xt7gf18sbw6d https://exploreuk.uky.edu/dips/xt7gf18sbw6d/data/mets.xml Lexington, Kentucky University of Kentucky 19171020 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1917-10-jun20-ec. text Minutes of the University of Kentucky Board of Trustees, 1917-10-jun20-ec. 1917 2011 true xt7gf18sbw6d section xt7gf18sbw6d 

                      JUNE 20, 1917.

     The ZxeantivetBoard of the Board of Trustees of the Uni-
Versity of Kentucky/in regular session with Chairman Nichols,
Messrs. Sto'l, McKee, Johnston, Terrell, Brown and Doctor Marks

     Chairman Nichols renorted that he had bought In at Com-
missioners' sale on June 19, 1917, the Mulligan property in
accordance with a resolution adopted by the Executive Board on
21st day of March 1917.

     Mr. Stoll xmioved that the Chairman of the Executive Committee
and Business Agent of the University be authorized to execute
notes to an aggregate of $60,000. Seconded by Mr. Johnston,
the resuoution was put upon its passage and adopted, Messrs.
Stoll, McKee, Johnston, Terrell, Brown and Doctor Marks voting
aye. Mr. Nichols asked to be noted as not voting.

     Mr. Stoll submitted the following communication which Is
self- explanatory:

                             Lexington, Ky., June 19, 191?.

    Hon. R. a. Stoll,
          First & City National Bank,
               Lexington, Kent acky.

    Dear Mr. Stoll:-

               My, friend, Denis Mulligan, who, as you know,
    is one of the 2heirs and son of the lgte James H. Mulligan,
    during the month of March put in a nice little crop of
    potatoes and some other vegetables In the garden on the
    Mulligan homestead. The stress of war times impelled
    Denis to go thus far toward eliminating the high cost of
    living, and at the time he put in this crop, he was iot
    advised that the place would be sold at so early a date.

              He is very anxious that he be permitted to re-
    main on the place In the little brick cottage In the rear
    of the residence, and the garden he thinks will be per-
    fectly matured and harvested about the first of September.
    Of course hle will be ready and .willing to give possession
    of the nlace whenuver desired by your Oommittee.

              I trust, through you, that your Committee will
    see fit to permit Mr. MulJ'igan to remain on the -oremises
    under the conditions stated, and that it will be your
    pleasure for him to see that no damage is done the premises
    during that time, and to that extent, it will be of
    service to the University authorities.


                Trusting that this will meet with your own ap-
      proval, as well as that of the Executive Committee, of
      which you are a member, I am, with kindest regards,

                            Yours very truly,

      GAH/ MDW                   G. Allison Holland.

      Mr. Brown moved that the conditions set out in the fore-
going communication from Attorney Holland be accepted.   Mr.
Johnston seconded the motion which was adopted by unanimous

      Mr. Stoll moved that the Chairman apnoint a committee of
three, of which the Chairman of this Board shall act as Chair-
man, to look over the Mulligan property and to aseCtain the
status of its present condition; what might be necessary to
be done with reference to improvements9etc., and report to this
Board at its next meeting. Mr. Terrell seconding, the motion
was adopted unanimously. Doctor Marks and P. P. Johndon, Jr.,
were then appointed on this committee to act in conjunction
with the Chairman.

      At this point, Dean A. M. Miller of the College of Arts
and Science, who desired to leave the city and asked for immediate
recognition before the Board, was called into conference con-
cerning the matter of his leave of absence for one year from the
Deanashlp of the College of Arts and Science and that of his
successor in the chair of Geology ad interim. Dean Miller, at
the same time, read recommendations affecting the matter of a
one years s leave of absence with part salary of $1000 for Pro-
fessor Charles Weaver of the Department of Engltsh, which follows:

                                June 11, 1917.



                Professor Weaver desired to soend next year at
     another University in completing a course of study for the
     Doctor's degree. He can be permitted to do this, with an
     allowance for his salary of $1000, and still not necessi-
     tate any increase in the budget of the English Department.
     Instruction in the branches taught by Professor Weaver can
     be provided for out of the remainder of his salary and by
     that from one fellowship, which in view of the war can
     well be dispensed with for- next year.

                The above plan has the approval of professor
     Dantzler. I so recommend that Professor Weaver be granted
     leave of absence under the terms above proposed, but that
     his return to the University at the close of next year be
     at the option of the University.   This arrangement is


     agreeable to Professor Weaver.


                                Arthur M. Miller.

     The Board discussed the recommendation affecting Professor
Weaver but took no action on it at this time and sent the matter
over to the Budget Committee. Dean Miller then was asked to
discuss with the Board a proposed plan which contemplated adding
Professor M. M. Miller, a brother of Dean Miller, to the teach-
ing force,  Dean Miller stated that he preferred for obvious
reasons not to discuss this matter at all but that if it would
illuminate the situation he would do so, though reluctantly.
Dean Miller said it had been suggested to him that the Depart-
ment of Debate and Public Speaking might be put in charge of
M. M. Miller and that M. M. Miller might, in addition to this,
take up the work of the deanship of the College of Arts and
Science with a view to his (M.M.Miller's) permanent retention
of the Deanship of the College of Arts and Science.

     The matter of M: M. Miller's qualifications for the duties
here referred to were generally discussed.   In this discussion,
attention was called to section 6 of the report of the Board of
Inquiry adopted June 8, by the Board of Trustees which in words
was as follows:

          No member of the Board of Trustees and no relative
     by blood or marriage of any member of the Board of Trustees
     or an administrative officer of the University or of any
     member of the faculty holding the rank of Assistant Pro-
     fessor or higher shall hereafter be appointed to a position
     in the University.

     The matter of ap'ointment of a Dean of the College of Arts
and Science for the year covering the leave of absence of Dean
Miller was left open to be taken up at a later meeting.

     Dean Miller again recommended that Professor Weaver be
allowed to go to another University for a year on leave of
absence to get his Doctor's degree and that part of his salary
to the amount of $1000 be paid to him In the interim.

     Mr. Stoll discussing this recommendation expressed doubt
of the University's right to grant salary allowance under such

     Mr. Stoll to Dean Miller - If Professor Weaver, whose
salary is now $1800 a year were allowed to go under this ar-
rangement, would the department of English be able to handle
the work with the remaining $800?

Dean Miller - Yes.


     A general discussion was then entered into concerning
Professor Weaver's work and the means of taking care of it in
his proposed absence.

     Presidei-t Barker -- I desire to go on record as approving
                         this recommend tion.

     Ur. Brown was then excused by the Chairman temporarily to
attend to a business engagement in the city.

     Dean Miller read his renort concerning his retirement from
the Chair of Geology for the year, in which he recommended
Charles Scott, A. B. and M. S. Princeton, to handle his classes
in Geology during his absence.

     Dean Miller also recommended that the salary of Mr. States,
Instructor in Physics be raised to $1000 in the following:

                            Lexington,Ky., June 18, 1917.


     Dear Sirs:

               I recommend Mr. Charles Scott for the Instructor-
     ship in Geology to take charge of my classes during the
     coming year.  Salary $1500.   It is distindly understood
     that his position is tenable for only one year.

               I also recommend that the salary of Mr. States,
     Instructor in Physics, be raised from $700 to 31000 for the
     coming year.  This can be done without increasing the
     amount of the general salary budget appropriation for
     Physics as Professor Webb will probably be away in the Army
     for this term and should he return a cut can be made by
     leaving out the fellowship, which a decrease in the student
     attendance will enable us to dispense with for the coming

               I also recommend in addit ion that Miss Mabel
    Pollitt be continued as Instructor in the department of
    German. There is $350 for a fellowship available for her
    salary, which is little enough for a person of her attain-
    ments and teaching ability.   However, for certain reasons
    she is reluctant to leave the University at this time and
    will consent to accept this small compensation and limited
    number of teaching hours.

               It will be recalled by you that Miss Pollitt has
    been teaching Ancient and Modern Languages in the institu-
    tion with success, for several years, and was requisitioned
    to take some of the classes of Doctor Terrell during the
    time he took  classes formerly taught by Doctor Tigert.


          A return to the former arrangement with a pro-
bable falling off in the number of students, makes it un-
likely that her services will be needed in the Department
of Ancient Languages.


                            Arthur M. Miller.

This recommendation was referred to the Budget Committee.

Dean Miller retired.

Mr. Terrell - I think matters would be simplified con-
              siderably if Dean Miller shoutd resign. If
              then we desired to act with reference to
              Professor M. M. Miller, we would not be
              confronted by section 6 of the new rules.

Mr. Stoll     My judgment, gentlemen, is that what we
              need at present Is simaly a geologist. I
              question whether we need another Professor
              at this time.

The following resolution was then offered:

     BE IT RESOLVED, by the Executive Committee that Dean
A. M. Miller be given leave of absence from his duties ag
Dean of the College of Arts and Science for one year, with-
out pay, and that his recommendation that Professor Scott
be employed as Professor of Geology at a salary of $1500
a year during the year he is absent be apnroved; and that
Professor Scott be informed that his employment is for one
year only.

     The following letter was filed with the Chairman:

Mr. C. B. Nichols,
Chairman Executive Committee,
University of Kentucky,
Lexington, Ky.

Dear Sirr:-

          At the June meeting of the Board of Trustees
an order was passed relating to 0Outaide Work". I wish
to ask your Committee to interpret the meaning of this
order with relation to work during the summer vacation, In
other words may a member of the faculty be emnloyed outside
the University on a salary through the summer or may he
engage in his profession for remuneration in competition
with others in the same profession.


               I might say that it has always been the prac-
     tice of the members of the Civil Engineering Faculty to
     do summer work which not only aids in our supnort but
     also aids very materially in our teaching in that we keep
     u- with the best cractices of the nrofession and keep
     alive to the needs of the State.

               I have asked the above questions in order that
     neither myself nor other members of this department may go
     wrong during this season.

                                Yours truly,

                                    D. V. Terrell, Dean.
     DVT/JAB                        College Civil Engineering.

     The following letter was filed and ordered spread upon the

                                   June 16, 1917.

     The Executive Committee of the Board of Trustees,
          University of Kentucky.

     Gentl emen: -

          The strict construction of the recent action of the
     Board with respect to outside work of members of the fac-
     ulty may affect the work which Mr. Grehan of the Jouxrnal-
     ism Department is doing for us. Mr. Grehan has done this
     work in other than teaching hours and it is service which
     could not be secured from any other source, In fact, we
     could not secma it at all.  If this action Is construed to
     prevent Mr. Grehan from doing this work it will deprive
     the Herald of a valuable feature of its editorial page,
     which is a small consequence to Mr. Grehan from a financial
     point of view.

          The Herald does not wish to antagonize any policy
     for the good of the institution and we would like to have
     a ruling as to the affect of the action on Mr. Grehan' a
     work for the Herald.

                            Very respectfully yours,

                                 Charles I. Stewart,

                                     General Manager.

     The Board took no action with reference to these two oom-
munications but had read by the secretary, section 30 of the
report of the Board oi Inquiry which was adopted June 8 by the
Board of Trustees and which Is as follows:-


          Members of the University staff may be permitted to
     do professional work of an expert character outside the
     University, and to receive pay therefor, when it appears
     that the service desirel can not be readily obtained else-
     where, provided that no piece of such outside work shall
     be undertaken exce--t on prior authorization of the
     President of the University. The President shall reeort
     in writing to the Board of Trustees, for public record
     in their minutes, the facts relating to every such auth-
     orization which he gives.

     The two foregoing communications were then ordered turned
over to President Barker for his action and subsequent report
to this Board as to what disposition he had made of them.

     The Secretary of the Board was authorized to get a record
of the names of Professors and instructors who have entered
service for the defense of the countiry, (permission to do which
having been given by the Executive Board at a previous meeting)
and spread same upon these minutes.

     Those who left for the defense of the country under this
rule were:

          Professor W. S. 'Webb     J. e. Loomis
          Doctor M. H. Bedford      Herbert Graham
          Homer Reid                B. U. Bradley
                        R. B. Hutcharaft

     The following report from Miss Mary e. Sweeney, Head of
the Department of Home Economics was ordered spread anon the

                                  June 5, 1917.

     Executive Committee,
          University of Kentucky.

     Gentl emen: -

          In closing the yenr's work I desire to report a most
     satisfactory session in the Home Economics courses. The
     withdrawals due to sickness and other causes from the
     student matriculation has been only four. Seven were excused
     to retxxrn home to hel p increase the food supply.

          The scholarship maintained in classical subjects as
     well as Home Economics Glasses has been far above the aver-
     age for preceding years.

          %taluable co-operative work has been done with the
     Welfare Association of Woodford County, six young women have
     taught cooking in thdr one room rural schools since April


     first. The fact that three of these schools are planning
     to include in their courses classes of cooking is evidence
     of the value of the student's work.

          To meet the demand for knowledge regarding food eon-
     servation there have been issued a Manual of Canning ad
     Preserving for the Housewife, mimeograph sheets concerning
     the prenarntion of soy beans, relative food values, meat
     substitutes, war emergency recipes.  The demand for these
     has been great throughout the state.

          In behalf of the University the HomeKbonomics has
     offered Its services co the groups taking Red Cross train-
     ing for courses in Canning and Food Preservation. A group
     of thirty-six women will begin their study on June 12.
     It is highly probable that this class will be followed
     by others.

          The matriculation of students for the fall term hz
     been exceptionally gratifying, and in all but a few eases
     the registration has been for four year   courses leadi%
     to a degree.

          Doctor Redmon and Mrs. Spaul6bury, head of the
     training school for nurses at the Good Samaritan hospital
     have given their services to eighty women students of the
     University for a twelve weeks course in Red Gross work.
     This course has been not only received with enthusiasm
     but has contributed in a very practical way to the train-
     ing of the women for patriotic service.

                               Respectfully subrnitted,

                                    Mary E. Sweeney.

     The following c ommaunicat ion from Dean Norwood, Depart-
ment of Mines and Metallcrgy, was received and filed:

                              June 19, 1917.

     Chairman Executive Committee of Board of Trustees,
          University of Kentucky.

     Dear Sir:-

          In my report of May 15 to the Executive Committee,
     I asked authority to transfer $100 of an unused sum of
     $200 of the salaries appropriated for this college to
     ethe salary that had been allotted for Professor T. J.
     Barr. (see paragraph 4 of said r~or%).


          The surplus of $200 occured in this way: The salary
     of Mr. I. P. Tashof had been placed at $1200 for the
     college year ending the 30th of this month. Mr. Tashof
     resigned in August,1916. I obtained the services of Mr.
     B. 0. Worley for $1000 thus leaving $200 of the amount
     that had been alloted for Mr. Tashof unused. It is $100
     of this surplus $200 that I wish to transfer to Mr. Barr s
     salary, thus making it $2000 for the year ending June 30,
     1917, instead of $1900.

          It was through oversight that I had placed Professor
     Barr's salary at $1900 for the present year (ending June 30);
     it really should have been placed at $2000. When Professor
     Barr called my attention to the matter and expressed his
     di wpointment, I assured him I would try to remedy my mis-
     take, and this ia what I tried to do in my report above
     referred to.

          I have not learned what the Committee did about the
     matter. Please look into it for me, and if for any reason
     the Committee did not consider my report or request at its
     May meeting I will be glad if you will call attention to it.

                          Very truly yours,

                                0. J. Norwood.

     The following communication was ordered received and filed
and Professor E. L. Gillis, Registrar, notified that the recom-
mendation he referred to in this communication would be taken
up and put into effect as soon as funds available would juetify
the step.

                                 June 20, 1917.

     Mr. C. B. Nichols,
          Chairman, Executive Committee,
               University of Kentucky.

     My dear Mr. Nichole:

          I have learned through the press and other ways that
     the report of the Survey Commission in regard to this
     office was adopted by the Board of Trustees. Is this
     correct? They also r ecommended an increase in the appropria-
     tion for this office to maintain and further develop the
     work we have begun. It will not be necessary to add any
     increase for the new duties, for, in the main, they will
     have to be looked after by the Registrar personally. How-
     ever, I should like to call your attention to some work
     we have begun and unabl e t o f inish.

Pour years ago we began the work of arranging all


     the former tudents by coliities with the view of mailing
     these lists to some pereon in eaeh county and obtaining
     their --,resent addrese, theo arranging them according to
     nounties in which they now reside. This would form a
     nueleus of an organization to be used in intereseting
     I-rospeetive students, or may be used to good advantoage
     during the session of the Legislature. $100 in postage
     and $350 additional for cleric.-A helep would enable us to
     complete this work and a number of other tahngs that we
     should like to do.

          I am submitting this estimate and the nature af the
     work so that if the Board desires it they will have the

          I have reoommended an increase of $100 per year In
     Miss Graddy'e salary and the same for Mies Owens.   Not
     on account of the high coot of llving. but for the fol-
     lowing reasasons  (1) The chareater of their work entitles
     them to this increase; (2) 1 have had an opportunity to
     place them In similar work In other offices at a greater
     Increase; (3 If this office is to continue Its growth,
     or even maintain Its present stnddard of work there must
     be some hope of promotion.

          To give you some idtea of the scope of our work In
     addition to keeping a record of grades and absences X
     submit a list of questions ask.ed ue by the ftrvey Gom'i
     mission. The firsttwenty-two questions directed to
     this office. also the 28th and 29th, with the exception
     of question 19, the information was on file In this

                            Respectfully submitted,

                                   Vora L. Gillis, Registrar.

     The following communication from Dearn Lafferty was re-
ceived and ordered speread upon the minutest-

                             June 20, 1917.

     To the President & Exeoutive Commititee,
          University of Kentucky.,

     Gentl emen: -

          As the nresent school year is now alosing and no
     budget has been made for the next year, I assume steps
     will be taken at your preeent meeting to rrepare the
     budget and do such other things In the way of readjust-
     matn that may be made necessary by the confusion occasioned
     by our declaration of war and Its Inevitable results.   I


     do not know what plan you may pursue, but I would be
     glad to be heard for the College of Law before a final
     concluision Is reached as to our budget allowance.

          While I have heretofore made out our estimate for
    next year and handed it to the Business Agent some three
    months ago, in which I asked an increase in the sum total,
    the war conditions since that time are such that a new Cal-
    cxliation might be made in view of the probable Increase
    in the number of students that may attend the University
    during the next year, which will reduce the amount of the
    estimate heretofore reported for our Oollege .

          This has been a year of close investigation of our
     Law School9 to ascertain whether or not it has attained
     a high standard of efficiency.  Beside the inspection of
     the recent Survey Committee working under the direction of
     the University, we have been subjected to an examination
     by the Association of American Law Schools, to which
     Association we belong, and which includes less than one
     third of all the law sehools of the United Ststes made
     up of the highest rank.  Of the forty five schools in the
     Association, two were dropped and five put on probation;
     but I am glad to report for your information that not
     only was no fault found with our school, but that we had
     adopted last year the advanced standards fixed by t}ve
     Association to go into effect in September 1919, I am
     in possession of the evidence of these facts, and the in-
     dividual opinions of some of the leading law school men
     of the country, of the estimate placed upon this school;
     if it should be desired.  This creates a relation to all
     our leading law schools. that enables our law students to
     enter any of them and receive full credit for any work
     done here.

          I do not state these facts with the purpose of making
     a raid upon the treasury for advanced budget allowances,
     brut to show you that we are fatthfully following the
     standards dixed bzy the best thought of the law sohool
     builders throughout the United States and that the In-
     spection has not found us wanting.

                              Respectfully submitted,

                                     W. T. Lafferty, Dean.

     With reference to paragraph 2 of Dean Lafferty's com-
munication the secretary was instructed to notify Dean Lafferty
to advise with the Business Agent at once with reference to the
decreases proposed in his report.   Dean Lafferty was so notified.


     The following reiport of the Board of Control of Patterson
Hall whiich was presented to the Board of Trustees at its meet-
ing June 7, and ordered sent to the Executive Committee was
filed and ordered spread uoon the minutes:

          The Board of Control of Patterson Hall submits its
     re-port for the collegiate year, 1916-17, as follows:-

          The first work of the Board, after their anppointment,
     as 'was stated in their report of last December, was an
     inspection of the building and the ordering of fire es-
     capes and fire drills. An extra fire escape was ordered
     installed by the Executive Committee. When an estimate
     was made by contractors, difficulties were found in con-
     struction. The Board, under the advice of Mr. Feak con-
     sulted with the state fire marshal. He, after an in-
     spection of the builcing, pronounced the present fire
     escapes worthless and advised the installation of two new
     ones, to replace the small inadequate ones now there.
     These have been contracted for and shauld have been in
     place by this time. The probable restoration of the re-
     creation hall at the end of this year renders it un-
     neceesary to install an additional one at the rear window.

          The Board ordered a new arrangement of the iectrio
     wiring and of the lights in the halls, putting on each
     floor two hall lights that should burn through the night,
     and installing an electric gong as a fire alarm.   The fire
     drill, as ordered by the Board, was put into practice and
     has been carried on through the school year,

          During the Christmas vacation, the Hall was kept open
     for delegates of the Students' Prohibition Oonvention. A
     small fee wae charged for rooms, to cover the cost of
     fuel, and lights, and a fee for meals. About forty dele-
     gates were entertained.

          Believing that Pat- arson aall should be used as had
     been contemplated in its erection for the young women of
     the State, the Board conferred with President Barker about
     the rooms he occupied in the gall. Conferences were held
     with him and with the Executive Committee, but as the
     second term was then in progress, It was deemed advisable
     to insist on no change until June let, at which time
     President Barker stated he intended to remove from the

          Matters of orgOanisation, of management and of discip-
    line have occupied our time and attention during the rest
    of the year.

The management of the Hall, we are sure, has been


conscientiously carried on by each of the employees in the
department entrusted to her. But because of a lack of
coordination of the different departments and the lack of
a strong central authority, there have not been as good
results as we feel could have been obtained.  From this
samle cause, the discioline at the Hall has been lax. An
effort was made to install a system of student government.
At a house meeting, Lexington women, alumnae of Cornell,
Wellesley, Bryn Mawr and Vassar, spoke, setting forth the
advantages and benefits of this system. Vie hope that
this matter will be taken up again in the fall.

     The plans outlined for next year are as follows.

     We have recommended to the Dean of Women that her re-
sidence be outside of the Hall.

     Miss Hopper, the bookkeeper, has not applied for re-

     Miss Pickett will be retained as dietitian, at the
same salary, $50 pdr month.

     The Board has almost concluded arrangements with a
woman who will become director of the Hall.  She is a
woman of wide experience, of technical training, as a
manager of institutions, of Christian character and
attras;tive personality.  She has had experience as assis-
tant director of one of the large dormitories in the East.
The director will have the responsibility for the manage-
ment of the Hall,  Miss Pickett will report to her and
she will make monthly reports to the Board of Control and
through them to the Executive Committee.  If there is more
bookkeeping than she can care for, we feel it can be
transferred to the business department of the University.

     The director will be entirely responsible for the
conduct of the students, except on the campus, and will
bring to this work, we hope, a wide exnerience with the
problems and activities of women in large institutions.

     The Board of Control expects to undertake the organiza-
tion of a system of supervised boarding houses where the
overflow from the Hall may be cared for under the proper
conditions. We have taken no steps in this direction yet,
and feel it may be a task involving many difficulties.

     We think that we shall be very  or-tunate in securing
the services of the person under consideration for the
position of Director and feel reason..bly sure that we shall
be able to de so,  She has been o ffered a salary of $900
a year. The Executive Committee have promised to take
care of $250.00 of this.  In return for t his, a few hours


of teaching each week in the Department of Home Economics
will be done by the Director. This will give her a stand-
ing in the University and will dignify her position.

     The Board of Control hopes to keep the board for next
year as near the present nrice as we can, but with plices
as they are at present, we shall probably have to increase
it a little. During the suxmmer. it is our intention to
have the recreation hall restored to Its former use.   Some
renovating of decoration will probably be entailed by the

     The Hall will be kept open for the summer school,
Miss Pickett being in charge.

     The Board requests that if there is any balance of
funds remaining from the ap-iropriation of two thousand
dollars appropriated for the Hall by the State, it be
paid over to the Board to be used for repairs or other
expenses. We feel that this is just as servant's hdre
for which provision is made in the two thousand dollars,
has been paid entirely from the current receipts at the

     As the current year at the Hall does not close till
June 7, Miss Hopper felt tt impossible to make out an
annual report at this time.  It will be submitted to the
Executive Committee at their June meeting. Appended to
this report are the monthly reports receiving during this

                           1da Withers Harrison, Chairman
                           Elizabeth King Smith, Saey'.
                           Cecilia M. Harbison.


Monthly reportf, May 1917.

Cash balance                                      1815.07
Depo sited