xt7pnv997f04 https://nyx.uky.edu/dips/xt7pnv997f04/data/mets.xml Lexington, Kentucky University of Kentucky. Libraries 20070809 The title, The Green Bean, was not used until December 14, 1973. During 1992-1993 some issues were sent via email with the title: Green Screen.
Unnumbered supplement with title, Wax Bean, accompanies some issues. journals English University of Kentucky. Libraries This digital resource may be freely searched and displayed. Permission must be received for subsequent distribution in print or electronically. Physical rights are retained by the owning repository. Copyright is retained in accordance with U. S. copyright laws. For information about permissions to reproduce or publish, contact the Special Collections Research Center. The Green Bean Off the Shelf, August/September 2007 text Off the Shelf, August/September 2007 2007 2014 true xt7pnv997f04 section xt7pnv997f04 A monthly look at life in the UK Libraries
Exceptional Merit Recipients 2007
The Libraries are pleased to recognize 10 staff members who consistently exceeded expecta‐
tions in the past year.
The recipients are:
Kevin Campbell continuously monitored the usage of the AV Classroom by the IRIS train‐
ers – working diplomatically with IRIS representatives and proactively with Library Ad‐
ministration. As a result, the room is booked for IRIS on a schedule that provides them the
access they need while cutting down on their cancellations and no‐shows. Thus, other pa‐
trons are regaining access to the room.
Bob Crovo took a proactive approach to solving problems with faculty parts of our Dell
GX270 desktop PCs. This meant that toward the end of their life many of these computers
would start having frequent equipment failure. In previous years the process would have
been to wait for computers to fail and then under warranty call Dell to come and fix the com‐
puters using their next day service which would have meant at least two to three days of
down time for each computer. Realizing the significant impact such frequent outages would
have on work flow, Bob negotiated with Dell to allow us to proactively identify leaking or
swollen capacitors as defective before the computers actually failed, and to repair them un‐
der the Dell Certified Repair program. This not only prevented significant downtime for
hundreds of computers, but also generated significant revenue for the UK Libraries.
Marie Dale demonstrated outstanding leadership, initiative and
creativity in the restart of the PRC. Her distinguished perform‐
ance as a leader in the shared responsibility of re‐creating the
microfilming operations helped create a solvent operation, an
improved workflow, increased production (remarkably accom‐
plished with fewer full‐time staff and many more students) and
excellent documentation. She managed this with relentless en‐
ergy, an excellent “can do” attitude, innovative suggestions and
just “good‐old‐roll‐up‐your‐sleeves” hard work.
* Exceptional Merit Recipients 2007
Cheri Daniels lead a coordinated effort with other unit managers to revise
and update the ILL/DD student manual. She saw a need for and created
training documentation that is now being used/revised by other unit man‐
agers. Cheri also volunteered to take on the role of HROES hiring person
for the entire department. She steps forward to take on responsibilities that
will serve all in her department. Cheri contributed to an important and
creative initiative that we think will help our library users, and users of the
WorldCat Services around the world. This project entails periods of time
when student workers get caught up on regular assignments and may have some time free to work
on a special project assignment. Her special assignment involves editing a WorldCat monograph
record to include the table of contents of books (a new feature OCLC offered in the last few years).
As loans go in and out of the ILL Lending Unit, TOC’s are copied with notations of OCLC record
number. Then as students have the time, they grab a photocopy and search the OCLC record, en‐
tering the content information. This is a great project for those 15/20 minute time periods that stu‐
dents occasionally have available when they have finished up other assignments.
Dennis Davenport volunteered to go to Math Library from July to Decem‐
ber to cover for Tom Hecker during his sabbatical. Dennis was asked to be
a caretaker but he became proactive in a number of areas to improve the
Math Library. In the 6 months he was there he showed initiative in a num‐
ber of ways. For example, he asked for a project that would be meaningful
and keep him and the student workers occupied. We decided to do a
monographic inventory. He devised a system for the students to do a first
pass on the collection and he and the students continue to diligently work
on the inventory. They were about 75% complete with the non problem ti‐
tles this spring.
Jennifer Eskew was thrust into running the Engineering Library quite
unexpectedly when Sue Smith was incapacitated with a broken ankle.
This happened at a time when it was not business as usual and Jen man‐
aged everything in an exemplary fashion. During this period of time she
stood in for Sue and made sure the temporary staff funded for the Engi‐
neering collections project was hired, trained and settled in her job. She
handled reference issues, met with the Engineering Library Renovation
Committee in Sue’s place. She also worked extremely hard on getting
those 15,000 standards inventoried and sent to storage ‐ keeping the project on schedule which was
no small feat.
Kathy Franklin led the way during the binding contract renewal proc‐
ess, serving as contact person and keeping track of all the frequent up‐
dates to the RFP as the group was revising the document. She was well
organized, established a timeline and kept to it, leading to the successful
completion of the process and a new contract with the ICI binding firm
(now HF group). Furthermore, as follow up, she led a meeting of all the
staff involved with binding to communicate and answer questions con‐
cerning the details of the new contract. Her supervisor received many
comments on how helpful that meeting was. This was not an isolated achievement this past year,
but rather just the way Kathy tackles every project and challenge.
* Exceptional Merit Recipients 2007 (Cont.)
Carolyn Sears works closely with staff in monographs, serials, electronic resources, the medi‐
cal center library, and with university staff to adapt our workflows to the new SAP system in‐
cluding a vendor record cleanup project left from our migration to SAP. In addition, she has
worked closely with Stephanie Aken, the electronic resources coordinator, to improve our files
on licenses for electronic resources. Carolyn’s knowledge of auditing policies and procedures,
her understanding of the library’s overall invoice payment and voucher processing work
flows, and dedication to doing a good job contributes daily to our success as an organization.
Kitty Taylor made great strides in working with staff in Fine Arts and Special Collections to
address their materials acquisition and processing needs. She received effusive letters from
two collection managers who expressed their appreciation for the level of care and expertise
that Kitty brings to her job. One letter included this comment: “We all have that special
RUSH item that someone needs immediately and Kitty, through her commitment to her job,
hard work, and, I suspect some special magic of her own, manages to put that RUSH item in
our hands. Kitty has created a world of “good press” for the library in providing what we
need when we need it. It is a pleasure to be her colleague.”
Kopana Terry lent her considerable experience with pho‐
tography and audio engineering to steer the Nunn Center
for Oral History and Lafayette Studios Collection projects
into production. And, for the NDNP project, she crafted a
workflow and form for evaluating 35mm microfilm of
Kentucky newspapers. This form includes vital informa‐
tion that is required by the Library of Congress, and has
been utilized and highly appreciated by fellow grant
awardees. Kopana also envisioned and contributed sig‐
nificantly to the success of the microfilm‐to‐digital Meta‐
Morphosis program held last year at the University of Kentucky Libraries.
By definition, the 10 employees recognized
• Consistently exceeded all job expectations.
• Demonstrated an on‐going pattern of high‐level, extraordinary performance that sig‐
nificantly impacted the entire unit or Libraries at a level recognized as outstanding by
peers, unit leaders and others.
• Have done something unique, unmatched, unequaled, and easily recognized by others
in the unit as being extraordinary.
This rating is intended to recognize specific, exceptional, ʹabove and beyondʹ performance in
the particular year under review, and not to recognize high‐level performance that is generally
consistent from year to year. These accomplishments made a significant difference in our suc‐
cess in 2006/2007.
Congratulations to each of the recipients.
Carol Pitts Diedrichs, Dean of Libraries
* News To Use
In 2006, the Lucille Little Fine Arts Library was
among 50 public and academic libraries across the
United States who received grants to present the film,
discussion and live performance series, Looking At:
Jazz, Americaʹs Art Form. After a year of planning,
Looking At: Jazz is now set to begin on Sept. 11 and
will continue for eight weeks through Oct. 30. Part‐
ners with the Library in presenting Looking At: Jazz
include the UK School of Music and the Lexington
Looking At: Jazz is a film and discussion project for
non‐profit organizations and libraries sponsored by
ReNew Media and the National Endowment for the
Humanities in collaboration with Jazz at Lincoln Cen‐
ter and the American Library Association. Locally,
Looking At: Jazz received funding from the LexArts,
with UK Libraries providing a match for the LexArts award. Paula Hickner secured the
original ALA/NEH grant for the project and Gail Kennedy followed with the LexArts grant,
which will support the scholars and musicians who present the weekly events.
Looking At: Jazz explores the history of jazz music, an art form that evolved in the 20th cen‐
tury to occupy a unique place in American cultural history. The purpose of the series is to
create understanding and appreciation of jazz and its cultural significance. It is designed as
a community project. The series will be offered at the Central Library on Main St. with the
intent of bringing the program out into the community for which it is intended. All events
are free and open to the public. The partnership of UK Libraries, UK School of Music, and
Lexington Public Library, with support from the community arts agency, LexArts, makes
Looking At: Jazz a true town and gown project.
Looking At: Jazz is comprised of eight events including six film/discussion programs and
two jazz concerts. Each film/discussion program will address a specific jazz genre in
chronological order. These programs will be led by local jazz scholars from the University.
Live music will be featured in some of the film discussion events. The two concerts will be
performed by the student jazz combos from the UK School of Music. The Looking At: Jazz
schedule may be found on the last page of Off the Shelf in the “What’s Coming Up?” section.
For more information, please see the Fine Arts Library homepage and click on the Looking At: Jazz
icon. We hope that you will join us on Tuesday evenings during September and October and also
help us spread the news about this unique community program.
* News To Use (Cont.)
Spot Bonus Award Winners
Mary Spencer completed a serials conversion project for the Geological
Sciences Library that spanned 9 years!
Mary and her students worked on the project when they could. They
barcoded all of the journals, inventoried the run, put the holdings into
Voyager, bound the unbound volumes, relabeled and moved the runs. This is
a major project by any stretch of the imagination but serials in Geological
Sciences is even more so with the complexity of the volumes, numbers, and
parts. However, Mary envisioned her entire collection being accessible through Voyager where
everything could easily circulate or be accounted for. This vision kept her working on the project
through a library move, as well as all of the administrative changes. In the end, she accomplished
what she set out to do and that was to improve the access to the serials in the Geological Sciences.
Benita Clarke assisted in a project that required the manipulation of
spreadsheet data. Through hard work and dedication, she designed a
spreadsheet to analyze some data, which included taking an Excel class to
further educate herself so she could deliver what was needed. In the end,
Benita provided exactly what was needed and it would not have happened
had she not so vigorously pursued the answer.
Spot bonuses have been awarded to 14 individual employees who were involved in several collection
moves in preparation for the Science/Engineering Library to be located in the M. I. King Building. Also,
another project surfaced after Digital Programs was awarded a contract to digitize the Keeneland Daily
Racing Form. This project required the space being used for storage on the 1st floor of King Library to
All of the staff involved with these moves did an amazing job coordinating the many pieces and parts
of the projects. For instance, over 42,000 monographs from the 5th floor of Young Library and 2,000+
from Young Reference were moved to the King Building where they were processed and placed into
In addition, approximately 1,000 cartons of backfile journal runs located on the 1st floor of the King
Addition were processed and sent to Kentucky Underground Storage making way for the Keeneland
The following individuals from the A&D, R&E and CTS divisions did an amazing job of coordinating
the various projects to efficiently complete their tasks ahead of schedule.
Congratulations to all on a job well done!
* News To Use (Cont.)
What was all that HUBBUB?
On Monday, August 20, the Hub @ WTʹs hosted over 400 new
UK students at ʺThe HUBBUB.ʺ Part of K Week, ʺThe HUBBUBʺ
. was an opportunity for new students to enjoy the library in a
fun, social setting. Some activities at ʺThe HUBBUBʺ event:
Belly Dance: a professional dance instructor taught some
hot new moves
Pimp My Avatar: students created a Second Life identity
Pop‐A‐Shot: the Hub was rocking with hoops action
Palm Reading Librarian: studentsʹ fortunes were revealed
Art Contest: the Hubʹs whiteboards were canvas for many artistic creations
Pizza, snacks, prize
drawings and more!
Summer Celebration 2007
On August 23rd the library came together to celebrate several faculty
members who were honored during this year’s Summer Celebration.
The honorees were faculty who received promotion and tenure during
This year’s honorees were: Helane Davis, Laura Davison, Stacey
Greenwell, Kazuko Hioki, Sue Smith and Mary Beth Thomson.
The celebration began with a short program in Young Auditorium,
which was followed by an ice cream reception in the Gallery.
Special thanks to Cindy Cline, Nancy Lewis, and Paula Hickner for
making the event a success.
* News To Use (Cont.)
Norma Jean Gibson Fall Faculty Retreat 2007
The annual fall faculty retreat was held on Aug. 17, 2007 at the Cardome Cen‐
tre in Georgetown, Kentucky. The historic Cardome Centre provided an ele‐
gant backdrop for the day’s activities. To learn more about the facility visit
The faculty was welcomed to the retreat by Dean Diedrichs. On the agenda were discussions
about professional statements, an update on faculty positions, followed by a discussion on fac‐
ulty recruitment and retention.
The faculty also discussed three readings about the future of librarianship, libraries and the
catalog. Gail Kennedy led a discussion on the results of the LibQual survey and the next steps
that the library should take based on the results of the survey.
The afternoon session also included reports about the Promotion and Tenure calendar, the li‐
brary’s website, an Encore overview, E‐journals, and an update on the re‐organization of the
Research and Education Division.
Valerie Perry has received two recognitions in recent months!
The Food, Agriculture and Nutrition Division (FAN) of the Special Libraries Asso‐
ciation (SLA) presented Valerie with its Distinguished Member Award for
2007. Since 1989, at the Annual SLA Conference, FAN has honored one of the division’s
members in recognition of their significant contributions to the division and for having
demonstrated exemplary work for the Division, Chapter, and profession. The award was
presented at the Division’s Annual Business Meeting & Breakfast at the SLA Annual Con‐
ference in Denver, Colorado, on Monday, June 4th.
In April, Valerie received the Special Libraries Association Kentucky Chapter’s Professional
Tag Heister has been selected to participate in a new ʺLibrarian Internshipʺ for the
Dartmouth Summer Institute in Evidence‐Based Mental Health (http://
dms.dartmouth.edu/dsi/ ). Here is the detail from their announcement:
“We were looking for someone who had some evidence‐based medicine/practice experi‐
ence, but not a lot; a connection to mental healthcare, and could use what s/he learned right
away at her/his own institution. The intern will essentially be an instructor‐in‐training.
We received 16 applications from across the U.S. and Canada. While we received many ex‐
cellent applications, there was a clear top choice. Tagalie (Tag) Heister, MSLS, from the Uni‐
versity of Kentucky Medical Center Library will be joining us in August for the Institute.
Tag is a medical librarian working directly in the Department of Psychiatry! Congratula‐
Tag also received the Chairmanʹs Award in Psychiatry this year.
* Comings and Goings
James Burgett recently retired on June 30, 2007. Post‐retirement, James
has accepted a new position with a continuing medical education com‐
pany here in Lexington. This new position will make wonderful use of
his writing, editing and medical education skills. James joined the UK Li‐
braries faculty in 1993 but also worked for the University in several positions beginning
in 1984 including time as an instructor in the German Department and in the UK Hospi‐
tal Dept of Surgery. We appreciate all that James has contributed to the UK Libraries
and wish him well in these new endeavors.
Hongyan Zhang has resigned from her Library Technician position in Ac‐
cess Records, Collections and Technical Services Division. She joined the
Libraries in January 2007; her last day with the University was June 30.
We thank her for her good work for the Libraries and wish Hongyan
much personal and professional success and good fortune.
Lisa Carter, Special Collections and Digital Programs resigned on August
31, 2007, in order to accept a position as Head of Special Collections Re‐
search Center at North Carolina State University. Lisa has been an out‐
standing member of our library faculty since her arrival in November
1995 to serve as Audio‐Visual Archivist. Lisa assumed her present position of Director
of Archives in January 2005 as part of our reorganization. Lisa will be greatly missed
but we wish her well in her new position.
Susan Herbert, Interlibrary Loan, Access & Delivery Division, resigned
on July 20th. Susanʹs husband has accepted a faculty position at the Uni‐
versity of Louisville and they will be relocating there. Susan has made
important contributions to our thriving and growing interlibrary loan
programs and we wish she and her husband great success in Louisville.
Susan Foster‐Harper will be joining the library faculty as Clinical Refer‐
ence Librarian in the Medical Center Library on October 1st. She is cur‐
rently Health Sciences Librarian at Ohio University in Athens, OH, where
she has been employed since 2004. Previous to that she was Reference
and Instruction Librarian at the University of Charleston. Susan earned her MSLS from
UK in 1998.
Kopana Terry has been hired as Library Manager for the National Digital
Newspaper Project grant in Preservation and Digital Programs, SCDP.
Kopana joined the Libraries in 2001 and is currently employed as Image
Management Specialist Sr. in Digital Programs. She will begin her new
position September 1.
Craig Amos has resigned from his position as Library Technician Sr. in
Interlibrary Loans/Document Delivery, Access and Delivery Division. He
will be relocating with his family to Newport News, VA. Craig joined the
Libraries in 2000 in Distance Learning, and he completed his MSLS this
year. Craigʹs last day of work will be September 21. We thank Craig for his good work
for the Libraries and wish him all the best for a successful and rewarding professional
* Spotlight Series
This Spotlight Series features an employee from a different campus
library each month. Hopefully, this series will enable you to match a
name to a face, along with some interesting facts too!
Dennis Davenport, Manager/ Graphic Designer, Math Library
Dennis Davenport is the staff member of the Math Library, which is housed in
the POT. At the Math Library, Dennis manages the students, handles reserves,
binding, payroll, and other branch library technician duties. He also works on
graphic art projects for the library system. This includes brochures, posters,
fliers, sketches, websites, computer art, photographs, etc.
Dennis met his wife Anita at Cumberland College and was married after
graduation in 1988. They have a daughter, Sydney, who is starting the 8th grade.
She is on the volleyball team and in orchestra. They have a son, Justin who is
entering the 6th grade and is getting used to being a middle school student.
Also sharing their home are two cats, Angel and Izabel, a gerbil named Chris
and a toy Yorkie named Tinkerbell.
Dennis was raised in Harlan, Kentucky and his parents still live there. He has two sisters, one resides in
Harlan and the other lives in Romulus, Michigan. Dennis’s father is a retired coal miner and a veteran of
World War II.
At the James A. Cawood High School, Dennis was active in Art Club, FFA and DECA Club. He has a
bachelor’s degree in Studio Art from Cumberland College. While at Cumberland College, Dennis was a
member of the Judo Team which was ranked third in the nation at the time. He also began “clowning” while
After moving to Lexington, he worked part‐time at a day care center and for U‐Haul. Before joining the library
system, Dennis worked at various jobs including, doing cartoons for a local newspaper and as a cook for Pizza
Hut. He also received a certificate to be a substitute teacher for K‐12.
As a hobby, Dennis performs as a clown at local restaurants, public school events, church events and parades.
Dennis is also involved in many activities at the Lexington Baptist Temple.
Dennis received his Clown Certificate at the Louisville Annual Clown
Derby. He has several certificates from UK, including Supervisory
Enrichment, Dreamweaver, and Web Page Maintainer. He also has received
recognition as a nominee for the Dean’s Award for Outstanding
Performance. At the Lexington Baptist Temple he received awards in the
* Tech Talk
By Tari Keller, Systems Librarian
Encore! Encore! What is it and why do I care???
Encore is a search and access tool for library catalogs. The University of Kentucky's Encore database uses a copy of our Voyager database. It is located on a server in Emeryville, California.
Encore has a single search box, which can be placed on any web page. It is meant to be a discovery tool that is easy to use. If you want to do a more complicated search, click on the Advanced Search link under the Encore search box and the InfoKat Guided Keyword Search screen
Encore is a colorful interface that includes book cover art, format graphics, live links for electronic resources/bibliographic information on both the results listings and bibliographic record
displays. This is the results list window from a search of "twain".
) are used like post limiting a search in InfoKat. They are easier to use, since you only see a facet if it relates to your search results. For example, if there are no items in the Education Library, it will not show up in the Collection facet
group list. If there are items in the facet, it will give a count of the records that apply.
Since a facet list may be long, you can open and close facets by clicking on the arrow icons.
is a collapsed facet.
is an expanded facet.
You can lengthen or shorten a facet list by clicking on the
the facet list.
less buttons below
When you select a facet, the results window re-displays with only the records that match your
search and have that facet. A box appears under the orange Searched: bar with your facet limits.
Each facet limit you add will have a red X by it. You can remove an individual facet limit by
clicking on its red X.
* Tech Talk (cont.)
You can resort the results set by title or date clicking on its hot link below the orange Searched box.
Here is a sample bibliographic record. Notice the search terms are highlighted throughout the record.
You can link directly to the Voyager bibliographic record from this screen, or from a citation in the
Results List screen to see the circulation status of an item and place a request. InfoKat will open in a
separate window or tab automatically.
Encore times out after 5 minutes of inactivity. It will display the initial search screen when it does.
We are still working with Innovative Interfaces to fix some minor problems. Here are a few things to
be aware of while we are in the early implementation phase:
If you click on the
button or hit enter without having any text in the search box, you will get a
very ugly error screen. The first time I saw that screen I thought I broke Encore! They are working
to develop an Oops screen for this that is kinder and gentler. There is a sentence on this screen after
the header that with a link to get you back to Encore.
There are two features in Encore that are not turned on yet: My Account on the Results List screen
and Tagging, Ratings and Reviews on the Bibliographic screen. They both are marked (coming
There may be some little things that don't work or come and go. The vendor is working to solve
these little glitches. This is a work in progress.
All in all, this is a great discovery tool for our students and our faculty just might find it useful to
search from a different perspective. Try UK's Encore at http://ukty-mt.iii.com/iii/encore/app or use
the Encore search box, when you see it!
* What’s Coming Up?
Sept 11 Looking at Jazz Series ‐ New Orleans and the Origins
of Jazz, Lexington Public Library on Main Street, 7 p.m.
Sept 12‐13 Meta Morphosis Institute
Sept 18 Looking at Jazz Series ‐ The Jazz Age and the Harlem
Renaissance, Lexington Public Library on Main Street, 7 p.m.
Sept 21 Andrew Stern Exhibit Opening & Reception, Tuska
Gallery, 5:00‐7:30 p.m.
Sept 25 Looking at Jazz Series ‐ UK Jazz Combo (concert), Lex‐
ington Public Library on Main Street, 7 p.m.
Sept 28‐29 King Library Press Program
Oct 2 Looking at Jazz Series ‐ The Swing Era, Lexington Public
Library on Main Street, 7 p.m.
Oct 8‐12 Archives Week
Oct 9 Looking at Jazz Series ‐ Jazz Vocalists, Lexington Public
Library on Main Street, 7 p.m.
Editor: Jessica Hughes
257-0500 x 2159
Oct 16 Looking at Jazz Series ‐ UK Jazz Combo (concert), Lex‐
ington Public Library on Main Street, 7 p.m.
Oct 23 Looking at Jazz Series ‐ Jazz Innovators, Lexington Pub‐
lic Library on Main Street, 7 p.m.
Agriculture Information Center:
Design Library: Cheri Daniels
Education Library: Laura Hall
Equine Research Library:
Fine Arts Library: Deirdre Scaggs
Geological Sciences and Map Library: Deirdre Scaggs
Health Information Library:
IDRC: Deirdre Scaggs
KY Transportation Center:
Law Library: Cheri Daniels
Math Library: Dennis Davenport
Medical Center Library:
Medical Center AV Library
Special Collections & Digital Programs: Deirdre Scaggs
Young Library: Laura Hall
Oct 30 Looking at Jazz Series ‐ Latin Jazz and Jazz as an Inter‐
national Music, Lexington Public Library on Main Street, 7 p.m.
Fair Winds and Following Seas...
This summer both Cheri Daniels
and Deirdre Scaggs have com‐
pleted their terms serving on the
Off the Shelf Editorial Board. They
have both done a great job con‐
tributing to the publication. Their
hard work and great attitudes will
be greatly missed. We wish you
both the best on your future li‐
257-0500 x 2119
257-0500 x 2080
Donors: Gail Kennedy
Spotlight: Cindy Cline
Tech Talk: Tari Keller
Web Site/ Graphics:
Newsletter submissions are due by
the 15th of the month.