xt7j6q1sfs8n https://exploreuk.uky.edu/dips/xt7j6q1sfs8n/data/mets.xml Lexington, Kentucky University of Kentucky 19280828 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1928-08-jul28-ec. text Minutes of the University of Kentucky Board of Trustees, 1928-08-jul28-ec. 1928 2011 true xt7j6q1sfs8n section xt7j6q1sfs8n Minutes of the Regular Monthly Meeting of the Executive Committee of the Board of Trustees of the University of Ken- tucky, Saturday, July 28, 1928. The Executive Committee of the Board of Trustees, Uni- ve-sity of Ientucky, met in regular monthly session in the President's office at the University of Kentucky, at 11:30 ai mi, Saturday, July 28, 1928. The following members were present: R. G. Gordon and James Park, and Louis Hillen- meyer, member of the Board of Trustees acting on the Committee. President Frank L. McVey, Superintendent M. J. Crutcher and D. H. Peak, acting secretary, also met with the Committee. Judge Gordon was selected as acting chairman. Approval of the minutes of the meeting of June 14, 1928, was deferred until the next meeting. 1. Report of the Business Agent. The report of the Business Agent for the month of June and the fiscal year ending June 30, 1928, was presented and ordered incorporated in the minutes, EXHIBIT NB" Statement of Income and Expenditures Month of June 1928 Previou1ly General Fund Income Reported Federal Appropriation 42 750.00 Vocational Educ. Bd. 6,031,i24 State Appro-Giris Dorm.75,000.00 Special Agric. Appro. State Tax 859,565.02 Int. on Liberty Bonds 1,700.00 Int. on Endowment Bonds 8,644e50 Student Fees 112,619.76 Student Fees - Summer School 33,248.05 Student Fees - Univ. High School 3,689.75 Student Fees - Univ. Extension 21 ,123. 62 Misc. Receipts 9,669.57 Rentals 9,492,59 Summer Sch,-State 10. Appropriation Total i' :penditures Instraction Adm. Exp. and Main- tenance Additions and Bet- terments Total Excess of Income over Expendi- tures Patterson Hall Income Board Miscellaneous Room Rent - Summer School Total Expenditures Expense Additions and Bet- terments Total Excess of Expendi- tures over Inco~e Ceneral Fund Income General Fund Experldi- tureZ 10, 000.o00 1.193,534.10 676,675.45 200,801.60 145,791.85 1,023,068.90 _ 170.465.20 63,732.09 226.66 4,0950050 __672 9594 25 64 ,208.64 _ 2,067.60 66,276. 24 1 3683.01 1,261 ,493,35 Current Month . I 21,170,20 30,000.00 42,150.88 6.29 1,439.10 6,395.56 406c 00 101, 5680 03 67 ,739.80 32,032,09 16,472._98 116,244.87 (14.676.84) 1,395 5.33 117.05 8,936.77 268. L 9,205. 62 103,080.41 Fiscal Year To Date 42, 750. 00 27, 201.44 75)000 00 30,000 00 901,715.90 1 , 700. 00 8,644,50 112, 626. 05 33,248.05 3Q,689.75 22, 562. 72 16,065.13 9,898.59 10,000.00 1,295,102.13 744,415425 232,633,69 162,2S4.83 1,139,313.77 155,788.36 65,127.42 343. 71 -- 4,000.50 73,145.41 ,_ 336.45 75,481.86 (6,010.23) 1,364,573.76 1,i,21.795.6 30 Previously Reported Excess of General Fund Income over Expenditures 172,148.21 Accounts Receiv- -ble for Current Yea.r Excess of Receipts over Expenditures for Gen. Ledger Accounts 2,647.50 Excess of Re- ceipts over Expen. for the fiscal yep.r to d&.te-Gen. Fund 174,.795.71 (22,370.08) (22,846.030) 5,294,63 (39,921e75) 149,7'78.13 (22,846.30) 7,942.13 134,873. 96 Excess of Receipts over Expen. for the fiscal year to date- General Fund Cash in Bank July 1, 1927-General Fund Cash in Bank June 30, 1928 - General Fund Trust Fund Income Bennett Bequest Crum Bequest Student Lo.:n Fund Student Notes Paid Total Receipts Expenditures Expense Student Notes Tot3.1 2,289. 58 8 , 908. Si 11,198.39 644.31 1023L32.00 10 976 3 L 20o00 25.00 71.73 501e57 l18. 30 47.00 850, 00 697,00 Excess of Receipts over Expenditures 222 08 ( Excess of Receipts over Expenditures for the fiscal year to date - Trust Fund Cash in Bank July 1, 1927- Trust Fund Cash in Bank June 30, 1928 - Trust Fund 134?873,96 (70,916, 21) 63. 957 75 20.00 25.00 2,361, 31 9,410.38 11,813.69 391. 31 103982e00 11.673,31 143.38 143.38 1 152,22 1 $295.60 Current Month Fiscal Year _o D_-te 40 Experiment Station Income Hatch - Federal Appropriation 15,000.00. Milk and Butter - Cash Re- ceipts 13,986.14 Beef Cattle Sales 5,349.33 Dairy Cattle Sales 857950 Sheep Sales 1,476939 Swine Sales 1,932.21 Poultry Sales 39284.35 Farm Produce Sales 6,893.79 Horticultural Sales 384.65 Seed Test 207.28 Rentals 3,312.39 Miscellaneous 3,197.08 Fertilizer - Fees 479119.25 Public Service Lab - State Appro.7,500.00 Feeding Stuffs - Fees 60,490.96 Adams - Federal Appropriation 15,000,00 Serum - Sales 6,349.16 If - Virus Sales 221.95 n - Supply Sales 280.45 " - Miscellaneous 92.83 State Appropriation 30,553.92 Creamery - License Fees 6,255.00 Nt - Testets Licenses 2,634.00 - Glassware Tested 946.34 Robinson State Appropriation 9,168.96 W. Ky. - State Appropriation 7,503.01 Purnell - Federal Appropriation 40,000.00 State Appro. - Patterson Farm Purchase 10, 375.00 Apiaary Inspection - State Appro. Nursery Inspection - State Appro.1,455.27 nt n - Fees 1,377.02 Miscellaneous Funds 5,000.00 Total. 309.224.23 Yxpenditures Expense Additions and Betterments Total Excess of Income over Expendi- tures Excess of Income over Expendi- tures for the fiscal year to date Cash in Bahk July 1, 1927 - Ex- periment Station Cash in Bank June 30, 1928 - Experiment Station 309,2749 98 16.745.62 326,.020-.60 1,418.29 2, 595.09 176.00 278.22 257.28 34. 30 50.65 2,165.67 79.70 912.50 10,500.00 3,582.50 285.13 13.70 15.00 7,87 19,446.08 480,00 929.50 59957 15,831.04 23,476.99 15,000.00 15,404.43 82944.42 1,033, 50 1,470. 39 2,210,43 3,541. o3 6,928, 09 435, "Y9 207.e 5,478, J 3 276. ; 48,031. ;Th 18,000.00G 4,9073,4r 15,000e00 6,634.202 235. 65 295.4-5 100.70 50 f 00 00 6,735(00 3,563.50 --.1 ,005e 91- 25,000e.00 31,000.00 40,000.00 102375.00 17 07 17. 07 1,044.73 2,500.00 1,377.02 5.000,00 83,656o88 392,881.11 38,412.94 347,687.92 1,282.,22 _18 0 2 7_. '- 43 961.72 2 7, 165.5 272165.05 31 $ 399,. _3 Previously Reported Extension Division Income Federal Smith-Lever 152,24 1.30 Federal Supplementrry 45,100.93 Statoe Smith-Lever County and Other 1,225.04 Tota.l 198,567.27 ixpenditures Expense 305,88 Excess of Expen. over Income (107.a2 Excess of Expen. over Income for the fiscal year to date- Extension Division Cash in Bank July 1, 1928- Extension Division Cash in Bank June 30, 1928 - Extension Division 51.78 142 , 241,30 53. 50 142,294. 30 37,679. 70 152,241. 30 45,100.93 142,241.30 1 27 854 340_,862.07 343,531 48 (2,669.41) (2,669.41) 2,710.89 _41.48 Summary General Fund Income Trust Fund Income Exp, Stat ion Income Exten, Div. Income Total General Fund Expen. Trust Fund Expen, Exp, Sta. Expen. Exten, Div. Expen. Total Excess of Income over Expenditures Excess of Receipts over Expen. for Gen. Ledger Accounts Student Loan Fund- Notes Accounts Receivable for Current Year Excess of Receipts over Expenditures for the fiscal year to date - Combined Fund 1, 261 ,493. 35 2,289.58 309t224.23 198 .567. 27 12771,574".43 1,089,345.14 644.31 326,020.60 305,851.78 1- 7 21 , 861. 83 49 712.60 103,080.41 12364,573,76 11.6.73 2,406,31 83,656e88 392,881.11 142,294,80 _340,862.07 329,148c82 2,100, 723.25 125,450.49 1,214,795.63 47.00 691.31 39,695,16 365,715.76 37679.70 343,531.48 202,.872,35 1,924 a 734,18 126,276.47 175,989,07 2,647.50 5,294.63 7,942.13 (1,423.19) (148.43) (18571.62) ( 22. 846. 30) ( 22.846. 30 ) 50Q936.91 10856_37 159513._28 Current Month Fiscal Year To Date B4.51) 104361.S.10 6. - Excess of Receipts over Expenditures for the fiscal year to date - Combined Fund Cash in Bank and on hand July 1, 1927 - Combined Fund Cash in Bank and on hand June 30, 1928 - Combined Fund 159,Z13.28 (60 s818. 63i 98694. 65 Abstract of itein shown on Statermont of Incorae and 7xnenditures as "Excess of Receipts over Exxpenditures for General Led-er Accounts 9 Dcbit. Accounts Rcceivable Credit 26, 0991 96 Insurance Pid in Advance Sundry Accounts 30, 9741 e70 38, 915. ^3 30 ,974. 70 7 , 9 2-4 2. 1 3 2. Retort of the Campus Book Store. The report of the Campus Book Storc was TreceivedTand ordered incorporated in the minutes. REPORT OF CAMPUS BOOK STORE June 30, 1928 Inventory June 30, 1928 Net charges on Ledger Bills Unpaid '$37 ,461.26 Net Profit $34,806.02 400.00 35 206.02 8 2,255.24 Rent of Caps and Gowns Profit shown by last report Net profit on books and supplies from November 28, 1927, to June 30, 1928 LOSS BY FLOOD Inventory June 30, 1928 Inventory July, 1928 $13)529e81 $37 ,461.26 Estimated value of damaged stock Loss by flood 2,000.00 15.529 81 $21,931,45 Post Office Box Account Receipts from box rentals from January 2, 1926, to June 30, 1928 Cost of post office boxes Cost of post office trucks Expense of installing boxes and refunds $5,687.00 4 ,410.00 527.00 483.17 D. H. Peak Business Agent J59420.17 $ 266.83 1,426.35 540.60 288. 29 - I 1-9 966 . 95 8. 3. Communication from Concrete Engineering Company, A communication of the Concreto Engineering Company, of Omaha, Ncbraska, concerning account of 4p140.00 against J. F. Hardymon and Company, was referred to Ski. J. Crutcher, Superintendent of Buildings and Grounds, to take up the matter with Mr. Hardy- mon. 4. Renewal of Boiler Insurance Policy. It was ordered that boiler insurance policy be renewed to cover "explosions" only, including inspection, it appearing that the premium for such insurance for a period of three years is ?545.04, whereas if "crackage of sections" should be included, the premium would be t3122.04. The action was taken after con- suiting Superintendent Crutcher and due consideration of pos- s ble -loss. 5. Addition to Salary of D. H. Peak. It was ordered on motion and secondthathe amount of 237.50 be added to the salary of DB H. Peak, Business Agent, and paid to him in August, 1928, payment. This represents the cost of his bond for the year beginning August 7, 1928. B. Bills Presented and Allowed. The following bills were presented and allowed: Security Trust Company for rental due W. K. Patterson on ground at Patterson Hall Annex from April 1, 1927, to July 1, 1928, P 635. 0OO James M. White, consulting architect, working on campus plans, expense to Lexington and per diem, May 13, 1928, 4150,82. Warner, McCornack and Mitchell, architects, for services rendered on the School of Education building, 13304.80; one- half of the amount to be certified to the State Auditor and one-half to the General Education Board, 7.. Contracts for Coal. It was ordered that the contracts for coal and deliveries of coal from car to campus be incor- porated in the minutes: 9. July 24, 1928 Mr. D. H. Peak, Business Agent, University of Kentucky, South Limestone, Lexington, Ky. Dear Sir:- In accordance with request, we are leased to name you a price of sixty-five cents (65f) per net ton of 2000 pounds on the hauling of COAL reouired at the University of Kentucky, ap- pioximately 2500 tons, during the period from this time until the first of June, July or August -- your option -- 1929. This proposala which is made in duplicate, when accepted by a duly authorized representative of the University of Kentucky will constitute a cont ract. Yours truly, FAYETTE COAL, GRAIN & FEED CO. J. M. Outten Sec ' y-Treas. JMO: GLM THE ABOVE PROPOSAL of the Fayette Coal, Grain & Feed Company is accepted by the University of Kentucky this the 24th day of July 1928. UNIVERSITY OF KENTUCKY BY: D. H. Peak Business Agent CONTRACT THIS CONTRACT made and entered into this 1st day of August 1928 'ay and between United Collieries, of Cincinnati, Ohio, and the State Purchasing Com- mission of the Commonwealth of Kentucky, WITNESSETH: United Collieries agrees to furnish a supply of coal for the University of Kentucky, lo- c^.ted at Lexington, Kentucky, as follows: SECTION 1. The term of this contract shall be for a period from date of July 1, 1929e SECTION 2. This contract shall be understood Do be a contract for fifty cars of coal for the year, but the United Collieries specifically agrees that this quantity may be increased or decreased to the extent of twenty per cent per annum at the option of the University of Kentucky, making the minimum number of cars 40, and the maximum number of cars 60 for the year, at the option of the University of Kentucky. SECTION 3. Deliveries are to be made in approx- imately the following monthly quantities, equal ship- ments to be made each week during the month, subject, however, to such instructions as may be given from time to time by the Managing Officer of the University of Kentucky, and subject to the twenty per cent varia- tion in quantity referred to in Section 2 above: September....... 5 cars January... 8 cars October......... 4 cars February ... 9 cars November........ 5 cars March ....... 9 cars December........ 8 cars April.....,. 3 cars May ..3 cars SECTION 4. This contract shall be understood to be a contract for run of mine coal, but the Uni- versity reserves the right to call for one oar (1) of lump coal during the year, The lump coal is only to be shipped at the direction of the University of Kentucky, however, and not at the option of the United Collieries. 10 e SECTION 5, Run of mine coal referred to in this contract is defined as such coal as wekill pDass through a 6" circular screen. SECTION 6. The United Collieries agrees to furnish run of mine coal to the University, at a price of A1.30 per ton f.o.b. mine, and lump coal at a price of ,51l95 rer ton, f.o~b. mine, under the terms of this contract.e SECTION 7. The coal to be delivered under the terms of this contract is to be from Half Mountain mines at Carver, Kentucky, and no coal is to be de- livered from any other mines except with the written consent of the State Purchasing Commission. It is understood that the legal freight rate from shipping point to Lexington, Kentucky, is $1.62 per ton, but the United Collieries does not guarantee the freight rate for the life of this contract. SECTION 8, This contract shall not be assigned. Or sublet by the United Collieries except with the written consent of the State Purchasing Commission, and in no case shall such consent to olievc the United Collieries from any of the obligations, terms or conditions of this contracts SECTION 9, It is understood that the price named in this contract is based on the scale of minerst wages being paid by the United Collieries at the time of awarding this contract, and should this factor change during the life of this contract, the prices named in this contract will be considered to be reduced or increased to the exact extent that the cost of production is affected thereby in the mines supplying the coal under the terms of this contract. SECTION 10. Payment for all coal under the terms of this contract shall be made by the 15th of the month following date of shipment. It is under- stood that payment may be made, at the option of the State, in warrants of the Commonwealth of Kentucky, bearing interest at the rate of five per cent per annum, 12. SECTION 11. It is understood that no liabil- ity is to be attached to the United Collieries for failure to deliver coal when such failure is due to strikes, eloods, or other agencies not within its control. SECTION 12. The United Collieries states that the following is an analysis of a fair average sainple of run of mine coal to be delivered under the terms of this contract, and it is understood that this analysis shall be regarded as a standard basis of the run of mine coal to be furnished by the United Collieries under the terms of-this contract. Moisture ........... 1.76 per cent Ash.. B. tl It Sulphur. ...... 1 e85 " t B.T.U.. 13,500 It is hereby specified that the run of mine coal to be furnished under this contract shall conform to the foregoing standard basis, and in the event of variation in any shipment of three per cent more moisture; or three per cent more ash; or one per cent more sulphur or three per cent fewer B.T.U.ts than specified, the University of Kentucky and the State Purchasing Com- mission shall have the right, at their option, to: (1) Reject the shipment, upon proper notice to the United Collieries and puTchase coal to substitute for the rejected shipment upon the open market; any excess in the price of coal on the open market over the contract price to be borne by the United Collieries. Further, in the event of rejection of any shipment, the United Colleries agrees to bear all freight and demurrage charges, if any, on the shipment, or: (2) Adjust the prices on the coal on the follow- ing basis: A reduction of 1 cent per ton for each one per cent of ash in addition to the guaranteed per cent as shown by the analysis. A reduction of 5 cents per ton for each one per cent of Sulphur in addition to the guaran- teed per cent as whown by the analysis. 13. A reduction of 1 cent per ton for each one per cent of B.T.U.1s fewer than speci- fied under the analysis. The rejection ol coal under the teyrms of this con- tract, as provided in paragraph 1 above, or the impoo- sition of the penalties urovided for in paragraph 2 above, shall not be sufficient reason to cancel the contract unless the State Purchasing Commission so elects, SECTIO1T 13. The United Collieries agrees to execute bond in the sum of $5.,000 with a solvent and recognized surety company as surety, guaranteeing faithful performance of the terms of this contract. Said bond to be sufficient for the purpose of this contract, shall be approved by the State Purchasing Commiss ion. UNITED COLLIERIES By Dated at Frankfort, Kentucky, Aug.ust 1, 1928, STATE PURCHASING COMISSION. By Chairman Attest: Secretary 14. 8. Report of the Registrar. The inual report of the Registrar, tB. L. Gillis, was presented to the Committee, and it was ordered that the following excerpt be incorporated in the Minutes: Distribution of Degrees by Colleges Since the organization of the University, 4414 degrees have been conferred, as follows: Arts and Sciences, 1896; Normal College, 32; Agriculture, 602; Engineering, 1166; Law, 361; Education, 293; Commerce, 64. Sixty-one per cent of the alumni received their degrees under President MoVey's administration, Enrolment The enrolment for the year ending June, 1928, was 5208; 3705 were enrolled for college work in residence. Distribution by Semesters First semester, 2439; Second semester, 2329; First term of the 1927 summer session, 1104; Second term of summer session, 571; excluding duplicrtes, 1332 were enroled in the summer session. 459 students remained for both terms of .the sum- mer session; 427 students enroled for at least one term of the summer session and the regular session; 144 students at- tended both terms of the summer session and both semesters. 1331 non-resident students, excluding duplicates, were en- roled in extension and correspondence courses -- 1012 in extension courses and 550 in correspondence work. Graduate School. 464 graduate students were enroled during the year, admitted from 69 institutions, representing 28 states. Geographical Distribution. (The following figures are based on the enrolment for the regular session). 2508 students from Kentucky represent 113 counties. The following counties are not represented: Butler, Clinton, Ed- monson, Green, Jackson, Menefee, Owsley. 15. Fayette County has the largest representation, with 792. The next county in point of attendance is Jefferson, with 116. Including Kentucky, 28 states and two foreign countries, Mexico and Bulgaria, are represented in the enrolment. 9. Architect's Plans. Action on architect's plans for the Dairy Building was deferred until the next meeting. Plans for the School of Education building are being re- vised and will be presented at next meeting. Plans for one dormitory as revised and for the other to be revised with the elimination of community room were annroved, but final acceptance was deferred until next meeting. 10. Cafeteria Eauipment. The recommendations of Miss Kohl as to addenda to contract with Burton Range Company for cafeteria equipment were approved, the additions to be as follows: July 9, 1928 President Frank L. McVey University of Kentucky Dear President McVey: Our specifications on which the Cafeteria Kitchen Equipment was let on April 17, 1928, include the following addenda to the Burton specifications of February 3, 1928: Item 4 -- Six monel baskets instead of four gal- vanized and two monel metal baskets. Item 20 -- Keys and locks furnished. Item 23 -- Omitted. Item 27 -- Water pan of 32 oz. copper, tin lined. Item 29 -- Triculator furnished. Items 20 & 32 -a To have two layers of 14" sheet cork, break joints insulation instead of rock wool. 16. Remarks: The change made in the Burton addenda of June 22 on items 20 and 23 insulation is O.K. The above specifications on items 4, 20 and 27 should be in the contract. In other words, I recommend to accept the Burton s-ecifications of February 3 and tihe addenda. of June 22. However, it should include the specification mentioned above. I also r ecommend accepting their contract for electric wiring with pilot lights. Very truly, Lilly Kohl pirector of Cafeteria. 11. Heating Plans for McVeZ and Kastle Halls. Superin- tendent Mi. J. Crutcher was authorized to proceed with plans as laid out in a letter to President McVey, dated July 3, 1928, to heat McVey Hall and Kastle Hall, thle cost of the completed work not to exceed $4130.OO. 12. Rental of Waddy Property. It appearing thit the University was left a certain bequest for scholarship to 'be known as the Anne Elizabeth Waddy Alpha Xi Delta Sorority Scholarship by Dr. R. V. Waddy, to be available after the death of his widow, and it further appearing that certain real estate on West Main Street, Lexington, Kentucky, formerly occupied by the Earch Store, belongs to the Waddy Estate and can not be rented without the consent of the University of Kentucky; therefore, be it resolved that the proper officer of the University be authorized to sign such document as will make it possible to rent the property. In answer to President McVey's letter, Mr. Clinton M. Harbison made statement as follows: I thank you very heartily for your letter of yesterday advising me of the action taken by the Executive Committee of the University rela- tive to the Waddy property on West Main Street. And I am sure Mrs, Waddy will be grateful for the generous attitude of the Committee. 13. Appointments and Resignations. The following list of appointments and resignations wrs presented by President McVey and on motion duly seconded, approved as presented: 17. Appointments Albert Pearce, research fellowship, for the year 1928- 1929, paying $600. G. W. Patton, research fellowship, for the year 1928- 1929, paying $600. James Walters, assistant in the Department of Agronomy, effective August 1, 1928, to July 1, 1929, at a salary of 7150 per month. A. H. Larson, fellowship in the office of the Registrar, for the year 1928-1929. Miss Nina Irene Miller, associate professor of Home Econ- omics Education, at a salary of $3,000, on a ten-months basis. Don Graham, assistant football coach for football season only, at a salary of $1000. Resignations James Boswell, appointed graduate assistant in mathemat- ics for 1928-1929, effective immediately. Dr. J. E. Rush, head of the Department of Hygiene, ten- dered July 16, 1928, to take effect-September 1, 1928. A. E. Biggee, withdraws request for leave without pay for the year 1928-1929, which was granted by the Executive Comimittee on June 23. Mrs. Alberta Wilson Server, granted leave of absence for year 1928-1929. Respectfully submitted, D. H. Peak, Acting Secretary Board of Trustees