xt79gh9b6165 https://exploreuk.uky.edu/dips/xt79gh9b6165/data/mets.xml Lexington, Kentucky University of Kentucky 19190621 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1919-06-may21-ec. text Minutes of the University of Kentucky Board of Trustees, 1919-06-may21-ec. 1919 2011 true xt79gh9b6165 section xt79gh9b6165 











  -  Minutes of the Meeting of the Executive Committee of the Board
of Trustees, University of Kentucky, it the regular monthly meeting,
May 21, 1919.


     The Executive Committee of the Board of Trustees of the Univer-
sity of Kentucky met in regular monthly session in the President's
office at the University at 11:00 o'clock, a. m., Wednesday, Mray 21,
1919.- -On rollcall the following members were present: Richard C.
Stoll,' and P. P. Joh'nston, Jr.  President Frank L.'Mcey and Welling-
ton Patrick, Secretary of the Committee, were also present.

     (1) The budget for the fiscal year 1919-1920 was presentea1t6:the
Committee and considered, and on motion referred to a special session
of the Executive Committee to be called early in June.  The Secretary
of:fthe Board was instructed to have copies of the budget as prepared
sent to all the members of the Committee for consideration prior to
the special meeting.

     (2) The agreement of the University with the trustee of the'Ceorge
Peabody Fund, (the Phoenix and Third Trust Company of Lexington, Ken-
tucky,) was presented to the Committee as having been duly executed.

     (3) The Chairman of the Executive Committee, Mr. Stoll, presented
a report on the controversy with Mr. McGregor over certain repairs
at Maxwell Hall.   The report was accepted and ordered filed in the
office of the Business Agent.

     (4) The President of the University was authorized to accept
bids for-coal-for thi' year 1919-1920, it being stipulated that bid-
ders should submit samples of coal.   The suggestion was made that
advertisements for bids should be carribd in papers in various parts
of the State where coal is produced.

     (5) President McVey stated to the committec that Mat S. Cohen,
Commissioner of Agriculture, had recently called on him and asked
that the University make a contribution of $60o for the Farm Boys'
Encampment for the coming year.   The Committee considered the re-
quest and the following motion was carried: That inasmuch as the
question had been considered and the amount of the University's
contribution fixed at a previous meeting of the'Board of Trustees,
the Executive Committee was necessarily bound by that action and
therefore powerless to change the amount of the Univeri.ity's con-
tribution.

     (6) President McVey presented the following list of appoint-
ments and resignations, whio on biotion was approved.




 









2.



                           Appointments -

      Continuation of employment of J. 0. Horning, emergency demon-
 stration agent, Butler County, Kentucky, at a salary of $141 2/3
 a month, for a period of three months, effective April 1, 1919,
 payable $100 a month from emergency funds and $41 2/3 a month from
 Butler County.

      Appointment of Miss Dorothy Ratliff, emergency home demonstr_-
 tion agent, Calloway County, Kentucky; for a petioa Of two months,
 at a salary of $125 a month, effective Miva 1, 1919, payable $75 a
 month from emergency funds and $50 a month from Callovmy County,

      Appointment of Gambrell McCarty, emergency assistant demonstra-
 tion agent, Jefferson County, Kentucky, for a period of five months,
 at a salary of %.50 a month, payable $25 a month from emergency fumds
 and $25 a month from Jefferson County.

     Appointment of William Brusse, emergency demonstration agent,
Simpson County, Kentucky, at a salary of $150 a month, for a period
of two and one-half months, effective April 16, 1919, payable t100
a month from emergency fund and $50 a month from Simpson County.

     Appointment of Miss Ada May Cole, stenographer in the Depart-
ment of Education, at a salary of $60 a month, effective April 21,
1919.

     Appointment of Miss Jane W. Crawford, stenographer in the
Stenographic Bureau, effective May 4, 1919, at a salary of $60 a month.

     Reappointment of Owen S. Lee, assistant chemist in fertilizer
laboratory, at a salary of $l,1,00 a year, -effective May 1, 1919.
He was given leave of absence to enterrthe military service.


                          Resignations

     Resignation of Miss Dorothy Ratliff, agent in' dairying, effeo-
tive May 1, 1919.   She resigns to accept the position of home
demonstration agent in Calloway County.

     Resignation of Gordon B. Nance, county agent,Livingston County,
effective April 30, 1919.

    Resignation of Miss Margaret Wilson, county home demonstration
agent, F ulton County, Kentucky, effective May 1, 1919.




 








                                3.

    Resignation of Miss Isola George, stenographer in the Steno-
graphic Bureau. effective May 3, 1919-

     Resignation of Miss Mary Belle Baird, stenographer, Department
of Education, effecti,- April 18, 1919.

     (7) The report of the Business Agent was presented and ordered
incorporated in the mrinutes.  Thc report was as follows:


           Statement of Cash Receipts and Disbursements

                          April 30, 1919



: Previously:
:  Resorted   :



Current   : Fiscal Year
Month    : to Date



Cash in Bank and on Hand,
   March 31, 1919 .................

Receipts
   General Tund Income ............
   DperimTent Station Incom   .   :
   Ebctension Division Incomc.       :
   Accounts :Rccivable.              :
   Old haterial, etc., Sold......e
   Trust Fund Income ..............
   Students Uniform Account .
   Notes Payable   .    ...........
   Refund on Insurance Prcmin.. ..:
        Total Receipts ........... *  
             Total...       .      -



s$ 8,933.90:



567,638.99:
184,173.82:
105,570.11:
  16,300.47:
     224.75:
     374.99:
     342.65:
  90O000.00:
      10 ;3:
 964,635.81:
 972,866.71:



$ 38,862.59



  62 '63Z1652
  32,534.56
  3,922.78
  1,811.36
      59.00
      41.67




 101,003.89
 139,866.48



: $ 47,093.49



: 630*273.51
: 216,708.38
  109,492.89
  18,111.83
  283.75
      416.66
      34.2,65
   90,000.00
:       .10.03
:1,065,639,70
:1,112,733,19



axpenditurc s
   Accounts Payable .:
   Notes Payable .................. :
   Returned Checks.......  ......:
        Total Expenditures   . ...:

   Cash in Bank and on Hand, .April:
      30, 1919.
           Total.............  ..:



843'164.76:
65, 000.00:
......... B .
908 ,164 076:


64,701.95:
972,866.71:



96,842.52

    57.18
96-899.70



  940,007.28
  65,000.00
       57-18
:1,005,064.46



42,966.78 : 107 ,668.73
139 ,866.48 :1,112,733.19




 







4.



      Unijvcrsity of' Xdntuciy.

Balj-OO Shoot as at Apfil 30, 1919

               Asscts



GQencral Fund
   current andi iworking~ Assets
      (',-ash in Bank..............         .I......
      Cash- on Had..........          ......
      Potty Cash Account...........--.......
      Accounts floceivable ....  ..........
      Material and. Supplies.........
           Total Current and. Working Asscits,.......
   Insurane Paid. in A6.vxncc .........-....~. -......
           Total General Fund Assets .,.........

Endowments, Bequcsts, etc.
   LandiC-Grznt E-ndovnnent . .  ............... *6,144V075,00
   Peabody Endovanent.....    ..                     401,000.00
   Crun Bequest.................         ...            578.32
   Bennett Bequest.....       .................         448.36
   Southern R. R. Loan ThnC.............               1,000.00
   Class of' 1917 Chcmistry Library Pund.............   100.00
   Fleisclu-an Pad..............         .......958.33
           Total Ehdovments, Bu~css etc... , .. . .~.......



$41,965.78
      1.00
  19000.00
  23,903.07
  26,2227.60
93,097.4:5
11,009.51
104,9106.96










287 ,160.01



Real Estate, Buildings, Equipment, c-tc.
   Property Accoimts as at Junec 30, 1918 ......-     1,204-323.78
   Additions Since............            ...        14:2,24:6.70
           Total Real Estate, Buildings, Equilmont, etc...... .1,3416,570.":




                                Liabilities



General Fuand
   Current Liabilities
      Notes  abl......
      Accounts Payablc........         .........
           Total General Thud. Lia~biliti~s ......

S=rPlus
   Balance as at April 30, 1919.. ................ 1,368,458.4:5
   EMccss of Income over Expenditures for the
      Fiscal Year to Date as per Ethibit 'SB"        221,984.36,



1j 44~,500.00
   2,'894.64~
 417,394. 64:



                                                -  LVV VL'k6k.0.L
Total............................. 3.1637,9837.4:5



I I--- . . - -




 



5.



Trial Balancc -- Genoral Ledger

       April 30,1919



                                                Debit     :   Credit
__________________________________________ ______________. _________________



   1. Real Estate, 5uildings, Equi-aront, etc9
   5. Additions and Bottcrments ..............
 15. Cash...      ..................
 21. Petty Cash...  . o...     ............
 23. Treasurer of the University..........
 30. Outstanding Warrants ...................
 36. Accounts Roccivable....    *.
 41. Studonts Lodger..........     .......... ...
 44. Supplies, Mechanical and Electrical....
 50. Department Material and Supplies......
 52. Store Room Cash.......     .O
 54. Store Room........ ............I.......
 60. Insurance Paid in Advance...9.
 65. Land Grant Endovmcnt      hund.........
 66. Peabody Endowment Fund ....    .............
 67. Cmm Bequest ..........    .................
 68. Bennett Bequest............. D   .........
 69. Southern R. R. Student Loan lknd......
 70. Class 1917 Chemistry Library Etnd....
 71. Floischman Pand..   .  e..........
 72. Government Students ..............
 75. Cafeterias.......            .........
 81. Miscellaneous..v. o.eOOf...e.
 85. N~otes Payable...
 88. Returned Checks ............
 91. Accounts Payable..........         .
 200. Real Estatc, Buildings, Equipnment, etc.
 205. Additions and Botternents .       ..........
 222. Treasurer of the University....
 230. Outstanding Warrants .................
 236. Dairy Accounts Receivable ..
 245. Department Material and Supplies.. .....
 250. Store Room..                    .... o e.
 260. Insurance Paid in Advance.o ..............
 308. Treasurcr of the University........
 318. Outstanding Warrants.       O .........
 375. Capital and Surplus...............
 395. Income, Trust Fund. ....................
 400. Income, General Fund..   ......
 410. Income, Experiment Station .........
 415. Income, E-tonsion Division ..
 420. Instruction ...............
 425. Administration Epenses...
 430. Patterson Hall Expenses............
 435. General Expenditures..............
 440. Experiment Station Exmpnses.
4454. Wtn:sibn liivieion E14ensees.... :b.:; .   a
         Total. ............................



   831,340.37
   130,825.19
         1.00
     1,000.00


     19,800.82
     1,075.99
     2,852.28
     8,853.46
        1L.15
     3,114.70
     9,262.03
   144,075.00
   40,00000
       578.32
       448.36
     1,000.00
       100.00
       958.33

       154.50


       42.18

   372,983.41
   11,421.51
   * 85,488.51

     2,874.48
     10,498.53
       894.48
     1,747.48
  * 42,581.46







a  165;725,37
    78 ,901.81
    17,002.86
    216,637.81
    190,512.16
    76,969.31
 2,469,735.86



    -15,266.96
    53,433.72

 .........
 .......  **....

 *...-........
 *....e...o.o.






 0 ...........C.C  0  


         31.40

         13.50
     445'900.00

     2,894.64






*...........
: .......*....



    10,189.28
: ....3.... .845
:       416766
: 629 ^643.70
  :228,180.43
  :109,492.89






  .  
  2,469,735866




 






6.



Statement of Inoome and Expenditures
       Month of April 1919



            Incom~e                Previously    Current     &Zscal Year
                                 I  Reported  ;   Month     ; to Date
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ - - _ _ _ _ _ _



General Fund
   Federal Appropriation .......    :
   Vocational Education Board.....:
   General Education Board........
   State Tax................
   Interest on Endowment Bonds.....:
   Student Fees...............
   Student Account, Athletic Asso.:
   Student Accoutt, Ry. Xernel....:
   Student Account,Y.W. & Y.M.C.A.:
   Student Account, lectures .....
   Miscellaneous Receipts....... -:
   Rentals............ .  ........
   Store Room Cash Sales ..........

Military
   First Camp.................
   Second Camp ...............    .
   Section A ................,:
   S. N. T. C ...........^.....e
   Salvage. . . . ^. e..          .0..



j 42,750.00 :
10,238.08 :
  2,250.00 :
268,772.40:
  8,644.50
  17,025.97
  3,396.30 ;
    522.51 :
    261.24 :
    174.15 :
    883.08
    315.00
    14.15


 24,983.81
 110,151.62 :
 41,208.93 :
 11,990.55 :
 12,341.55:



..........
.... O......  
   750.00
   926.10
   808.00
   41.00
     1.40
     .22
     .11
     .07
     .65





35,519.33
21,991.36

   293.53



:$ 42,750.00
   10,238.08
   3,000.00
   269,698.50
   9,452.50
   17,066.97
   :3,397.70
      522.73
      261.35
      174.22
      883.73
      315.00
      :14.15


   24,983.81
   145,670.95
   63.200.29
   11,990.55
   12,635.08



P1tterson Hall
  Board.......,           .        :
  Boom Deposits.
  Key Derpsits..  
  Telephone olls.
  Miscellaneous Receipts ......... :
       Total General Pund ......



10,848.96 :
   295.00:
   64.00 :
   51.30
     5.33 :
567,188.43 :



Experiment Station
  Hatch, Federal Appropriation...:
  Milk, Butter, etc., Sales ......:
  Beef Cattle Sales .:
  Dairy Cattle Sales.
  MIopL2n        :;................ o
  Swine Sales..............f       :
  Poultry Sales .................. :
  Farm Produce Sales...........
  Horticulture Salos .     ......... :



2,099.05
   10.00:
   (1.00) :
   15.45 ;
 2,.5....7
62R-455.27 :



12,948.01
   305.00
     63.00
     66.75
     5.33
629,643.70



11,250.00
8,443.65
  228.70
  170.00
  474.99
3,548.06
1,296.06
6,021.75
  345.51



3,750.00
1,305.94
111.46
  50.00
  - 27.63
  510.79
  256.40
  441.46
  32.63



15,000.00
9,749.59
  340.16
  220.00
  502.62
4,058.85
1,552.46
6,463.21
  378.14




 






7.



Income



2oiou-ly:
i Rqerted    



House Rent-_..   ..............
Mliscollanoous Receipts.......
Foes, Fooding Stuffs ...........
Fees, Fertilizer & Tag Sales...
Public Service, State Alppro....
Adams, Federal Appropriation...
Serum Sales.. ......... ..
Virus Sales.    .......... .
Live Stock Sales..............
Supply Sales .........
Sermn, 1.iscellaneous Receipts..
State Appropriation ........
Creamery License Fees.^....
Creamery Testers License Fees,,
Creamery Glassware, etc., Test.
Creamery Miscellaneous Receipts
Dept. Ag. Appro. U. S. Co....-
    Total Rxc,-erinent Station



    14.00:
    668.98:
 1,226.07 :
 32,744.40 :
 38,306.49:
 12,650.00:
 11,250.00:
 23,011.76:
 470.36:
 983.95:
 247.70:
   98.87:
37,696.64 :
1,486.50:
  465.50:
  481.09:
    2.50:
  500.00:



Current   ; Rscal Year
Ionth    . to Date



..........        14.00
   116.00       784-98
   30.00     1,256.07
 5-314.00    38''058.40
 9, 690.75 :  47 ,997.'24
 1,500.00 :  14,150.00
 3,750.00 :  15,000.00
 3,015.36 :  26,027.12
    69.45 :     539.81
    461.85 :   1,445.80
    20.45 :     268.15
    7.10 :     105.97
 3,558.84 :  41,255.48
    59.50 :   1,546.00
    10.00 :     475.50
    7.29 :     488.38
.........:      2.50
. e 6.... :      500.00



: 191*083.53 :  341,096.90  ; 228,180.43



Trust Fond
  Flcischman Scholarship ...o  o
       Total Trust Fund.. .....



374.99:

374.99:



41*67

41.67:



416.66

416.66



EMtension Division
  Federal S7ith-Lever............   79131.12 :             :   79,131.12
  State Smith-Lever .............: 26,438.99 :    3,922.78:    30,361.77
       Total S:ith-Lever.    ....    105,570.11.:   3,922,78 : 109,492.89
                _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _



       Gross Income.O......-...... : 867,217.06: 100,516.62 : 967,733.68
___________________________________________________________________________



I cpenditures
   Instruction .... ...............
   Adminlistration Expense.......
   Patterson Hall iExense...... -
   General Ependitures.
   Experiment Station Expense...
   Em:tension Division Expense...



:X144,921.54.:
: 71,052 56 :
: 14,640.36 :
:184,398.32:
:169,439,28 :
: 68,795.44 :
653,250.50 :



Net Income Carried to Sur-
   plus Account....       . O213,966.56



8,017.80 : 221,984.36



20,800,83
7,849,25:
2,362.50 :
32,239.49:
21,072*88:
8,173.87 :
92,498.82:



165,725.37
78,901.81
17,002,86
216,637.81
190,53.2.16
76,969.31
745,749.32




 







8.



    Sulwnary
April 30, 1919
Operating Funds.



               Balance     Received        Total     Sefent to    Balance
               last Yr.     To Date                    Date       on Hand


General ....:( $60,462.26): :372,160.B3 :4311,698.57: 4357,471.86:( $45,773.29)

Experiment                :
   Station..:  47"884.57   228,107.15   275,991.72: 198,759.11: 77,232o29
Eztension   :            :             :
   Division.:  6,658.20: 109,492.89     116,151.09:   81,7581,91: 34,392.18
   Total....j  (5,919.49): 709,760.87 :703,841.38:   637,989.88:  65,851.50


                               Special Funds

Trust.......  $ 1,-000.00                             o.1,00000:o. e... ^: 4 1000.00
S. A. T.  ..:  (7,437.95): 258,480.68 : Z'1"042.73: 251`672.79:     (630.06)
General 1   :            :            ::
   ledger...:  .........   95,521.51 : 95,521.51:   116,817.84: (21,296.33)
   To..    .:  (6,4z37.95): 354,002.19 : 347,564.24:  368,490.63: (20,926.39)


                           Consolidated Statement

Total .....:. (12,357.44):3,063,763.06 :34051,405.62: 13006-,480.51:  44,925.21


                                 Estimate

                      -.--=-.... - ---------------
        d              E } stimated:  Srent To   : Outstanding: Balance
                          Income    :     Date    :   Orders   :Available


Genera10..*.   ..-.: @%400,000.00' : $357-,71.86: $13,214.33: 429,313.81
FEwperiment Station...:  228,107.150 : 198,759.11 : 11,994.38 : 17,353.66
Extension Division...:  199,617.22  ;   81,758.91 :     787.23 : 117,071.08
Total.        e    n    * o 827,724.37: 637,989.88 : 25,995.94 : 163,738.55

 ---------------------------------------------------------------__---------

     # Corrected on account of decrease 1ii Vocational Education Fund
          andl State Ta=.
     Bmount Collected To ELte-




 












                                9.


     (8) President MoVey reported to the Committee briefly on
the progress of the Memorial Building, stating that Mr. E. W.
Hines had agreed to accept the chairmanship of the Memorial
Committee, and that C. N. Manning had agreed to accept the ohair-
manship of the Exeoutive Committee.   On motion the Preiident
was authorized to make such expenditures for clerical assistance
and otherwise in connection withithe oampaign as he might deem
advisable.

     There being no fuzther matters for oonsideration the Com-
mittee adjourned.

                                   Respectfully submitted,

                                        Wellington Patrick,

                                   Secretary of the Committee.