xt7bk35m9f0d https://nyx.uky.edu/dips/xt7bk35m9f0d/data/mets.xml Lexington, Kentucky University of Kentucky 19201219 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1920-12-nov19-ec. text Minutes of the University of Kentucky Board of Trustees, 1920-12-nov19-ec. 1920 2011 true xt7bk35m9f0d section xt7bk35m9f0d 





     Minutus of the mreeting of the ;xecutive Committee, University of
Klebtucky, for Fridz y, tNovcnmber 19, 19210




     The Executive Comnnittee of the Bon.rd of Trustecs, University
of Kentucky, met in regular monthly session in the President's
office at the University at the hour of 12:00 o'clo6.o&, noon, No-
vember 19, 1920.   The following members were present:   Richr,.rd
C. Stoll, P. P. Johnston,  Jr., fnd Richard P. Ernst.   President
,rank L. MIoVey and 'Wellington Patrick, Secretaty of the Committee,
wera: present.

     The minutes of the regular moithly meeting for October 20,
and the special meeting on November 1, were read and adopted.

     (1) Borrowing of- Funds.  The followving communioations were
read from MIr. Wl. A. McDowell, President of Phoenix and Third National
Bank; and Senator D. E. Peak, Business Agent of .the. University.

                 Phoenix and Third National Bank
                          Lexington, Kentucky
                               November 13, 1920


    honorable R. C. Stoll

          Lexington, Kentucky

     Dear Sir:

          Referring to your renucst, the University owes us
     a demand note, dated August 30, 1920 for $40,000, a note
     dated November 1, 1920, due January 31, 192'., for $40,606.70,
     and a note dated November 1, 1920, due January 31, 1921,
     for $34,515.67.   This last note is secured by $4O,000- in
     Liberty Bonds.   Yoo can see from the above, which totals
     $115,122.37, that we have exceeded our authority fronm the
     University by slightly over $25000.   We have not exceeded
     our legal authority at the Bank on account of the Liberty
     Bonds being pledged as collateral.

          I will therefore be obliged to you if as soon as
     entirely convenient, you will have a resolution passed
     authorizing the University to borrow from this bank an
     additional $40,000, that is, in addition to the $90,000
     for which we have authority.   This does not, of course,
     take ihto account the $20,300 borrowed from the Phoenix
     and Third Trust Company, for which we have proper author-
     ity.

          It is probable that 'm may have to arrange to borrow
     $75,000 for the University in Cincinnati, as John Dow-ning
     .is very loathe to lend to the University direct, desiring
     endorsement of this bank, which, of course, under the con-
     dition, we cannot give him, as we cannot in any event




 







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exceed our legal limrit.  I -ill probably know next week
if    c~ can arragne to borrow in Cincinnati, in ;:hich evcnt
I will have to gat thZ rsolu-ioa -from the University
authorizing it.

                               Ver-' trul- yours

                                  YW. A. }!icDoWSe1

                                         Preiden t

                               November 19, 1920



Yonorable Richard C. Stoll, ChairmIan
     Executive Commi- tee
          Univ-ersity of Kentucky

Dear :rr. Stoll:

     The attached letter of Vim. A.. McDowell, President
of the Phoenix and Third National Bank, gives a correct
statement of the indebteduess of the Utniversity of Zen-
tucky to the Phoenix a:_;d. Third National Bank and to the
Phoenix and Third Trust Company.  The interest that will
have accrued at maturity of the noteS is included.

     At the meeting of the Exexcutive Committee, 3uly 7
1920, an order *was eralered giving authority to borrow
an amount not in excess of $90,000.00.   At the speoial
meet ing, November 1. 1920, an* order was ent ered giving
authority to boxrrow $30,000.00 from the Phoenix and Third
Trust Company.

     The note for $34,5l15,66 is a renewal of the note
usually referred to as the Peabody Note, which, renewal
was authorized at the meeting of October 20, 1920.   1
think the nnly thing necessary to do is to give Mr. Mc-
Dowell a certified copy of the order of October 20, 1920.

     Nothing has been borrowed on the authority to bor-
row; $100,000.00 from the Citizens Union Vational Bank,
Louisville.   Mr. McDowell's letter explains that.
The following obligations will accrue before December 31,
1920;

     Nove:M1er Salaries ................... $57,000.00
     Decemntr Salrries ................... 57,000.00
     Pi 11-s maturing over and above ca.sh receipts
                       .............. *  ....... 40, 0 0,0. U0
                                             154. ;000.00




 





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         Estimated cash receipts from State Tax collected
         in Novernber based on amount received last year.. $50,000.
         Obligations excess receipts        ..            $10",OOO.00

         State Warrants
             On hand ..................................    45,950.98
             Certified to Auditor in NYersember .29,633.16
             2stimate of amount to be certified in
               December .2. 3000.00
                     Totsl .$ 98,614.14

                                   Very truly

                                      D. R. Peak, Business Agent

     Whereupon the folloving resolutions were offered, sooonded,
and unanimou sly adcpted:

          Be it Resolved, By the Executive Committee of the
     University of ICentuoky, that Richard C. Stoll, Chairman
     of the Executive Committee of the University of Kentuckt,
     aad D. R. Peak, Business i-gent of the University, be,
     and they are hereby authorized to borrow for and on be-
     half of the University of lentucky the sum of seventy-
     five thousand dollars (05,00O) at one time, or from time
     to time, either in or out of the State, for a period of
     90 days, and the said Richard C. Stoll an d D. IT. Peak
     shall be authorized to determine the rate of interest to
     be paid not exceeding 6%; and they are also authorized
     to execute any reneral or renerals of any notes executed
     for the said sunm so borrowed, either in whole or in part,
     from time to time.

          Be it Resolved, By the Executive Committee of the
     University of Kentucky, that Richard C. Stoll, Chairman
     of the Executive Committee of the Universit,y of Kentucky,
     and D. K. Peak, Business Agent of the Univervity, be,, ad
     they are hereby authorized to borrow for and on behalf
     of the University of Ientucky the sum of forty thousand
     dollars ($40,000) at one time, or.from time to time, from
     the Phoenix and Third National Bank of Lexington, Xentuoky,
     fcr- a period of 90 days, and the said Richard C. Stoll
     and D. Rf. Peak shall be authorized to execute any renewal
     or renewals of any notes executed for the said sum so
     borrowed, either in whole or in part, from time to time.

          Be it Resolved, By the Executive Committee of the
     University of lentucky, that Riohrrd C. Stoll, Chairman
     of the Executive Committee of the University of Kentucty,
     and D. R. Peak, Business Agent of the University, be,
     and they are hereby authorized to turn over to the Phoenix
     and Third Nttional Bank of Lexingto#, Xentucky, any State
     warrants held by the University of Xcntucky to be used
     as collateral on loans made to the University by the
     aforesaid bank.




 






                               4,

     (2) RePort of the Business Agent.   The financial report of
the Business Agent was received. and ordered filed.

     (3) Ex-service Mena   Mr. Stoll reported to the Committee
that the suit which was to have been instituted by the ex-service
men against the University fo=r failure to provide rooms had not
been started by their attoriney Mr. Frank Ginocchio.  Inquiry
was made as to whether or not it Would be required of th e men to
file separate application for each semester for the benefits of
the law.  It was the sense of the Committee that in order to
avoid any possible difficulties that might arise in case of fail-
ure, the men should file applioation for each semester.

     f4) Purchase of Egierin     Euiment.     It was reported to
the Committee that the 'Cornraitt.e on the Purchase of Lngineering
Eouipment had made purchase aggregating $40,000.   The Secretary
of the Committee was instructed to oall the attention of the Dean
of the College of Agriculture to previ.,ns action of the Committee,
which indicated, that in viewv of the financial situation of the
University, no further purchases of such equipment should be
made at the present time.

     (5) Li.llfor Auditiro  .  The account of Marwiok, Mitchell,
Peat and Company, of New York, for $700 for auditing the books of
the University, was presented and ordered paid.

     (6) Outside EkorS H  Professor Newman.   A communication was
read from Mr. J. M. Corbin, aurveyvor of Lexington, Kentucky, pro-
testing against outside fork undertaken by Proeessor W. A. ~sawman
of the Department of Civil Engineering.   The letter was received
and ordered tiled, and the President wns requested to oall2 Profe.-
sor Netman.!s attention to the regulations of the Board of Trustees
on this point.

     (7) Roof on .Girls' Cmnasium.   The folloawing communication
was read from Mr. Whipple, regarding the roof on the girls'
gymnasium:

                                    Rovember 19, 1920


     President Prank L. MoVey

          University of Kentucky

     My Beer President McVey:

          The roof on the girls' gymnasium is beyond repair.
     A new two-ply prepared roof is reouired.    The cost is
     shown as follows:

          Sixty Squares of roofing at $3.00 .......    $180.00
          Applying......                                 30.00
                                                         210.00




 







          The work must be done if the building is  dasd.  The
     old prepared roof was given a heavy coat of asphalt last
     year to carry it through the winter.   Asphaltisng would
     not remedy the trouble.

                                   Very truly yours

                                       A. 0. Whipple

                           Superintendent of Buildings and Grounds

          On motion, duly seconded, the Superintendent of Pui?,d-
     ings and Grounds wasS authorized to carrv out the work.


     (8) Bond Issue for Buildings.   A communication was read from
Mr. W. E. Grady Louisville, calling attention to the probability of
a special session of the General Assembly, and suggesting the nec-
essity of the University's being considered in a bond issue for
University buildiggs.   Mr. Ernst. was requested to make inquiries
of the Governor as to the possibility of a special session.

     (9) University's Membership in Amerioan University.Union in
Europe.   President MoVey presented a bill for $100 as annual dues
of the University in the American University Union in Europe.   lie
stated to the Committee that the necessity of supporting this organi-
2ation is not now so great as during the war; that very few grad-
uatas or students of the University of Kentucky would now receive
benefits from the organization and that it would be well to disoon-
tinue payment of -annual membership.  On motion, duly seconded, the
University's membership in the organization was ordered cancelled.

    (10) Specifications for the Men's Dr   y       A communication
was read from the University's architects, Coolidge and Shattuck of
Doston, Massachusetts, presenting jlans and specifications for the
new dormitory.   These specifications were examined, and the Supez4
intendant of Buildings and Grounds was directed to advertise for
bids immediately.  He was directed to carry advertisements for the
next three weeks in the following named papers:    Louisville Herald,
Courier Journal, Louisville Post, Lexington Herald, Lexington Lender,
Cinoinnati Enquirer, Cincinnati Times. Star and some trade journal.
The form of advertisement was prescribed as follows:

             Bids for the Construction of a Dormitory

                              for the

                       University of Kc-ntucky

                         Lexington, Kentucky

          Sealed proposals for the complete construction of a
     Dormitory for men at the University of Kentucky, Lexington,
     Kentucky and sealed proposals for the heating and electric
     installations for the same will be received at the Presi-
     dent's Office of the University of Kentucky until 12:00 noon
     Monday, Decembeor 20, 1920.




 




. .



          All bids shall be enclosed in an envelope sealed and
     addressed and shall be aocomnp,-aied by a certified check for
     fite. per cent (5%) of the amount of the proposals.  In
     the event the successful bidder fail s to execute a conttac*
     the amount of the chock shall ;recome the property of the
     University as liquidated damages.   The contractor to whom
     the award is made will be required to enter into a contract
     with the tUniversity arid to furnish a surety bond satisfac-
     tory to the University in the sum of fifty (50%). ofi thee
     amount of the did within thirty (30) days after notic.e
     of award of contract and in accordance with the specifications.'
     The checks of unsuccessful bidders will be returned as soon
     as contract is awarded.

          Drawvrirngs and specifications may be consulted at the
     Builders Rxchange,Cincinnati, Ohio; Builders Exchange, Louis-
     ville, Kentucky; the Office of Coolidge & Shattuck, 122, Ames
     Building, Boston, Massachusetts, ard at the office of Super..
     intendett of Buildings aad G:ounds, Uuiversity of Keirtucky.

                                   Signed

                          Frank L. McVey, President University of Kentucky
                                      Lexington, Kentucky

    (11) Resilgnations.  The followirg res g.nations were reported
by President MoVey, which on motion, duly seconded, were formally
accepted by the Committee.

     Resignation of Pr. fsssor llM.ry i;. Sween. , Head of the Department
of Homc Economics, effective Decem,)er 1, 102..  She resigns to
accept the position of dean of home economics in Michigan Agricul
tural College.

     Resignation of Mrs. E. S. Ross, clerk in home economics exten-
sion, eff::octive November 1, 1920.

    (19) Leave ., Absence.   Leave of absence, for an indefinite
period, effecirte'Novembor 3, 1920, is granted to Miss Nicola Brent,
clerk in the Public Ser-ice Laboratories, due to illness in her
family.

    (13) lointments.     The following appointments were reported by
President McVey, and on motion, duly seconded, formally approved by
the Committee:

     Appointment of Miss Laura B. MsClintock as clerk in the De-
partment of Horticulture, at a salary of $80 a month, effective
November 1, 1920.

     Appointment of Miss Irene Piedaleu as field agent in clothing,
extension division, at a salar-y of $1,800 a year, effective upon her
reporting for duty.   She is a graduate of the University of Montana
(1911) with a B, S. Degree in home coonomics.   She has had experience
as a teacher and several years in social service work in Houston,
Texas and Spokeae, Wa shingt on.




 






7.



     Appointment of Mr. W. C. Pierce as assistant in the department
of chemistry, Experiment Station, effective November 15, 1920.   Fe
is to be pnz id at the rate of *125 month for the first month, after
which time, it his vork is satisfactory and it is desirable. to row
tain him, he is to reeive , $2l50 a mQnth.

     Appointment of Miss Norma Harrison as clerk in the office of
home economics extension, at a salary of $100 a month, effective
November 1, 1920.

     Appointment of Miss Eleanor M. Onright as field agent in foods,
at a salary of $1,800 a year, effective November 5,1920.   She is a
graduate of the University of Wisconsin.

     Appointment of Dr. R. R. Stephenson as field agent in agronomy
at a salary of $2.,500,0 yea:, e-':Eective December 1. 1920, or as soon
theteafter as he reports for dut;y.  We received his bachelor's
degree frotm Purdue University il 1915, an d his doctorate degree in
1920 from Iowa Agricultural Col..lege.  He has had five years' ex-
perience as a teaches and is at present employed in the department
of agronomy in West Virginia UniversityX

     Continuation of employment of Jacqueline gall as home demon-
stration agerat, Harrison County, Kentucky at a salary of $144 1/3
a month, effective November 1, 192.0, for a period of four months.

     Continuation of employment of John A. Hunter as county agent,
Allen County, Kentucky, at -. salary of $175 a month, for a period
of twelve months, effective October 16, 1920.

     Continumtion of employment of Miss Margaret Bird, home demon-
stration agent, Craves County, Kentucky, at a salary of $141 2/3 a
month, effective Uovember 1, 1920, for a period of eight months.

     Continuation  of employment -of Miss Mildred O'flaver as county
home demonstration agen%, Logan Gounty4 Kentucky, at a salary of
$141 2/3 a month, effective November 1, 1920, for a period of eight
months.

     Continuation of employmentsof Miss Helena Turner, home demon-
stration agent, Muhlenberg Gourity, Kentucky, at a .salary of $125
a month, effective November 1, 1920, for a period of t-vo months.

     Continuation of employment of Miss Lois Brown as home demon-
stration agnt, Oldham County, Kentucky, at a salary of $150 a
month, effective October 1, 1920, for a period of twelve months.

     Continuation of employmnent of '. A. Hensley, county agent,
Carter County, Kqetuoky, at a salary of $166 2/3 a month, effective
November 1, 1920 for  period of twelve months.

     Continuation of employment of Gambrell Mc(arty, county agent,
Oldham County, Kentucky, at a salary of $191 2/3 a month, effective
November 15, 1920, for ?, period of twelve months.




 










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     Appointment of Miss Marion L. Tyler as home demnbistrationr ag
agent, Henderson Coulit.y, Kentucky, at a salary of $141 2/3 a
month, effective October 14. 1920, for a period of .'.Twelve months.

     Transfer and continuation of employment of Harold F. Link,
county agent:, Campbell County. Kentucky, at a salary of $166 2/3
a month, effective October 11, 1920, for a period of 2 2/3 months.

     Continuation of erployment of Homtrr.G. Cress, assistant
county agent, Christian County, Kentucky, at a salary of $150
a month, effective October 1, 1920, for a period of four months.

    C14) Rental of Van Meter Farm.  President MoVey reported to
t-e Committee that the rental of the Van Meter farm previously
authorized had been considered but that it appeared that the price
might be too high.   it v:as the sense of the Committee that previous
authorization to rent this property was advisory and suggestively
and the Dean of the College of Agr~.eulture was authorized to
rent other land-if it ap;peared advisable to do so.

     Whereupon the Commi'ttee adjourned.

                                   Respectfully submitted}

                                     Wellington Patrick;
                                Secretary of the Committee.




 



Missing report(s)