xt7c862bcm3x https://exploreuk.uky.edu/dips/xt7c862bcm3x/data/mets.xml Kentucky. Department of Education. Kentucky Kentucky. Department of Education. 1944-03 bulletins English Frankford, Ky. : Dept. of Education This digital resource may be freely searched and displayed in accordance with U. S. copyright laws. Educational Bulletin (Frankfort, Ky.) Education -- Kentucky Educational Bulletin (Frankfort, Ky.), "Free Textbook Administration", vol. XII, no. 1, March 1944 text
volumes: illustrations 23-28 cm. call numbers 17-ED83 2 and L152 .B35. Educational Bulletin (Frankfort, Ky.), "Free Textbook Administration", vol. XII, no. 1, March 1944 1944 1944-03 2022 true xt7c862bcm3x section xt7c862bcm3x 0 Commonwealth of Kentucky 0

EDUCATIONAL BULLETIN
_

FREE TEXTBOOK
ADMINISTRATION

Published by

DEPARTMENT OF EDUCATION

JOHN FRED WILLIAMS
Superintendent of Public Instruction

EI7ﬂI7

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ISSUED MONTHLY

Entered as second-class matter March 21, 1933, at the post office at
Frankfort, Kentucky, under the Act of August 24, 1912.

Vol. XII 0 March, 1944 cu“

FOREWORD

This bulletin on the administration of free textbooks contains
much valuable information of interest to superintendents and those
concerned with the problems of supplying free textbooks to the pupils
of the different school districts of the state. I recommend it for
the careful consideration of superintendents, principals, and teachers
throughout the state. I feel that it will answer many questions of
interest to those Who are responsible for administering the free text-
book program of the state.

It was prepared by P. H. Neblett, Director of the Division of
Free Textbooks, and W. C. Jolly, Assistant Director.

JOHN FRED WILLIAMS,
Superintendent of Public Instruction

CHAPTER I

GROWTH IN TEXTBOOK SERVICE

The movement for free textbooks for children of the public
schools originated in some city school system more than a hundred
years ago. About ﬁfty years ago the State of Massachusetts, and
a few years later the State of Maine, enacted state—wide free text-
book laws.

The history of free textbook service in Kentucky and of efforts
in that direction covers a much shorter period of time than the
activities toward uniformity. Occasionally, during the last quarter
of a century, small groups of people may haye discussed the advisa-
bility of such a movement. Ardent advocates of free textbooks were
in the minority. It seems that Kentucky, as in the matters of county
high schools, consolidation, normal schools and teachers colleges, was
destined to trail in the introduction of free textbooks.

N 0 calls on a parent touch the purse-strings more deﬁnitely than
taxes and the cost of school books. These items must appear in the
family budget of every American home; these are items of cost of pro-
tection, personal privilege and elements of culture and educational
reﬁnement which a democracy such as ours promises to every home.

Kentucky, a hundred years ago, recognized that the education
of the children was a home duty and to that end enacted a Textbook
Law. This law provided that parents and guardians should select the
textbooks for their children, and “that no book of an inﬁdel or
immoral nature was selectec .” After the adoption of another Con-
stitution in 1850, the Legislature of 1851-52 proposed and passed—
over the protest of the brilliant State Superintendent~a measure
providing that “the State Board of Education (ex ofﬁcio) shall

. recommend the course of instruction and the class books to be
used by our children.’ ’

Public education in Kentucky has maintained a slow but steady
progress in the development from asystem conducted largely by
private individuals or religious institutions, to one Which has brought
a school in close proximity to every child in the State. At the present
time, well qualiﬁed and properly certiﬁcated teachers have been placed

in charge of our children. Adequate buildings, grounds,:a1rdr‘qth£r 1 .’

3 ._....-..."Z.

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necessary equipment are rapidly being supplied at State expense or
by State and Federal aid. Educators and progressive minded citi-
zens have long since pointed out that Free Textbooks are essential
if our schools are to offer equal educational opportunities to the
children of the State.

In 1928 the General Assembly of Kentucky enacted a law pro—
viding for free textbooks in the eight grades of the elementary
schools but it failed to appropriate funds with which to purchase
these books.

The special session of 1934 enacted a supplementary measure
entitled, “An Act providing for the annual appropriation of
$500,000.00 for the purchase and distribution of textbooks and
giving the State Board of Education authority to administer textbook
laws and to adopt such rules and regulations as may be found neces-
sary to carry the textbook laws into effect; and declaring an emer-
gency to exist.”

The present law (KRS-156260 to 156.990) provides for a State
Textbook Commission of nine members, eight of whom are to be ap-
pointed by the State Board of Education. The Superintendent of
Public Instruction is an ex ofﬁcio member and Secretary of the
Commission. This Act specifies that the purchase of free textbooks
should begin in the lower grades and extend as far as the ﬁnances
will permit each succeeding year, after making the necessary re-
placements.

At the time free textbooks were introduced in Kentucky in 1934,
it was thought that an annual appropriation of $500,000.00 would
supply all books to the students in grades 1—8 inclusive within a *
period of four years. The increase in school population has been
so great this could not be done. It was not until November, 1940,
that all books of the minimum required list prescribed for each
grade by the State Board of Education were supplied free. Looking
forward, it is hoped that the time is not far distant when this pro-
gram can be extended to include the four grades in high school.

Purchased by the State in large quantities at wholesale prices,
textbooks cost much less than when purchased by individuals at
retail prices. At the present time the State of Kentucky is furnishing
free books to 520,000 public school children at an annual per capita
cost of $.92 which is considerably below the average cost of the same
service now offered by nineteen other states. The service rendered
each pupil at a cost of $.92 per year would cost over $3.00 were

. eachparent obliged to purchase the books at retail price. The average

life of a pupil-owned book is one year While the life of a state-owned
book is estimated at three and one-half Years.

Considering the beneﬁts derived, superintendents, principals and
teachers are amply rewarded for the time and effort spent in assisting
the administration of the free textbook program. Some advantages of
free textbooks are here enumerated as follows:

Free textbooks promote uniformity and efficiency in classroom
work.

. No time is lost in waiting for children to buy books—important

at beginning of school.

. Poor parents and pupils are not embarrassed by being considered

objects of charity.

. This plan tends toward equalization of educational opportunities.

5. It is thoroughly Democratic in spirit and American in principle.

6. Children are required to attend school, and they should be pro-

10.

vided with the necessary tools with which to work.

. Free textbooks greatly increase school attendance and facilitate

the progress of pupils.

. They prevent much confusion, loss of time and worry in teachers’

trying to get people to buy books.

. The use of free textbooks under the guidance of efficient teachers

increases the child’s respect for public property and develops some
of the cardinal principles of good citizenship.

This service has proved a boon indeed to the citizens of the poorer
communities and, in fact, to citizens of all communities during a
period of unemployment and ﬁnancial depression.

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CHAPTER II

RULES AND REGULATIONS OF THE
STATE BOARD OF EDUCATION

A discussion of practices and procedures designed to assist

district superintendents in handling the various forms and in per-
forming their duties relating to free textbooks follows each regu-
lation of the State Board as set forth in the following paragraphs.

Custodian Bond, Form FT-3, (KRS 157.130 and 157.150). The
superintendents making requisition for the textbooks are “custodians”
of the books in their respective jurisdictions. Each custodian of free
textbooks shall execute a bond to the Commonwealth for the faithful
performance of his or her duties in such capacity. The penal sum of
the bond shall be equal to or above the value of the free textbooks
under the charge of the custodian. The bond shall be executed in
triplicate on a form (Form FT—3) prepared by the State Superin-
tendent of Public Instruction and shall be guaranteed by a surety
company authorized to do business in the Commonwealth. Bonds
must be ﬁled before books are provided. The premium of a bond
shall be paid by the local board of education. This bond shall be
approved ﬁrst by the local board and signed by the chairman and
secretary. The three copies shall then be sent to the State Board of
Education for its approval. After approval, one copy shall remain
in the permanent ﬁles of the State Board of Education, and two
copies shall be returned to the local board. At the expiration of one
year after approval of bond by the local board of education, a new
bond should be executed, a continuation certiﬁcate forwarded to
this office, or a receipt for payment of annual premiums, to be at-
tached to our copy of custodian bond.

Textbook Labels, Forms FT-4W and FT-4C, (KRS 157.130 and
157.140). All textbooks shall be permanently labeled as the property
of the Commonwealth.

For economy in administration these forms are duplicated by

the use of a rubber stamp. This label or stamp should appear inside
the front cover of each book. It should bear a serial number in order
that the book can be properly identiﬁed. Before textbooks are dis-
tributed to the schools it is important that the labels be marked to
distinguish the books to be used in the white schools from those to
be used in the colored schools. Proper segregation of the books
returned to the depository can be observed by the use of this mark

“6

on the label. When issued to the pupil, teacher is to inscribe in the
proper blanks name of child, year issued, and condition of book
~ (new, good, fair). No writing or marking is to appear elsewhere in
the book. Superintendents are cautioned against labeling textbooks
until an examination of the shipment shows it agrees in detail with
their copy of the purchase order (FT-9 or FT-lO). Errors in ship-
ments can be more easily corrected if the textbooks are unlabeled.
Superintendent is also advised to delay labeling if there is any doubt
about certain books being distributed for use. A labeled book is
classiﬁed as a used book and is not acceptable for exchange in the
event of a change in the adoption.

Teacher’s or Principal’s Receipt, Form FT-S, (KRS 157.100). The
district superintendents, acting under the direction of their re-
spective boards of education, shall deliver or cause to be delivered
to the principal or teacher in charge of any public school at the
building where said principal or teacher has charge, the necessary
number of books required for each grade for the use of said school
and shall take his receipt therefor on Form FT-5.

This form should be made in duplicate. One copy should be
retained by the superintendent and the other given to the principal
or teacher. Changes occurring during the school term are to be
recorded 011 both copies. Responsibility for the handling and distri-
bution of textbooks must be assumed by the principal or head teacher
of the larger school units. The principal may use Form FT-5 as his
receipt for textbooks issued to each teacher. When textbooks are .re-
turned at the close of the school term they should be carefully
checked against this receipt to see that each textbook is properly
accounted for. Collections from pupils or teachers for lost or dam-
aged textbooks should be noted on this form. Having posted bond
for the performance of all duties connected with free textbooks, the
custodian must naturally share this responsibility with teachers and
principals who are to supervise the use of the textbooks. Lost or
damaged textbooks resulting from improper pupil instruction reﬂect
upon the record of the teacher and the school.

Pupil’s Receipt List, Form FT-6, (KRS 157.150). Books shall be
issued by principals or teachers in charge of the public schools of
the State to regularly enrolled pupils of said schools. The principal
or teacher will ﬁll out requisition cards in duplicate for each pupil,
using Form FT—6. The original of these cards must be signed by the
parents or guardians Who have supervision or custody «of the pupils
enrolling. When the requisitions are properly signed and returned
to the principal or teacher, the books will be delivered as requested
to the pupils entitled to them. The principal or teacher will keep

both the original and the duplicate requisition cards. The original
requisition cards shall be receipted and returned to the pupils when
the books are returned to the principal or teacher at the close of the .
school term.

The duplicate receipts are to be ﬁled with the superintendent
when textbooks are returned to the depository. If, for any reason, a
pupil fails to return a textbook issued to him the teacher will ﬁle
the original card with the duplicate stating on the reverse side the
reason for the textbook not being returned. If a child loses, destroys,
or damages a book beyond use, he should be required to pay accord-
ing to the age of the book; 1 year 100% of retail price; 2 years
60%; 3 years 25%; 4 years 10%. (Retail price is 15% above net
wholesale price listed in Textbook Bulletin, Vol. VII, No. 12.) If
a child damages a book, but not sufﬁciently to cause it to be dis-
carded, he should be ﬁned in proportion to the damage done, and
the book remain the property of the State. If a pupil or his parent
refuses to settle for textbooks which have been lost, damaged or
destroyed through negligence the pupil should be deprived of the
beneﬁt of free textbooks until settlement is made. If the parent is
found to be unable to pay for a textbook it is suggested that the
pupil be given the opportunity to discharge his obligation by per-
forming some task around the school. When a pupil moves from one
district to another he is to return his textbooks to the teacher and
be given a receipt (Form FT-6 original). This receipt shall be pre-
sented to pupil’s next teacher as evidence that he is entitled to
receive other textbooks. Teachers are cautioned not to issue books
until this receipt has been presented. If books are taken to another
school by the pupil then the teacher is to turn them in to the super-
intendent in order that he may return the textbooks to the school
which originally issued them.

Receipt for Books Sold, Form FT—7, (KRS 157.170). Custodians
of free textbooks, under the provision of this Act, may sell textbooks
to any pupil, parent or guardian of pupils attending the public
schools of Kentucky and making request to purchase books. Such
books shall be sold at the official retail contract price; provided that
custodians shall not sell textbooks to private or sectarian schools or
for the use of pupils attending a private or sectarian school. Funds
accruing from the sale of books shall be covered into the General
Fund of the State Treasury. Any custodian selling textbooks as
herein provided shall issue a.receipt in triplicate on Form FT-7,
showing number and kind of books sold, the amount of money
received, from whom received, the pupil from whom the books are
purchased, and the school district in which the pupil is enrolled.
The original copy shall be sent to the Superintendent of Public In-

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struction (Division of Free Textbooks), the duplicate kept on ﬁle
by the custodian, and the triplicate delivered to the purchaser of the
books. All custodians are advised to sell as few books as possible.
Remittances to this office should be made by check or money order.

Annual Report and Requisition, Forms FT—8 and FT—Sa, (KRS
157.120). The Superintendent of Public Instruction shall furnish
annual report and requisition forms on which county superintendents
and independent district superintendents shall requisition the books
needed for the next ensuing school term in the districts of their re-
spective jurisdiction. The annual report on free textbooks for the
closing year and requisition for the succeeding year (Form FT-8)
shall be made out in duplicate. A slightly different blank (Form
FT-8a) is provided for districts having independent adoptions. The
original shall be sent to the Superintendent of Public Instruction
(Division of Free Textbooks) and the duplicate kept on ﬁle as a
permanent record by the superintendent making report and requisi—
tion.

Note: A complete discussion of the Annual Report and Requisi-
tion is to be found in Chapter III.

Purchase Orders, Forms FT-9 and FT-10, (KRS 157.130). The
Superintendent of Public Instruction (Division of Free Textbooks)
will, upon receipt and approval of a requisition for books from any
superintendent, issue a purchase order (Form FT—9 or 10) to such
publishing companies as are under contract to sell the textbooks
requisitioned, provided an acceptable custodian bond has been re—
ceived. A copy of the order shall be sent to the publisher, a copy
kept on ﬁle by the Superintendent of Public Instruction (Division
of Free Textbooks), and another shall besent to the superintendent
making such requisition and retained for his ﬁles.

Shipments, Invoices and Payments, (KRS 157.130). Upon re-
ceipt of the purchase order from the State office the textbooks shall
be shipped by the publisher, by prepaid freight, express or parcel
post, to the district superintendent, as directed by the Superintendent
of Public Instruction. The publisher shall issue invoices in quad-
ruplicate. Invoice No. 1 shall be sent directly to the Department of
Finance, Division of Accounts and Control; Invoice No. 2 shall be
sent to the Department of Education, Free Textbooks Division; In—
voice No. 3 shall be sent directly to the superintendent of schools
to whom shipment was made; Invoice No. 4 is to be retained by the
vendor for his ﬁles. Upon receipt of the textbooks the district super-
intendent or principal shall check the shipment against his invoice
(receiving report) and O. K. the same to the Superintendent of
Public Instruction (Division of Free Textbooks) as a receipt of the
shipment. The State Board of Education may then order payment.

As payment for books cannot be authorized until the receiving
report (superintendent’s copy of invoice) is ﬁled with the Super-
intendent of Public Instruction (Free Textbook Division), district

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superintendents are urged to forward the approved invoice ininiedi;
ately upon checking it with the shipment and his copy( of the
purchase order. The invoice form is not to be sent by the publisher
until the number of books shipped corresponds to the number on the
Purchase Order. Invoices for partial shipments are not acceptable.
If any discrepancy is found in the shipment, district superintendent
is to notify the publishing company immediately, forwarding a copy
of this notification to the Division of Free Textbooks.

Books Unﬁt for Use, Form FT-18. District superintendents are
to make an accurate count of all books in the depository which have
become unﬁt for use during the year and report same on this form.
The number so reported should correspond to the number of copies
listed in Column 7 of the Annual Free Textbook Report. These books
are not to be disposed of until superintendent receives positive in-
structions from the Director of Free Textbooks, and the approval of
a member of the local board of health.

Committee for Destroying Textbooks Unﬁt for Use, Form FT-19,
(KRS 157.160). The Superintendent of Public Instruction, the local
district superintendent, a member of the local board of health or a
local physician, and the Director of Free Textbooks, shall constitute
a committee to condemn and dispose of state-owned textbooks unﬁt
for use.

The Director of Free Textbooks, the local district superintendent
and a member of the board of health of the local school district, shall
act as an executive committee. Said committee is hereby authorized,
after personal inspection of books, to destroy or dispose of in any
other manner deemed wise state-owned textbooks which this com-
mittee determine are wholly unﬁt for use in the school or which, in
the opinion of the committee, are detrimental to the general health
and welfare of those who may be required to use them.

It is recommended that wherever possible these books be dis-
posed of through the waste paper salvage market. The various pub-
lishing companies Whose interest in part of these books is based upon
the exchange price clause in their contract. have agreed to the method
of disposal approved by the committee. Form FT-19, when signed by
the Director of Free Textbooks, and a member of the local board of
health, is the district superintendent’s authorization to dispose of
the textbooks reported on Form FT-18. These forms are to be made
out in duplicate. One notarized copy of Form 18, and one signed
copy of Form 19 is to be forwarded to the Division of Free Textbooks.
Duplicate copies are to be ﬁled in district superintendent’s office.

CHAPTER III

SUPERINTENDENT’S ANNUAL REPORT AND REQUISITION
FORMS FT-8 AND FT-8A

Before the data for this report is assembled, careful preparation
is important. Superintendents making a report must be thoroughly
familiar with the form and the instructions pertaining thereto. All
records of textbooks issued to and returned by teachers and principals
must be available. All textbooks should be arranged in the depository
or storage room so that they can be easily counted and classiﬁed. To
facilitate accurate inventory of the usable textbooks it is suggested
that separate space in depository be provided for books of previous
adoptions and for those declared unﬁt for use.

To assist in this discussion an illustration of Form FT—8 appears
on pages 18 and 19. The school years given at top of columns are
merely examples and may apply to any future report.

Superintendents will list in Column 1 (see illustration) the num-
ber of usable books in each subject and grade on hand in district de—
pository at the beginning of the year. As Column 1 provides the
basis for the report a careful check should be made of the ﬁgures
in Column 8 on report of previous year. Before carrying forward
these totals to the new report the Superintendent must be certain that
these ﬁgures represent accurately the number of usable books on hand
as computed according to instructions given on the report.

The number of copies purchased for each district during the
year is listed in Column 2 before the report form is mailed from the
State ofﬁce. These ﬁgures may be veriﬁed by the copies of the pur-
chase orders (FT—9 and FT-lO) on ﬁle in each superintendent’s
ofﬁce.

All books lost or destroyed for which no collection could be
made are to be entered in Column 3. This includes books ordered
destroyed by the Board of Health, those destroyed by ﬁre or ﬂood,
and all otherwise lost or destroyed through no fault of pupil or
teacher. All others sold, lost or destroyed for which collection was
made are to be listed in Column 4. A detailed accounting of all books
listed in Column 3 and 4 is called for in Tables 0 and D on back of
report form.

In Column 6 space is provided for superintendent to list any 7 '_
books that he may have received from other depositories, and for
any that he may have sent from his depository to superintendents of
other school districts. This includes books that may have been shipped
direct from the Department of Education and any that might have
been returned to the Department.

An actual count of all textbooks enumerated in the ﬁrst two
columns which became unﬁt for further use during the year is to be
reported in Column 7. In order to secure uniformity of copies being
classiﬁed for disposal, custodian should examine the condition of each
book. A book meeting any of the following conditions may be de-
clared unﬁt for use:

1. Soiled and unsanitary appearance.
2. Worn or loose back or cover.
3. Damage to book or pages.

Teachers and superintendents are encouraged to see that maxi-
mum use is obtained from each book. At the same time, the condition
of the book issued to the pupil should be such that he will be en-
couraged to exercise the proper amount of pride in caring for the
book. Beginning pupils should never be asked to use a book that
presents a worn or soiled appearance. The life of a textbook in the
hands of a pupil is inﬂuenced by teacher instruction, length of term,
distance between home and school, transportation facilities, etc. For
obvious reasons the life of a textbook in the upper grades is longer
than that of a book used by the younger pupils. A book used by a
pupil in a city school has a longer average life than one used by a
rural pupil traveling some distance to school.

Particular attention is directed toward providing a safe and suit-
able place for the storage of books not in use. Depository should be
located where books will be free from dampness, direct sunlight,
dirt and soot. Shelves should be provided to accommodate an orderly
arrangement. Titles for each grade should appear together in order
that an inventory of usable and unusable books may be quickly and
easily obtained. \Vhere the central depository is not sufﬁciently large
to accommodate all textbooks it is permissable for the superintendent
to store books in the larger schools provided a safe, suitable storage
space is available in the building. It is necessary that each depository
be visited at close of term and a careful accounting made. All worn
out or damaged books should be removed, and an inventory record
completed for each school in which books are stored.

HRHHGAH

AAHtANAYDr-LL—h

In order that each superintendent can correctly estimate the
needs of the district, it is extremely important that the ﬁgures in
Column 8, showing the number of usable copies on hand at the end
of the year, represent the actual inventory. The teacher and principal
receipts and each depository inventory record should be re-checked
and totals compared with these ﬁgures before requisition is com-
pleted. -

In making an estimate of the grade enrollment for Table A and
for Column 9, superintendents are advised to use all data found in
teachers’ record books or on annual statistical report. Any sub-
stantial increase in the estimated enrollment over the enrollment for
the previous year should be accompanied by full explanation. The
alternation of grades in the smaller schools is an important factor
inﬂuencing the estimate of enrollment. Hence, it is advisable that
district enrollment ﬁgures for several years be reviewed before the
ﬁnal estimate is entered in Table A and in Column 9 of the report.

Superintendents are asked to exercise extreme care in making the
requisition for additional books (Column 10) ﬁt the actual needs of the
district. This is to assure each pupil the proper number of books, and
to prevent waste resulting from the accumulation of surplus books.

After the requisition has been ﬁlled and a check of all schools
reveals that the supply available is not sufﬁcient to furnish each
pupil with'the required texts, the superintendent will submit a
supplementary request for additional books to the Division of Free
Textbooks. This should be determined at the earliest possible date
following the opening of the school term as several weeks are re-
quired for the preparation of orders and the completion of shipments.
All supplementary requests must bear the signature of the district
superintendent (bonded custodian). Whenever possible, supplemen-
tary requisitions are ﬁlled by means of transfers from districts re-
porting surplus books. Superintendents are asked to cooperate in
reporting and transferring textbooks which are not to be used during
the current school year.

g' CHAPTERIV

GOOD CITIZENSHIP ‘CODE

F OR PUPILS USING STATE FREE TEXTBOOKS
;' PLEDGE

‘ 4. Acknowledging my gratitude to the State for providing good schools
and free textbooks for my education, and recognizing the obligations of
citizenship that this education places upon me, I pledge myself to obey the
good citizenship book code.

THE LAW OF RESPECT
; ‘ I will respect and take care of the property of the State.

THE LAW OF ORDER

. I will keep my books in good order at school and at home.
1 I will arrange my books neatly in my desk.
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THE LAW OF CLEANLINESS

‘ I will keep my books clean outside and inside.
i _ I will not mark them with pen or pencil.
. 3 I will not spoil their pages with ﬁnger prints.

THE LAW OF HONESTY

I will guard my books as a trust from the State.
I will return in good condition to my teacher the books which the
State lends me.

I will replace or pay for those books that I lose or damage willfully
or unreasonably.

THE LAW OF RIGHT DEALING

I will keep my books ﬁt for those to use Who come after me as I
expect those who come before me to keep their books ﬁt for me to use.

The Code printed above is adapted from a Texas Textbook Bulletin
and used here by permission of the State Department of Education of that
State. We recommend it to our schools and earnestly urge upon teachers
and pupils the patriotic duty and the extreme importance of taking the very
best care of this valuable property of the Commonwealth.

.CH ' ' '

CHAPTER V
ADOPTION OF TEXTBOOKS

The boards of education maintaining a school term of nine months,
cities of the ﬁrst, second, third and fourth class and districts having a
school population in excess of 1,250 upon recommendation of the
superintendent, shall make their own course of study based on the
State Minimum Course of Study and shall make their own textbook
adoption, upon recommendation of the superintendent. Such adop-
tion must be taken from the multiple list set up by the State Textbook
Commission. These adoptions shall be made on or before May 1 of
each adoption year and shall remain in force for a term of ﬁve years.

It shall be the duty of boards of education of multiple districts
to make textbook contracts with the several publishers that publish
such books as may be selected from the multiple list. These contracts
shall be on blanks prepared by the Superintendent of Public In-
struction and furnished free of any charge.

The contracts for multiple adoptions must be in triplicate,
signed by the chairman and secretary of the local board of education
and forwarded to the ofﬁce of the publishers of the books listed on
the contracts. When the publisher or an attorney—in-fact has signed
all three copies, one copy shall be retained by the publisher, one
sent to the ofﬁce of the State Superintendent, and the other sent
to the ofﬁce of the local superintendent. This is commonly known as
a multiple adoption. The local boards of education are limited in
the number of changes that may be made at any one adoption. Not
more than 33% per cent of the subjects in actual use may be changed.
All others must be readoptions.

Counties maintaining fewer than a nine month school term and
independent districts below are serviced by what is commonly called
a. basal adoption. This adoption is made by the State Textbook
Commission and shall remain in force for a period of ﬁve years. It
shall follow the course of study prepared by the State Superintendent
and approved by the State Board of Education. The Textbook Com-
mission shall select from the multiple list, one book in each subject
in each grade (1-12) to be the adopted or readopted. This shall be
the basal adoption for the adoption period. The Commission is limited
. in the changes it may make to 33%, per cent of the books actually
in use. The next adoption will be held within the period from
January 1 to March 1, 1945.

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CHAPTER VI

COURSE OF STUDY AND TEXTBOOK ADOPTIONS

This minimum course of study is set up in accordance with
Section 156.160 of Kentucky as a guide for the adoption and purchase
of free textbooks by the State. Each local board of education will
adopt its own course of study upon recommendation of its