xt7ftt4fnk9k https://exploreuk.uky.edu/dips/xt7ftt4fnk9k/data/mets.xml Lexington, Kentucky University of Kentucky 19510820 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1951-08-oct20-ec. text Minutes of the University of Kentucky Board of Trustees, 1951-08-oct20-ec. 1951 2011 true xt7ftt4fnk9k section xt7ftt4fnk9k
Minutes of the Meeting of the Executive Committee of the Board
of Trustees of the University of Kentucky, October 20, 1951.
The Executive Committee of the University of Kentucky met in
the President's Office at 10:30 a.m., Saturday, October 20, 1951.
The following members were present: Guy A. Huguelet, Chairman;
H. Do Palmore, R. P. Hobson, and J. C. Everett. Absent: Harper Gat-
ton. President Donovan and Secretary Frank D. Peterson met with
the Committee.
A. Approval of Minutes.
The minutes of the Executive Committee of July 21, 1951, were
approved as published,
B. Report of the Comptroller.
The Comptroller submitted financial report for the period ended
September 30, 1951. The report consisted of balance sheet and op-
erating statement of the various funds for the period covered.
Upon motion duly made, seconded and carried, the report of the
Comptroller was authorized received and filed.
C. Approval of State Reuilsitions.
President Donovan submitted a letter from the Comptroller list-
ing purchase documents used in making purchases for the University
from July 1, 1951, through September 30, 1951. He read the follow-
ing letter:
October 2, 1951
Dr. H. L. Donovan, President
University of Kentucky
MY dear President Donovan:
I submit a list of state requisitions, advices of emer-
gency purchases, special purchase orders and departmental
purchase orders which have been made by the purchasing divi-
sion from July 1, 1951 through September 30, 1951, yet to be
approved by the Board of Trustees. The listing below gives
the numbers of the documents requesting the purchase or ac-
tually issued as purchase orders, which documents are made a
part of this record and are held in the Office of the
Comptroller subject to inspection. The purchases have been
made on properly drawn documents at the request of the various
2
departments and have been charged against available funds.
State requisitions numbered
Emergency purchase orders numbered
Library departmental orders numbered
University departmental orders numbered
Special purchase orders numbered
1 through 251
1 through 91
1000 through 1068
676 through 715
1 through 3022.
The foregoing record of purchases is respectfully sub-
mitted with the request that they be approved by the Executive
Committee of the Board of Trustees, thereby ratifying the action
of the Comptroller in making the purchases.
Respectfully submitted,
(Signed) Frank D. Peterson
Comptroller.
The members of the Executive Committee being thoroughly advised,
upon motion duly made, seconded and carried,
State requisitions numbered
Emergency purchase orders numbered
Library departmental orders numbered.
University departmental orders numbered
Special purchase orders numbered
1 through 251
1 through 91
1000 through 1068
676 through 715
1 through 3022,
were ratified and approved.
DX Budget Changes.
President Donovan submitted a list of changes in the University
budget which have been authorized. The changes consisted of decreases
and increases in various budgets, with a net increase of $2,522.43.
Upon request of Dean Frank J. Welch, President Donovan recommend-
ed an increase in the budget for the Department of Home Economics of
$1,000.00, for supplies and laboratory requirements for the remainder
of the fiscal year.
Upon motion duly made, seconded and carried, the Executive Com-
mittee authorized the budget changes recommended, including an in-
crease of $1,000.00 in the budget for the Department of Home Economics,
and the Comptroller was directed to make the necessary adjustments.
The list as submitted was authorized filed. with the Secretary.
B. "Your University" Brochure Ordered Printed.
President Donovan reported that the response to the distribution
of the brochure entitled "Your University . . . At the Threshold of
Greatness" was very gratifying. He stated it appeared that we would
run short and possibly should print additional copies before destroy-
ing the galley.
The Committee members discussed the problem, and upon motion
duly made, seconded and carried, authorized the printing of 10,000
additional copies at a cost of $704.25, to be paid for from the Hag-
gin Fund.
F. Report on Cooperstown Grocery Store.
President Donovan and Mr. Peterson reported that. in 1947, the
veterans living in Cooperstown established, with the approval of the
administration, a cooperative grocery store. The building, located
in the project, was secured by the Administration from war surplus
and equipped, so far as possible, from items received from surplus.
The balance of the equipment was purchased by the Board of Directors
of the Cooperative.
The purpose of establishing the grocery was twofold; (1) to
have groceries near the project, and (2) to keep the prices as low
as possible. It was not the original Intention that the store should
make more than operating expenses. The grocery store was put in
operation under the control and direction of a Board of Directors.
In September, 1951, the Comptroller learned from a member of the
current Board of Directors that the store was not operating as orig-
inally intended. Investigation revealed that, in 1948, the store
was incorporated without the approval or authority of the University.
Certain dividends duriing the intervening period have been paid in
cash or groceries to certificate holders, and errors may have been
made in state and federal returns. Such accounts as were availa-
ble were audited by a Certified Public Accountant. His report
showed that the grocery store was solvent, but that the management
had been extremely loose, evidencing carelessness and neglect on
the part of most all concerned.
The Comptroller reported that, since September, 1951, he had
met with the Board of Directors or various members on a few occa-
sions. The Board had been advised that they could not expect to
continue to operate as a corporation, and the store would either be
liquidated or the articles of incorporation transferred to a non-
profit corporation. Mr. E. E. Sutton, representative of Eskew,
Gresham and Diersen, Certified Public Accountants, and Mr. James
Hoge, member of the Board of Directors of Cooperstown Commissary,
Inc., met with the Executive Committee and requested that the
Cooperstown Commissary, Inc., be allowed to continue operation,
citing some reasons that they thought justified the request.
Members of the Executive Committee discussed at length the
problem presented and upon motion duly made, seconded and carried,
authorized the grocery store continued in operation, provided (1)
all existing "stockholders" (19) surrender their stock, (2) the
articles of incorporation of the Cooperstown Commissary, Inc., be
amended so as to make it a truly non-profit corporation, and (3)
that the future operations of the store be under a Board of Directors
subject to the control and supervision of the University Comptrol-
ler.
G. Budget for BXperiment Station Revised,
President Donovan read a letter from Dean Welch recommending
certain changes in the allocation of Federal appropriations under
the 3Bankhead-Jones Act and the Research and Marketing Act.
October 4, 1951
President H. L. Donovan
University of Kentucky
Dear President Donovan:
Because of change in rural population based on census
data, Federal appropriations under the Bankhead-Jones Act
and the Research and Marketing Act have been reduced for the
current fiscal year. This requires certain adjustments in
the budget as approved. by the Board of Tfrustees.
The 13ankhead-Jones appropriation has been reduced by
$2,19960.. This amount is to be deducted from Account 2184,
Publications Office, item for Printing and Other Expense -
$2,645.25$ With the reduction required, it leaves a balance
for printing in this account of $445A65.
The reduction in the Federal Research and Marketing ap-
propriation for the current fiscal year is $1,021.23. Deduc-
tion of this amount should be made from Account 2188, Publi-
cations Office, item for printing, now $1,300.96. With
the deduction indicated, the balance for this item will be
$279.73.
To this balance of $279.73, Account 2188, we wish to
add the carry-over in Federal Research and Marketing funds.
As of July 1, this carry-over amounted to $3,394.46. With
this addition, the total available for printing and other
expense in Account 2188, Publications Office, will be $3,674.19.
5
Because of reduction in Research and Marketing appro-
propriation, a like amount will have to be deducted from the
State Research and Marketing appropriation. As you know,
the state appropriation can be used only dollar for dollar
appropriated by Congress. Accordingly, $1,021.23 is to be
deducted from Account 2186-H, item "Other Expense", which is
now $1,900.96. With the deduction required, the balance in
this item will be $879.73.
The Research and Marketing balance in Federal funds as
of July 1, 1951, is, as stated above, $3,394.46. According-
ly, a like amount will be available from State Research and Mar-
keting funds. We wish to add to Account 2186-H, the addition-
al state funds, namely, $3,394k46 that can be matched by the
Federal carry-over. This addition will give the item for
other Expense, under Account 2186-H, a total of $4),274.19.
Sincerely yours,
(Signed.) Frank J. Welch
Dean and Director.
Upon motion duly made, seconded and carried, the re-allocation of
funds requested was approved and authorized made,
H. A2ro nriation to Increase Pro ram of Research at Western
Kentucky Sub-station Authorized.
President Donovan. stated that Dean Welch had made a careful ap-
praisal of the work carried on at Western Kentucky Sub-station at
Princeton, and was convinced that the research program should be in-
tensified and expanded in order to provide more adequate information
and demonstration service for the people in that part of the State,
He stated that a carefully planned program had been formulated, and
recommended an allocation of $23,000 from the Experiment Station
Revolving Fund as a non-recurring item to be used in providing fa-
cilities and improving herds and flocks at the Sub-station. A
copy of the planned program was submitted.
President Donovan recommended that the request be approved,
and upon motion duly made, seconded and carried, the Committee con-
curred in the recommendation of the President, and. the Comptroller
was authorized to make the necessary budget adjustment.
I. Preliminary Plans for Fog Barn Authorized.
President Donovan reported that Dean Welch had recommended some
additional physical facilities to handle the animal industry program
on the Experiment Station farm. He stated that some architectural
problems had been encountered and requested permission to secure the
services of individuals in the college of Engineering, and to pay
for the additional services of the persons doing the work. Presi-
dent Donovan recommended the request be approved.
Upon motion duly made, seconded and carried, the Executive Com-
mittee concurred in the recommendation of President Donovan.
J. Travel Budget for Doctor Tapp.
President Donovan stated that, at the time the regular Universi-
ty budget was submitted and approved, allowance for travel expenses
for Dr. Hambleton Tapp was inadvertently omitted. He requested
that the sum of $1,500.00 be appropriated from the Haggin Fund for
this purpose.
Upon motion duly made, seconded and carried, the Executive Com-
mittee concurred in the recommendation of the President.
K. Sale of Machines of Eollneerino Authorized.
President Donovan stated that he had conferred with Dean Terrell
relative to sale of the following machines:
Item 1 One Lathe, Model 12" CK, actual swing 18.5",
distance between centers 30", Serial No. 22025-P
(Mfgr. Monarch).
Item 2 One Gear Shaper, Model 615-A, Serial No. 22517
(Mfgr. Fellows)
Item 3 One Jig Borer, No. 1, Model B, Lot 1591, Serial
No. 123 (Mfgr. Pratt & Whitney)*
Item 4 One Thread Grinder, Style 33, Serial No. 4806,
(Mfgr, Ex-Cell-O).
Item 5 One Gear Shaper, Model 645-Y, Serial No. 21140.
(Mfgr. Fellows)
The President explained that at the present time there is a
demand for machines suitable for heavy shop work in the program of
national defense, He stated that the College of Engineering is
desirous of improving the shops and would like to take advantage
of market conditions to dispose of used, re-conditioned machines
and to purchase new machines of the same type but perhaps smaller
in size and of later design.
Mr. Fritz Mangelsen, Superintendent of the Machine Shop, met
with the Committee, answered questions, and explained the object of
the transfer. He reported that the Comptroller had received com-
petitive bids on the five machines in question, in conformity with
federal regulations, and in his judgment the amounts of the bids
were fair for the machines.
Members of the Executive Committee discussed the problem at
length, and upon motion duly made, seconded and carried, authorized
the Comptroller to sell the machines and make new purchases, after
state and. federal clearances are received.
L. Endorsement of Checks Authorized.
President Donovan explained that the Comptroller wias in receipt
of checks made payable to the University of Kentucky which should
have been made payable to Dr. J. R. Schwendeman and to the Mid-West-
ern Milk Marketing Conferen'ce. He stated that the Comptroller
hesitated to endorse checks made payable to the University to any
other source, without authorization of the Committee.
Upon motion duly made, seconded and carried, the Comptroller
was authorized to endorse the checks as requested.
M. Free Flees for Latvian Family.
President Donovan stated that Mr. Karlis Rudzitis, head. of a
displaced family, is in this country sponsored by the Second Pres-
byterian Church of Lexington, Ky. Mr. Rudzitis is registered at
the University and will be in attendance during the second semester.
President Donovan recommended free fees for the semester February
to June, 1952. He also recommended that free fees be given to Mrs.
Karlis Rudzitis for the swunner term, 1952.
Upon motion duly made, seconded and carried, the Committee
concurred In the recommendations of the President and authorized
free fees for Mr. Karlis Rudzitis for the second semester of the
current school year; and free fees for Mrs. Karlis Rudzitis for the
summer term, 1952.
N. Calculator Repot Lost.
President Donovan stated he desired to report loss of a Mar-
chant Calculator 881X 328034 from the Statistics Laboratory of the
College of Commerce in White Hall. He stated that the local police
8
authorities and the local calculating machine office have been
notified of the loss, and while the machine may be recovered, he de-
sired. to report its disappearance to the Executive Committee for,
record purposes.
on motion duly made, seconded and carried, the report was re-
ceived and ordered made of record.
0. Contract between the University and City Board of Education.
President Donovan reported contract between the University and
the City Board of Education, to take care of the University-enrolled
student teachers for practice training in the city schools, and
recommended its approval.
Upon motion duly made, seconded and carried, the contract was
authorized executed on behalf of the University.
P. Barracks on Rose Street Authorized Razed.
President Donovan stated that temporary barracks buildings on
Rose Street are entirely vacant and unused for ments housing. The
buildings have deteriorated badly and can not be economically re-
paired. He recommended that the buildings be razed and the sites
cleared.
Upon motion duly made, seconded and carried, the Department of
Business Management and Control was ordered to have buildings razed
and materials salvaged.
Q. Contract with Covington City Board of Education.
President Donovan submitted a contract between University of
Kentucky and the Covington City Board of Education for space for
the University Extension Center in Northern Kentucky. The contract
is, in reality, a continuation of an existing contract and leases
facilities necessary for operation of the Northern Center.
The Committee being duly advised of the content of the contract,
upon motion duly made, seconded and carried, authorized same exe-
cuted on behalf of the University.
R. Summer Workshop at Monterrey, Mexico, Approved.
President Donovan submitted a report from Doctor Chamberlain
9
approving Cooperative Agreement with the Instituto Teenologico de
Monterrey. He read the Agreement as proposed and recommended that
authorization be given to enter into such a Cooperative Agreement
for a summer workshop in 1952.
October
Seventh
1 9 5 1
President H. L. Donovan.
University of Kentucky
Dear President Donovan:
A few days ago you named a committee to study certain
proposals made by the Instituto Teenologico de Monterrey.
In addition to myself, this committee was composed of Mr.
Prank D. Peterson, Dean M. M. White, Dr. J. R. Schwendeman,
and Mrs. Alberta Wilson Server. The committee met yesterday
and as a result of its discussions we are suggesting that the
following proposal be submitted to the University Board of
Trustees for approval, with the understanding that a formal
contract, in keeping with this proposal, will be formulated
at a later date and submitted to the Instituto Tecnologico
de Monterrey.
The University of Kentucky will offer six hours of
credit in the field of Geography, the specific courses to be
specified later to the Instituto Tecnologico de Monterrey,
during the 1952 summer session. The University will enroll
at least twelve students, and not more than twenty, in these
courses at the University of Kentucky, each student paying
to the University the regular summer incidental fee of $30.
In addition each student will pay to the University of Ken-
tucky a sum of $230 to cover tuition, board and lodging, and
other services normally given by the institution to its
students. In addition, the student will pay his travel to
and from his home and Monterrey, Mexico, which is app-'ox-
imately ninety miles below the border from Laredo, Texas.
The University will be allowed to retain ten per cent of each
payment of $230 for purposes of publicity and overhead. In
other words, the net amount paid to the Institute will be
$217 for each student enrolled. The University will receive,
for each student enrolled, the regular $30 for tuition, and
an additional $23 withheld from the charge of $230 made by
the Institute. This will mean a total income to the Uni-
versity of $53 per student.
The University agrees to furnish a faculty member and
to pay his regular summer session salary. He will receive,
in addition, from the Institute, pay at the salary level of
a department head, together with board and lodging for himself
and family. The Institute will assign a member of its
10
faculty to assist in the instruction. The teaching will
thus be a joint enterprise of a member of the faculty of
the University and a member of the faculty of the Institute.
It will be understood that the Institute will be obli-
gated to care for the proposed workshop only if the University
is able to enroll the specified number of students. The con-
tract should include a date by which the University will
notify the Institute officially that the necessary number of
students has been enrolled. It is understood that the Uni-
versity of Kentucky will not be obligated in any way unless
it is able to enroll the required number of students.
The total cost to the student for this six weeks of study
will be approximately $290, not counting incidental expenses,
and including an estimated $30 for travel. This seems a
small amount, but Dr. Schwendeman has found that the trip can
be made to Monterrey and back for this amount by a car-pool
arrangement. Dean White and Dr. Schwendeman have been able
to secure $2,400 in the form of scholarships for this project,
The cost beyond these scholarships for any single student will,
therefore, be in the neighborhood of $90 to $100. We do not
anticipate any difficulty in enrolling the required number
of students at this small cost.
In conclusion it might be well to point out that the
income to the University will be sufficient to supply a
substitute for the teacher taking the class to Mexico. The
project can, therefore, be carried out without any expendi-
ture on the part of the University.
The committee gave some thought to the possibility of
offering certain classes in Spanish at Monterrey during the
coming summer, but it is not in a position, at present, to
make a definite recommendation. If the Board of Trustees
approves this proposal I would recommend that you write
the Director General of the Institute about as I have suggest-
ed in the accompanying letter.
Sincerely,
(Signed) Leo M. Chamberlain
Vice President.
The Committee heard the proposal read and the recommendation
of the President, and upon motion duly made, seconded and carried,
authorized the working arrangement for a summer workshop in Monterrey
in 1952.
11
S. Injury to Dan Welch.
The Comptroller reported that Mr. Dan Welch has beer taken
back to the hospital for an examination; that Dr. Ralph Angelucci,
Dr. Sam Warren and Dr. K. R. Thompson, Jr., had donated their ser-
vices in making further examinations; and a hospital bill in the
amount of $187.25 was submitted.
The Comptroller recommended that the bill be paid. He further
reported that Mr. Welch had been removed from the hospital, and it
does not appear that the doctors offer much encouragement.
Upon motion duly made, seconded and carried, the Committee au-
thorized payment of $187.25 to the Good Samaritan Hospital in connec-
tion with treatment of Mr. Welch's injury, with the expressed under-
standing that the action on the case was without commitment as to
future action of the Committee, and it did not establish a precedent
and did not admit negligence or liability in paying this hospital bill.
T. Injury to James F. Walker.
On June 12, 1951, Mr. James F. Walker, carpenter helper in the
University of Kentucky Carpenter Shop, in clearing up the carpenter
shop got his right hand caught in the tinnon machine. The finger
nail and top of right forefinger were cut off. He was examined at
the Dispensary and sent to the Good Samaritan Hospital for treatment.
Doctor Sprague attended Mr. Walkerand submitted statement for $36.00
for services rendered. The hospital submitted bill for $7.50.
The Comptroller recommended that these bills be paid, and upon
motion duly made, seconded and carried, the Committee authorized
payment of hospital bill for $7.50 and doctor's bill for $36.00, With
the expressed understanding that the action on the case was without
commitment as to future action of the Board, and it did not estab-
lish a precedent and did not admit negligence or liability in paying
these bills.
U. ln~ury to Viva Sloan.
On May 29, Miss Viva Sloan, Dormitory Grill employee, suffered
a fractured hand when a shelf of bottled milk in the milk refrig.
erator fell on her hand. The accident seemed not to have been due
to Miss Sloan's carelessness. She was sent immediately to the Dis-
pensary and Dr. Sprague examined her hand, and referred her to Dr.
0. B. Murphy, orthopedist, for treatment of a fractured metacarpal.
Dr. Murphy cast the hand, removed the cast, and examined the hand a
week after removal from the cast. He submitted bill for $35.00 for
services rendered.
12
The Comptroller recommended payment of the bill, and on motion
duly made, seconded and carried, the bill of Dr. 0. B. Murphy, ortho-
pedist, for $35.00, was ordered paid, with the expressed understand-
ing that the action on the case was without commitment as to future
action of the Committee, and it did not establish a precedent and.
did not admit negligence or liability in paying these bills.
V. Injury to John M. Jackson.
President Donovan submitted a letter from the Comptroller re-
porting an accident to Mr. John M. Jackson.
October 19, 1951
Dr. H. L. Donovan, President
University of Kentucky
My dear President Donovan:
Mr. John M. Jackson, a utility man with the Division
of Maintenance and Operations, fell off a truck some time
in February, 1951. At that time he did not feel the acci-
dent would amount to much, and no report was made,
on August 13 he reported to the Health Building for an
x-ray. No doctor was available to read the x-ray. At a
later date he was given the report that the x-ray indicated
a bone chip or splinter was causing the severe pain in his
right elbow. He was referred to Dr. Bush Hunter, who
examined the patient, made a report, and diagnosed the trouble
as olecranon bursitis elbow, right. He recommended that
the patient have aspiration of the bursa, and if there was a
recurrence, the bursa should be removed.
Mr. Jackson later entered the Good Samaritan Hospital
without approval of the University. Doctors Myers, Thompson,
and Friesen, 288 South Limestone, made further examination
and operated. The following bills have been submitted:
a. Good Samaritan Hospital $115.30
b.! Myers and Thompson 15.00
c. Myers, Thompson, and Friesen 75.00
d. Rubin and Bares s 00
Total $220.30
Mr. Jackson was carrying a personal hospitalization policy
with the Lincoln Insurance Company and received benefits
amounting to $63.00o
13
This office originally refused to authorize Universi-
ty connection with this accident because of the lapse of
some six months between the time of the fall from the truck
and the notification to the University of painful swelling
of the right elbow. I have made a complete investigation
and all facts seem to point to the fact that the olecranon
bursitis of the elbow, swelling, etc., were probably caused
from the original fall.
These invoices for expenses incurred are submitted. to
the Executive Committee for whatever action it may feel
justified to take.
Respectfully submitted,
(Signed) Prank D. Peterson, Comptroller.
The Comptroller recommended payment of the accounts.
Upon motion duly made, seconded and carried, the bills of Good
Samaritan Hospital, Myers and Thompson, Myers, Thompson and Friesen,
and Rubin and Barss, in the amount of $157.30, were authorized paid,
with the expressed understanding that the action on the case was
without commitment as to future action of the Board, and it did not
establish a precedent and did not admit negligence or liability in
paying these bills.
W. NEPA Funds to Remain with Kentucky Research Foundation.
President Donovan read the following letter to the members of
the Executive Committee:
October
Seventeenth
1 9 5 1
Dr. H. L. Donovan, President
University of Kentucky
Lexington, Kentucky
Dear Dr. Donovan:
You will recall that the Kentucky Research Foundation,
several months back, entered into a contract with the NEPA
Division of the Fairchild Engine and, Airplane Corporation
covering certain work to be done in the laboratories and with
the facilities of the Department of Physics of the University.
The research work was actually carried on by representatives
of the NEPA Division and the TUniversity's participation in
the project was limited to certain advisory services and to
the rental of some of its facilities. Specifically, the
contract called for a payment to the Foundation of $50 a
month for rental of office space and furniture, $600 a
month for rental of the University's Van der Graaff accel-
erator, $125 a month for the rental of the machine shop
and machines and tools in Pence Hall and, in addition, a
fifty per cent overhead on salaries paid employees under the
contract. This contract covered a period of approximately
twenty-one months, from February 21, 1949, to November 15, 1950.
While the work actually ceased on November 15, 1950, the con-
tract was not officially closed until a few days ago when final
payment was made to the Kentucky Research Foundation.
As a result of this contract there remains in the account
of the Kentucky Research Foundation a considerable sum of
money. You will recall that this matter was brought up in a
meeting of the Board of Directors of the Kentucky Research
Foundation and you agreed that the money remaining might be
retained by the Foundation even though it came from the rental
of University property. You suggested, however, that formal
action should be taken on this matter and that I should make
a request to you that the University Board of Trustees approve
the retention by the Kentucky Research Foundation of such sums
as remain after the contract was closed
I am able to inform you now that the balance remaining
in the fund is $22,589.83. In accordance with our understand-
ing, I am requesting that the Board of Trustees give approval
to the retention of this sum by the Kentucky Research Founda-
tion with the understanding that it will be transferred to the
general fund of the Foundation and be used to further other
research projects at the University of Kentucky.
Sincerely,
(Signed) Leo M. Chamberlain, President
The Kentucky Research Founda-
tion.
President Donovan recommen