xt7rjd4pkq6g https://exploreuk.uky.edu/dips/xt7rjd4pkq6g/data/mets.xml Lexington, Kentucky University of Kentucky 19330623 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1933-06-jun23-ec. text Minutes of the University of Kentucky Board of Trustees, 1933-06-jun23-ec. 1933 2011 true xt7rjd4pkq6g section xt7rjd4pkq6g

Minutes of Meeting of the Executive Committee of the Board
of Trustees of the University of Kentucky, June 23, 1933,

The Executive Committee of the Board of Trustees of the Un-
iversity of Kentucky met in President McVey's office at the Uni-
Versity of Kentucky June 23, 1933, at 10:30 a.m. The members of
the Committee present were Judge R. C. Stoll, Chairman; James Park,
Joe B. Andrews and R. G. Gordon. Presidcnt Frank L. McVey and
Secretary Do H. Peal: were also present.

1. Minutes Approved.

The minutes of the meeting of the Executive Committee of March
20, 1933 were approved as published.

2. Financial Report.

The financial report for May was received and ordered
recorded in the Minutes. It reads as follows:

to be

EXHIBIT "B"

Statement of Income and Expenditures
Month of May 1933

Previously
Reported

Current
Month

Fiscal
Year
To Date

General Fund Income
Federal Appropriation 42,750,00
Special Agri. Appro, 21,909.18
Vocation Education Board 16,720.80
Bureau of Mineral & Topo-
graphic Survey - Mis-
cellaneous Receipts 882.82
Bureau of Mineral & Top.
Survey - State Appro, 3,539.52
State Tax 587,996,78
Int, on Endorment Bonds 8,644950
Int. on Liberty Loan Bonds 1,700.00
Student Fees 186,830,49
Student Fees - Sum.Sch, 14,415.54
Student Fees U. SESS 8,145,05
Student Fees - El' Tr.Sch. 7,377.25
Student Fees Un, Exten. 24,074,97

42, 750,00
21,90 .18
1,999.25 18,720.05

882,82

58,573.97

1,612.82

990s 00
1,00.00
858.83

31539.52
646,570.75
8,644.50
1,700.00
188,443,31
14,415,54
9,135 05
7, 477.25
24,933.80

Miscellaneous Receipts 19,321.0
Rentals 2,153086
State Appro. - Library Book
Stacks 7,019.95
Men's Dormitories 11,098.44
Total 964.380_84

425094 19,547.03
309.86 2,463.72

7,019.95
75475 . 11,102 ,136 __
64,946.42 1-,089,32666

Expenditures
Instruction
Adm. Exp. and Maint.
Additions and Better.
Total
Excess of Income over Ex-
penditures

Patterson Hall Income
Board
Miscellaneous Receipts
Room Rent - Summer Sch,_
Total

Expenditures
Expense
Additions and Betterments
Total.
Excess of Income over Ex-
penditures

681,933.33
210,330.35
16,755.10
909.018. 78

55.361.46

36,161,66
172.64
1,271.50
37,605.80

26,604.59
2.080.12
28.684- 71:

67,802.86
16,595.29
268 37
84,666.52

(19.720.10)

749,736.19
226,925.64
17,023.47
993,685. 30

35,641.36

352,50 36,514.16
41,10 213.74
t 1,271, 50
393,60 37,999 40

3,327.62 29,932,21
32.62 32, 0801 123
337,62 32 012, 33--

(2,934,02),

5,987.07

General Fund Income 1,001
General Fund Expend. 937
Excess of General Fund
Income over Expendi-
tures 64
Accounts Payable liqui-
dated
Excess of Expenditures over
Receipts for General Ledger
Accounts
Excess of Receipts over Ex-
penditures for the fiscal
year to date - General
Fund 7
Excess of Receipts over Ex-
penditures for the fiscal
year to date - General Fund
Cash in Bank July 1, 1932
General Fund
Cash in Bank May 31, 1933 -
General Fund

L,986.04
7.70A -49

65,340.02 1,067,326.06
87.994.14 1.025.697.63

:,282.55 (22,654.12) 41,628.43

S,999,09) (111.90) (4,110.99)

5,002.54 (17,009.03) (4,006.49)

(39.775.05)

33, 510.95

(12,274,36)

\ _ , .

8, 9_21 MI
A_:t_

. . . W. . .

33,510,95

3$286000

Experiment Station Income
Hatch - Federal Appro. 15,000,00
Milk and Butter - Cash
Receipts 7,786,88
Beef Cattle Sales 831.42
Dairy Cattle Sales 346,00
Sheep Sales 408.91
Swine Sales 466,91
Poultry Sales 1,296.24
Farm Produce Sales 1,576.79
Horticultural Sales 304,32
Seed Test 544 44
Seed Inspection 18,569,89
Rentals 3,421.70
Miscellaneous 612.12
Fertilizer - Fees 15,772t25
Public Service - State
Appro. 15,419,16
Public Service - Misc,
Receipts 18,14
Feeding Stuffs - Fees 27,613,86
Adams Federal Appro. 15,000 00
Serum Sales 1,139.57
Serum - Virus Sales 70,92
Serum - Live Stock 45.70
Serum - Supply Sales 116,45
Serum - Misc. Receipts 60.00
State Appropriation 41,339, 54
Creamery - License Fees 4,535.50
Creamery - Testerd Lic. 1,480.00
Creamery - Glassware Tested 304.43
Robinson - State Appro, 10,082.11
Robinson - Misc. Receipts 3,634.73
West Ky. - State Appro. 10,662,3,4
West Ky. - 1!isc. Rec. 4,134.16
Purnell - Federal Appro. 602000,00
Nursery Inspection - Fees 1,530,30
Blood Test 912,75
Total 265,037.53

266.77

31,25
633.44

1,833.33

15,000.00

8, 053.65
831.42
346.00
408.91
466.91
1,296.24
1,576.79
304,32
575,69
19,203933
3,421.70
6.12.12
15,772.25

17,252.49

18.14
630.75 28,244,61
15,000,00
1,139,57
70.92
45.70
116,45
60.00
3,006.69 44,346.23
4,535.50
1,480.00
304,43
1,377.01 11,459.12
3,634.73
1,393.46 12,055.80
4,134.16
60,000,00
1,530e30
*________ 912.75
9,172.70 -274,210.23

Expenditures
Expense 23:
Additions and Better,
Total 23;
Excess of Income over Ex-
penditures 3
Excess of Expenditures over
Receipts for General
Ledger accounts
Excess of Receipts over
Expenditures 2

It 157 98 22, 7599 56
PIs3 252, 36 ----4870 38
3,410,34 233246,94

i1627,19 (14,074.24)

7., 081. Ii) _( 6,386, 99 )

34,546.0 (20,461.23)

253,917,54
2,739.74
256,657.28

17,552.95

(13,468,10)

4,084 85

Excess of Receipts over Ex-
penditures for the fiscal
year to date - Experiment
Station
Cash in Bank July 1, 1932 -
Experiment Station
Cash in Bank May 31, 1933 -
Experiment Station

4,084.85

(5,383.43)

(1, 298.ssL

Extension Division Income
Federal Smith Lever
Federal Add. Co-op.
Federal Supplementary
Federal Capper-Ketcham
State Smith-Lever
County and Other
Total

Expenditures
Expense

148,308.76
31,000.00
53, 091.04
36,800.98
108,835,79
2,117 88
380,154.45

307, 660.66

148, 308.76
31,000.00
53, 09nl. 04
36, 800,98
4,190.28 113,)026.07
127 86 2,245.74
4,318 14 384,472.59

33,014.11 340, 674. 71

Excess of Income over Expendi-

tures

72. 493-85

(P28. 695 97') 43.797.88

Excess of Income over Expendi-
tures for the fiscal year to
date - Extension Division
Cash in Bank July 1, 1932 -
Extension Division
Cansh in Bank May 31, 1933 -
Extension Division

Trust Fund Income
Student Loan Fund
Student Notes Paid
Total Receipts

874 99
2,033.23
2,908.22

Expenditures
Expense
Student Notes
Total
Excess of Expenditures over
Receipts

428. 30
2,584.75
3. 013. 05

41.'00
270. 50

469.30
2,855.25

311 50 3, 324;55

119D9. 69 ) (304., 52 )

(104.83)

Excess of Expenditures over lTe-
ceipts for the fiscal year to
date - Trust Fund
Cash in Bank July 1, 1932 -
Trust Fund
Cash in Bank May 31, 1933 -
Trust Fund

43, 797.88

7, 737, 68

51, 535, 56-

969.15
2,050.88
3.020.03

94,16
1765
111.81

(304. 52)

1, 308,58

1, 004.06_

v , _ _ . _ . ,

Summary
General Fund Income
Experiment Station Income
Extension Division Income
Trust Fund Income
Total
General Fund Expenditures
Experiment Station Expend.
Extension Div. Expenditures
Trust Fund Expenditures
Total

Excess of Income over Ex-
penditures

1,001,986.04
265,037.53
380,154,45
874.99
1,648,053,01
937,703.49
233,410-34
307,660.60
428.30
1.479.202.73

168,850.28

65,340.02
9,172 70
4,318,14
94.16
78,925.02
87,994.14
23, 246.94
33,014. 11
41.00
144,296.19

(65,371.17)

1,067,326.06
274,210. 23
384,472,59
969.15
1,726,978;03
1,025,697.63
256,657.28
340,674.71
4691 302 9
1.623.498.92

103)470.11

Accounts Payable liquidated

Excess of Expenditures over Re-
ceipts for General Ledger
accounts

Student Loan Fund - Notes

(3,999.09)

(111.90) (4,110.99)

5,921. 43 (23,396.02)

(551 52)

(252.85)

(17,474.59)

(804.37)

Excess of Receipts over Expendi-
tures for the fiscal year to
date - Combined Fund 170,221.10

(89,131.94)

81,089.16

Excess of Receipts over Expendi-
tures for the fiscal year to
date - Combined Fund 81,089.16

Cash in Bank and on hand July 1,1932 -
Combined Fund
Cash in Bank and on hand May 31, 1933 -
Combined Fund

(6,611, 53

74,477.63

Abstract of item shown on statement
of Income and Expenditures as "Excess
of Expenditures over Receipts for the
General Ledger accounts- $17,474.59"

Debit

Credit

Accounts Receivable 12,182.27

Insurance Paid in Advance 537.84

Sundry Accounts
Surplus

6,658.52

4,413,00
24, 133, 11
6 658 52
E F t4 t

- -

3. Allowance on Back Salaries

It appearing that, including the collection of Hill Tax and
Inheritance tax by the Auditor of Public Accounts for the month of
June 1933, the receipts for the year 1932-1933 will probably exceed
the expenditures; and it further appearing that the Attorney General
has given an opinion that excess of income over expenditures for the
fiscal year may be applied to unpaid salaries for the year 1931-1932,
it was ordered that distribution be made on the unpaid salariew for
the year 1931-1932, not exceeding in total the excess of income over
expenditures for the year 1932-1933, such distribution to be made
as funds are available for that purpose.

4, Student Fees and Refunds

The following schedule of changes in student fees and refunds
of fees was adopted:

Fees for Regular Students per Semester
(Residents of Kentucky)

*Registra. Incidental
tion Fee Fee Total
All colleges except Law ...... $5.00 $42.00 $47. 00
College of Law .,............... 5.00 45.00 50,00

(Non-residents)
In all colleges (in addition to
other fees) ................ 13.00

Part-time Students
(Residents of Kentucky)

Undergraduate ............ 5.00 3.00 per credit houi
Graduate 5. . .o 4.00 4.0

(Non-residents)
Undergraduate ............. 5.00 4.00
Graduate . ........... 5,00 5, 00

Auditors

In lecture and recitation
courses .......... 2.00 1.00 " "
In studio and laboratory
courses ... .... 2.00 3.00 " "

*The registration bee is payable each semester by all students and
is not returnable,

REFUNDS

The registration fee is not refunded. Students who withdraw
from the University after the first week may receive refunds on in-
cidental fees as follows:

Second week ...75
Third week *.5..
Fourth week ..... 3O
Fifth week ...... 2o
Sixth week ...... 1

5. Student Grants in Aid Committee

President MeVey repor'ted the selection of a committee on
Grants in Aid of Students. The committee consists of Dr. J. S.
Chambers, Enoch Grehan, M. E. Ligon, W. D. Funkhouser, Major B. E.
Brewer, B. L. Pribble, and T. T. Jones. On motion and second,
the selection of the committee was approved.

6. Report on Group Insurance

The annual report of the Committee on Group Insurance was pre"
sented and a copy was ordered placed on file, The Group Insurance
Committee suggested that some plan be adopted so that the insurance
group may include the entire staff of the University, President
MoVey was authorized to mail to each membeT of the staff a letter
in substance as follows:

June 26, 1933

To Members of the University Staff:

Several years ago the University began the custom,
when a member of the staff died, of paying to the wife
or heirs one-half of the deceased's salary. Thuis custom
will no longer be followed. In its place the group in-
surance is expected to provide for the immediate expense
incident to the death of a member of the staff. In con-
sequence, the University would appreciate the cooperation
of staff members in advancing the interests of t he in-
surance group.

(Signed) FRANK L. MoVey
President of the University

He was further authorized to give like information to each new
employee at the time of employment.

7, Federal Appropriations

President McVey stated that newspapers were reporting a change
of plan by Director of the Federal Budget as to payment of Morrill-
Nelson, Hatch, Adams, Purnell and Smith-Lever funds. A roduc tion
of at least twenty-five per cent had been proposed but that order
was temporarily suspended. Up to the date of this meeting the Uni-
versity had received no notice of action by the Director of the
Budget,

8, Bdet_ Approved

The budget for the year 1933-1934 was presented by President
McVey and, on motion and second, it was duly approved. The Chair-
man of the Executive Committee and the Secretary of the Board of
Trustees were authorized to sign the budget, and the following en-
dorsement was made on the copy of the budget presented for that
purpose;

Budget accepted as basis of expenditures for the
year 1933-34 and provisions for income and expenditures
approved.

(signed)

(Signed)

Richard C. Stoll
Chairman of the Executive Com-
mittee

D. H. Peak
Secretary of the Board of Trus-

tees

June 23, 1933

9. Tablet on Patterson Hall

President MoVey presented the following letter from C. N, Han-
ning, President of the Security Trust Company.

June 14, 1933

Dr. Frank L. MoVey, President
University of Kentucky
Lexington, Kentucky

Dear Dr. McVey;

The 29th clause of the will of Prof. Walter K. Pat-
terson reads as follows:

"Because I obtained for the University of Ken-
tucky from the General Assembly of the Common-
wealth of Kentucky the appropriations for the
purchase of the ground and the erection thereon
of the building known as Patterson Hall' and
because at considerable outlay to myself I se-
cured to the University of Kentucky by purchase
the grounds on which 'Patterson Hall' is located,
thereby guaranteeing the title to said property,
and because free of cost to the University I sup-
ervised the erection of the said 'Patterson Hall',
the laying out of the grounds, the building of
the roads, a-nd the planting of trees and shrubbery,
I direct my Executor to have a commemorative tablet
with an appropriate inscription placed on rPatter-
son Hall' provided this request is approved and
authorized by the Board of Trustees of the Univer-
sity of Kentucky. I suggest a plain bronze tab-
let such as the one recently placed on the ':James
Kennedy Patterson Memorial Home' on the campus of
the University of Kentucky."

I am wondering whether it is agreeable to the Board of
Trustees of the University to have the suggested tablet placed
on Patterson Hall. If so, I should be very glad to have you
revise or entirely rewrite the inscription which I submit be-
low, namely:

IN MEMORY OF
WALTER KENNEDY PATTERSON
1845 - 1932

Whose efforts and help in
the purchase of the ground,
the erection of Patterson
Hall, and the landscaping
and planting, are gratefully
acknowledged by means of
this tablet erected by author-
ity of the Board of Trustees
of the University of Kentucky

Cordially yours,

(Signed) C. N. Manning
President, Security Trust
Company

On motion duly passed the Executor of the Walter K. Patterson
Estate was authorized to proceed with the erection of t he tablet
under the terms of the will and the inscription suggested by Mr.
Manning was approved.

10.

10. Cost of Electric Service

President MoVey presented a statement and tabulation of the
cost of. electric service made by M. J. Crutcher, Superintendent of
Buildings and Grounds, accompanied by the suggestion that some-
thing be done toward securing a better rate. The committee recom-
mended that the question be taken up with Mr. Reed of the Lexing-
ton Utilities Company.

11. Government Plan of Construction

President McVey reported progress on his investigation of gov-
ernment financing of construction. He was authorized to make fur-
ther investigations especially as to refinancing the ren's Dormi-
tories.

12. Education Commission

The State Educational CommiAssion has been considering the
matter of control over state educational institutions. The pro-
posal before the Commission suggests the creation of a board of
fifteen to have supervision over curricula as related to institu-
tions and over budgets when presented to the State Budget Com-
mission. Each institution was to be represented by a member of
the Board of Trustees and the president. In the case of t he Un-
iversity there were to be two members of the board, the president
and the dean of the College of Education. The State Board of Ed-
ucation was to have a representation of three, making a membership
of fifteen. In making up his report President McVey stated he
had asked the Commission to give the University a representation
of five, reducing the Board of Education to a representation of
two, the other institutions to have the same representation as
above. The comnittee instructed the President to continue to
press for a representation of five on the Board.

13. Selection of Member of Executive Committee

A vacancy existing in the membership of t he Executive Comsmit-
tee by reason of the expiration of the term of office of Mlr. E. B.
Webb as trustee of the University of Kentucky; on motion, duly
seconded, Mr. C. 0. Graves was selected to fill the vacancy and
the Secretary of the Board of Trustees was directed to notify Mr.
Graves of the selection.

14. Interest on Bank Balances

The following notice was received from the First National
Bank and trust Company, the depository of University funds:

June 21, 1933

TO OUR DEPOSITORS:

In accordance with provisions of the Bank-
ing Act of 1933, the Federal Reserve Act has been amended
to the effect that no bank which is a nember of the Federal
Reserve System may pay interest on demand deposits. We
quote below an excerpt from Section 11 (b) of the new Act:

"No member bank shall, directly or
indirectly by any device whatsoever,
pay any interest on any deposit
which is payable on demand."

We, therefore, are obliged to discontinue
the payment of interest on demand deposit balances, effec-
tive on and after June 16th, 1933.

Should you wish to place all or a portion
of your balance in a time deposit account, we shall be
pleased to pay interest on such an account or accounts sub-
ject, however, to rules and regulations that will be pre-
scribed from time to time by the Federal Reserve Board,

Yours very truly,

(Signed) FIRST NATIONAL BANK & TRUST COMPAN5

Order incorporated in minutes and no further action taken.

15. Bureau of Mineral and Toposgraphic Survey Statements tQ-
proved

The Business Agent presented a statement of expense in
the Bureau of Mineral and Topographic Survey as follows:

June 23, 1933

BUREAU OF MINERAL AND TOPOGRAPHIC SURVEY
(COLLECTIONS)

University Post Office Postage $22.89
Railway Express Agency Express 3,29

The statement was approved by the Executive Committee and or-
dered to be submitted to the Auditor of Public Accounts for payment.

12 q

12.

16. Authorized to Borrow Money

On motion duly seconded the following order was passed:

Authority to borrow during the fiscal year 1933-1934 for the.
purpose of paying salaries, bills approved and due and current op-
erating expenses, a sum not to exceed $100,000.00 is hereby grant-
ed, the notes to be signed by the Chairman of the Executive Com-
mittee and the Business Agent or by the President of t he University
of Kentucky and the Business Agent.

17, Interest on Federal Funds

The following communication was received from the Commissioner
of Education:

June 5, 1933

To Presidents and Basiness Managers.
Land-Grant Colleges and Universities.

Your attention is called to a decision by the Comp-
troller General of the United States dated January 16,
1933, in regard to interest accruing upon Morrill-Nelson
appropriations, an excerpt from which follows:

I have to advise that the interest accruing
upon all such funds (Second Morrill Act of August
30, 1890 - 26 Stat. 417; and Nelson Amendment of
March 4, 1907 - 34 Stat. 1281) - is interest
accruing to the United States and should be cov-
ered into the Treasury as miscellaneous receipts."

Further rulings dated March 22, 1933, provide that:

1, The effective date of this ruling is January
16, 1933,

2. Interest accrued January 16 to June 30, 1933,
inclusive, must be accounted for and covered
into the Treasury at the close of the fiscal
year, June 30, and thereafter, accrued inter-
est shall be accounted for at the close,
June 30, of each fiscal year.

3. Morrill-Nelson funds must he kept in a deposit
account separate from all other funds.

13.

4. The person duly designated to receive the funds
from the Federal Government is responsible
for the accounting of such interest as may be
credited to the deposit account by the bank
in which the deposit account is maintained.
Checks coveting interest accrued from January 16 to
June 30, 1933, should be mailed with the annual reports
and will be forwarded by me to the Treasurer of the United
States to be covered into the Treasury as miscellaneous re-
ceipts.

Very respectfully yours,

(Signed) Wm. John Cooper
Commissioner of Education

The same ruling applies to Federal Smith-Lever funds and the
H{atch, the Adans and the Purnell Funds,

18. Library Stacks Bill Approved

The following bill presented by the Superintendent of Build-
ings and Grounds for the erection of Library Stacks was approved
and ordered certified to the Auditor of Public Accounts for pay-
ment;

June 22, 1933
To furnish all Labor and Materials necessary to
complete the installation of three tiers of
book-stacks in New Library Building. The work
is classified as follows:

1, Caftage and Drayage from University Siding
to Building ................................. $ 40,00
2, Installing and erecting all steel supports
and bookshelving ., ... 365,00
3, Manufacturing and setting concrete slab
flooring, 3200 sq. Et, ..................... 862.0
4, Installing all electric conduit and wiring
for power anid light ...,,.,, 880.00
5, Painting all exposed metal work on stacks ex-
cept shelving .574 00
6, Waxing and polishing all concrete slab floor-
ing.. 48.00
-V26,9,00

14.

19. Authorized to Sell State Warrants

The Business Agent reported that he was able to sell state
warrants on hand at 91 to 01E per cent and accrued interest. The
sale of the warrants at best price obtainable was authorized.

20, Appointments and Other Staff Changes.

Appointments:

Dr. T., T. Jones, Dean of Men, to succeed C. R. Melcher, salary
$1400.00, payable on twelve months basis.

Lyle B. Croft, Assistant Dean of }en, salary $2100.00 payable
on a twelve months basis.

Robert Broh Kahn graduate assistant in Bacteriology for the
year 1933-34, salary 820000.

Miss Susan Miller, Librarian of t he Henry Clay Sligh School,
part-time instructor in Library Science.

Miss Lucy Gragg, Librarian oft he University Training School
Library, part-time instructor in Library Science.

D. B1 Palmeter, graduate assistant in Mathematics for year
1933-34, salary $300.00.

Lee P. Hutchtson, graduate assistant in Mathematics, for year
1933-34, salary $300.00,

Andrew Ferrille' giaduate assistant in Mathematics for year
1933-34, salary $300.00,

Leonard Miller, instructor in the Department of Physical
Education, for the year 1933-34, taking the place of John Campbell,
named in the Minutes of the Board of Trustees of June 1, 1933.

Reappointment s:

Miss 1iary Cole Holloway, half-time secretary in the Department
of English, for the year 1933-34, salary $400.00

Stewart Barney, technician in the Department of Bacteriology
for the year 1933-34, salary $27.00 per month for twelve months.

Jack Todd, technician in the Department of Bacteriology, for
year 1933-34, salary t;23.00 per month for twelve months,

15.

32ooks Hamilton, technician in the Department of Hygiene and
Public Healthfor the year 1933-34.

Miss Mildred Semmons, acting head of the Department of Library
Science, for the year 1933-34, ranking as assistant professor,

Miss Margaret I. King, part-time instructor in Library Science,
for the year 1933-34,

Miss Sallie Pence, instructor in Mathematics, for the year
1933-34,

Miss Dorothy Rominger, assistant in Physics for the year 1933-
34, salary $840.00, payable on a twelve months basis.

E. G. Trimble, assistant professor in Political Science, for
the year 1933-34,

Miss Sue Layton, student assistant in charge of Carnegie Art
Library, for the year 1933-34, salary $40000

Leaves of Absence:

Dr. W. W. Dimock was granted a leave of absence of twenty
six days following the end of his annual vacation: to wit, August
15, 1933. The purpose is for travel and study in Europe,

Jo 0. Jones, professor in the Department of Political Science,
was granted a leave of absence for the year 1933-34 on half pay.

On motion, the Committee adjourned.

D. H. Peak
Secretary, Board of Trus-
tees