xt7d513ttw8b https://exploreuk.uky.edu/dips/xt7d513ttw8b/data/mets.xml Lexington, Kentucky University of Kentucky 19200426 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1920-04-apr26-ec. text Minutes of the University of Kentucky Board of Trustees, 1920-04-apr26-ec. 1920 2011 true xt7d513ttw8b section xt7d513ttw8b Minutes of the Meeting of the Executive Committee for the Regular Monthly Meeting on Monday, April 26, 1920. The xeecutive Committee of the Board of Trustees, University of Kentuoky, met in regular monthly session on Monday, April 26, .1920, in the office of the President of the University at 11:00 a. m. The following members were present: kichard C. Stoll, P. P. John- ston, Jr., Rainey T. Wells, Richard P. Ernst and Robert G. Gordon. Frank L. McVey, President of the University, and Wellington Patrick, Secretary of the Committee, were also present. The minutes of the previous meeting were adopted. 1. Memorial Building. President MGVey reported progress on the Memorial Building and presented the following letter from Professor We E. Freeman, Campaign Manager, with respect thereto: April 15, 1920 President Frank L. MoVey University of Kezntuoky My dear President McVey: In reply to your letter of April 10, I wish to say that the total amount of cash and subscriptions now on hand in the Kentucky Memorial Building fund is about $162,000. This sum may be divided as follows: Due from the Gounty Df Fayette by Fiscal Court Appropriation .............,.e.,.. $25,000 Due from the City of Lexington Bond Issues.... 75,000 Invested in 4 and 3/4 per oent United States Treasury certificates of Indebtedness 32,000 2. Cash on deposit in Phoenix and Third National Bank of this city ..... ...... $ 3,000 Unpaid pledges in this office .......... 20,000 Subscriptions reported but not yet in this office, approximately....... 7..000 Total... $16b2,000 Mr. Boggess has been fairly successful in his work in the adjoining counties. In Bourbon County he succeeded in working up an organization which reported on Mareh 27 that they had received cash and pledges to the amount of $3,300. Some ten days ago Mr. Boggess advised me that this amount had been increased to five or six thousand dollars. He has brought to this office from Estill County about $600 in cash and subscriptions, and during last week was continuing his work there and in Lee County. I have not received a rep-r-t from him since my return from the senior inspection trip on last Sunday. Mr. Boggess met with very little success in Clark County, but there will probably be some subscriptions turned in from the citizens of Winchester and Clark County by the: War Mothers. Yours very truly, W. E. Freeman, Campaign Manager. 2. Application of Sigma Alpha Epsilon for Building Site. President MoVey read a letter from Addison C. Foster, Seoretary of the Sigma Alpha Epsilon Building Association, Lexington, Kentucky, making application for a building site for the erection of a frater- nity house on the University Campus to cost approximately $35,O00. The Committee received the application favorably and instructed the Secretary to inform the fraternity that the matter was under consider- ation and they would be advised regarding the building site as soon as possible. 3. Report of Business Agent. The financial report of the Business Agent was received and ordered filed. 4. Beport of Committee on Purchase of Coal. The Committee on purchase of ooal made the following report which was ordered inoor- porated in the minutes: April 26, 1920 President Frank L. MoVey University of Kentucky My dear President MoVey: The Committee appointed to purchase coal advertised in the Lexington newspapers for bids, and sent notices to all coal companies having offices in Lexington and also to companies outside of Lexington. No bids have yet been made except by the Kinkead Coal Company and it was merely to furnish and deliver the coal at market price when de- livered. Mr. Grady was here Saturday and it was then decided to postpone letting contract. Respectfully, D. H. Peak, Business Agent. 5. George Peabody Fund. The Business Agent transmitted a notice from t]e Phoenix and Third Trust Company of Lexington, Ken- tuoky, indicating that the University's note for $35,000 on account of purchase of Liberty Bonds with the George Peabody Fund, was due. On motion, the Business Agent atar the Chairman of the Executive Com- mittee were instructed to pay the interest and renew the note. 6. Capital Account and Indebtedness of the University. After discussion of the capital account and indebtedness of the University as indicated by tIh auditors Marwiok, Mitchell, Peat and Company; President MoVey was requested by the Committee to report to the Board at its meeting in June, the conditions of the capital account and the University debt. 7' Carey-Reed Acocunt. A bill for $3,600 for work on the Uni- versity campus and the building of the road from Patterson Hall across the University campus, was presented by the Carey-Reed Company. It was indicated that the contract was let in 1916 by Dr. Joseph Hoeing Kastle, Director of the Experiment Station. At a previous meeting of the Executive Committee, at which Mr. Carey presented the bill, it was ordered that the account be paid as soon as the road was oian pleted. On motion duly made and seconded, the Business Agent was instructed to pay the bill on receipt of a written statement from the Superintendent of Buildings and Grounds, that the work was completed 4. in a satisfactory manner. A bill was also presented from the Carey- Reed Company for $181.28 for road construction on Graham Avenue, done in 1916 on order of Dr. Joseph Hoeing Kastle, Director of the Experi- ment Station. On motion duly made and seconded, the Business Agent was instructed to pay the bill upon receipt of a written statement from the Superintendent of Buildings and Grounds or from Mr. Henry E. Curtis, Bursar of the Experiment Station, to the effect that the work has actually been completed in a satisfactory manner. During the discussion Mr. Ernst presided and Mr. Stoll declined to vote or take part in the discussion of the claims presented. 8. Claim of Mrs. R. 0. Stout. The Business Agent presented to the Committee a claim of $79 in favor of Mrs. Stout, Physical Direc- tor for women at the University, arising out of certain fees which Mrs. Stout claims the University collected for private physical education lessons given by her in 1919, 1914, and 1916 under an agree- ment with the University by which she was to receive during the summer session one-half of the fees collecte!. One-half of the fees amounted to $81.50 and certain other itar,;s in connection therewith, amounted to $79. Deducting therefrom one-half the coal bill, which Mrs. Stout agreed to pay, would leave a net balance due her of $136.26. The Business Agent was instructed to pay this amount and to take a receipt therefor. 9. Appointments, Resignations and Leaves of Absence. The fol- lowing list of appointments, resignations and requests for leaves of absence was presented by President MoVey and on motion, approved as presented. Appointments Appointment of W. E. Payne as instructor in Mathematics for the year 1920-21 at a salary of $1,500 a year. Mr. Payne is now a graduate student in the University of Chicago. Appointment of Edwin D. Hull as Assistant Professor in Botany for a period of one year at a salary of $1,400. He has his Master's degree from the University of Chicago and has hbd six years' training at that institution, specializ:rg in Botany. He was assistant pro- fessor in biology at the University of Colorado, 1916 and 1917. He was professor of biology at the Mt. Morris College. Appointment of W. H. Makeshall, Assistant Professor of Public Speaking at a salary of $2,000 a year. Appointment of Miss Ethel I.. Snyder, laboratory assistant in the Department of Veterinary Science, at a salary of $1,400 a year, 5. effective July 1, 1920. Appointment of Mrs. J. V. King, clerk in the Department of Animal Husbandry Dairy Section. at a salary of $75 a month, effeo- tive April 5, 1920. Appointment of Atlas C. Burnett, Special Agent in charge of colored extension work at a salary of $2,000 a year, effective April 15, 1920 for a period of twelve months, the appointment to be subject to the approval of George Colvin, State Superintendent of Schools. Appointment of W. J. Juneau, Assistant Physical Director for a period of three years, beginning September 20, 1920, to have charge of the coaching of the football team, at a salary of $2,750 per season, $2,400 to be paid by the University and $350 by the Athletic Associat ion. Appointment of P. E. Bacon as Inspector of the Creamery and Tes- ters' license section in the office of the Director of the Experiment Station, at a salary of $1,800 a year, effective May 1, 1920, Appointment of Miss Mary L. Sharpe, clerk in the home demonstra- tion office, extension division, at a salary of $70 a month, effective April 15, 1920. Reappointment of C. L. Hill, County Agent, Nelson County, Ken- tucky, at a salary of $166 2/3 a month for a period of twelve months, effective April 12, 1920. Continuation of employment of Robert Heath, County Agent, Lewis County, Kentucky, at a salary of $166 2/3 a month for a period of twelve months, effective April 15, 1Q20. RPesip~nations Resignation of Miss Lillie Liston, Accounting Secretary in charge of the creamery and testers' license section, Experiment Station, effective April 17, 1920. Resignation of Miss Helen Wilson, clerk in Mr. Bryant's office, effective March 31, 1920. Resignation of Mrs. Ada Bannahan, stenographer in the Department of Animal Husbandry, dairy section, effective April 3, 1920. Resignation of Miss Viola Vanderpool, clerk in the home demon- stration office, extension division, effective April 10, 1920. 6. Resignation of Dr. C. B. Cornell, effective at the end of the present year. Doctor Cornell resigns to accept a position in the American Red Cross as Director of the Bureau of Education and Re- search, Lakes Division, at a more remunerative salary. Leaves of Absence Leave of absence was granted to Professor W. E. Freeman, Head of the Department of Electrical Engineering, for a period of one year without pay, to accept a position with the Westinghouse Electric Coompany, Pittsburg, Pennsylvania. 10. Discontinuance of Services of G. T. Wyatt. The following statement with reference to the discontinuance in office of Mr. G. T. Wyatt, District Agricultural Agent for the Extension Division, was presented to the Committee by President McVey: At a meeting of the Extension Committee of the Board o.- Trustees on Monday, April 5, 1920, Dean Cooper called attention to the resolution adopted by the Board of Trus- tees at its meeting in January relative to Mr. G. T. Wyatt, which was as follows: "That the employment of Mr. Wyatt as district agent be continr.red at a salary rate of $208 1/3 a month, his services to u-teri from month to month at the pleasure of the Board of Trustees." Dean Cooper recommended to the Extension Committee that the services of Mr. Wyatt as district agent be discontinued, that he be relieved from duly at once and continued on pay until May 15, 1920. Following the recommendation of Dean Cooper, the ex- tensibn Committee gave consideration to the matter of the continuation of employment of Mr. Wyatt as a member of the extension division and after full Aisoussiun, made the following recommendation: That Mr. G. T. Wyatt's services with the institution be discontinued and that he be relieved irom duty as of this date, with salary until May 15, 1920. In order that the Committee might be fully informed regarding Dean Cooper' s attitude with respect to Mr. Wyatt ana thb desira- bility of discontinuing Mr. Wyatt's services, Dean Cooper was called before the Committee to make a statement. He stated some- what in detail the conditions existing, and indicated that a oom- plete lack of confidence, extenading over a considerable period of time, had forced him to the conclusion that it was in every way desirable to discontinue Mr. `aytt s services. After discussion, a motion was made approving the recommendation of President Mctey 7. and Dean Cooper and discontinuing the services of Mr. Wyatt immedi- ately with the understanding that his salary would be continued until July 1, 1920. 11. Appointment of Members of the Atbletbic Council. President McVey reported to the Committee that the following members had been appointed on the Athletic Council as provided by the regulations re- cently adopted by the Committee. 1. Alumni and Business Men; (1) Hogan Yancey, Lexington, Kentucky, for one year. (2) E. B. Webb, Lexington, Kentucky, for two years. (3) Louis Hillenmeyer, Lexington, Kentucky, for three years. 2. Faculty Members: (1) Professor Enoch Grehan for one year. (2) Professor W. L. Summers for two years. (3) Dr. J. J. Tigert for three years. 3. Students: (1) A. J. Muth, period ending June 1920. (2) E. E. Kelly, period ending June 1920. 12. Subsidy from Interdepartmental Social Hygiene Board, Wash- ington, D. C. President McVey reported to the Committee that arrange- ments had been made with the Interdepartmental Social Hyciene Board, Washington, whereby a subsidy of $11,100 should be granted to the University for work in physical education. The following corres- pondence with respect thereto, was presented and ordered incorpor- ated in the minutes. Room 35, 1800 Virginia Ave., N. W. Wasfhingtot, D. C. March 4, 1920 Dr. Frank L. McVey University of Kentucky Lexington, Kentuc-ky My dear Doctor MoVey; I am very glad to rev;ive your revised application for an allotment from the Educational Research and Development Fund. When Doctor Small returned from Kentucky late in January he reported favorably upon such a revised applica- tlQn as had been agreed upin between you. I findohoveverthere are some differences between the budgetary forecast that he reported had been agreed upon and that whioh appears in your revised application. His report showed the following estimates: 8- 1. Director ..................... $4,000.00 2. Medical Examiner-& college physician combined ............ 3,000.00 3. Woman head of physical educa- tion and medical examiner for women .................... 2,500.00 4. Woman assistant ...... .......... 1,500.00 5. Physical training (men) at present rate ................. 6,450.00 6. Nurse .......................... 1,200.00 7. Allowanoe for dentist .......... 500.00 8. Clerical service ............... 1,200.00 9. Lectures ....................... . 200.00 Total ..................... 20,550.00 He reported further that of this it was understood that the University could furnish $9,450. The balance, $11,100, should be asked from the Board. Your application indicates that the University is pre- pared to furnish only $64,0O, ot $3,000 less than Doctor Small understood you were to furnish. I think he was under the impression that you were already paying a physician for part-time service, and also a nurse. If his understanding vflas correct, and there is there- fore an error in your revised application, I should be glad to have that corrected ande the an ount asked for reduced to $11, 100. The growing demands for assistance from this fund, sup- ported by evidence of need and ability and desire to establish departments of hygiene in the army institutions applying, makes it necessary for us to ask all the institutions that apply to make their requests as modest as possible. I note also that the application as filled out is indefi- nite in some respects. It seetns to cover the work now given rather than to indicate how it proposes to fulfill the suggested requirements under the several divisions. It is further noted that under the heading "Sanitary Sur- veys" you state that you "*xpeet to cooperate with the State Department of Education in extension work in the state under the new law". You will notioe that what is contemplated under this heading is sanitary surveys and hygienic inspec- tions within the institution, "their curriculums, buildings, dormitories, equipment, personal service and surroundings". It is not contemplated that any part of the appropriation shall be used for such extensiv'n work as suggested. (This topic is touched upon in a later paragraph). 9. I have taken the liberty of rewriting the application in such a way as to interpret accurately (I hope) your purposes, and at the same time to give the fullet state- ment that we desire. In doind this I have not attempted to fill in the budgetary forecast, as I am still in doubt of course as to exactly that should go into that. (Thd extra application form is to be returned by you in dupli- cate.) If this restatement is satisfactory to you and you will return the application with the budgetary forecast completed and the proper signatures, I shall be glad to present your application with favorable recommendation at the next meet- ing of the Board. A plan of cooperation between the State University and the State Department of Education has been worked out in Mississippi whereby a special allotment may be made through the State University to establish in the State Department of Education a Division of Educational Hygiene. Dr. Ji W. Catr has consulted with Doctbr Small about the possibility Of establishing such a relationship in Kentucky, and has *eceived the necessary information in regard to this matter, from Doctor Small. I am enclosing herewith copies of the form of agree- ment worked out for Mississippi, which is applicable to other states. I am just now in receipt of a letter from the State Superintendent, Doctor Co`,vin, in regard to the matter. It will be a distinct satisfaction to me if we can be of assistance in this way to the State Department of Educa- tion in putting into effect the new law fok physical educa- tion in Kentucky. - Very truly yours, T. A. Storey Executive Secretary Interdepartmental Social Hygiene Board. 10. March 13, 1920 Dr. T. A. Storey 1800 Virginia Avenue, N. W. Washington, D, C. My dear Mr. Storey: I am enclosing the applications for the establishment of the Department of Hygiene at the University of Kentucky. These applications are made out as suggested in your recent letter. I have put in the allcwran-;e for the University at $9,450, leaving the balance from the fund $11,100. The failure to include the $3,000 referred to in your letter was due to the fact that I did not find a clause where I could put it in the application. I trust that the appli- cation is in such form that it can go before the Board for its consideration. I note what you say about a plan of cooperation between the State University and the State Department of Education. I take it that a special allotment would be made thru the State University to establish at the State Department of Education a Division of Educational Hygiene. Will you please inform me whether or not the statement above is correct? When I hear from you, I shall be glad to take the matter up with Mr. Colvin. Very truly yours, Frank L. McVey, President. Frankfort, Xentucky 1920 To F. L. IocVey President, University of Ie- L ucky Lexington, Kentutcky My dear President McVcy: Acting on the proposals of t]'e University of Kentucky for the organization of a Divisicn of Educational Hygiene in the Kentucky State Depar tmnent of Public Education, I, the undersigned, being the State Superintendent of Public Education of the State of Kentucky, hereby make application 11. to the University of Kentucky for the assignment of a Direc- tor of Educational Hygiena, qualified to carry out under my directions the purposes owtlired in this agreement, this Director to be acceptable to me, his salary and traveling expenses to be paid and his secretarial help to be supplied by the University of Kentucky. With this assistance from the University of Kentucky, I, as the authorized State Super- iutbndent of Public Education of the State of Kentucky, agree to establish in the State Department of Public Educa- tion of Kentucky a Division of Educational Hygiene under the following conditions: (1) Organization. -- The Division of Educational Hygiene shall include all the activities and personnel in the State Department of Public Education that have to do with health teaching, physical education, and health care of pupils (and students) in the school of the State. (2) Purpases. -- The Division of Educational Hygiene "shall be concerned with the develop- ment and permanent maintenance of Departments of Hygiene or courses in the principles and practices of hygiene in all the educational institutions in this State, public, institu- tional and private; elementary, secondary, normal, collegiate, university and professional". (a) The Division of Educational Hygiene will make every reasonable effort to encourage and develop -'n the schools of the State effective ts.,-ch.nr of hygiene, which shall inolude "courses and conferences in informa- tional hygiene, and courses, conferences and training in the applications of hygiene, emphasizing with appropriate and due propor- tion and with proper tact and persistency the serious importance of the venereal dis- eases, their causes, carriers and prevention, and emphasizing at the same time the other important facts and applications of General Hygiene, Individual Hygiene, Group Hygiene and Intergroup Hygiene" in general conformity with the program of the United States Inter- departmental Social Hygiene Board. (b) The Division of Bduoatio'ial Hygiene will "within the limits of the authority and edu- eational influence of the State Department of which it is a part, in every reasonable way, 12. assist all normal schools, colleges and universities and similar institutions in the State to instruct all their students, and particularly those students that are preparing to teachp concerning the principles and practices of hygiene in general conformity With the program proposed by the United States Interdepartmental Social Hygiene Board". (c) The Division of Educational Hygiene shall make every reasonable effort to effectively influence "selected schools to train teachers of Hygiene in all of its subdivisions" and it "shall influ- ence elementary and secondary schools to organize and carry on courses and classes for all children whereby they may be safely, wisely and properly instructed On the principles and practices of hygiene th&.. are fitting and appropriate to the age period, the maturity and the development of the child concerned". (d) The Division of Educational Hygiene will make every reasonable effort to bring about an edu- cational condition whereby every teacher will be as well educated and informed in hygiene as he is in English or arithmetic. (3) Administration. -- Under the general administrative direction of the State Superintendent of Public Eau- cation this Division of Educational Hygiene shall be conduoted by a Director of Educational Hygiene. (a) Qualifioations. -- The director of Educational Hygiene shall have the following qualifications or their satisfactory equivalent: A college education; a medical education with degree or equivalent post-graduate study in hygiene; satisfactory teaching and administrative exiper- ience in a well organized educational system; some experience in municipal, county, state or national health service (not a fixed require- ment). (b) Duties. -- The duties and functions of the Direc- tor of thio Division of Educational Hygiene shall be to supervi.se. and direct the Division of Educa- tional Hygiene and to focus the powerful influence of the State Department of Public Education upon every educational institution in the State for the purpose of bringing each institution to meet 13. its obligatiois to train and prepare pur&.ls and students and to educate teachers i ' :i _ importants and practical facts of irk " :: .enal and applied hygiene in general con- - voith this agreement. (4) Reports. -- It is agreed that semiannual reports, January and July, will be made to the University of the State of Kentucky covering all the activities of this Division of Educational Hygiene so long as the Division received help from the State University, and that I will receive such advice, help and counsel as the State University may offer, and make such use of said communications as my judgment dictates. State Superintendent of Public Instruction APPROVED: ( 1) _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ._ President, University of Kentucky (2) Executive Secretary, United States Inter- departmental Social Hygiene Board. (3) By the Executive Committee under date of _ (4) By the United States Interdepartmental Social Hygiene Board under date of 14. To the United States interdepartmental Social Hygiene Board, Washington, D. C. Gentlemen: In order to assist the United States Interdepartmcntal Social Hygiene Board in its plans and programs to influence normal school, colleges, and university officials, school superintendents, school principals, school boards, and school teachers to devise, establish and carry out programs and activities of hygiene in the elementary, secondary and higher educational institutions of the State of Kentucky, in conform- ity with the general plan of the United States Interdepart- mental Social Hygiene Board relative to instruction in hygiene, "emphasizing with appropriate and due proportion, and proper tact and persistency the serious importance of the venereal diseases, their causes. carriers, injuries, and prevention, and emphasizing at the same time the other important facts and applications of General Hygiene, Individual Hygiene, Group Hygiene, and Intergroup Hygiene', Frank L. McVey, President of the University of the State of Kentucky, agrees to assign to the State Superintendent of Public Education of Kentucky in conformity with, and bedause of, the conditions stated in my agreement with the State Superintendent of Public Education, a Director of Educational Hygiene, and a Secretary, and I agree to pay the traveling expenses of the Director, provided financial resources for the purposes proposed in the programs of the United States Interdepartmental Social Hygiene Board, and referred to above, are supplied by the United States Interdepartmental Social Hygiene Board as follows: Director of Educational Hygiene, for annual salary Secretary to the Director of Educational Hygiene, for annual salary .................................... Appropriation for traveling expenses of Director....... I agree further to place before the United States Inter- departmental Social Hygiene Board at the end of each academic term in this State, a full report covering the activities of and under this personnel during the preceding term, and I will make monthly reports to the United States Interdepart- mental Social Hygiene Board of all disbursements made from 15. the appropriation paid to the University of the State of Kentucky because of this agreement, these reports to be made on forms supplied by the Board. President of the University of Kentucky. APPROVE (1) (2) State Superintendent of Public Instructiop Executive Secretary, United States Interdo- partmental Social Hygiene Board. (3) By the Exeoutive Committee of the United States Inter- departmental Social Hygiene Board under date of = (4) By the United States Interdepartmental Soo4al Hygiene Board under date of Room 35, 1800 Virginia Avenue, N.I. Washington, DD. C., Maroh 16, 1920 President Frank L. MoVey University of Kentucky Lexington, Kentucky My dear President MoVoy: I have your letter of March i3th enclosing the application for the establishment of a Department of Hygiene at the Univer- sity of Kentucky. I shall take pleasure in presenting your application with favorable recommendation at the next meeting of the Interdepartmental Social Hygiene Board. 16. I am returning herewith one of the copies of the appJi- cation as that is intended for your own files. In regard to the plan for cooperation between the State University and the State Department of Education, you are right in assuming that this plani and this allotment are en- tirely distinct from the plan a.ni allotment for establishing the Department of Hygiene. The Board has been willing and indeed anxious to assist certain State departments in ektab- lishing divisions of hygiene and has found that the only way this can be done is through such a plan as has been worked out in Mississippi. The Board is authorized to make allot- ments to colleges, universities and other suitable organiza- tions and institutions. Under the interpretation given to the words "organizations" and "institutions- by the control-" lingauthorities a State Department of Education is not an organization or institution, but merely a department of govern- dient and therefore no allotment can be made directly to a State Department of Education. It is admissable, however, to make th