xt7hqb9v1q8p https://exploreuk.uky.edu/dips/xt7hqb9v1q8p/data/mets.xml Lexington, Kentucky University of Kentucky 1944062 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1944-06-jun2. text Minutes of the University of Kentucky Board of Trustees, 1944-06-jun2. 1944 2011 true xt7hqb9v1q8p section xt7hqb9v1q8p 




     Minutes of the Meeting of the Board of Trustees of the Univer-
sity of Kentucky, June 2, 1944.

     The Board of Trustees of the University of Kentucky met in
President Donovan's office at 10:00 a.m., Friday, June 2, 1944. The
following members were presents  Vice Chairman Richard C. Stoll,
Robert Tway, Judge Harry W.-Walters, R.. P. Hobson, Mrs. Paul G.
Blazer, Harper Gatton, H. D. Palmore, T. H. Cutler, J. C. Everett,
and Grover Creech. President H. Li Donovan and Comptroller Peterson
were also present. Mr. Cutler presented his commission of appoint-
ment, as follows:

               In the Name and by the Authority of

                    COMMONWEALTH OF KENTUCKY

                         SIMEON WILLIS
            Governor of the Commonwealth of Kentucky

     To All To Whom These Presents Shall Come, Greeting:

     Know Ye, That Honorable Thomas H. Cutler

     having been duly appointed

         IS HEREBY COMMISSIONED AS AN ALUMNI MEMBER OF THE BOARD

         OF TRUSTEES OF THE UNIVERSITY OF KENTUCKY TO FILL THE

         VACANCY CREATED BY THE RESIGNATION OF HONORABLE JAMES

         PARK. THIS APPOINTMENT IS FOR THE UNEXPIRED TERM OF

         MR. PARK.

     I hereby invest him .with.full power and authority to execute

     and discharge the duties of the said office according to law.

     And to have and to hold the same with all the rights and

     emoluments thereunto legally appertaining, for and during the

     term prescribed by law.

         In testimony whereof, I have caused these letters
         to be made patent, and the seal of the Commonwealth
         to be hereunto affixed. Done at Frankfort, the lath
         day of May in the year of our Lord one thousand nine
         hundred and 44 and in the one hundred and 52nd year
         of the Commonwealth.

                                (Signed)   Simeon Willis
                                         By the Governor

                                (Signed)   Charles K. O'Connell
                                         Secretary of State
                             By (Signed)   Christine Johnson
                                    Assistant Secretary of State




 






2



     A* App, r l of Minutes.


           1. On motion duly made, seconded and unanimously
              carried, the minutes and actions of the Execu-
              tive Committee of March 24, 1944, the minutes
              of the Board of Trustees of April 4, 1944, and
              the minutes and actions of the Executive Com-
              mittee of May 2, 1944, were ordered approved
              as published.



    B. Approval of Candidates for Degrees.

    President Donovan presented a list of candidates for degrees
with the recommendation of the University Faculty and the deans of
the respective Colleges.



                 UNIVERSITY OF KENTUCKY
                      Lexington
TO THE UNIVERSITY FACULTY:



May 31, 1944



      The following persons have completed the requirements
for the degrees indicated and have been recommended by the
Deans of the respective colleges.

              COLLEGE OF ARTS AND SCIENCES
     CANDIDATES FOR THE DEGREE OF BACHELOR OF ARTS



Mary Frances Bach
Martha Obitz Boatman
Michaelene Jean Bogan
Marion Barbara Brewer
Mary Lee Brockman
Lucille Eldridge Brown
Mary Elizabeth Callaway
Virginia Aswell Cantrill
Richard Truman Centers
Dorothy Dawson Hawkins Coblin
Martha Gayle Cockrell
Cleon Kilmer Combs
Dorothy Jbck Ecklar Cottrell
Audrey Vinila Davis
Jane Lynn Denny
Algernon Smith Dickson
Ruth Louise Eubank
Marcia Jeanne Fields
Elisabeth Headley Garr
Ann Mallory Gillespie



Helen Louise Harrison
Patricia Irwin Horkan
Mary Jeannette Householder
Frances Louise Jinkins
Alva Marian Johnson
Hellen Kafoglis
Martha Townsend Koppius
Anne Howard Lyttle
Mary Jean McElroy
Sarah Anna Margaret McInteer
Mary Ann Macke
Anne Scott Maher
Elsie Lena March
Ellen Jane Purcell
Lucile Daron Richardson
Anne Ricketts
Anna Catherine Rigsby
Annie Laurie Riley
Bette Carol Robinson
Maureen Sophia Savage




 








Wanda Clay Scrivner
Nellie Frances Sellers
Mary Eleanor Shaw
Betsy Wynne Simpson
Carolyn Spicer
Adalin Stern
John Hardin Sutterfield
Morrison Vincent Swift
Charlotte Elizabeth Terry



Lillian Eleanor Terry
Elizabeth Carolyn Warner
Julia Anne Waters
Alice Webster Watkins
Edith Margaret Weisenberger
Dorothea Jacquelyn Wiedeburg
Eugene Selby Wiggins, Jr.
Betty Lee Wilson



CANDIDATES FOR THE DEGREE OF BACHELOR OF SCIENCE



Henry Clay Blount, Jr.
Ella Watson Browne
Constance Larsen Cole
Sarah Frances Edmonds
George Freeman Gilbert
Ralph Lowell Gullett.
Edyth Boyd Heaton
Sarah Helen Hemingway
John Castleman Hubbard
Bruce Kennelly
Martha Cary McCauley
Gerald Arthur Martin
James Carlton Moore



Roberta Downing Parker
Marcus Douglas Phelps, Jr.
Betty Ann Poindexter
Evelyn Pope
Luther Clinton Powell
Charles Louis Racke
Gloria Jean Reid
Paul Johnston Ross
James Henry Saunders
Phillip Van Sutterfield
Clayton Lay Thomas
James Lewis Vallandingham, Jr.
William Edmond Ware



CANDIDATES FOR THE DEGREE OF BACHELOR OF SCIENCE IN INDUSTRIAL
                        CHEMISTRY



Irvin Henry Neltner
William A. Shire, Jr.



Theodore Albert White



CANDIDATES FOR THE DEGREE OF BACHELOR OF ARTS IN JOURNALISM



Celia Bederman
Betty Edwards Bohannon
Florida Ridgway Garrison



Joseph Edward Hutchinson
Mary Lyle Mulholland
Mary Norma Weatherspoon



CANDIDATES FOR THE DEGREE OF BACHELOR OF SCIENCE IN MUSIC



Mildred lone Buchanan
Mabel Claire Gumm
Kathleen Hagan



Janet Evangeline Palmer
Anita Mae Roos



CANDIDATES FOR THE DEGREE OF BACHELOR OF SCIENCE IN MEDICAL
                      TECHNOLOGY



Edwin John Abeling
Bernadine Jett Aulick
Charlotte Mary Bostetter
Esther Cornelius Friedman



Ann Myers Merideth
Ruth Julia Robinette
Dolores Eloise Shifflet



CANDIDATES FOR THE DEGREE OF BACHELOR OF SCIENCE IN LIBRARY SCIENCE



Rezina Elizabeth Senter



3



Nellie R. Rash




 






4



         COLLEGE OF AGRICULTURE AND HOME ECONOMICS
CANDIDATES FOR THE DEGREE OF BACHELOR OF SCIENCE IN AGRICULTURE



Reid Burbus England
Fischer Dyson Harned



Ros ella Ellars Jaegers



CANDIDATES FOR THE DEGREE OF BACHELOR OF SCIENCE IN HOME ECONOMICS



Anna Mae Allen
Esther May Baker
Elizabeth Eloise Bennett
Grace Weatherly Brown
Jane Francis Collis
Sara Elizabeth Ewing
Dorothy Jean Garrison
Edna McReynolds Griffith
Myra Harris
Elizabeth Finn Hickman
Elizabeth Ann Hogg
Amanda Maud Holland
Frances King Kendall
Charline Reid Lisanby
Myrtle Louise Harned Lund
Lillian Lee Lycan
Arnetia C. Lykins
Mary Eleanor Neill



Frances Mae Owens
Mary Jane Riggs
Anna Lea Schoulties
Mary Elizabeth Searcy
Emily Barbara Smedley
Mary Zella Smith
Lyda Mae Sutherland
Alma Mae Tarkington
Mary Mason Taylor
Cornelia Rose Thomas
Patricia Eloise Thornton
Boone Davis Tucker
Adeline Bourne Wallace
Hazel Ruth Weakley
Jean Douglas Whaley
Jewell Marjorie Wilson
Mary Wilson



                    COLLEGE OF ENGINEERING
CANDIDATES FOR THE DEGREE OF BACHELOR OF SCIENCE IN CIVIL ENGINEER-
                              ING



Sterling Lowe Bugg
James Alexander Caywood
Marow Wilson Cox



William Rice Nickell
John Lewis Rogers
Richard Watson Storey



CANDIDATES FOR THE DEGREE OF BACHELOR OF SCIENCE IN ELECTRICAL EN-
                           GINEERING



Ralph Lyndon Hucaby
Charles Gordon Kramer



Milton Henry Lewis
Glenn Wood Sellers



CANDIDATES FOR THE DEGREE OF BACHELOR OF SCIENCE IN MECHANICAL EN-
                           GINEERING



Gerald Alonzo Cundiff
Alex Fielder, Jr.



Ernest William LeMasters, Jr.
Jacob Bradford Walters II



CANDIDATES FOR THE DEGREE OF BACHELOR OF SCIENCE IN METALLURGICAL
                          ENGINEERING



Carleton Clyde Foushee



Hal Wharton Mayner, Jr.



                COLLEGE OF LAW
CANDIDATES FOR THE DEGREE OF BACHELOR OF LAW



Ernest Ralph Gregory
Leo Emory Oxley



Ira G. Stephenson
Richard Pindell Stoll




 







5



                  COLLEGE OF EDUCATION
CANDIDATES FOR THE DEGREE OF BACHELOR OF ARTS IN EDUCATION



Alice Kathryn Anderson
Nancy Lee Bird
Margaret Shirley Brewer
Florence Elizabeth Brown
William Earl Buckler
Mary Atchison Burrner
Ann Elizabeth Cantrell
Mary Mavis Cole
Pauline Wymore Comer
Frances Lillian Crawford
Marjorie Nesbitt Cummiins
Anna Fightmaster Day
Nell Baskett Dorsey
Anne Bennett Ellis
Virginia Priest Haynes
Lillian Pearl Heaton
Ilena Jackson
Eva Valentine Kelsay
iar3orie Ann Kelsay



Lucille Kennedy
Barbara Kilpatrick
Virginia Averie Long
Violet Dolores Mack
Jean Rich Mills
Norma Naomi N{iswonger
Elinor Elizabeth O'Bryan
Charlotte-Ann Hunt Phelps
Eva Dupuy Price
Alka Elizabeth Sanders
Seba Stamper Sloane
Martin Leo Snyder
Carola Jennings Spurr
Helen Jane Truby
Maryan Vogt
Patricia Wallace
Barbara Leachman Walton
Virginia Elizabeth Wesley



                 COLLEGE OF COMMERCE
CANDIDATES FOR THE DEGREE OF BACHELOR OF SCIENCE IN COMMERCE



Ann Hilton Bryant
Minkie Clarke
Mary Katherine Earle
Julius Porter Evans, Jr.
William Weibel Humnel
Billye Jean Jones
Ellis Franklin Jones, Jr,
Dorothy Virginia LipG comb



John David Lynch
Amanda Carolyn Miller
Ruth Claudine Mullinaux
Elizabeth Ann Ross
William Thomas StephensonJr.
Martha Lee Thurman
Mary Jo Underwood
Camilla Felix Weathers



             GRADUATE SCHOOL
CANDIDATES FOR THE DEGREE OF MASTER OF ARTS



Aubrey Swift Bradshaw
Frances Elizabeth Brewer
Harold Brown Connely
Ray Harlan Garrison
Jacob Harold Greenlee



-Thelma Pennington Juergensmeyer
Robert Blakely McNeill
Helen Louise Nisbet
Susanna Burton Reynolds
Miriam Thornton



CANDIDATES FOR THE DEGREE OF MASTER OF SCIENCE



Leland Royce Boyd
Royce Evans Simons



Stanley Pierce Stephenson,Jr,
Carl Harris Stinson




 







6



         CANDIDATE FOR THE DEGREE OF MASTER OF SCIENCE IN
                          AGRICULTURE

Smith Jameson Jones

CANDIDATE FOR THE DEGREE OF MASTER OF SCIENCE IN METALLURGICAL EN.
                           GINEERING

Roland Arthur Kozlik


    CANDIDATES FOR THE DEGREE OF MASTER OF ARTS IN EDUCATION



Robert Benjamin Ashmore
Ruth Jewell
Mary Lucy Lowe
Jeanne Carolyn Liowry
Dorothy Turner Martin



Alta Marie Osborn
Etta Mae Osborn
Irene Bernice Salutsky
-Albert Goodwin Thomson



      CANDIDATE FOR THE DEGREE OF MASTER OF S CIENCE IN EDUCATION

 Alma Jean Bach


           CANDIDATE FOR THE DEGREE OF DOCTOR OF PHILOSOPHY

 Samuel Walker




          2, Upon motion duly seconded and unanimously passed,
              the recommendation of the University Faculty was
              approved, the degrees were granted, and President
              Donovan was authorized to confer the degrees on
              candidates listed above at the June 2, 1944, Comr
              mencement.



     C. ARproval of Budget for 1944_45.

     President Donovan submitted for approval the annual internal
budget of the University of Kentucky for the year 1944-45, and read
the following statement contained in the budget.




 




7



   COMWENTS OF THE COMPTROLLER ON THE  NNUA.L INTERNAL BUDGET

                         Introduction

     The preparation of the University budget for the fiscal year
1944-45 has been delayed because of the uncertainty of whether the
University would be required to operate on the budget adopted for
the biennium 1942-44, or a new budget made for the ensuing biennium.
The piroposed budget herewith submitted is made on the basis of the
State appropriations for the biennium 1942-44. Appropriations made
for the extraordinary expenses during that biennium have been ex-
cluded from anticipated State appropriations for the ensuing year.

     There is no particular change in the method used in the prepa-
ration of this budget from that of the previous budget.   A compari-
son between the salaries and other expenses of 1943-44 and salaries
and other expenses for 1944-45 is shown.   Th- comparison refers to
basic salaries, whether for ten months or twelve months, depending
on the basis shown.  All professorial staff members are shown for
the eleventh month of employment for the fiscal year unless the in-
dividual involved specifically requested otherwise, except for the
College of Engineering and the College of Agriculture and Home
Economics.   In these colleges, staff members and employees were al-
ready on a twelve months basis.   Salary adjustments through in-
creases and extension of employment from ten months to eleven months
are reflected in the total recorded for each individual.

     The summer quarter (Summer School) is divided into first and
second terms for the convenience of the students and for administra-
tive control.

     Departmental and divisional summaries show comparisons between
the total budget for 1944-45 and the adjusted budget for 1943-44.
The adjusted appropriation bakes into account the increases and de-
creases made during the year because of personnel on leave, salary
adjustments and other budget changes.   Increases and decreases were
adjusted pro rata, in accordance with the remaining months of the
fiscal year.   This fact should be kept in mind when attempting to
compare the two total columns.

     Certain points in conne ction with thi s budget should be empha-
sized as a matter of comparison and for purposes of general analysis.

                              Income

      The income for the University budget is derived mainly from
 three sources: Federal grants-in-aid (31.7%); State appropriations
 (45,9gb); and revolving funds (22.ld).  Less than three-tenths of one
 per cent is received from endowment funds.

      Revolving funds refer to receipts of direct income collected by
 the institution such as student fees, room and board, sales, services,
 rentals, etc.   The estimated income from all sources for the ensuing
 year is lower except that received from Federal grants-in-aid,




 






8



     The largest reduction in estimated income from revolving fund
sources is in student fees.   The reduction is due to a decreased
enrollment.   The following schedule is self evident as to the loss
of revolving fund receipts to the University from this source:

            Fiscal Year          Amount of Fees      Basis for Data

            1940-41              $403,855.01        a.Lctual Receipts
            1941-42               335,414.76        Actual Receipts
            1942-43               305,158.78        Actual Receipts
            1943-44               193,800.00        Actual Receipts
                                                      to Date plus Es-
                                                      timated to June
                                                      30, 1944.
             1944-45               163,340.00        Estimated


     The real comparison of the reduction of student fees, based upon
enrollment, is more accurately shown by comparing the fees collected
for the year 1940-41 against the fees collected for the current year
and those estimated for the ensuing year.   The estimated receipts
from student fees for this year is more than $240,000.00 less than
was received in a normal year.

     It would not have been possible for the University budget to
have been balanced during the past fiscal year but for the fact that
we have had on the campus an Army Specialized Training Program in-
structing soldiers for the War Department.   The prospect for re-
ceipts from the Army program during the year 1944-45 is negligible
since the present contract expires July 30, and at this time we have
only 164 soldiers receiving instruction.

     An unexpended balance from the Army Specialized Training Pro-
gram during the current year will be the balancing factor for the
1944-45 budget.   This balance has been made available through pay-
ment by the War Department of certain fixed costs in the way of in-
struction salaries and maintenance cost, which would otherwise have
had to be paid from current operating funds.   We have estimated
this balance to be $140,000.00 as of July 1, 1944.    It may be
more, but in all probability refunds to the War Department will be
necessary due to renegotiation and adjustments on the final settle-
ment of the first year's operation.

     State Appropriations for the ensuing year are $270,000.00 less
than for the year 1943-44.   This dififefence is analyzed au follows.:

                   Library Equipment                 $10,000.00
                   Scientific Laboratory Equipment    20,000.00
                   Engineering Equipment              20,000.00
                   Home Economics Equipment           10,000.00
                   Emergency Appropriation for
                       Coal Research                  10,000.00
                   Capital Outlay                    200..0o0.00
                             Total                 8270,000.00




 




9



     The loss from student fees from that of a normal year is in ex-
cess of $240,000.00 a year and the loss of State appropriations for
the ensuing year is $270,000.00, making a total reduction of income
for the ensuing year, based upon a normal school year, of approxi-
riately $510,000.00.  It is extremely difficult for a university to
stand such a financial loss.

                           Expenditures

     The total estimated expenditures for the Division of Colleges
for 1944-45 are $1,449,493.00 in comparison with the adjusted budget
for 1943-44 of $1,737 902.01. (Both figures exclude expenditures for
auxiliary enterprises S.

     The proposed budget for administration and general expenses for
the College of Commerce and College of Education show slight in-
creases.  These increases are due to normal operating conditions.
The College of Arts and Sciences, College of Engineering, College of
Agriculture and Home Economics, and the Libraries, show budget de-
creases.   These decreases in the main are due to elimination of the
appropriations for scientific equipment, which appropriations will
not be repeated during the year 1944-45 because the University is
forced to operate upon the budget adopted for the past biennium.
These appropriations are classified as extraordinary and do not carry
over.   The College of Engineering budget is further reduced by the
elimination of the Governor's Emergency Grant of $10,000.00 for the
operation of the Coal Research Laboratory, which cannot be anticipat-
ed, and a reduction of instructors employed to assist in the Army
Specialized Training Program.

     Plant commitments are reduced by $200,000.00 formerly available
for capital outlay, which will not be available because of operating
on the old budget.  A further reduction of $21,241.66 is due to the
advance and complete payment of the funded indebtedness on the MvIen's
Dormitories and the Service Building.

     Salaries, generally, have remained constant except for those
individuals formerly employed for ten months now employed on an
eleven months' basis,

     A part of the teaching faculty heretofore have been employed
to teach in the first summer term.   Those whose services were not
needed were unemployed.   It has been felt that the University could
make use of the services of all moei-bers of the teaching staff during
the first summer term.   Such an arrangement will partially take
the place of a salary adjustment Land -aid in offsetting a sharp in-
crease in the cost of living during the emergency period.

     Appropriations for materials and supplies and for capital out-
lay (tochnical and scientific equipment) have been materially re-
duced.   This reduction has been brought about primarily due to the
loss of $60,000.00 heretofore appropriated for scientific, labora-
tory, and engineering equipment.   Curtailment of the purchase of
such equipment cannot be continued in a normal period. The general
educational and research programs would be seriously handicapped -
certainly in comparison with accepted educational standards in other
state universities.




 







10



     The amount we are now expending for maintenance of buildings
and generol operating expenses has for many years been meager.   In
fact, we feel that the amount budgeted for that purpose has reached
the irreducible minimum.   To further curtail the appropriation for
such purposes would only increase the financial load of subsequent
years because of accumulated, or deferred, maintenance. The state
appropriation for repairs and maintenance is fixed at thirty thou-
satnd dollars.  This budget provided for this amount to be supple-
mented from the appropriation for general operations.   Good main-
tenance practice, for adequate care and replacement due to obsoles-
cence, would require for a plant the size of the University three
times the amount this budget provides

     The operating budget for the Experiment Station and the Agricul-
tural Extension Division are approximately the same for the ensuing
year as for the current year.   The problems faced by these divisions
are less acute for two reasons. First, they are supported in the
main by Federal funds (32%) and revolving funds (44%). The antici-
pated income from these sources is not lower for the ensuing year
than that received during the year 1943-44.   In fact, the revolving
fund estimates have been slightly increased.  Second, the Experiment
Station has been able to keep a reasonably adequate revolving fund
balance available for such emergencies as may arise.   This reflects
foresightedness and good budgetary practice.


                           General Comments

     The unappropriated balance reflected by this budget is approx-
imately sixteen thousand dollars.   This is an extremely small
"cushion" for an Institution of this size.   This is made more no-
ticeable by the fact that heretofore the revolving fund balance
at the beginning of a fiscal year has been negligible, whereas the
revolving fundbalance as of July 1, 1944, willbo the balancing
factor of this budget.   In budgeting to consume the available
balance as of the beginning of the fiscal year, the University is
left with no revolving fund balance anticipated for the closing of
thu fiscal year 1944-45.   It is extremely important that the Uni-
versity have a reasonable revolving fund balance at all times to be
used as working capital.   This would enable the University to pur-
chase more economically in larger quantities and receive discounts.

     The anticipated appropriation and receipts for the ensuing year
are sufficiont to balance the estimated exponditures for the budget
year 1944-45. The outlook for the last year of the ensuing biennium
1944-46 is extremely uncertain.   The University will heave to re-
assume the financial load of returning staff members who are now on
leave.   This financial responsibility in all probability will have
to be faced by the University before the student enrollment returns
to the ore-war level.




 




11



                          Restricted Budgets

     Appended to the general operating budget of the University are
the budgets for all restricted funds for which a reasonable estimate
of income and expenses can be made.   Some of the staff are employed
to render services assisting in the general operation of the Univer-
sity, and also aid in the functions for which the restricted funds
are received. Split salaries are therefore necessary between gen-
eral funds and restricted funds.   In all cases, this budget has
been so constructed as to show cross references and reflect the total
salaries of the individuals thus employed.   In this way, individual
salaries are recorded and authorized in total.

     The activities carried on by restricted funds are financed from
receipts received for such purposes.   The accounts are managed as
individual self-supporting funds.   The expenditures are not author-
ized by the Comptroller unless funds are available.   The same pro-
cedure is followed for all agency funds for which the Comptroller's
Office acts in the capacity of a banking institution.   There is one
necessary exception to the above policy--the Student Union.    For
all practicable purposes, the operation of the Student Union is an
integral part of the University, even though it has been supported
heretofore entirely from student fees.   For the coming year, the
fees from students, based upon the anticipated enrollment, will not
be sufficient to continue this unit as a self-supporting enterprise.
The University must assume the responsibility of subsidizing the
activities of the Union for whatever amount is necessary over and
above the available balance and income for the ensuing year.    It is
estimated that this deficit will approximate seven thousand dollars.

     The Restricted, Trust, and Agency Funds, included herein, are
handled in the same manner in Which they have always been handled
with the approval of the Board of Trustees.  They are carried in
separate accounts showing receipts, disbursements, and available
balances, but since the question has been raised recently as to the
method of handling receipts of these accounts and the procedure for
disbursements, I deem it advisable to outline briefly the procedure
followed by this office and the authority for same.

     The Executive Committee of the Board of Trustees under date of
October 23, 1934, received a report from the Business Agent on trust,
revolving and sundry ledger accounts in which each fundvas discussed
by the Business Agent with his comment as to whether the funds should
be sent to Frankfort or kept locally. The Board approved the report
and directed that "the methods of accounting by the administrative
andm finance officers of the University of the funds of the Univcr1i-
ty in general and as shown in the above report were approved and
they were authorized to continue the present methods of accounting
until further orders of the Board of Trustees. " (Minutes of the
Board of Trustees, October 23, 1934, pages 10-13).

     The Executive Committee of the Board of Trustees, under date of
July 23, 1936, Page 3, under the heading "Sundry Ledger Accounts:
Revolving, Trust, and Federal Funds" passed the following motion:
"On motion, duly seconded and carried, it was ordered that all or-
ders of the Board of Trustees and Executive Committee heretofore




 




12



made and recorded in the Minutes, relative to Sundry Ledger accounts,
RevOlvifl;, Trust and Federal Fund.s, be reaffirmed and approved. This
order is to apply especially to the order made by the Executive Com-
mittee at meeting of June 30, 1934, Sec. 6, and to the Order made
by the Executive %ommittee at meeting of October 23, 1934, Sec. S.1"

     Since becoming chief financial officer on July 1, 1941, the
records of the Comptroller's Office have been audited by the State
Auditor of Public Accounts for the year ending June 30, 1941. Re-
tricted and Trust Funds were included in that audit.   No suggestion
was bhde that the procedure be changed. The records of the Comptrol-
lor's office were again audited by the Auditor of Public Accounts
for the year 1942. This audit included Restricted, Trust, and
Federal funds and no suggestion was made to change the method of
handling them.

     There are numerous citations in the Minutes of the Board re-
establishing its policy as recorded in the Minutes cited above. For
example: The Comptroller did transmit the Revolving funds received
from the Robinson Sub-station Trust Agreement to the State Traasurer,
but by Minutes of the Executive Committee, under date of March 20,
1942, the Comptroller was directed to keep these funds locally and
that they not be transmitted to the State Treasurer.

     Federal Grants-in-Aid funds received by the University have
never been transmitted to the State Treasurer.   The Comptroller Gen-
eral of the United States Government has the following to my:

     "Since the Congress has authorized the payrgent of these funds
only to an officer of the agricultural experiment station duly ap-
pointed by the governing board of such station, such payments may not
be made to any other person, and the provisions of the Federal Stat-
utes in this respect are in no way affected by any act of the legis-
lature of the State attempting to provide for such payments to an
officer of the State other than an officer of the experiment station
duly appointed by the governing board of such station to receive the
same.   (Comp. Dec. A-32831, Sept. 4, 1930)"

     The Solicitor of the Department of Agriculture in an opinion
dated November 11, 1933, has the following to say concerning the Fed-
oral funds which are appropriated to State Experiment Stations:

     "It seems . . . quite obvious that these funds, so appropriated
a1nd paid by the Federal Loovernment for those specific purposes (to
which purposes the State must assent before the funds are payable),
and which, when paid, -.re not the property of the State or even of
the appointed officer to whom they are paid, but only in his cus-
tody for proper disbursement, cannot --- be placed under the adminis-
tration of an entirely different State Officer, so that he --- may
determine in wheat amount and at what rate they may be expended in
carrying out the purposes for which they were originally appropriated
and paid by the Federal Government."

     Section 164.160, 1942 Kentucky Revised Statutes has the follow-
ing to say Concerning funds held by the institution: "Trustees con-
stitute bod  c           oE   to reoolvo Snd administer revenue and




 






13



property.  The board of trustees shall be a body corporate, under
the-name of the Board of Trustees of the University of Kentucky, with
the usual corporate powers, and shall possess all the immunities,
rights, privileges and franchises usually attaching to the governing
bodies of educational institutions.  It may receive, hold and ad-
minister, on behalf of the University, subject to the conditions at-
tached, all revenues accruing from endowments, appropriations, allot-
ments, grants or bequests, and all types of property."

     This section conflicts with Section 41.070 Kentucky Revised
Statutes.  Both sections were passed at the same time in the same
bill.  Restricted, Trust and Federal funds are being handled in ac-
cordance with this section.





     The budget was examined in detail by the Board of Trustees, a
copy having been made available to each.  Various sections were ex-
plained by the President and the Comptroller and, after general dis-
cussion of the operating budget of the University and various re-
strictod and self-supporting funds, the Board took the following ac-
tion:

                        * * * * * * * ** *

           3. It was moved and seconded that the Budget
              as submiltod for the year 1944-45 be accepted
              as a basis for the maximum expenditures, and
              that inclusion of the name of any person in
              the budget shall not be considered as a contract
              of employment, and the Board of Trustees or
              the Executive Committee shall be authorized
              to make such changes in the budget as may
              from time to time be deemed necessary or ad-
              visable.   The Haggin1Kzeneland budget was
              approved as it relates to (1) Graduate Scholar-
              ships, (2)Law Annotation Projects, (3) Publi-
              cations, Book Publishing, (4)0fficial Enter-
              tainment, (5)Foreign Exchange Scholarships.
              A copy of each budget wons ordered filed with
              the Secretbryi bftho',Bodrd..
                         * * * * * * * ** *

     D. Petitions.

     The President submitted to the Board petitions for change of
name of the Wenner-Gren Aeronautical Research Laboratory from a
group of interested ladies, Man 0'W~r Post and Disabled American
Veterans.  On motion duly made and seconded, the petitions were
ordered received and filed.




 






14



     E. Appointment of Treasurer of the University.

     It was called to the attention of the Board that the term of
Mr. John Skain, who has for a good many years been Treasurer of the
University, expires June 30.   It was also explained that the Comp-
troller has, since July 1, 1941, with t