xt7bg7371g77 https://nyx.uky.edu/dips/xt7bg7371g77/data/mets.xml Kentucky Historical Records Survey 1937 books Y 3.W 89/2:43 K 419 Kentucky Historical Records Survey This digital resource may be freely searched and displayed in accordance with U. S. copyright laws. Kentucky Works Progress Administration Publications County government--Kentucky Guide and check list of county governmental organization and county record system, past and present, of Kentucky counties text Guide and check list of county governmental organization and county record system, past and present, of Kentucky counties 1937 1937 2012 true xt7bg7371g77 section xt7bg7371g77 » W4?B’2*    
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» GUIDE AND CHECK LIST Y
e' of  
COUNTY GO`@RNl\/IENTAL ORGANIZATION {
_ and ll
COUNTY RECORD SYSTEM, PAST AND PRESENT I
i
of g
· i ‘ KENTUCKY COUNTIES
Prepared by I
Historical Records Survey. }f,L,_jj,_ M 
` W·P·A. Project 9903  
Louisville, Ky.   I
COUNTY No.
Field Worker
________________________________________ '
District No.
Field Work Completed Date
’lO63'/-C—l

   __, .,, Jaw In __Y  __ _
 
U A" E liv. V é TABLE OF CONTENTS Q
Page  
INTRODUCTION l E
5%
INSTRUCTIONS FOR USE OF MANUAL 2 g
LIST OF ABBREVIATIONS 4 é
GRAPH OF COUNTY GOVERNMENTAL ORGANIZATION 5 Q
DIRECTORY OF COUNTY OFFICES AND BOARDS 6 E
SYNOPSIS OF OFFICES AND BOARDS 7 A
Term of office, whether eligible to succeed himself, T
time limit, method of removal. Q
COUNTY COURT CLERK l2 Q
Catalogue of Forms, Dictionary of Forms. {
CIRCUIT COURT JUDGE 18 5
Catalogue of Forms, Dictionary of Forms T
CLERK OF THE CIRCUIT COURT 24 i
Catalogue of Forms, Dictionary of Forms. H
COMMONWEALTH ATTORNEY 26
Catalogue of Forms, Dictionary of Forms.
COUNTY JUDGE AND FISCAL COURT 27
Catalogue of Forms, Dictionary of Forms.
County Treasurer 32 i
Catalogue of Forms, Dictionary of Forms.
County Road Engineer 56
JUSTICE OF THE PEACE 57
Catalogue of Forms, Dictionary of Forms. ‘
SURVEYOR 42 '
ASSESSOR 43
COUNTY TAX COM ISSIONER 44
Catalogue of Forms, Dictionary of Formsl
COUNTY ATTORNEY 45
Catalogue of Forms, Dictionary of Forms
CONSTABLE 47
N Catalogue of Forms, Dictionary of Forms.
gi _ smairr 48
\_ Catalogue of Forms, Dictionary of FomnS·
  izi-a·-1  1 I
N E E Toni?-én·é'-.;'
· ${46348 _     . . .

    
I 
TABLE OF CONTENTS, CONTINUED . ` %
Page {
V JAILER 51 N
 
COUNTY BOARD OF EDUCATION 52 §
Catalogue of Forms, Dictionary of Forms. · F
SCHOOL TRUSTEES 55 ;
comma so  
Catalogue of Forms, Dictionary of Forms. T
» BOARD OF DRAINAGE COM SSIONERS 57 a
MISCELLANEOUS LIST 58 {
INDEX TO DICTIONARY OF FORMS 63 E
A  
a
  E15-?-L  -`‘-. Ei   ¤
2 : €=_O§?:’>’%-C:—5  .·

 {"
INTRODUCTION A g
n  
, Aided by various workers employed in making the Historical Records g
Survey in Kentucky, we have prepared for the use of the Historical Re- Q
cords Survey Staff a manual which will be known as the "GUIDE AND CHECK §
LIST OF COUNTY GOVERNMENTAL ORGANIZATION AND COUNTY RECORD SYSTEM, EAST R
AND PRESENT. "  
N
The purpose of this "CHECK LIST" is to insure a more accurate Q
analysis of the amount of work that has been performed in each county, {
serve as a yardstick in providing the field workers with a more com» ‘ .f
prehensive idea of what they are expected to find in different counties, F
and indicate the material to be contained in the information filled Q
out on the HR forms. E
‘ This "CHECK LIST" has been prepared as a matter of information Q
and guide. There has been no intent to reproach any county governmental E
organization or record system. Our entire thought has been to devise Q
a means of avoiding omissions in listing county officials, boards and {
their records. It will be noted that in the Dictionary of Forms are 3
definition and description of our invention; included so that a means of Q
identification of records will be provided, thus insuring completeness 3
of the inventory. It will be found that some of the offices included S
in the Directory of Offices and Boards are not in existence in numerous J
counties; e.g. (The office of County Assessor is included in order to
make the Directory complete, although this office has been abolished). l
In the Catalogue of Forms and Dictionary of Forms, it will be found that —
many forms referred tc are not being used.
we desire our field workers to explain to officials of each parti— T
· cular bureau the purpose of the Historical Records Survey Project as °
outlined in the "MANUAL OF INSTRUCTIONS TO FIELDIIORKERS" and familiar-
ize the officials with the "CHECK LIST" which shows the graph of county
governmental organization, the relationship of the various offices and
an explanation of statutory and constitutional duties laid down for each
official.
The workers are instructed that no criticism should be made because (
such omissions in county organizations or county record systems occur; _ ,
the purpose of our project is to record an inventory of county archives
and to prepare a historical sketch of the county and county government.
we are particularly indebted for the use of the Law Libraries at
the University of Louisville and the University of Kentucky, Lexington,
in preparing the data contained in this List.
  /0.-..., f / /
4
  . _A;4AD2A2L/
‘ Walter M. Hoefelnan. I
State Director //
March 29, 1937 Historical Records Survey
Louisville, Kentucky W.P.A. Project 9905.
A x
40657-C-4

 A
` INSTRUCTIONS TO FIELD WORKERS, DISTRICT STAFF AND STATE OFFICE STAFF %
] - QE
‘ The introduction to this manual has in a brief regime advised of the g
content of this manual and certain general instructions were expressed. It §
is our purpose to break down by these instructions the division of each Q
separate section and instruct in the use of the manual. The preparation of Q
this  anual has been designed to serve as a self check of workers* work in the g
County concerned. Q
` SECTION I - GRAPH é
The graph which is included is for the purpose of providing each field i
worker with a ready means of listing all of the County Offices and Boards {
existing in each County. The way in which to use this graph is to explain g
carefully to the County Officials concerned its purpose. In some counties E
this can be handled through one Official. Check off with a pencil each office {
not now existing in the County concerned. By doing this a complete picture E
is presented to the State Office of the offices that are now in existence in E
each County. E
SECTION II - DIRECTORY i
A directory of the County Officials and County Boards has been prepared. i
Capital letters and Roman numerals refer to Elective Offices. The field j
workers are asked to draw a pencil line through those offices not now exist-
ing in the County in which the survey is being made. The system of capitals »
and Roman numerals is consistent throughout the manual and will be used in I
reference only to Elective Offices and Boards. Small case and Arabic numerals e
refer to Appointive Offices and will be used consistently in reference to J
Appointive Offices. Q
SECTION III - SYNOPSIS I
The synopsis is enclosed primarily for the field workers* own information
and may or may not be used as an additional check against the preceeding two
records. ·
` SECTION IV - INDIVIDUAL OFFICES 1
We are listing under Section IV the duties of each Elective Officer as
provided in Kentucky Constitution and Kentucky Statute and Acts. We are
doing this for the purpose that each field worker can in his contact with
` the County Official concerned check off the duties that he does not perform
in the County where the survey is being prepared. Understand, all of the
duties listed under each Official frequently are not performed by the Official
for the reason that there is no need for such performance. Part 2 of each
County Office is divided into a catalogue of thc forms and a dictionary of
the forms issued and used by that particular official in the affairs of his
office. The Official concerned will be glad to advise you as to what forms
he uses and in reference to forms used by his predecessors. The definitions
· and descriptions of these forms have been prepared as a matter of guidance.
2
40637—C—5

 A
They are of our own invention and are not to be considered as being a legal §
dictionary, but as a matter of identification for our workers to make field g
work easier rather than for the purpose of legal clarity. The Dictionary of T
Forms is arranged in numerical order by item number and is of our own g
origination; four spaces are provided for the checking of these forms. E
when the field worker has checked for the forms referred to in the Diction- 5
A ary of Forms, an estimate of the number of forms is to be made and written into €
the first space, marked, "Est. Number". In the second space, marked "FJW.", a Q
check mark will be made when the HR forms of this particular record have been Q
prepared. In the instances where none of the forms are to be found that are Q
referred to in the dictionary, the word, “none", is to be inserted in the Y
space marked, "Est. Number", and a check mark  ade in the space marked, "FJW."· §
` This will indicate to us that the form in question has not been omitted j
through error. Q
A
SECTION V — MISCELLANEOUS FORMS 3
V The Section entitled Miscellaneous forms has been attached for the N
purpose of checking for forms that we may have omitted for various reasons. 1
In many instances separate and distinct forms have been developed by Officials {
to keep certain records. These records may be very old, may be of emergency A
creation and may be the most inmortant in the survey of the particular County. t
You are to fill in the title as assigned by the official for these forms and E
then write your own description of these forms in the miscellaneous section of
this manual. This may be the largest part of your work. J
IN CONCLUSION, this manual will become a permanent part of the field '
work in the same manner that HR forms are filed and kept in reference to each {
inventory prepared. This will be the last data that will be mailed to your ‘
District Office. The District Office will check this against the forms they i
have received from your County, and when they have prepared the condensed in»
ventories they will forward it on to the State Office where the inventory will
be prepared in its final form for Washington approval. A conscientious and
careful use of this manual will make your work easier and assure absolute ac- .
curacy. Parts that are not understood please refer to your District Supervisor .
or the State Office. ,
3 i
40637-C-6

 ABBREVIATIONS E5
V app. —------------------------—------- appointed g
1 appt. -—------—------—----------——---- appointment Q
art. —-------------————----·—--——-- —--article §
atty. --------------·------—---—--—--- attorney E
chap. ----—-—------——------------——--- chapter @
C0. -—--------—-—--—--—-—-—-——---—---- County lé
` child . ---———------ - -—-----—-——----- ·--children  
civ. --—-—-———-—---------—-----—---—-- Civil ;;
Comm.--—~—— —------——-—-—————--——----- Com onwealth é
Const. ———-———---—-——----—-———-------- Kentucky Constitution E
Crim. ---—-—------—-----—----— - ------- Crhninal é
D. O. -—-—-—-----------—---———-—-- --——District Office g
Dist. --———-—----——---—--——----—----—- District .
ea. -—-—--—------—-—---—---------—---- each i
est. --—-—---------—--—--——---——---—-- estimate Q
et seq. —--———----—-------—---—-——---- et sequens 6
F. W. —--——--————-—--—-----—---------— Field Worker ‘
G. A. ———-—---——-- - --——-——--———-—---— -General Assembly
Ky. -—·-----—----—--——--—---———---———- Kentucky ·
Meg. —-—--—---—-------------—-----——-- Magisterial l
n . —--————---—--—-—--—--———------——--- new V I
opt. --—-—-—----——---——-----—-—--- -—--optional
R. —-—-————-- - ----—--——-—--------—---— Reference to previous
definition or description
S. O- ———-— — —-——----—--—---—-——-----—— State Office
sch. ——-—--——-- - -—-—-- - —----——--————-— school
SGC- —-—-——--—— — -——-——-----———--— — —-—- Section
St. -—-——-—----———- — ---—·-------—-—-—- Kentucky Statute
Supt. -————-———---—-—-- - ------—-— — -——- Superintendent [
4 40637-C-7
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 I 
DIRECTORY OF OFFICES AND BOARDS Q
COUNTY COURT CLERK S I ig
CIRCUIT JUDGE II &
Master Commissioner 2a @
Court Reporter 2b  
i 
CIRCUIT CLERK III é
COMMONWEALTH ATTORNEY IV F
District Detective 4a A
7 TT
COUNTY JUDGE AND FISCAL COURT V E
County Board of Tax Supervisors 5a M
" County Agricultural Agent 5b Q
Home Demonstration Agent vv
» County Library Board 5c Q
County Board of Health 5d '`i` i
_ County Health Officer 5e Q
County Children*s Bureau 5f G
Chief Probation Officer 5g `
County Treasurer 5h _ i
· g County Auditor 5i Q
_, County Road Engineer 5j ”
=m ’ County Indexer Bk I
_ · ` Commissioner of Poorhouse 5m
'__ Y County Livestock IDSPGCEOT 5n »
g `T· JUSTICE OF PEACE VI
sunvsron vii ji
I ASSESSOR VIII '
COUNTY TAX COMMISSIONER IX
l COUNTY ATTORNEY X ·
. CONSTABLE XI q
SHERIFF XII I
I County Election Commissioners 12a
V County Election Officers l2b
JAILER XIII
COUNTY BOARD OF EDUCATION XIV
County School Superintendent léa
SCHOOL TRUSTEES XV
CORONER XVI
BOARD OF DRAINAGE COMMISSIONERS XVII
Drainage Engineer l7a
3
6
406 5 7-C-9

  
SYNOPSIS OF OFFICES AND BOARDS g
 
‘ I COUNTY COURT CLERK @
a. Term of office--4 years, Ky. Constitution Sec. 99. Q
b. Eligible to succeed himself-—yes*. Q
c. Time limit--none. Q
d. Method of removal--Same as County Judge; same as Q
C Om]'Y}.•   •  
II CIRCUIT JUDGE E}
a. Term of office--6 years, Constitution Sec. 129. PQ
b. Eligible to succeed himself--yes*. [
c. Time limit--none. E
d. Method of removal--May be removed from office by the ‘]
governor upon the address of two- 2
thirds of each house of the General .4
Assembly, Constitution Sec. 112; Re- ‘l
moval of a judge from his district f
vacates the office. Constitution Sec. ‘i
129. A
2-a Master Com issioner (Circuit Court) §
a. Appointed by-—Circuit Judge. g
b. Term of office--4 years. T
c. How removed--May be removed at any time at ,
pleasure of court.
d. Citation-—Kentucky Statute, Sec. 409. .
2-b Court Reporter I
a. Appointed by--Circuit Judge. _
b. Term of office--4 years. _
c. How removed--By judge at any time for neglect 2
of duty, misbehavior or incompetence.
l. d. Citation--Kentucky Statute, Sec. 4637. `
III CIRCUIT CLERK
a. Term of office--6 years, Constitution Sec. 97. T
b. Eligible to succeed himself——yes*.
c. Time 1imit——none. »
d- Method of removal-—Same as Comm. Atty. .
u
IV COMMONWEALTH ATTORNEY .
a. Term of office——6 years, Constitution Sec. 97
_i b. Eligible to succeed himse1f——yes*.
c. Thus limit--none.
d. Method of removal--May be removed from office for buying
~ votes, bribery, conviction of felony or
high misdemeanor, Constitution Sec. l50.
4-a District Detective
a. Appointed by--Commonwealth Attorney.
b. Term of office--4 years.
c. How removed--By Commonwealth Attorney at any time
d- Citation--Kentucky Statute, Sec. 125b-1.
7 3
40637-C—lO

 . la
 
V COUNTY JUDGE AND FISCAL COURT E
a. Term of office--4 years, Constitution Sec. 99. §
b. Eligible to succeed himself--yes*. §
c. Time limit--none. H
d. Method of removal--May be removed from office for mal- E
feasance, misfeasance and for neglect §
of official duties, Constitution Sec. Q
227 (also same as Comm. Atty.). Q
5-a County Board of Tax Supervisors (3 members). g
a. Appointed by--County Judge. E
‘ b. Term of office--l year. y
c. How removed--No statutory provision ·;
, d. Citation-·Kentucky Statute, Sec. 4115. $5
5-b County Agricultural Agent. ,
. Home Demonstration Agent (No specific statutory provision if
for) These officers are locally appointed by the College v
of Agriculture and by the Fiscal Court, Kentucky Statute, .Y
Sec. 4656g-2. Q
5-c County Library Board (Optional). » g
a. Appointed by--Fiscal Court appoints 2 members, Q
County School Sup*t. appoints 2, `‘.;
·· County Judge appoints 5. (
b. Term of office--l, 2 and 5 years. j
c. How removed--No statutory provision. Q
d. Citation-—Kentucky Statute, Sec. 958d-l.
5-d County Board of Health (4 members). ~
a. Appointed by——State Board of Health selects 5;
Fiscal Court selects l. ‘
b. Term of office--2 years.
c. How removed--No statutory provision. A
d. Citation——Kentuoky Statute, Sec. 2055. _
5-e County Health Officer.
a. Appointed by--County Board of Health. A
b. Term of office——No statutory provision.
c. How removed--Holds office at pleasure of Board.
d. Citation-—Kentucky Statute, Sec. 2055.
, 5-f County Childrens Bureau (5 members).
a. Appointed by--Kentucky Childrens Bureau from a list ‘
of 9 persons submitted by County Judge ‘
‘and the County Superintendent of Schools. '
b. Term of office--5 years. ‘
G- How removed--No statutory provision.
, d. Citation--Kentucky Statute, Sec. 35ll-l6.
5-g Chief Probation Officer (Juvenile Court).
a- Appointed by—~County Judge.
b. Term of office—~No statutory provision.
c. How removed~—H0 statutory provision.
d- Citation--Kentucky Statute, Sec. 35le-5.
5-h County Treasurer.
a. ,Appointed by--Fiscal Court.
b. Term of office--A years.
c. How removed--By Fiscal Court at any time for neglect
of duty, incompetency or dishonesty.
d. Citation--Kentucky Statute, Sec. 929.
8 i
40657-C-ll

 I
5-i County Auditor (Optional office). ii
a. Appointed by--Fiscal Court. Q
b. Term of office--No Statutory provision. .§
c- How removed--No statutory provision. Ȥ
d. Citation--Kentucky Statute, Sec. 1840. g
5-j County Road Engineer. Q
a. Appointed by--County Judge with approval of Fiscal Q
Court. g
b. Term.of office--2 years. Q
c. How removed--By County Judge upon his own volition A
for incompetenoy, malfeasance or mis- E
feasance in office - upon written charges. i_
d. Citation--Kentucky Statute, Sec. 4326.  
5-k County Indexer. Q
a. Appointed by--County Judge. B;
b. Term of office--4 years. T
c. How removed--By Judge at any time for incompetency Q
or neglect of duty. ii
d. Citation--Kentucky Statute, Sec. 908. Vg
5-m Commissioner of Poorhouse (Optional office). f
a. Appointed by--County Court. §
b. Term.of offices--No statutory provision. `E
c. How removed--No statutory provision. Q
d. Citation--Kentucky Statute, Sec. 5925. .§
5-n Cou ty Livestock Inspector. g
a. Appointed by Fiscal Court, Kentucky Statute, Seo. T
650-I8. ,
b. Term of office--No statutory provision.
c. How removed-—May be removed for nonfeasanoe. .
1 d. Citation--Kentucky Statute, Seo. 6Bc-19. J
VI JUSTICE OF PEACE (One Justice for each Magisterial District). A
a. Term of office--4 years, Constitution Sec. 99. Z
b. Eligible to succeed himself--yes*. Q
c. Time limit--none. *
d. Method of removal——Same as County Judge; same as Comm. Atty.
VII SURVEYOR
a. Term of office--A years, Constitution Sec. 99. ·
b. Eligible to succeed himself--yes*. .
c. Time limit-—none. 4
d. Method of removal--Same as County Judge; same as Com . Atty.
VIII ASSESSOR
r a. Term of office--4 years, Constitution Sec. 99.
b. Eligible to succeed himself--yesa.
c. Time limit--none.
d. Method of removal-—Same as County Judge; same as Comm. Atty.
IX COUNTY TAX COEE—..IISSIONER
a. Term of office--4 years, Kentucky Statute Sec. 4042a-2.
b. Eligible to succeed himself--yes*.
c. Time limit--none.
d. Method of removal--Thy be removed from office by the Circuit
Court of the county from which elected upon petition of the
State Tax Commission or any tax payer,
for wilful disobedience of any just or
legal order; misfeusance or malfeasanoe, j
9 40657-C—l2

  y`
in office or wilful neglect of official Q
duties. Kentucky Statute, Sec. 4042a-7; §
also same as Comm. Atty. lé
X COUNTY ATTORNEY Q
a. Term of office--4 years, Constitution Sec. 99. g
b. Eligible to succeed himself--yes*. Q
c. Time limit——none. Q
d. Method of removal--Same as County Judge; same as Com . Atty. ag
XI CONSTABLE (One Constable for each Magisterial District)**. Q
a. Term of office--4 years, Constitution Sec. 99. SY
b. Eligible to succeed himself--yes*. Q
c. Time limit-—none. t
d. Method of removal--Same as County Judge; same as Comm. Atty. 3%
XII SHERIFF ;i
a. Term of office--4 years, Constitution Sec. 99. g?
b. Eligible to succeed himself-—NO, Constitution Sec. 99. §
c. Time limit--4 years (may not even serve as a deputy during Q
next succeeding term) Constitution Sec. 99. §
d. Method of removal--Same as County Judge; same as Comm. Atty. (Y
l2-a County Election Com issioners (2 appointed members and Q
" sheriff constitute). Q
a. Appointed by--Board of Election Com issioners.
b. Term of office--l year. a
c. How removed——No method prescribed.
d. Citation--Kentucky Statute, Sec. l596a-2. _
l2—b County Election Officers.
a. Appointed by--County Election Commission.
b. Term of office--l year. 3
c. How removed--No provision. g
d. Citation--Kentucky Statute, Sec. l596a-5. (Z
XIII JAILER
a. Term of office--4 years, Constitution Sec. 99. S
b. Eligible to succeed himself-—yes*.
c. Time limit--none. ‘
d. Method of removal--Same as County Judge; same as Conmu Atty. ·
¢
XIV COUNTY BOARD OF EDUCATION (5 members)
_ a. Term of office--4 years, Kentucky Statute, Sec. 4599—24, 4599-l7
b. Eligible to succeed themselves--yes*,
c. Time limit——none.
d. Method of removal--Office automatically vacated if any member
becomes financially interested in any contract
for school supplies; moves from district; does
anything which would have rendered him in-
eligible before election. Kentucky Statute,
Sec. 4599—l7.
l4-a County School Superintendent
a. Appointed by--County Board of Education.
b. Term of office--l, 2, 3 or 4 years.
c. How removed--May be removed for cause by a vote of
4 members of Board.
d. Citation--Kentucky Statute, Sec. 4599-54. I
I
lO C
40637-C-15

  i
XV SCHOOL TRUSTEES ip
a. Elected by school districts. g
b. Term of office--2 years. é
cs Method of removal——by governor for cause. §
d. Citation--Ky. Statute, Sec. 4599-l to 40. é
xvi comma  
a. Term of office--4 years, Constitution Sec. 99. §
, be Eligible to succeed himself-—yes*. gg
c. Time limit-—none. g
d. Method of removal--same as County Judge; same as Comm. Atty. E
v
XVII BOARD OF DRAINAGE COMMESSIONERS Q
as Term of office--no set term, Ky. Statute, Sec. 2580-7. I
s be Eligible to succeed himself--yes*. ij
c. Time limit-~none. Q
d. Method of removal--none. Q
l7—a Drainage Engineer {
a. Appointed by--Board of Drainage Commissioners. if
b. Term.of office--no statutory provision. Q
c. How removed--no statutory provision. d
d. Citation--Ky. Statute, Sec. 2580-8. 0
 
5E
* All elective officers are eligible to succeed themselves d ,
unless constitution specifically provides otherwise.
** The elected constable appoints deputy constables who serve
under htm.
. z
40637-C-14

 _ ggrics  
Office I t
a QE .  
.¢§
COUNTY COURT CLERK @
zi
THE COUNTY COURT CLERK performs the duties expressed in his title. In @
addition he is the State*s recording agent in the county; issues and collects f
the State*s fees for various licenses; performs various incidental tax assess- Q
ments functions; acts as clerk of the Fiscal Court; and performs a variety of Q
ministerial duties under the election and other laws. Compensation is by fees, E
(except in counties containing a city of the first class, where he receives a f
salary) paid in civil actions by the parties thereto and in other cases by the Q
State or County. No provision is made for an accounting by the Clerk of fees L
earned in civil cases. lj
Z —2
Specifically, the County Court Clerk is: €
(l) the general local recording agent, f
(2) secretary, y
(5) collector of revenues, Q
(4) subordinate tax administrator Q
(5) general ministerial officer. {
These classifications, however, are not mutually exclusive. J
(l) As a Recording Agent; This set of functions is characteristic of the g
office in practically all the states, though it is not uncommon for these
duties to be shared with other officers, such as recorders or registers of —
deeds, etc. In Kentucky, this function would include not only documents of a
private nature, (that is directly affecting private individuals) but also pro- j
ceedings of the local governing bodies and the report of county officers.
(2) As a Secretary; Clerk of the Fiscal Court and required to keep a full ,
and complete record of its meetings. For these services the statute authorizes Q
a "reasonable" compensation, to be paid from county levy (St. 1855). · V
Clerk of the County Court; this duty being, in fact,
l indicated in his constitutional title.
Clerk of the Board of Supervisors. Compensation as ‘
in the capacity of the Clerk of the County Court (St. 4l2l). ·
c
(5) As a Collector of Revenues; Special revenues collected include; taxes
on deeds, mortgages, marriage licenses, seals, suits, leases, and powers of
attorney. Report on the first of each month to the_Auditor of Public Accounts
is mandatory, (Laws of l9l4, Chap. 12, Sec. 5). In the same manner, collection
is made of mortgage recording taxes of twenty cents on each $100.00 on all
mortgages, the term of which is greater than five years. (St. 40lQa-9).
(Note; This tax is distinct from and additional to the regular mortgage tax).
Under the game and fish law, the County Court Clerk
issues hunting licenses and retains a fee for each license issued, the balance
being paid into the State Treasury (St. l954c—26, 27 and ZC).
_A state license is necessary to operate numerous
forms of business, including; "intinerants", transient merchants, peddlers,
l2 {
40657-C—l5

 ,;¤ 
Office I Q
taverns, vendors of playing cards, pistols and deadly weapons, trading stamp Te
companies, keepers of bowling alleys, circuses, slaughter and packing houses, @
vendors of cigarettes and cigarette papers, dealers in petroleum, animal @
‘ ‘ exhibitions, auctioneers, keepers of billiard and pool tables, bill posters, §
wharfboats, bottlers of soft drinks, brokers and commission merchants, for- ;§
· tune tellers, hack lines, ice factories, steam laundries, loan companies, light- '§
~ _ ning rod agents, keepers of merry—go-rounds, oleomargarine dealers, dealers in Q
patent medicines, photograph galleries, piano and organ agents, railroad eating Q
. houses, restaurants, real estate agents, sewing machine agencies, shooting F
. - galleries, retail merchants of soft drinks, picture enlargement solicitors, it
theaters, vendors of spectacles or jewelry, vendors of stoves and ranges, it
skating rinks, tax brokers (St.4202a, 4219, 4220, 4224). The stubs are for- q
Z warded to the Auditor of Public Accounts, likewise the receipts, the Clerk fg
collecting his commission at the time he remits to the State (St. 4195). if
He collects a license tax on motor vehicles (St. j
2759g—2, 6, 19). ,
He is authorized to collect delinquent general property T
taxes with interest, cost, commission, and penalties, and is required to report T
thereon to the Auditor of Public AGCOUHTS for amounts due to the State and j
Treasurer of the County, for amounts due to the county, this report to be -Q
. examined by the County Judge before presentation.
_ (4) As a subordinate Tax Administrator: Between July l and October 1,
y he receives listings of mineral rights, oil, gas, etc., makes out tax bills ‘
for the same, assessing a penalty if the owner does not comply with the pro-
visions of the law, and turns over the bill to the sheriff for collection (St.
4059). 4
it Before September l, he makes and certifies to the
County Tax Com issioner, a complete statement of all purchase money, notes,
mortgages, and other obligations or other liens for money due (St. 4051a (10)).
On or before the first of January of each year, he pre-
pares a tabulated statement of all sales of real estate (showing the considera- `
tion, if stated) as shown by the deed books of the county and files these with ’
the State Tax Commission. For this service, the Fiscal Court is required to '
, grant him a "reasonable" compensation (St. 41l4i-14).
On or before the first of January, he receives from
the County Tax Commissioner the schedules, (except thos