UK Library and Information Science (LIS) students
attended annual meetings of the Music OCLC Users Group (MOUG) and the Music Library
Association (MLA) held February 21-25, 2006, in Memphis, TN.
Kerri Scannell and Sandy Rodriguez attended the MOUG national meeting where the focus was
on sound recordings. Sessions included discussions on the future of sound recordings formats
including digitalization, cataloging spoken word recordings,
and how to deal with cataloging oddities like enhanced CDs,
custom CDs, and Hybrid CDs. We’re pleased to announce
that Kerri was elected the new Secretary/Newsletter Editor
for the organization.
Paula Hickner, Kerri Scannell, and three LIS students, Jessica
Hudson, Charly Jackson, and David Bryant, attended the 75th
Anniversary MLA Meeting. During the conference, Paula
was named the next Assistant Convention Manager. Her new
position is a four year appointment, two as Assistant
Convention Manager and two as Manager of upcoming
annual MLA meetings.

At the MLA Banquet (L to R): Jessica
Hudson, Charly Jackson, Kerri Scannell,
Paula Hickner, and David Bryant. (Photo
by Bruce Evans, Baylor University).

Attending these conferences gives music librarians a chance to connect with other music
librarians, to share experiences, and to learn from each other. Our conferences are full of
interesting music sessions, general library sessions, and lots of music!

Microwave Oven Given to Young Library
Those who use the kitchen in the Young Library Staff Lounge can thank Kathy
Franklin for the new addition to the collection of counter top appliances! Thanks
to Kathy’s family, who donated a gently-used microwave oven to the library, the
kitchen will now accommodate the needs of additional hungry personnel! We’ll appreciate the
shorter line at the ovens!

Second Diversity Program Is Scheduled
The UK Libraries Diversity Working Group will sponsor a presentation on April
12th from 10:00 a.m. - 11:00 a.m. in the W. T. Young Library Auditorium. Karen
Slaymaker, Assistant Director for International Student Services and Emmett
“Buzz” Burnam, Director, Multicultural Recruitment will explain diversity services offered by
their offices. All library employees are encouraged to attend.

3

* News To Use (continued)
Library Associates Hold Annual Meeting
The UK Library Associates Annual Meeting was held on the evening of
March 20, 2006 at The Lafayette Club in downtown Lexington. During the
program the University of Kentucky Medallion for Intellectual Achievement
was awarded to David B. Dick. The 24th Edward F. Prichard, Jr. Lecture was delivered by
renowned historian and author, Charles Bracelen Flood. Mr. Flood’s discussion revolved
around his latest book, Grant and Sherman: The Friendship That Won the Civil War.

Back by Popular Demand - Kentucky State Journal Takes a
Closer Look at PRC
Following the January tour of the Preservation Reformatting Center (PRC)
given to members of the Kentucky Press Association (see coverage in the
March 2006 issue of Off the Shelf), the editor of the Kentucky State Journal, Carl West, decided
to take a closer look at the PRC’s operations. The result was a feature article that appeared
in that newspaper’s March 12th issue (Section C) written by UK grad, Brittany Johnson. The
feature, which included many wonderful photographs of the PRC, gave an
in-depth report that included such trivia as: Each role of microfilm can hold two months
worth of newspapers, or 60 issues, or 1600 pages. Impressive!

UpToDate Now Available at UK
The University of Kentucky College of Medicine is pleased to announce that
UpToDate, a clinical information resource, can now be accessed from campus
workstations. This frequently requested resource is available via a campus
site license agreement supported by the Dean's Office, UK College of Medicine.
UpToDate provides concise answers to patient care questions that arise in daily practice.
Subject-expert physicians serve as authors and editors. Published research is reviewed and
summarized, and specific recommendations are made for patient care. Content areas
include Family Practice, Internal Medicine, Obstetrics and Gynecology, and Pediatrics.
UpToDate can only be accessed from computers located in UK facilities within the campus
Internet IP range. This includes remote facilities such as Kentucky Clinic North and South,
and the Departments of Psychiatry and Rehabilitation Medicine.
UK Medical Center Library offers support and training for UpToDate. For questions and
comments, please contact: Email: mclib@uky.edu Phone: 859-323-3983

---------------------------------------------What’s Coming Up?
April 7 12:00 Piano recital featuring Eun Hae Kim of the School of Music. John Jacob
Niles Series. Lucille Caudill Little Fine Arts Library.
April 7 12:00 - 2:00 Serving Immigrant Populations: A Library Prototype for Diversity,
by Bill Erbes. (Teleconference) Sponsored by the Libraries’ Employee Development
Committee. Young Library Auditorium. More information on the Soaring to Excellence:
Libraries, the Universe, and Everything series is available at

April 12 10:00 - 11:00 Diversity Services on Campus. Karen Slaymaker, Assistant
Director for International Student Services and Emmett “Buzz” Burnam, Director,
Multicultural Recruitment. Sponsored by the Libraries’ Diversity Working Group. Young
Library Auditorium.

4

* What’s Coming Up? (continued)
April 12 2:00 - 3:00 UK Libraries Employee Recognition Ceremony. Young Library
Auditorium. Reception to follow in the Gallery. Sponsored by the Libraries’ Employee
Development Committee.
April 28 12:00 - 2:00 Google Book Search: Its Impact on Scholarship and Libraries
(Teleconference). Sponsored by the Libraries’ Employee Development Committee. Young
Library Auditorium. More information on the Library Challenges and Opportunities series
is available at .
>

Ask Libbie (the librarian)
Q. Dear Libbie,
Thanks for the plug for Classical Music Library.
Readers may like to know that Appalachian Spring is by Aaron
Copland, not Arthur Copeland.
Thanks, Paula the Music Librarian
A. Dear Paula the Music Librarian,
Oh my, my, my! First off, Libbie is so excited that someone actually read her
column! And, so embarrassed that an error found its way into cyberprint! But
there is a reason (not an excuse, a reason). Please choose the one(s) that suits you
the best:
A. It was those pesky Leprechauns! Libbie neglected to include anything Irish
in the listing and seeing how it was March and all, the wee ones put a curse
on it.
B. Libbie just had her head in the clouds – she was overcome with spring
fever herself and was  careless!
C. Just checking to see if anyone was really closely reading the column…
Libbie extends an apology to all of her readers for the Copland error.
And by the way, did anyone actually go to the American Poetry
site and search on “spring fever”?
Here’s a hint: a local high school is named after this famous poet.

5

* Spotlight Series
The Spotlight Series features Karen Jefferson who retired from
the UK Libraries after 28 years of employment.

Karen Jefferson --- Library Technician Senior, Young Library ILL
Karen Jefferson first began working at the M. I. King Library in 1978 as a Student
Assistant in Central Serials Records (CSR). In 2006, she said her “Good-byes” to coworkers and exited the W.T. Young Library (WTYL) for the last time as a UK Libraries’
employee.
Karen is the third in her family to retire from UK in the last seven years. Her mom,
Barbara Hahn, who worked for UK Libraries in King Bindery, King Cataloging,
Agriculture, Lexmark and WTYL Preservation, retired in 1999. Karen’s dad, Forrest Hahn
II, retired from the UK Data Processing Center in 2000.
Karen began full-time work in the King Acquisitions Department in 1979. She has also
worked in the Music Library, Lexmark Library, Engineering Library, WTYL Circulation
and finally WTYL Interlibrary Loan. Karen has truly loved working at UK and has
enjoyed the variety of people with whom she has worked.
Karen was born in Lexington, KY, but lived her first five years in Anderson County. (Her
dad worked for the Commonwealth of Kentucky at that time.) The family then moved
back to Lexington where Karen and her siblings attended Fayette County schools. Karen
graduated from Tates Creek High School. Karen is the oldest of four, having one brother,
Forrest III, and two sisters, Janet and Susan.
Karen’s husband Steve is a school photographer. He is a Territory Manager and travels
within Kentucky for his work. Karen and Steve have one daughter, Kate, who is 21 years
old.
Did you know that:
-- Karen took “dance” for several years? Starting at first grade and continuing through
high school, Karen took dance lessons at the Barbara Ann’s School of Dance. She still
loves to dance.
-- Her family has four dogs? They have three Bichon Frises (Maggie, Zoey & Annie)
and one Pomeranian (Celeste). She loves animals.
-- Karen enjoys vegetable and flower gardening, swimming and cooking? She loves
outdoor activities.
-- Karen would like to do volunteer work, such as “Meals on Wheels?”
Good-byes are never easy and as Karen says, “This will be tough.” Karen hadn’t intended
on retiring so early but her priorities have changed. She is now taking on new
responsibilities and beginning a new chapter in her life. We wish her well!

6

* Tech Talk
By Stacey Greenwell, Head, Desktop Support

What’s a Wiki?
I thought a fun addition to this column might be an introduction to some interesting
technology terms. Here’s a definition of a wiki from the Wikipedia
(http://www.wikipedia.org):
A wiki  or  or  is a type of website that
allows users to add and edit content easily and is especially suited for
collaborative writing.
The name is based on the Hawaiian term wiki, meaning "quick," "fast," or
"to hasten" (Hawaiian dictionary). Sometimes the reduplication wikiwiki
(or Wikiwiki) is used instead of wiki (Hawaiian dictionary).
In essence, wiki is a simplification of the process of creating HTML web
pages combined with a system that records each individual change that
occurs over time, so that at any time, a page can be reverted to any of its
previous states. A wiki system may also provide various tools that easily
allow the user community to monitor the constantly changing state of the
wiki and discuss the issues that emerge in trying to achieve a general
consensus about wiki content. Wiki content can also be misleading as users
may add incorrect information to the Wiki page.
Wikis can be a perfect quick and easy collaboration tool. I’m using one with an SLA
technology committee, and it has worked well for our project. I’ve been using wikis for
personal use as well—one for disc golf scores and one for restaurants we want to try on
our next NYC trip. Wikis are easy to use once you get the hang of it.
Want to try your own wiki? Check out http://www.pbwiki.com for a free wiki!
Shortcut to the Staff Directory in Outlook
You may recall a past column which discussed creating a shortcut to a website within
your Outlook folders. This document explains how:
http://www.uky.edu/Libraries/LTS/shortcut.pdf
The example in the document is how to create a shortcut to the Staff Directory page.
Since the new website was launched, we have a new URL to the Staff Directory. It is:
http://www.uky.edu/Libraries/staff.php
To change your shortcut to the new URL, simply follow the instructions in the document
above.
More Useful Tools from Microsoft
Last month I collected a few tutorials from Microsoft on various Outlook topics. Did you
know that Microsoft offers a wide variety of tutorials, templates, and other useful tools
on a number of topics? This site is focused on running effective meetings and includes
several articles, templates, and demos to help:
http://office.microsoft.com/en-us/FX011595681033.aspx

7

* WOW!!!

Newsletter Staff

Jo Staggs-Neel ~ was awarded a $500
Travel Grant from the Food, Agriculture
and Nutrition Division of the Special
Libraries Association (SLA). This grant is
awarded to new professionals or those who
have changed fields recently to be used
during the SLA Annual meeting.
Paula Hickner ~ was named Assistant
Convention Manager by the Music Library
Association. Paula will serve the
Association as the Assistant Convention
Manager for two years and as the
Convention Manager for two more. This is
a very prestigious appointment in the
national organization. Congrats, Paula!!!
Kerri Scannell was elected to the position
of Secretary/Newsletter Editor for the
Music OCLC Users Group (MOUG), a
national organization that gives music
library professionals a voice with OCLC.
Kerri’s position places her on the MOUG
National Board and she will get to travel to
Dublin, OH, the home of OCLC, for
summer board meetings during her
appointment.

Breaking News!!!
This news just in! Sorry we
had to fit this on the back page, but
that’s the only page that had room.
The UK Libraries has announced
that it will be allocating special end-of-the-year funds
to purchase its very own HOT AIR BALLOON!
Yes, this is just so exciting!!!
Dean Diedrichs announced today that the balloon will
be used for:
♦ Library Express
Comingson thedelivery to faculty
offices & Goings of POT
upper levels
♦
♦
♦
♦

Orienting new library faculty and staff to campus
Collecting gift donations on windy days
Outreach to library users at rooftop parties
Promoting library services, like the new
Information Commons, and ...
♦ Transporting employees to work under ‘Plan B’!

Believe this??? April Fools, everyone!!!

Interim Editor: Mary McLaren
mclaren@email.uky.edu
257-0500 x 2086
Terri Brown
tlbrow00@email.uky.edu
257-0500 x 2076
Jane Bryant
jbryant@email.uky.edu
323-5715
Cheri Daniels
cjdani2@uky.edu
257-0500 x 2175
Dennis Davenport
dennis.davenport@uky.edu
257-2758
Bev Hilton
bhilton@email.uky.edu
323-8008
Deirdre Scaggs
deirdre@uky.edu
257-3653
Columnists:
Donors: Deirdre Scaggs
Spotlight: Bev Hilton
Tech Talk: Stacey Greenwell
Reporters:
Agriculture Information Center:
Dennis Davenport
Chemistry/Physics Library:
Cheri Daniels
Design Library: Cheri Daniels
Education Library: Cheri Daniels
Engineering Library:
Dennis Davenport
Equine Research Library:
Dennis Davenport
Fine Arts Library: Deirdre Scaggs
Geological Sciences and Map
Library: Bev Hilton
Health Information Library:
Jane Bryant
IDRC: Deirdre Scaggs
KY Transportation Center:
Dennis Davenport
Law Library: Jane Bryant
Math Library: Dennis Davenport
Medical Center Library:
Jane Bryant
Medical Center AV Library
Bev Hilton
Special Collections & Digital
Programs: Deirdre Scaggs
Young Library: Terri Brown
Web Site/ Graphics:
Dennis Davenport
Newsletter submissions are due
by the 15th of the month.

8

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