xt7j3t9d5k95 https://exploreuk.uky.edu/dips/xt7j3t9d5k95/data/mets.xml Lexington, Kentucky University of Kentucky 19460119 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1946-01-jan19-ec. text Minutes of the University of Kentucky Board of Trustees, 1946-01-jan19-ec. 1946 2011 true xt7j3t9d5k95 section xt7j3t9d5k95 Irregularities Minutes of the Meeting of the Executive Committee of the Board of Trustees, Universit-y of Kentucky, January 19, 1946. The Executive Committee of the Board of Trustees of the Uni- versity of Kentucky met in the President's Office at 10:30 a.m., Saturday, January 19, 1946. The following members were preselt: Jizdge Richard C, Stoll, Chairman; H. D. Pnlmore, H. S. Cleveland and John C, Everett. President H. L. Donovan and Comptroller Frank D. Peterson, Secretary of the Board of Trustees, were also present.e A. Approval of Minutes. * * ** * * * * * 1. Upon motion duly made, seconded and cn.rried, the minutes of the Executive Committee of November 17 and November 24, 1945, were ap- proved as published. * * * ** ** ** - B. Report of the Comptroller. The Comptroller submitted financial report for the first s8x months of the current fiscal year and read a brief analysis, which isquoted below. Jarnuary 1 j 1946 ^-^ dent I-;, L. Donovan University of Kentucky 1A1;,r dear President Donovan: I submit the financial report of the semi-annual period 3nded December 31, 1945. General Fund The combined general fund income realized amounted to 91,995,996.63. This amount is 56% of the budget estimate, in- cluding the increase of $175,000.00 authorized by the Executive Committee on Nhovember 17, 1945. The income realized as of De- cermber 31, 1945, exceeded income realized during the same period last year by 27%. The combined expenditures, including encum- brances, were $1,563,011.32, or 46.5% of the revised budget appropriations. The expenditures for the first half of the current fiscal yearwerel0% gretater than the expenditures dur- ing the first half of the preceding fiscal year. The follow- ing tabulation summarizes the appropriations and expenditures of the various divisions of the University at the end of the first half of the current fiscal year. Division Appropriation Enc.& Exp. Per Centum Admin.& C-en. Expense College of arts & Sciences College of Engineering Collepse of Commerce Collee of Ag. & Home Ec, College of Law College of Education Grad.School & Related Active Operation of Physical Plant Aiuxiliary Enterprises Plant Fund Experiment Station Agricultural Extenision Totals T 160,400.13 514,155,23 154,157.67 63,212.00 126,416.00 32, 945.86 180,754,52 114, 236.00 258,752.00 189,759.75 123, 721.17 539, 000.00 - 994 . 599 21. 59 , 502, 150.92 $ 77,738.84 277, 658.29 52,567.49 24,179.10 43,4^2.44 14,391.57 75, 066.93 47,775.86 165,8-34.35 64, 645.49 92, 613.99 290, 355.41 477, 225.82 $1, 693, 535.58 48.5% 44.3% 35.7% 38.3% 34.4% 43.7,% 41.5% 41.7% 64.1 34.1% 74.9% 49.3% 48.3% President H. L. Donovan January 18, 1944 Page Two An examination of the report will reveal our anticipated inconse to have been reasonably conservative, and it is expected that the estimates will be realized. The expenditures and encumbrances of the various departments and divisions are shown to be less than half of the departmental appropriations made by the Board of Trustees for operations of the various departments and divisions during the current year. Experiment Station and Agricultural Extension Realized income to the Experiment Station division is shown to be 56.1% of the budget estimate, and exactly 50% of the budget estimate for the Agricultural Extension. The expenditures for these divisions are shown to be 49.5% and 48% respectively of the budget appropriations, Restricted Funds The report for the restricted funds shows the status of each account as to the beginning balance, current balance, receipts and expenditures for the first half of the current year. There is a com- bined balance in restricted funds of $1,233,871.61, of which $856,448.00 is invested. Termination of A. S. T. Contracts All contracts with the government under the A. S. T. program have been terminated with the exception of the current con- tract, which ends January 26, 1946. The federal government spent, for activating purposes, on integrated and non-integrated property, a total of $128,426,76, All such property has been purchased through termination modifications, at a total cost of $19,175.78, Respectfully submitted /s/ Frank D. Peterson Frank D. Peterson, Comptroller 4 The Committee examined the financial report and took the follow- ing action: 2. Upon motion duly made, seconded and carried, the financial report of the Comptroller is ordered received and filed. * * * * * * * * * C. Budget Additions. President Donovan read a list of budget increases and recommend- ed that they be authorized. Acct. Amount Administrative and General Registrar's Office Personal Services Personnel Office Personal Services Public Health Service Public Relations Instruction Arts and Sciences Art Mathematics and Astronomy Music Social Work Commerce Instruction Education University Training School General Library Maintenance and Operations Maintenance of Bldgs. & Equipment Pence Hall Biological Sciences Library Total 80 $ 700,00 90 170 200 340 440 460 550 710 2,062.00 1,000.00 60.00 340.00 895600 250.00 450.00 3,910.o00 1030 1,340.00 1410 1480 1480 750.00 3,200.00 950.00 115.907.000 S The President explained the necessity of increasing various de- partmental budgets, and the Committee took the following action: * * * * * * * * * 34 Upon motion duly made, seconded and carried, the increases recommended by President Dono- van are authorized, and the Comptroller is directed to take the various amounts listed above from the unappropriated balance of the University budget or Restricted Fund budgets applicable to each requests D. Enrollment--Winter Quarter. President Donovan reported that the University had experienced an unprecedented enrollment for the Winter Quarter, which began Jan- uary 2, 1946, He gave the following enrollment figures for the Wtinter Quarters: January 1945 _- 1706 January 1946 -- 3529. He stated that the figures represented an increase of 106.9 per cent, and an increase of 879 students over the registration of Sep- tember, 1945. E, Report on Exchange and Sale of U. S. Treasury Bonds. President Donovan read a letter from the Comptroller on the ex- change of registered U. S. Treasury Bondsfor Coupon U. S. Treasury Bonds. The letter also reported on the sale of these bonds. The premium shown represented a substantial gain in the various accounts through the sale and reinvestment of these proceeds, The Committee commented on the possible gain to the various ac- counts, which sum would amount to $48,414.53. The report was ordered received and copied into the minutes. 6 January 18, 1946 President H. L, Donovan University of Kentucky My de-7r President Donovan: The Board of Trustees at its moeting on December 11th authorized exchange of registered United States Treasury bonds to coupon United States Treasury bonds, and the sale of $598,500.00 U. S. Treasury bonds and $60,000.00 U. S. Truasury 7/8a certificates at market price. This is to advise that the exchange and sale of the U. S. Treaisury bonds and certificates have been consummated. The follow- ing figures will undoubtedly members of the Board. Price U.S. Treasury bonds: 212 6/15/1964/69 104-22/32 2X,% 12/15/1964/69 104-21/32 1-3/4% d/15/1948 101,-29/32 2Z5 6/15/1959/62 102-11/32 2% 12/15/1952/54 104-22/32 20% 3/15/1965/70 104-25/64 Totals U.S. Treasury certificates: 7/8% 6/1/1946 100 be of interest to you and Par Premium Sale $ 8,500.00 80,000.00 96,000.00 3,000.00 102,000.00 309.000,00 U598,500.00 S 60,000.00 $658.500.00 $ 398,44 $ 8,898.44 3,750.00 83,750.00 1,830.00 97,830.00 70.31 3,070.31 4,781.25 106,781.25 13.567.03 322.567,03 J24,397.03 $622,897.03 $ 60.000.00 $682.897.03 UIS. Treasury bonds 2-$ 12/15/1967-72 103^ Total gain on transactions as of January 15, 1946 $670,000.00 *21.775.00 $691S,775.00 46,172.03 .Increased yield per year on $658,500.00 .*......... @ ' '. *... *. o.e.. 2.242,50 Total gain for first year ..... ......... $48,414.53 A gain of $24,397.03 is above shown on the sale of United States Treasury bonds and certificates, The proceeds of the sale of the bonds have been invested in UPS. Treasury 2-% bonds, dated November 15, 1945, due December 15, 1967-4972, in the amount of $670,000,00. The market price on these bonds on January 15, 1946, as given by the First National Bank & Trust Company of Lex- ington, is 1034, which is equivalent to a premium of 421,775.00. 7 The U. S. Treasury bonds sold had interest rates of Prom 7/8% to 2{%. All of the new bonds bear interest of 2?%, which fives an increased interest yield per year on 5658,500.00 of 2,242.50, or a possible gain on the transactions for the first year of Q48,414.53. The new bonds will be placed in the lock box of the Universi- ty of Kentucky, subject to direction of the Board of Trustees. Respectfully submitted, (Signed) Frank D. Peterson Comptroller. F. Resolution of Commendation of the Comptroller. Upon a motion duly made, seconded and carried, Comptroller Frank D. Peterson was thanked and commended for the manner in which he had been able to sell U. S. Treasury Bonds and re-invest in other issues of U. SBonds, so as to gain a profit of $48,414.53 in the transaction. G. Bond of Treasurer of the University. The Comptroller reported that his bond as Treasurer of the Uni- versity was fixed at $50,0OO. He recommended, in view of the fact that the investment of Restricted Funds had materially increased, that his bond as Treasurer be raised. Members of the Committee dis- cussed the question aind took the following action: 4. Upon motion duly made, seconded and carried, the bond of the Treasurer of the University is fixed at 4500,000, premium to be paid from University funds. H. Request for Bids on Dormitories Delayed. It was redalled that the Board of Trustees, at its meeting on December 11, 1945, had authorized and directed the Comptroller to advertise for bids for the construction of Residence Hall for MLen, Residence Hall for l';omen, and Food Service Unit for Women, to be made and received not later than IMarch 1, 1946. It was further stated that the general condition of the country was such as to make questionable the wisdom of proceeding according to this plan. 8 After discussion of the matter, the Executive Committee took the following action: * * * * ** * * * 5, Upon motion duly made, seconded and carried, due to changes in economic conditions which have taken place throughout the country since the meeting of December 11, it is the unanimous judgment of this Committee that the authoriza- tion and direction to advertise for bids for the construction of buildings on the campus of the University be deferred, and the Comp- troller is directed to await future action of the governing body of the University. * * * * * * * * * I. University Purchases Approved. President Donovan reported a communication from the Comptroller listing purchases made for the University. January 18, 1946 Dr. H. L. Donovan, President University of Kentucky Lexington, Kentucky My dear President Donovan: I submit a list of state requisitions, advices of emergency purchases, special purchase orders, food con- tracts, and departmental purchase orders which have been made by the Comptrollerls Office between April 1, 1945 to June 30, 1945, and July 1, 1945 to December 31, 1945. These purchases have not been approved by the Executive Committee of the Board of Trustees. The listing below gives the numbers of the documents requesting the purchases, or actual- ly issued as purchase orders, which documents are made a part of this record and arc hold in the Office of the Comptroller for record, subject to inspection. These pur- chases have been made on properly drawn documents at the requests of the various departmcnts and have been charged agriinst available funds. The list follows; 9 April 1, 1945 to Juno 30, 1945 State Rcquisitions Emergency Orders Special Orders Departmental purchase Library orders: University general #1394 to #1768 irol. #1950 to #2761 ', #3508 to #4807 I #16098 #15725 #15950 #15800 #15631 #.17104 #15826 July 11 1945 to December 31, 1945 State Requisitions r1 to Emergency Purchase Orders #1 to Library Departmental Orders #2001 #2244 University Departmental Ord. #2701 Special Orders 7rl Contract Requisitions ,#1 to #16125 to #X5775 to #16000 to #15325 to #15725 to #17125 to #15844 it it #848 inclusive #1438 "1 to #2241 n to #2309 " to #2964 " to #2421 1I to 5 " The record of the above purchases is respectfully submit- ted with the request that they be approved by the Executive Committee of the Bpard of Trustees, thereby ratifying the ac- tion of the Comptroller in making such purchases. Respectfully submitted, ( Signed) Frank Do Peterson Comptroller. The Committee discussed the purchases and took the following ac- tion: 6. Upon motion duly made, seconded and carried, purchases made by the Comptroller, listed above and made a Dart of these minutes, are ratified and actions of the Comptroller are approved. 10 J, Purchase of Building Supplies. The Comptfoller reported that he had received a list of building supplies from the Recorntruction Finance Corporation, and asked ap- proval for submitted bid of _lli277.67 for a quantity of these sup- pli.es. It was further explained that this bid price represented about 25% of the original cost of the supplies in question; The Committee took the following action: 7. Upon motion duly made, seconded and carried, the Comptroller is authorized to submit bid to the Reconstruction Finance Corporation for the building supplies, and he is authorized to pay for same from funds appropriated for the purchase of surplus and excess property. K. Budget Approval Increase. It was related that the Executive Committee had previously ap- ;roved a sum of Z20,O00 for the purchase of surplus government prop- erty, and necessary expenses incurred in connection with securing it, and that this amount might not be sufficient to enable the University to buy surplus government property needed, and to pay the crating and handling costs on excess government property which may be avail- able and secured. It was further explained that the Uhiversity is entitled to 40% discount on surplus government property and that it would be possible to secure materials and supplies needed at very favorable prices. The Committee discussed the wisdom of taking advantage of the opportunity and took the following action: * * * * * * * * * * 8. Upon motion duly made, seconded and carried, the sum of M20,000 is authorized appropriated for the purpose of purchasing and paying the costs of securing excess and surplus govern- ment property. 11 L. Report on the Election of Alumni Member of the Board of Trus- tees, President Donovan read the following communication from the Secre tary of the Board of Trustees; December 13, 1945 President H. Li Donovan University of Kentucky Campus My dear President Donovan: In accordance with Section 164.140 Kentucky Revised Statutes and by the authority of the Board of Trustees of the University of Kentucky, an election of the alumni of the University has been held to determine the three leading alumni candidates to be certified to the Governor, from which one may be appointed to a term beginning January 1, 1946. The Secretary submitted ballots to all alumni of -record in the office of the Alumni Association, All bal- lots properly returned have been are as follows: 763 734 704 689 645 512 1 1 2 1 3 1 1 1 1 1 1 2 1 Thomas He Cutler Edward S. Dabney Joseph T. Lovett William W. Blanton Headley S. Shouse Horace-H. Wilson Kenneth King Geo. A.ScottSr. F. C. Mahan Scott Breckinridge Geo. H. Hailey Lydia R. Fischer Jas. Parke Polk Threlkeld Mirs. Gentry McCauley Marshall Barnes Guy Hugue-let Will Townsend Sanders Parker counted and the results C. T. Amyx 1 H. C.Robinson 2 Wm. J. Moore 1 Helen King 1 Paul H, Mansfield 1 Ben A.Collings 1 Watson Armstrong 2 Richard Van Hoose 1 Hugh Merriwether 1 Morton W'alker 1 Elizabeth Ragland 1 Hal Dudley 1 W.Emmet Milward I Bertram C.VanArsdale William Gess 1 Gnyle Mohney 1 Thaxter Sims 1 H. Clyde Reeves 1 1 Respectfully submitted, (Signed) Frank D. Peterson# Secretary 12 It was further reported that the Secretary, in accordance with Kentucky Revised Statutes, had submitted to the Governor of the Commonwealth of Kentucky the names of the three alumni receiving the highest number of votes. The report was ordered received and copied into the minutes. X, Awards to the University at the Fat Stock Show. President Donovan reported that the University had won a number of awards and prizes at the Fat Stock Show in Chicago; He read the following communication: December 8, 1945 President H. L. Donovan University of Kentucky Dear President Donovan: The Board of Trustees may be interested in learning, if they have not already noted it in the press, of the awards to the Kentucky Agricultural Experiment Stations Univers4ty of Kentucky, on its exhibit of sheep ( fed and prepared for show by Mr. Harold Barber, herdsman) at the recent Fat Stock Show in Chicago. The awards to the Ken- tucky Experiment Station were - Grand Champion single lamb - Southdown wether Grand Champion pen - 3 Southdowns ?his is second consecutive grand champion award Placings of the Kentucky flock - Southdowns - 1st, 10th, 11th, 13th and 14th on single lambs lst and 4th on pens Hampshires - 1st, 2d, 6th, 8th, 9th, 10th on single lambs 2d and 3 on pens Cheviots - let, 2d, 3d, 4th, 5th, 6th, 7th on single lambs 1st and 2d on pens. The grand champion lamb sold for $3 a pound at the auction sale after the show. Sincerely yours, (Signed) Thomas Cooper Dean and Director 13 Members of the Committee expressed their-pleasure at the honom won by the Kentucky Agricultural Experiment Station and ordered the report made a part of thecse minutos. N. Use of Prisoners of V'ar on Kentucky Farms. Prusident Donovan gave a summary of the report on the use of prisoners of war on Kentucky farms. He stated that the work was carried on through the Agricultural Extension Division and was a pnrt of the Emergency Farm Labor Program. The President read the follow- ing summary: 1. German Prisoners were used on 2,287 farms in 41 counties in Kentucky in 1945. They accomplished 151,139 days of work at direct placement cost of three and one-third cents per day. 2, The prisoners were secured by the State Farm Labor COfice of the Agricultural Extension Division of the University of Kentucky. 3. Prisoners were housed and fed and made available to farmers by the War Department from camps located at Camp Campbell, Camp Breckinridge, Fort Knox, Shielbyville, Owensboro, Frank- fort, Lexington, Paris and Danville. 4. County Farm Bureaus acted as sponsoring and contracting agents. 5. County Farm Labor Offices cleared applications and made placements. 6. The level of performance and general satisfaction was very high. O. Chi Delta Phi Fraternity to Sponsor and Publish Magazine. President Donovan submitted a report and action of the Rules Com- mittee of December 3, 1945. UNIVERSITY OF KENTUCKY Rules Committee December 3, 1945 The request of Chi Delta Phi fraternity to sponsor and publish a literary magazine was referred to the Rules Commit- tee for consideration and recommendation. The Committee met on Tuesday, December 4, 1945, at 4 p.m. and heard explanations from a committee of students from the fraternity and Miss Jane Haselclen, proposed sponsor. The Committee raised a number of ouosti.ons as to content, responsibility for supervision, and 14 financial responsibility, The followinz action was taken: A motion was made, seconded, and passed without dissenting vote to recommend to the University Faculty th.t the request of Chi Delta Phi fraternity to publish a literary magazine be granted with the following provisions, (1) that the puilica- tion be under the direction of the Publications Committee, or another faculty committee designated by the Presidant, and (2) that no issue go to press without assured funds to pay the cost of that issue. Respectfully submitted, (Signed) Dana G. Card H Leo M. Chamberlaiin C. S. Crouse R. G. Lunde Roy Moreland Me E. Ligon absent. A. J. Lawrence, Chairman The Committee discussed the action of the Faculty and took the following action: 9, Upon motion duly made, seconded and carried, the action of the Faculty is concurred in, and same is made a part of the records of these minutes, P. Gifts. (a) From Commissioners of the City of Lexington. President Donovan reported a gift from the Commissioners of the City of Lexington of two radio towers and read the following communi- cation: 15 January 7, 1946 Dr. H. L. Donovan, President University of Kentucky LexinRton, Kentucky lMy dear President Donovan: The Commissioners of the City of Lexington have donated to the University the two (2) 13-foot steel towers nowv being used to support the present antenna system for the Lexing- ton Police Department's radio station. These towers are in very good condition and represent a new value of between $1l,600 and $2,000. I presume you would like to make an official report to the Board of Trustees on this acquisition as well as to thank Honorable R. Mack Oldham, Mayor of Lexington, and the other Commissioners for their generosity. Very truly yours, ($SIcned) Elmer G. Sulzer Director of Public Relations * ** ** * ** * * 10. Upon motion duly made, seconded and carried, the zift of two steel towers from the City of Lexington is accepted, and the President is directed to write a letter of appreciation to the City of Lexington on behalf of the University and the Board of Trustees. (b) From Swift add Company. President Donovan reported a gift of $15,400 from Swift and Com- pany for the study of factors affecting utilization of forage by late lambs, to be conducted by the Kentucky Agricultural Experiment Sta- tion, and read the following communication: 16 December 31, 1945 President H. L. Donovan University of Kentucky Dear President Donovan: Enclosed is check for $15,400, a contribution from Swift and Company for the study of factors affecting utilization of forage by late lambs, to be conducted by the Kentucky Agricultural Experiment Station. It is anticipated that this project will extend for approximately four years. Also enclosed are two copies of an agreement signed by Dr. Newton, vice president of Swift and Company, which are sub- mitted for your signature as president of the Universityb After you have si:ned, will you please return both copies to inc and I shaIll mak,. the pyroper transmittal to..Swift and Company. If you wish, I shall be ,lad to prepare for you,. at the appropriate time, a letter indicating the assignments, responsibility, and the provision for an advisory committee. You will note the paragraph which provides that the Uni- versity shall retain custody and control of these funds and that in the event it ceases to have control and custody of the funds, the unexpended. balance thereof is to be paid. to the National Research Council. I wish to recommend that the funds be set aside as a trust, to be expended as indicated. by the director of the Kentucky Agricultural Experiment Station. Sincerely yours, (Sinned) Thomas Cooper Dean and.Director * * * ** * * * * * 11. Upon motion duly made, seconded and carried, the gift of 415,400 from Swift and Company is acopted, and the President is directed to write a letter of appreciation to Swift and Company on behalf ol' the University and the Board of Trustees. ** * * *** ** * 1! (c) From IV. Atlec Burpee Company. Pr ace dcnt Donovan reported a gift of $100 from the W. Atlee Bur- poe Corlp..ny for an award in Horticulture annually, and read the fol- lovwing communication: January 3, 1946 President H. L, Dothovan University of Kentucky Dear President Donovan: I am transmitting herewith check for $100,00, a con- tributlon from the WI. Atlee Burpee Company. It is the intention of the Company to make an award of $100 annually, to be known as the Burpee Award in Horticulture. The pur- pose of the award is (1) to stimulate and help financially outstanding students; (2) to encourage outstanding students to study horticulture - especially vegetable and flower growing, The award is to be made by the dean of the Agri- cultural College, upon the recommendation of the department of horticulture of the collerre. I recommend acceptance of the fund and that it be placed in the trust account. Sincerely yours, (Signed) Thomas Cooper Dean and Director. 12, Upon motion duly made, seconded and carried, the gift of $100 from W.Atlee Burpee Company is accepted, and the President is directed to write a letter of appreciation to W. Atlee Burpee Company on behalf of the Uni- versity and the Board of Trustees. * * * * * * * * * * (d) From Charles F. Tur.nor, Deceased. President Donovan reported a gift of curios from Charles F. Turner, deceased. He stated that this gift was made possible through the will of Mr. Turner, and read the following communications. 18 OWEN Si LEE Attorney at Law 512 Security Trust Building Lexington, Kentucky December 26, 1945 H. L. Donovan, Esq. I President, University of Kentucky Lexington, Kentucky Dear President Donovan: I enclose herewith copy of the will of Charles F. Turners deceased, wherein you will note that he left a collection of cu- rios and other objects to the University of Kentucky. I do not know enough about them to express any opinion whatever as to the value thereof, but I thought you might be interested In referring this matter to the proper department of the University, with the request that delivery of these Items be made at the earliest possible date, Most respectfully yours, /s/ Owen S. Lee Executor of the Estate of Charles F. Turner January 8, 1946 Mr. Owen S. Lee 512 Security Trust Building Lexington, Kentucky My dear Mr. Lee: I am requesting Dr. Leo M. Chamberlain, Dean of the Uni- versity, to call to talk with you about the collection of cu- rios and other objects left to the University of Kentucky by Mr. Charles F. Turners Dr. Chamberlain will investigate this collection and recommend what disposition shall be made of it at the University of Kentucky. The reason I have not answered your letter earlier is that !You did not enclose a copy of the will, and I was unable to determine what was included in the collection, and just who would be the proper person to assemble it. Cordially yours, (Signed) H. L. Donovan President. 19 13. Upon motion duly made, seconded and carried, the gift of curios, made possible through the will of Mir. Charles F. Turner, is accepted. Q. Resolution on Death of Professor j.D. Turner. President Donovan stated that he had the sad duty of reporting to the Executive Committee the death of Professor J. D. Turner, who has been connected with the University of Kentucky since July 18, 1900.