<pre style="white-space: pre-wrap">xt7kkw57dv4j https://exploreuk.uky.edu/dips/xt7kkw57dv4j/data/mets.xml Lexington, Kentucky University of Kentucky 1936055 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1936-05-may5-ec. text Minutes of the University of Kentucky Board of Trustees, 1936-05-may5-ec. 1936 2011 true xt7kkw57dv4j section xt7kkw57dv4j 


     Minutes of the Meeting of the Executive Committee of the Uni-
versity of Kentucky, Tuesday, May 5, 1936.


     The Executive Committee of the Board of Trustees of the Uni-
versity of Kentucky met in President McVey's office at 4:30 p.m.
on Tuesday, May 5, 1936.   The members of the Committee present
were Judge Richard C. Stoll, Chairman; J. B. Andrews and James
Park.   President Frank L. 1McVey and L. H. McCain, acting as sec-
retary in the absence of Secretary D. H. Peak, were also present.


     1. Purpose of the Meeting.

     The purpose of the meeting was stated by the Chairman to be
that set out in the notice sent by the Secretary to members of
the Committee.   The notice reads as follows:


          The Chairman of the Executive Committee, Richard,
     C. Stoll, has asked me to call meeting of that Commit-
     tee for Tuesday, May 5, at 10:30 a.m.   The purpose of
     this meeting is to consider the bids and let the con-
     tract for the Tobacco Greenhouse, to consider the bids
     and let the contract for the South Unit of the Engin-
     eering Building and to consider any other business
     that may come before the Committee.


     2. Financial Report.

     The financial report for the month of April, 1936, was or-
dered recorded in the Minutes.   The report reads as follows:


            Statement of Income and Expenditures
                    Month of April 1936

                                                   EXHIBIT lIBu

                                                       Fiscal
                          Previously    Current       Year
                          Reported _    Month        * to Date

General Fund Income
  Federal Appropriation  4'2,750.00                  4i2,750.00
  Vocational Ed. Board   17,006.10          161e89   17,167.99
  Int. on Peabody Endow.  2,000.00                    2,000.00
  State Appro.-Back Sal. 71,100.00                   71,100.00
  State Appro.-Sum.Sch.   9,000.00                    9,000.00


2.


Special Agr.Appro.     19,050.00
State Appro.-Repairs
  to Buildings          4,966.72
State Appro.-General  504,832.94
Student Fees          217,633.80
Student Fees - SumSch. 59,206.17
Student Fees - Un.H.S.  9,613.50
Student Fees - E1.Tr.
  Sch,                  8,225.00
Student Fees - Un. Ext. 14,622.45
Misc. Receipts         14,020.09
Rentals                 2,295.30
Mients Dormitories     15,395.91
Federal Appro.-Bankhead-
  Jones


Total


Expenditures
  Instruction
  Administration, Ex-
  pense & Maint.
  Add. & 3etterments
              Total
  Exc   e i+U9  e ove,

Patterson Hall Income
Board
Miscellaneous Rec.
Room Rent - Sum. Sch.
              Total

Expenditures
E, ;jens e
Additions and Better.
              Total
 Excess of Income over
   Expenditures


General Fund Income
General Fund Expend.
Excess of General Fur
   Income over Expend.
 Accounts Payable liqu
   dated
 Excess of Expenditure
   over Receipts for G
   eral Ledger account
 Excess of Receipts ov
   Expenditures for th
   cal year to date -
   eral Fund


2,150.00  21,200.00


  828.32
57,709.42
5,495.47

  315.00


142.00
1,216.75
353.70
280.00
  693.75


  5,795.04
562,542.36
223,129.27
59,206.17
  9,928.50


8,367.00
15,839.20
14,373,79
2,575.30
16,089.66


5.700.00    5.700.00


1,0X1,717.98     75,046.30 1,086,764.28


  592,301.92     65,944.50  658,246.42

  197,840.86     19,099.63  216,940,49
  13,671.53       1,028.20    14,699,73
  803,814.31     86 072.33  889,886.64
207,903.67      J11,026.03) 196,877.64


   41,129.41      11,599.41    52,728.82
      255.06          29.30       284.36
    -_2,089,00   _     _2,089.00
    43,473.47      11,628.71    55,102.18


    33,382.07        5,321.39   38,703.46
      547.25                      547.25
   33,929-32        5,321.39    39,250.71

   9,544__15      6,307.32    15,851.47

1,055,191.45     86,675.01 1,141 866.46
  837,743639                  929,137.35
Ld
  217,447.82     (4,718.71) 212,729.11
.1-.
  (71,191,63)                 (71,191.63)

*en-
;s (88,575.54)    11,605.32  (76,,970.22)
*er
.e fis-
Gen-
   57,680.65        6,886.61    64,567.26


3.


Excess of Receipts over
Expend. for the fiscal
year to date - General
Fund
Cash in Bank Ju.ly 1, 1935 -
General Fund
Cash in Bank April 30, 1936 -
General Fund


Experim.  .oration Income
Hatch - Federal Appro.    11,250.00
Milk and Butter - Cash
  Receipts                  7,382.16
  Beef Cattle Sales          1,775.27
  Dairy Cattle Sales           721.78
  Sheep Sales                  571.64
  Swine Sales                1,492.81
  Poultry Sales              2,104.66
  Farm Produce Sales         2,096.51
  Horticultural Sales          419.90
  Seed Test                    616.04
  Seed Inspection           18,105.08
  Rentals                    5,255.02
  Miscellaneous              1,039.34
  Fertilizer - Fees         23,784,21
  Public Service - State
  Appro.                  17,032.57
  Public Service - Misc.        16.60
  Feeding Stuffs - Fees     40,469.29
  Adams - Federal Appro.    11,250.00
  Serum - Sales              1,445.08
  Serum - Virus Sales          124.45
  Serum- Live Stock Sales      129.76
  Serum - Supply Sales         133.95
  Serum  Misc. Receipts          2.35
  State Appropriation       39,378.83
  Creamery - License Fees    8,338.50
  Creamery - Testers' Lic.   2,930.95
  Creamery - Glassware Test.   566.10
  Robinson - State Appro,    9,306.25
  Robinson - Misc. Receipts  2,205.00
  West Ky., State Appro,    11,780.80
  West Ky. - Misc. Receipts  7,037.87
  Purnell - Federal Appro. 45,000.00
  Bankhead-Jones - Fed. Ap. 14,800.88
  Nursery Inspect ion -
  State Appro.             1,679.74
  Nursery Inspection - Fees  1_420.00
               Total      9i,6-63.39


3,750.00

   855.47

   40.00

   558.61
   397.78
   69.30
     7.50
   143.65
 3,591.67
   191.67
   11.06
 8,156.25

 1,714.64

 5,381.70
 3,750.00
   220.63
   15.60

   21.75

 3,621.17
    42.00
    71.00
    56.59
 1,047.69
   192.53
 1,331.20
   333.38
15,000.00
4,933.63

   123.03
   230.00
$55-,859. 50


15,000.00

  8,237.63
  1,775,27
    761.78
    571.64
  2,051.42
  2,502.44
  2,165.81
    427.40
    759.69
 21,696.75
 5,446,69
 1,050.40
 31,940.46

 18,747.21
     16.60
 45,850.99
 15,000.00
 1,665.71
    140.05
    129.76
    155.70
      2.35
 43,000.00
 8,380.50
 3,001.95
    622.69
 10,353.94
 2,397.53
 13,112.00
 7,371.25
 60,000.00
 19,734.51

 1,802.77
 1,650.00
347,622.89


64,567.26

5,837.75


70.405.01


4.


Expenditures
Expense                242,614.02
Additions and Better.    4,454.06
               Total     247,068.08
 Excess of Income over
   Expenditures          44,595.31
 Accounts Payable -
   liquidated            (3,150.32
 Excess of Receipt s over
   Expenditures for Gen-
   eral Ledger accounts  20,911.49
 Excess of Receipts over
   Expenditures          62,356.48
 Excess of Receipts over
   Expenditures for the
   fiscal year to date -
   Experiment Station
 Cash in Bank July 1, 1935 -
   Experiment Station
 Cash in Bank April 30, 1936 -
   ExDeriment Station


32,468.44
   102.06


275,082.46
  4,556.12


     32,570.50   279,638.58

     23,289.00    67,884.31

,)                (3,150.32)


     (8,071.64)   12,839.85

_  - 15,217,36    77,573.84


77,573.84

(23,296.47)

54,277.37


Extension Div. Income
  Federal Bankhead-Jones
  Federal Smith-Lever
  Federal Add. Co-op.
  Federal Supplementary
  Federal Capper-Ketcham
  State Smith-Lever
  County and Other
             Total


289,850.11
148,308.77
21,000.00
53,091.04
36,800.97
93,900.00
15,959.12
658,910.01


10,700.00
   125.16
10,825.16


289,850.11
148,308.77
21,000.00
53,091.04
36,800.97
104,600.00
16,084.28
669,735.17


Expenditures
  Expense

  Excess of Income over
  Expenditures


425,795.55


233,11.4.46


56,239.24


(45,414.08)


482,034.79


187,700.38


Excess of Income over Ex-
penditures for the fis-
cal year to date - Ex-
tension Division
Cash in Bank July 1, 1935 -
Extension Division
Cash in Bank April 30, 1935 -
Extension Division


Trust Fund Income
  Student Loan Fund
  Student Notes Paid
          Total Receints


187,700.38

  . 303.82


188,004.20


3,886.72
3,187.S3
7.073. 95


491.65
401.42
893.07


4,378.37
3,588.65
7,967.02


5.


Expenditures
  Expense                       26.33
  Student Notes                170.00
  General Ledger accounts    5,000.00
          Total Expenditures 5,196.33


Excess of Receipts over
  Expenditures


1,877.62


893.07    2,770.69


Excess of Receipts over
  Expenditures for the
  fiscal year to date -
  Trust Fund
Cash in Bank July 1, 1935 -
  Trust Fund
Cash in Bank April 30, 1936 -
  Trust Fund


2,770.69

1,128.84


3,899.53


Summary
General Fund Income
Experiment Sta. Inc.
Extension Div. Income
Trust Fund Income
            Total


1,055,191.45
  291,663,39
  658,910.01
  2 3,986,72
2,009,o57.57


86,675.01
55,859.50
10,825.16
    491.65
153,851.32


1,141,866.46
  347,522.89
  669,735.17
    4,378.37
2,163,502.89


General Fund Expend.     837,743.63
ExDeriment Sta. Expend.  247,068.08
Extension Div. Expend.   425,795.55
Trust Fund Expenditures        26.33
          Total        1,510,635.59


91,393.72
32,570.50
56,239.24


180,203.46


  929,137,35
  279,658.58
  482,034.79
       26.33
1,690,837.05


Excess of Income over
Expenditures             499,017.98

Accounts Payable - liqui-
dated                    (74,341.95)

Excess of Expend. over Re-
ceipts for General Ledger
accounts                 (72,664.05)


Student Loan Fund.Notes     I

Petty Cash accounts

Excess of Receipts over Ex-
penditures for the fiscal
year to date - Combined .
Fund                    355


3,017.23


(26,352.14) 472,665.84


             (74,341.95)


 3,533.68   (69,130.37)


401.42


200.00


3,418.65

  200.00


.229.21       (22.417..o4) 352.812.17


  26.33
  170.00
5,000.00
5,196.33


i,229.21


(22.417.04) 332.8121".17


6.


Excess of Receipts over Ex-
penditures for the fiscal
year to date - Combined Fund
Cash in Bank and on hand July
31, 1935 - Combined Fund
Cash in Bank and on hand April
30, 1936 - Combined Fund


332,812.17

(14,026.06)


318 ,786.11


Abstract of item shown on Statement
of Income and Expenditures as "Ex-
cess of Expenditures and Receipts
for General Ledger accounts $69,130.37"


Debits


Accounts Receivable

Insurance Paid in Ad-
   vance

Sundry Accounts


51,726.26


   379.31

17,024.80
69,130.37


     3. Requisition Committee Report.

     The Requisition Committee filed written report of its action
each week from the meeting of April 8, 1936, to the meeting of
April 29, inclusive.   The report  shows that orders had been
made by the Business Office on the auThority of the Requisition
Committee in the manner prescribed by the Board of Trustees and
state laws, running from No. 5630 to No. 6304.    The report was
examined, and on motion and second, the orders named therein
were ratified and approved and payments on said orders were au-
thorized and approved,   The following budget additions, shown
in the report were approved: Kentuckian Prevue, Publicity Bureau,
$140.00; mower, $36.00; equipment, Superintendent's residence,
.99.50; tools, $686.00; tools, $10.00; papering president's resi-
dence, $37.98; Department of Buildings and Grounds; books, Libra-
ry, $700.00; Geology Department truck, $1140.00.


Credit


7.


     4. State Warrants Called for Payment.

     The Custodians of Securities reported that the State Treas-
urer had called f or payment on April 30, 1936, warrant No. Co-
3634, $2198.30.  The warrant was duly paid, principal and inter-
est, amounting to Q2231.27, bain deposit being made to general
fund account.   Investment of this and other uninvested Student
Loan funds was authorized.


     5, Geology Truck.

     It appearing that the University has sufficient funds to ad-
vance payment for geology truck, the purchase made by the head
of the department of Geology of a Dodge truck and special body
for $1140.00 was approved.   (See Section 8, Mlvinutes of March 9,
19,36).


     6. Kobert Collection.

     President McVey presented a proposed agreement between the
Kobert Estate and the University of Kentucky regarding transfer
of the Kobert collection to the University.   (See Section 16,
Minutes of April 7, 1936).   It was suggested by the members of
the Committee that the agreement be referred to Dean Frank Millurray
for revision, there being question as to liability of the Uni-
versity as imposed by proposed agreement.


     7. Purchase of M4aterial for Repair of Camps Boads.

     On motion duly seconded, $900.00 was appropriated for pur-
chase of material for repair of campus roads; the repairs now be-
ing made under XV. P. A. project.


     8. A~ppropriations for Patterson Hall.

     On motion,duly seconded, an appropriation not to exceed
$3,000.00 was made for the rehabilitation of the dining room in
Patterson Hall,   Under the same motion, Doctor McVey was author-
ized to expend $2,000.00 for repairs, redecoration and furniture
for the recreation room at Patterson Hall, if funds are available.


     9. Hi.-,,way -- Robinson Sub-Station.

     Reference was made to the request of the State Highway Com-
mission for grant of right of way for highway at Robinson Sub-
Experiment Station,   President McVey presented correspondence
with representatives of the Highway Commission since the April 7
meeting of the Board of Trustees.   No further action was taken.


8.


     10. W. P. A. Recreation Center Project at Western Kentucky
Sub-Station.

     The following  letter from Dean Cooper was presented by
President McVey:


          At the solicitation of Washington officials of the
     WPA we have prepared a project, under the head of recre-
     ational centers, for the Western Kentucky Substation at
     Princeton.   This includes the construction of several
     cottages and other buildings designed for use for 4-H
     club and homemakers' camps, etc.   While we have been
     informed that It is not possible to do anything on this
     at present, yet we have been asked to submit the custo-
     mary application with a view that it may be taken up
     during the next fiscal year if funds are available. I
     wish to have the approval of the Board to submit the
     proposals so that they may be on file with the WPA.
     Later, if it is found that something may be done in re-
     gard to it, approval of the Board will be requested
     before any action is undertaken.


     The application for the proposed project named in above quot-
ed letter was approved, and President McVey was authorized to
make the application,


     11. Tobacco Research Laboratory - Contract.

     On April 23, 1936, President F. L. McVey, Dean Thomas Coop-
er and the architects, Frankel and Curtis, met in President PIc-
Veyls office for the purpose of opening sealed proposals for the
construction of the Tobacco Research Laboratory for the Kentucky
Agricultural Experiment Station.   The proposals were opened in
the presence of representatives of the contractors that made the
proposals.   Complete tabulation of proposals is set out in Ap-
pendix No. 1l

     The Committee that opened and tabulated the bids recommended
that the base bid of Smith-Haggard Lumber Company, Inc., Lexing-
ton, Ky,;  the electric wiring bid of Allen-Harper Company, Lex-
ington, Ky,, and plumbing and heating bids of J. G. Fitzgerald,
Lexington, Ky., be accepted.

     After consideration of the boids as tabulated, on motion of
Mr. Park, seconded by Irs. Andrews, the Executive Committee accept-
ed the proposal of the Smith-Haggard Lumber Company, base bid,
$15,895.00; the proposal of the Allen-Harper Company, electric
wiring bid, $500.00; the proposal of J. G. Fitzgerald, plumbing
and heating bid, $1000.00.   Contracts with the contractors named
were signed in open meeting by R. C. Stoll, Chairman of the Ex-
ecutive Committee.


                              9.


     12. P. W. A. Construction, College Docket -- 1013.

     a. Student Union Building -- Architect's Contract.

     On motion, duly seconded, contract of the University of Ken-
tucky, with L. K. Frankel and John T. Gillig, architects, Lex-
ington, Ky., for plans, specifications and architects' services,
Student Union Building, made April 21, 1936, signed by President
F. L. IVIcVey, was approved and ratified.

     The contract sets out in detail the services to be performed
and the compensation therefor.   The contract is filed with the
record of P.W.A. contracts.


     b. Payment of Bond Coupons.

     In the Minutes of April 7, 1936, President 1.IcVey was direct-
ed to ask the Mutual Benefit Life Insurance Company of Newark,
N. J., to send coupons from bonds for payment to First National
Bank and Trust Company, Lexington, Ky.   Following is correspon-
dence:


                                   April 22, 1936

     Mutual Benefit Life Insurance Company
     Newark
     New Jersey

     Attention% Treasurer

     My dear Sir:

          I have been informed that the Mu~tual Benefit Life
    Insurance Company has purchased the entire block of
    bonds recently sold by the University.   I am writing
    to say that we are very glad indeed that they are in
    the hands of the Mutual Benefit Life Insurance Company,
    and particularly such a satisfactory Company as yours.

         In order to facilitate the collection of the in-
    terest due on July 1 and January 1 of each year., I sug-
    gest that you send the coupons to the First National
    Bank and Trust Company, Lexington, Kentucky, so that
    they may remit it to you without delay,

         I trust that this will be as agreeable to you as
    it will be to the Univtersity.


                              (Signed)   Frank L. McVey
                                         President of the Uni-
                                               versity


10.


         THE MUTUAL BENEFIT LIFE INSURANCE COMPANY
                      Newark, New Jersey


                                   Mlay 4, 1936


     BMr. Frank L. MlcVey, President
     University of Kentucky
     Lexington, Kentucky

     Dear Sir:

     This will acknowledge receipt of your letter of Aoril
          22nd, relative *to the purchase by this Company
          of the entire issue of University of Kentucky,
          University Building revenue, 3% bonds due July
          1, 1937/1965.

     It will be our purpose, in the collection of the
          interest due, to deposit the coupons in our bank
          for collection and marked, "Payable in the First
          National Bank and Trust Company of Lexington,
          Kentucky",

     We appreciate your kindly expression of this Company,
          and wish to assure you that we feel our money
          has been invested in a sound and conservative
          institution,


                                 (Signed)  Idrlo Mc. Wilder, Jr.
                                           Tre asurer


     c. Experiment Station Funds for Heating Plant.

     Dean Cooper was authorized to pay from Experiment Station
funds $5000.00 toward construction of heating plant, it appearing
that Dean Cooper and Dean Gcraham have estimated that amount to
be the proportionate part of Experiment Station for tunnel con-
struction expense.


11.


     cl. Railway Spur.

     The Secretary presented a copy of a letter written by Chair-
man R. C. Stoll to M1;r. Maurice Galvin, Division Counsel, Southern
Railway System, Cincinnati, Ohio,   This letter set out facts as
to location of the spur or switch leading from the Southern Rail-
way tracks to the site of the heating plant on University prop-
erty, referring to agreement of Au-,Ust 6, 1910, between the C.N.C.
and T.P. Railway and the Central Tobacco Warehouse Company.   It
is suggested that a nevw agreement be made between the University
of Kentucky, Liggett and M1yers Tobacco Company and the Southern
Railway, relative to the spur and its use,

     Chairman Stoll stated in the meeting that he would follow
up the correspondence presented, and make endeavor to secure such
agreement.   The correspondence was ordered filed by the Secreta-
ry of the Board.


     e, Landscape Planning -- Allowance to Mr. Fleming.

     By orders made at the meeting of the Board of Trustees, De-
cember 17, 1936, President McVey was authorized to employ 1r&.
bryant Fleming to do landscape planning on the campus.    President
MoVey employed Atr. Fleming on the terms suggested in that order.
President McVey now suggests that employment of B.r. Fleming be
discontinued,   He submitted a letter from Mr. Fleming, dated
April 29, 1936, regarding the work done, the letter being in an-
swer to a letter from President McVey, in which the latter asked
for statement of amount due for servic% rendered.    The amount
suggested by Mr. Fleming was $325.00; covering costs to date.

     On motion and second, it was ordered that M4r. Fleming be
paid 2325.00, the payment to be made from Bond Sales fund as it
seems that the work done was chiefly in connection with the Stu-
dent Union Building.


     f. South Section, Engineering Building -- Contract.

     On April 30, 1936, Dean P. P. Boyd, acting for President MIc-
Vey in his absence; Dean J. H. Graham, Secretary of the Board,
D. H. Peak, and W. M, Lane, representative of the state director
of P. Vt. A., met in President MoVey's office for the purpose of
openin,' sealed proposals for the contract of the South section
of the Engineering building.   The proposals were opened in the
presence of representatives of tthe contractors that made the pro-
posals,   Complete tabulation of proposals is set out in Append
dix No. i 2.


12.


     The committee that opened and, tabulated the bids recommended
that the base bid of Gilson-Taylor Company, Incorporated, of
Lexington, Ky., be accepted.

     After consideration of the bids as tabulated, on motion of
Mr. Park, seconded by Mr. Andrews, the Executive Committee accept-
ed the bid of Gilson-Taylor Company, base bid, less deductions,
848,985.00.   Contract with the following: insertion therein that
"the Dean of the College of Engineering shall approve all work"t
was signed in open meeting by R. C. Stoll, Chairman of the Execu-
tive Committee.


     13. P. W. A. Construction, Experiment Station Annex Docket -
1114.

     a, Funds set aside in April.

     The setting aside of the following Experiment Station col-
lections made in April 1936 for payment on rent and construction
was approved: Agronomy $69.30; Dairy $895.47; Poultry $397.78;
Entomology and Botany $1,242.21; Serum $257.98; Administration
$202.75; Animal Industry $558.61; Horticulture $7.50.    The total,
$3,631.58, was ordered transferred from the funds above indicat-
ed as payment on rent due to the University of Kentucky Experiment
Station Annex Building Revenue Bond and Interest Redemption Fund.


     14. Appointments and Other Staff Changes.


     Appointment.

     John H. Ewing as assistant county agent of Hopkins County,
effective April 1, 1936, to June 30, 1936, at salary of $1,800
to be paid from Bankhead-Jones fund.


     Leaves of Absence

     On recommendation of Dean Taylor, Mrs. May K. Duncan was
granted leave of absence the first semester of 1936-1937 on one-
half pay,   She expects to study at Teachers College, Columbia
Univorsity,

     On recommendation of Dean Taylor,    Miss Helen Strickland,
critic teacher of the fourth grade in tht Elementary Training
School, was granted leave of absence without pay for the year
1936-1937.


13.


     On recommendation of Dean Taylor, Miss Etheleen Daniel, crit-
ic teachers of the fifth grade in the Elementary Training School,
was granted leave of absence without pay for the second semester
of 1936-1937.

     On recommendation of Dean Taylor, Mr. LeRoy Keffer, teacher
of mathematics and science in the Elementary Training School, was
granted leave of absence for the year 1936-1937, his salary to
be the difference between the amount allowed him in the budget
and the amount paid his substitute.

     On recommendation, of Doctor Maxson, Mr. W. H. Keller was
granted extension of leave of absence without pay for the year
1936-1937.


     Changes

     IvMr. Crutcher reported that Clarence H{icks, plasterer, had
injured his back while in work with the University some time ago
and that he, Mr. Crutcher, sent Hicks to Dr. Duke Brown and Doc-
tor Ray,  They recommended that Mr. Hicks take two weeks rest.
r. Crutcher stated that Mr. Hicks is willing to malke up the time
if he is paid during the time he is absent and requested that he
be paid on that condition.   The request was approved.


    On motion, properly seconded, the Committee adjourned,


                               D. H. Peak
                               Secretary, Board of Trustees


</pre>