xt79zw18m43k https://exploreuk.uky.edu/dips/xt79zw18m43k/data/mets.xml Lexington, Kentucky University of Kentucky 19380224 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1938-02-feb24-ec. text Minutes of the University of Kentucky Board of Trustees, 1938-02-feb24-ec. 1938 2011 true xt79zw18m43k section xt79zw18m43k 






     Minutes of the Regular IMeeting of the Executive Committee of
the board of Trustees of the University of Kentucky, Thursday, Feb-
ruary 24, 1938.


     The Executive Committee of the Board of Trustees of the Uni-
versity of Kentucky met in President McVey's office at the Uni-
versity, Thursday, February 24, 1938, at 10:30 a.m.   The members
of the Committee present were Robert G. Gordon, R. Miller Holland
and James Park.  Judge Gordon was made acting Chairman.    Presi-
dent Frank L. McVey and D. H. Peak, Secretary of the Board, were
present.

     The Secretary of the Board stated that he had written Mr.
J. B. Andrews, expressing hest wishes of the Committee members for
his welfare and speedy recovery from illness.   He presented a
letter received from Mr. Andrews tendering resignation as a member
of the Board of Trustees.   President MoVey was asked to forward
the letter of Lr. Andrews to Governor Chandler.   The Secretary was
directed to acknowledge Mr. Andrews' letter, to inform him of its
transmittal to the Governor, and to express to 1Mr. Andrews the
regrets of the Committee that he deemed it necessary to resign.


     1. Approval of Minutes.

     The minutes of the meeting of the Executive Committee of Jan-
uary 19, 1938, were approved as published.


     2. Financial Report.

     The financial report for January, 1938, was filed by the Bus-
iness Agent.   The report was examined by the Committee and was
ordered inserted in the Minutes.



             Statement of Income and Expenditures
                   Month of January 1938



Previously
Reported



Current
Month



Fiscal
Year
to Date



General Fund Income
Federal Appro.-Morrill-Nel-
       son                   1
 Vocational Education Rd. 1
 State Appr.-Summer Sch.
 Special Agr. Appro.        1
 State Appr.-G-eneral     31
 Int. on Peabody Endow. .
 State Appr.-Repairs to
       Buildings
  Federal iippr.-Bankhead-
      Jones                 1



7,139.99
3,438.09
8,000.00
2,000.00
8,104.56
  400.00

5,000.00



5,713.33    22,853.32
3,097.60    16,535.69
              8,000.00
 2,000.00    14,000.00
75,194.34   393,293.90
   600.00     1,000.00



1,933.37



6,933.87



3,924.99    15,699.96



.1,774.97




 










Student Fees
Student Fees - Sum. Sch.
Student Fees - U.H.S.
Student Fees - El.Tr.Sch.
Student Fees - El.Exten.
Miscellaneous Receipts
Rentals
Men's Dormitories
            Total



128,948.35
62,382.65
  5,000.00
  4,000.00
  8,816.66
  5,747.29
    848.00
  9,396.12
610,996.68



4,244.85
    42.25
    220.00
    20.00
    913.13
 1,304.00
   325.00
   1,119.20
100.652. 56



133,193.20
62,4i24.90
  5,220.00
  4,020.00
  9,7 9 079
  7,051.29
  1,173.00
  10 515.32
711, 649.24



Expenditures
  Instruction               417,375.26
  Adm.,Expense & Maint.      154,868.32
  Additions and Betterments   12,151.59
              Total         584,395.17



80,455.12
28,635.16
2,178.44
111,268.72



497,830.38
183,503.48
14,330,03
695,663.89



Excess of Income over Ex-
penditures



Patterson Hall Income
Board
  Miscellaneous Receirts
  Room Rent - Summer School
              Total

Expenditures
  Expense
  Excess of Income over
     Expenditures

General Fund Income
General Fund Expenditures
  Excess of General Fund
  income over Expenditures
  Excess of Expenditures ov
  Receints for General Led
  Accounts



Accounts Payable
Excess of Expenditures or
Receipts for the fiscal
to date - General Fund
Excess of Expenditures or
Receipts for fiscal year
to date - General Fund
Cash in Bank July 1, 193'
General Fund
Cash in Bank January 31,
General Fund



26,601.51



30,422.80
    14.77
 1,932.56



(10.616.16)



375.80



15.985.35



30,798.60
   14,77
 1.932. 56



   32 370 13      375.80      32_745.93


   16,081.08     4 507.78     20,588.86

 --6 289.05    (4,131.98)    12 1,97.07

 643,366.81   101,028.36   744,395.17
 600,476.25   115,776.50   716,252.75

   42,890.56   (14,748.14)   28,142.42
*er
.ger
  (45,622.88)  22,469.01     (23,153.87)

  (19,802.19)                (19,802.19)
*er
year
  (22,534.51)    7_720.87    (14X813.64)
             _   =     _     1483.4



rer




1938 _



(14,813,64)

89, 788.13



74, '974 49




 




3.



ExDeriment Station Income
  Hatch - Federal Appro.
  Milk & Butter - Cash Rec.
  Beef Cattle Sales
  Dairy Cattle Sales
  Sheep Sales
  Swine Sales
  Poultry Sales
  Farm rroduce Sales
  Horticultural Sales
  Seed Test
  Seed Inspection
  Rentals
  Miscellaneous
  Ferti]izer - Fees
  Public Service - St.Appro.
  Public Service - Misc.Rec.
  Feeding Stuffs - Fees
  Adams - Federal Aporo.
  Serum - Sales
  Serum - Virus Sales
  Serum - Sunply Sales
  Serum - Misc. Sales
  State Aporo.
  Creamery - License Fees
  Creamery - Testers Lic.
  Creamery - Glassware Test.
  Robinson - State Appro.
  Robinson - Misc.Receiuts
  West Ky. - State Appro.
  West Ky. - Miscl. Receipts
  Purnell - Fed. Appro.
  Bankhead-Jones - Federal
     Appro.
  Nursery Inspection - State
     Appro.
  Nursery Inspection - Fees
               Total



7,500.00
5,216.95
    88.00
    864.72
    806.50
    371.20
    766.97
    945.63
 1,041.02
   678.92
10,715.91
2,718.02
   204.87
18,622.50
10,342.49
    55.00
29,882.66
7,500.00
1,630.12
   149.53
   90.82
   25.51
22,256.99
9,515.46
2,170.89
   343.29
 7,002.08
 1,835.73
 7,070.84
 7,024.46
 30,000.00

 29,601.7G

 1,080.00
 1,570.00
219,688.84



3,750.00
  977.09
  362.95

  83.10
  128.35
  313.52
1,228.08

  150.63
  709.02
  119.67
  14.85
7,070.00
1,995.97
   20.00
5,492.02
3,750.00
  241.61
  13. 49
  22.08

6,168.13
   31.50
   60.00
   110.40
   789.30
   424.30
1,693.57
   415.83
15,000.00

14,800.89

   180.00
   60.00
66,176. 35



  11,250OD
  6,194.04
    450.95
    864.72
    839.60
    499.55
  1,080.49
  2,173.71
  1,041.02
    829.55
 11,424.93
 2,837.69
    219.72
 25,692.50
 12,338.46
     75.00
 35,374.68
 ll,'250.00
 1,371.73
    163.02
    112.90
    25.51
 28,425.12
 9,546.96
 2,230.89
    453.69
  7,791.38
  2,260.03
  8,764.41
  7,440.29
  45,000.00

  44,402.65

  1,260.00
  1,630.00
285 . 865.19



Expenditures
Expense                    192,156.78
  Additions and Betterments    8,265.30
                Total       200,422,08
  Excess of Income over Ex-
    penditures                19,266.78
  Excess of Receipts over Ex-
    penditures for General
    Ledger accounts            5,789.45
  Accounts Payable           (11,535.25

  Excess of Receipts over
  Expernditures              13,520.96
  Excess of Receipts over Ex-
  penditures for the fiscal
  year to date - Experiment
  Station



32,427.57
   670.06



224,584.35
  8.935.36



     33,097.63  233,b).9.71

     33,078.72   52,345.48


     (1,631.29)   4,158,16
A  ___________ _   ~~01,535,25)



31.447. 43



44 Q,8 39
*  _  



44,968.39




 






4.



Cash in Bank July 1, 1937 -
Experiment Station
Cash in Bank January 31, 1938 -
Experiment Station



Extension Division Income
    Federal Bankhead-Jones
    Federal Smith-Lever
    Federal Supplementary
    Federal Capper-Ketcham
    State Smith-Lever
    County and Other
             Total



183,365.25
74,154.38
13,272.76
18,400.49
58,488.05
  9,774.42
357,455.35



10,033.76
1,900.95
11.934.71



183,365.25
74,154.38
13,272.76
18,400.49
68,521.81
11,675.37
W9.390.06



Expenditures
    Expense



345,160.83



Excess of Income over Ex-
penditures



12,294,52



55,547.21 400,708.04



(43,612.50) (31,317.981



Excess of Income over Expendi-
  tures for the fiscal year
  to date - Extension Division
Cash in Bank July 1, 1937 -
  Extension Division
Cash in Bank January 31, 1938 -
  Extension Division



Trust Fund Income
    Student Loan Fund
    Student Notes Paid
             Total Receipts



Expenditures
   Expense
   Student Notes
   General Ledger accounts _
           Total Expenditures

   Excess of Receipts over
     Expenditures



(31,317.98)

2,672.00



_(28,645.98)



1,369.65
1,214.90
2,584.55



  9.00
125.00



396.15
470.20
866.35



   9.00
 150.00
5,000.00



1,765.80
1,685.10
3.450.90



   18.00
   275.00)
5.000.00



     134.00   5 X 159 00 -5,293.00


__2s450.55   (4,292.65)  (1,842,10)



Exdess of Receipts over Ex-
penditures for the fiscal
year to date - Trust Fund
Cash in Bank July 1, 1937 - Trust Fund
Cash in Bank January 31, 1938 - Trust Fund



(1,q42. 10)
4,267.53
2, i2- 4,3



26,472.45



71,440.84-  




 





4a.



Summary
General Fund Income      643,366.81
Experiment Station Income 219:688.84
Extension Division Income 357,455.35
Trust Fund Income          1,369.65
          Total          1,221,880.65

  General Fund Expenditures 600,476.25
  Experiment Station Expend.200,422.08
  Extension Division Expend.345,160.83
  Trust Fund Expend..            9.00
          Total          1,146,068.16



Excess of Income over
Expenditures             75,812.49

Accounts Payable          (31,337.44)

Excess of Expenditures over
Receipts for General
Ledger accounts          (39,833.43)

Student Loan Fund Notes    1,089.90

Excess of Receipts over Ex-
penditures for the fiscal
year to date - Combined Fund
                            5,731.52

Excess of Receipts over Ex-
penditures for the fiscal
year to date - Combined Fund
Cash in Bank and on hand July 1,
1937 - Combined Fund
Cash in Bank and on hand January
31, 1938 - Combined Fund



101,028.36
66,176.35
11,934.71
    396.15



744,395.17
285,865,19
369,390,06
  1.765. 80



179,535.57 1,401,416.22

115,776.50   716,252.75
33,097.63   233,519.71
55,547.21   400,708.04
      9.00         18.00
204,430.34 1.350,498.50


(24,894.77)   50,917.72

              (31,337.44)



 15,837.72   (23,995.71)

    320.20      1,4




 (8,Z736.85 )j (3,05. 33)



(3,005.33)

125.400.11



Abstract of item shown on
Statement of Income and Ex-
penditures as "Excess of
Expenditures over Receipts
for General Ledger accounts
823,995.71" .



Debit



Accounts Receivable

Sundry Accounts



Credit



$ 19,125.78



  4 869,93
$ 23,995.71



1221394,?B




 





5.



     3. Requisition Committee Report.

     The Requisition Committee filed written report of its action
each week from January 13, 1938, to February 16, 1938.  The report
showed orders made by the Business Office on the authority of the
Requisition Committee in the manner prescribed by the Board of
Trustees and State laws, running from No. 4587 to No. 5609.    The
report was examined, and on motion and second the orders named
therein were ratified and approved and payments on said orders were
authorized and approved.

     The following additional budget appropriations noted on the
report were approved and allowed: Lamp bulbs, Student Union Build-
ing, 8140.16; hall trees for Lafferty Hall, q26.25; toilet seats,
$90.00; painting West Unit Mechanical Hall, 850?.50; steam heating
system Old Unit Mechanical Hall, 8196.00; orifices in radiators,
$174.40; Barker Hall reconstruction heretofore approved, 84000.00.


    4. Collection of Fees.

    The Business Agent filed a statement showing balance of
.1713.50 due on student fees for first semester, 1938-39, exclu-
sive of activities.   The statement showed an estimate of student
fees for second semester of ql32,489.75.


     5. Contract for Military Uniforms for 1939-1940,

     Letter from Colonel Brewer:



                                February 15, 1938

        My dear Mr. Peak:

             Enclosed herewith four copies of contract with
        the Fechheimer Bros. Company covering the manufacture
        of Advanced Course uniforms next year.

             We are getting a slightly better grade of cloth
        next year but the price is the same as this year.

             Please sign all copies and return them to this
        office. I will then forward them to the firm for
        their signature and will furnish you a completed copy.

                                 (Signed) B. E. Brewer
                                           Lt.Col. ,Infantry
                                           P.IV. S. & T.




 





6.



     Prices noted in contract are: coat, 19.05; trousers, `8.65;
cap, c2.75; collar ornaments, .40 and .30; beltie, .65;
shirt 81.15; clothing to be made to measure.

     Colonel Brewer's recommendation was duly approved and the
Business Agent was authorized to sign the contract.


    6. Remittances to State Finance Board.

    Letter from Division of Accounts and Control examined and or-
dered inserted in the Minutes:




                                    February 9, 1938


     fMir. D. H. Peak
     University of Kentucky
     Lexington, Kentucky

     Dear Mr. Peak:

           In the future, all Pay-in-Vouchers must be ac-
      companied by duplicate schedules (one attached to the
      Department of Finance copy and one attached to the
      Auditor's copy), showing the source from whom and for
      what the money is paid.

           See Section #4687 of Baldwin's Kentucky Statutes.


                                  Division of Accounts & Control

                                  (Sizned)S. S. Smith

                                     By   S. S. Smith



     7. Salaries - State Division of Personnel.

     The Business Agent presented correspondence with H. B. Hen-
derson, director of the State Division of Personnel Efficiency,
relative to salary lists of University Extension department, and
other certification of salaries to that department.    The corres-
pondence was examined; the answers of the Business Agent to fr.
Renderson's letters being deemed sufficient, were anoroved.    The
correspondence was ordered filed with the records of the Board. of
Trustees.




 





7.



    8. Purchase of Accounting Machine.

    Statement of Business Agent:


                                 February 24, 1938


    President Frank L. McVey
    University of Kentucky

    Dear President McVey:

         I am making request to purchase a tabulating ma-
    chine for use in accounting in the Business Office.
    The Burroughs machine is the type used in the office
    of Accounts and Control at Frankfort.   That will cost
    about 81,600.00. Mr. MIcCain and I have made investiga-
    tion and we believe that this machine is best adapted
    to the purpose for which it is desired; that is, to
    keep a daily balance of funds and budgets.   The machine
    is approved by the Chief Accountant in the office of
    the Division of Accounts and Control.   The Assistant
    Purchasing Agent has assured me of approval of the pur-
    chase.   Dean Cooper has agreed to assume part payment,
    about half, from Experiment Station funds.

         Request is made to purchase the type of machine re-
     ferred to above or other type if one more desirable is
     found.

                                  (Signed) D. H. eeak
                                            Business Agent.


     The purchase of an accounting machine was approved, the selec-
tion and details being referred to the President and Business
Agent.


     9. Postage Meter.

     The President stated that he had permitted a postage meter to
be installed on trial in the University Post Office by the Postage
Meter Company, i Stamford, Connecticut, under direction of the
Company's representative, Mr. W. L. Planitz.   it was operated
first on February 20, 1938.   It is claimed that the meter will
save much in postage, especially in classifying mail matter accord-
ing to rates, and that for the first few days that saving averaged
almost $3.00 per day.



The proposed contract with the Company is copied as follows:




 






B.



     MAIL=R' S CONTRAGT with THE POSTAGE METER COMPANY
       for the lease of ONE MODEL J D POSTAGE ITEER

The Postage Meter Company will lease to the undersigned Mailer,
one model J D Postage Meter 999J denomination, under the follow-
ing terms and conditions.

RENTAL 10.00 dollars r-ar month, payable in advance at regular
Quarterly periods as established by the Company.   The Mailer
agrees to keep on file available to the Company, for one year,
copies of all statements of mailings rendered to the Post Office
and including the reading of the operations counter, if any.

RESTRICTIONS AS TO USE.   The Postage Meter furnished under this
contract has been approved by the Post Office Department for the
printing and recording of postage.   By requirement of the Post
Office Departrne.it, it remains the property of the Company. It is
licensed under this contract for use only by the Mailer on Pitney-
Bowes Mailing Machines upon the issuance of a permit by the Post
Office Department and in accordance with the Postal Laws and Regu-
lations.   Tampering with or misuse of Postage Meters is punishable
under the Postal Laws and Regulations.

INSPECTION AND MAINTENANCE.   The Company shall have the right to
inspect this meter any time during business hours, and will main-
tain it in proper mechanical condition without expense to the Mail-
er.   The Mailer agrees to exercise reasonable care in the handling
and operation of the meter, to run it only at its normal rate of
speed, to employ no special attachments or devices unless approved
by the Company, and to use only the standard supplies sold by the
Company. Parts, supplies and service requested for the mailing
machine operating this meter, excluding inspection and operating
adjustments made coincident with meter inspections, shall be paid
for by the Mailer.

TERMINATION OF CONTRACT.   This contract shall remain in force for
one year from date of installation of this meter, and from year
to year thereafter unless terminated by written notice by either
party at least thirty days prior to the end of any contract year.

In the event of failure by the Mailer to pay meter rental when due,
or the issuance of any writ or process in any proceeding against
the Mailer, whereby the meter may be levied or attached, the Com-
pany may terminate this contract forthwith and shall have the right
to enter upon any premises where the meter may be and repossess it,
without legal process, and in such event, the Mailer shall pay
accrued rental up to such date of removal, and in addition an
amount equal to the rental of the unexpired term of the contract,
as liquidated damages.   Upon the termination of this contract,
the Mailer will deliver the meter to the Company in g-od condition
except for normal wear and tear,

ACCEPTANCE.  In respect to the meter specified herein, this contract
supersedes any contract or agreement of prior date between the un-
dersigned Mailer and The Postage Meter Company, and is subject to
final acceptance by the Postage Meter Company at its Home Office,




 






0.



Stamford, Connecticut.



ACCEPTED BY THE POSTER IVETER
       COSMANY



Dated

By -



TITLE
   (For Home Office use only)

OFFICE  Cincinnati



ACCEPTED BY THE MAILER



CITY Lexington, Ky. DATE 2/21/38

FIRM NAME University of Kentucky

By  D. H. Peak, Business Agent
      (Mailer's Signature and
           Title)

ADDRESS



SALESMAMN W. L. Planitz



CLASS OF BUSINE.S



METER TO BE INSTALLED AT



Order:



City Lexington



State Ky.



Date   2-21-38



           THE POSTAGE METER COMPANY, STAMFORD, CONN.

     Please enter our order for the following items to be de-
livered subject to the terms and conditions printed on the
reverse side hereof:



1      Model J A Pitney Bowes Postage Meter
          Machine and Cabinet



1      Section 562 PL & R Slug

1      #900 Mail Table complete with x-ray
          36 Divisions - stamp pads

6      Extra cell tops with card holders   40,

6      Extra Tray Bottoms

        Quoted prices - fob Stamford



8640.00



260,00

  2.10

  2.40
908.30



Terms l% 10 days - net 30 days



Mail table fob, Corry, Penn.




 





10.



     10.  Women's Residence Hall.

     The President presented a proposal to finance the erection of
an addition to the Women's Residence Hall.  The proposed plan will
provide for 8150,000 for such construction.   The present debt on
Men's Hall and the new indebtedness created would be secured by
lien on income and would be retired in a 20-year Deriod at aporox-
ilmiately the same yearly payment as is now paid on amortization on
Men's Dormitories.

     The proposal was referred to the President and Business Agent
and they were directed to make investigation of this and other Dro-
posals or plans, if such may be available, and to report to the
Executive Committee.


     11. Food Service at Union Building.

     President MvicVey stated that the problem of equipping, furnish-
in:_ and operating the kitchen, cafeteria and dining rooms within
the new Student Union Building had been studied for several months;
that according to the best estimates the equipment and furnishings
to provide for an adequate catering service would cost approxti-
mately &25,000, and that, therefore, the problem resolved. itself
into two methods of procedure, to-wit: (a)for the University to
find and furnish these funds and to operate the catering service,
or (b) to lease or rent the space and rooms, necessary for this
service, to a catering company, who would undertake to Drovide
the necessary equipment and furnishings and to render a satisfacto-
ry service for the University.

     The President stated further that the matter of the pror,,-rsed
lease of the space and rooms had been discussed with several in-
terested parties, and that some of these had offered to nay a
fairly high rental for the space concession; but as any and all
such rentals must be reflected eventually in the piices charged
for food and service and as it was deemed desirable that all food
prices should be held as low as possible in relation to good qual-
ity; the ability of the lessee to render the best service at low
costs outweighed any offers as to rent, provided such rent as
might be paid would be adequate to carry the necessary fixed
charges upon the proportional part of the building thus occupied.
Therefore, after several interviews and an investigation of nor-
fortnance and banking references he had chosen and recommended a
party, represented by Mr. J. D. Wolken of Chicago, Illinois, as
being the best qualified to render the necessary services, especial
ly as Mr. Wolken agreed to finance the purchase and installation
of all the necessary equipment and furnishin s involved, estimated
at 825,000.

     Mr. Wolken was then called into the meeting and introduced to
the members of the Committee and a draft of the Proposed lea.,e
for the premises in question, as drawn under the President's direc-
tion, was also presented.



The Committee then read and discussed this proposed 1e.:s.oe,e




 




II.



item by item, with Mr. Wolken present, and questioned him at length
as to his proposals and plans.

    After due discussion and consideration and upon motion duly
made and seconded, it was resolved:

     1. That, in order to equip and to furnish adequately the
kitchen, cafeteria and dining-rooms of the Student Union Building
without cost to the University, the plan for leasing the space and
rooms provided for these purposes is approved.

     2. That the draft of the lease presented by President McVey
and amended by this Committee, wherein the space and rooms involved
are designated by number in accord with the official plans of the
building, is approved.

     3. That the award and grant of the aforesaid lease, in the
terms and conditions thereof, to Mr. J. D. Wolken of Chicago, Ill-
inois, and his associates  or to a corporation to be organized
promptly by him and his associates under the laws of the Common-
wealth of Kentucky and subject to the final apnroval of President
McVey, is approved.

     4. That the Chairman of the Executive C6ommittee of this Board,
Judge Richard C. Stoll, is hereby authorized and directed to exe-
cute the aforesaid lease on behalf of the University in accord with
the aforestated approvals.


     12. Commons - Sale of Equipment.

     On motion, seconded and carried, President McVey was author-
ized to sell such of the equipment now in use at the University
Commons in McVey Hall as may not be desired to be retained for
University use.

     The capital account of the University Commons is 815,066.14,
representing purchase price, without depreciation and replacement
being taken into consideration.   It may be noted that the capital
account of the Training School Cafeteria is P3928.47.


     13. Furnishing Student Union Building.

     a, Report of Committee:

                                       February 7, 1938
     President Frank L. MoVey
     University of Kentucky Campus
     Dear Mr. President:
     Your Committee appointed to make recommendations for the
     Student Union furnishings respectfully submits the follow-
     ine requests:




 





12.



          For furniture from W. and J. Sloane ...... $10,200.o0
          For lamps .................................      300.O0-
          For tables and benches (from Dean Graham)        200.00
          For Smokadores ......2..........   .......     250.00
          For chrome tables .........................      200.00
          For game room equipment ...................    1,000.00
          For desks and chairs from Transylvania
                        Printing Company .500.00

                                         Total         $12,650.90


     This is in addition to chrome furniture purchased by Dean
     Graham from the Lloyd Company.

     The Committee in submitting this request believes that with
     the cash now on hand and money from several sources that
     might be diverted for this use this sum could be met. We
     trust that we may have a favorable decision from you in
     the immediate future.

     Respectfully submitted,

     STUDENT UNION FURNISHINGS COMaMTTEE

       James S. Shropshire
       Chairman


     b. Purchase Ordered.   On motion, seconded and carried, Pres-
rent McVey was authorized to cause purchase of furnishings to be
made.   The Student Union Building Fund raised by the O.D.K. and
now in the hands of its treasurer amounts to 87412.67.     This
will be made available for use in payment of cost of furnishings.
The President was authorized to supplement this from other student
activity funds that may be available.


     14. Rental of Additional Home Management House.

     a. Proposal of Dean Cooper.

                                       January 24, 1938

     President Frank L. McVey
     University of Kentucky

     Dear President McVey:

          There are 23 seniors in the Home Economics olass
     to be graduated in June who must complete their work in
     home management the coming semester.    This represents
     a larger number than can be carried in the home manae-
     ment house which we are now renting.    It well be neces-
     sary, therefore, to arrange for an additional house.
     Previously, Dr. Erikson attempted an arrangement whereby




 






13.



the seniors would live in the home management house for
a shorter period during this emergency.    The Vocational
Supervisor will not certify their work if it is less than
now provided for, namely 8 weeks.

     There seems to be no other alternative except to
secure additional space for the semester, and then de-
termine our procedure for next year when approximately
48 girls will have to take this work.

     Dr. Eriksoh has found a duplex on Columbia Avenue
which will meet the needs.    The rent is 35.00 a month.
We have in mind employing a graduate student in home
economics to have charge of the house under the direction
of Kiss Deephouse.   Payment for her services will be S50
a month.   Provision will have to be made for the furniture.
It is my thought that its purchase may be financed by the
students.   Of the payment required from them, at least
.40 a month could be used in paying the installments on the
limited furnishings that will be required.    This proposal
will entail a monthly outlay upon the part of the University
of S85.00 to cover rental and services of the graduate stu-
dent.   I propose that it shall be obtained from the following
sources of the home economics teaching budget:

     Balance salary of Dr. Melcher after deducting payment
for psychological tests (estimated 8225).

     Part of the unexpended item of $500 Family Living Course
(for miscellaneous supplies, equipment, etc.,   225).

     This will be sufficient to meet the present situation.
We shall bring before you in the budget for next year the
requirements for the larger group of students.

     Since the second semester begins within a week, it
is necessary that action shall be taken at an early date.
Will you approve the arrangement for the rental of the
property for home management purposes, and authorize us
to submit the name of a prospective graduate student em-
ployee.

                             (Signed) Thomas Cooper
                                       Dean and Director.



b. Authority to Act by President McVey.




 





14.



                                     January 26, 1938

    Dean Thomas P. Cooper
    University of Kentucky

    M%,y dear Dean Cooper:

         I have your letter setting forth the difficulties
    confronting the Department of Home Economics in the ma-t-
    ter of providing instruction in a home management house.
    It is essential that we meet the requirements that have
    been set up, so I am authorizing the procedure set un in
    your letter of January 24.   It is in effect that the
    house be rented at 835.00 a month, with services at
    850.00 a month, tand furniture to be secured by pa-yments
    from students for room and board.   It is understood that
    this expenditure is to be covered in the coming semester
    from:

          Balance from Dr. ivielcher's salary
          Unexpended amount from Family Living Course
          (for miscellaneous supplies, equipment, etc.)

                              (Signed) Frank L. :IcVey
                                       President of the University.


     15, Reorganization of Control of Athletics.

     a. Statement by President McVey:

     President M-lcVey made the following statement regarding the
situation in the management of intercollegiate athletics at the
University of Kentucky:

     Dissatisfaction has been expressed a number of times
     in the past three years regarding the success of
     teams and the management of athletics at the University
     of Kentucky.  The criticisms regarding the management
     have been:
          1. Outside influences exerted upon the conduct
             of athletics.
          2. Failure to recruit the better type of students
             for athlutic teams.
          3. The heavy costs of operation.
          4. Declining of revenues.
          Other criticisms were made of a ner-onal    character
     into which we need not go in this situation, Tne matter was
     brought to a head in petitions by students asking for a
     reorganization of the Council. After giving serious con-
     sideration to the matter, the Council concluded that, in




 




15.



    view of the whole problem involved - coaches, teams, and
    financing, a study should be made of the situation.    A
    committee was appointed.   This committee visited alumni
    groups in Louisville, Paducah, Covington, Ashland, Pine-
    ville and Lexington.   The committee made a report of its
    findings, and thereupon a sub-committee was appointed to
    work out a plan of organization.   That plan was then sub-
    mitted to the Council.   The Council adopted it with some
    modifications and asked that it be given to the Executive
    Committee for their consideration.

    The President showed that the net receipts of football in
1935 were $31,000, in 1936 were q35,000, and in 1937 were 814,000
As a result of the decline in receipts, the financing of athletics
has been placed in a difficult situation.   So, the whole matter
is brought to the attention of the Board.


     b. Report of Committee:

     The committee made the following recommendations:

     1. That the control and conduct of inter-collegiate ath-
        letics be placed fully in the hands of University au