xt7s7h1dk72c https://exploreuk.uky.edu/dips/xt7s7h1dk72c/data/mets.xml Lexington, Kentucky University of Kentucky 19290117 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1929-01-jan17-ec. text Minutes of the University of Kentucky Board of Trustees, 1929-01-jan17-ec. 1929 2011 true xt7s7h1dk72c section xt7s7h1dk72c
Minutes of -he Executive Committee of the Board of
Trustees of the University of Kentucky for Thursday, January
17, 1929.
The Executive Committee of the Board of Trustees of
the University of Kentucky met in regular monthly session
in the President's office at the University on Thursday, Jan-
uary 17, 1929 at 11:30 a. m. The following members were
present: Mr. Joe B. Andrews, Senator H. Id. Froman, Mr. James
Park. Meeting with the committee were Mr. Louis Hillenmeyer,
of the Beard of Trustees, President Frank L. McVey, of the
University, Mr. Warner, of the firm of Warner and McCormack,
Architects, and Mr. M. J. Crutcher, Superintendent of Build-
ings and Grounds. Senator H. M. Froman was elected chairman
of the meeting in the absence of the regular chairman, Judge
R. C. Stoll.
1. Bids on Education Building. Bids for the construc-
tion of an education building were opened in she presence of
t-he members of the commyittee and a number of contractors who
had appeared to present their bids. The following list of
bidders presented bids in the amounts indicated.
W. T. Shirmer and Co., Cleveland, 0......
English Brothers, Champaign, Ill........
Hodges Construction Co., Cincinnati, O...
W. T. Congleton Co., Lexington, Ky.......
L. W. Hancock, Louisville, Ky......
Struck Construction Co., Louisville, Ky..
Mason-Hanger Oo.*, Louisville, Ky .........
E. S. Holliday Co., Nashville, Tenn......
T. J. Jackson Lumber Co., Lexin. I-on, Ky..
J. L. Kraus, Greensboro, N. C............
J. F. Hardyinan Co., Maysville, Ky.
The Leheigh Construction Co., Nevmort, Ky
George Hos'i-ins Lunber Co., Lexington, Ky.
Bids on Linoleun Floors
1. Otis-Hidden Co., Louisville, Xyr .........
2; C. F. Brower & Co., Lexington, Ky.....
3. R. B. Hayes, Lexington, Ky ...............
$324,630.00
336,998.00
307,348.00
289,897.00
307,000.00
313;261.00
339,750.00
321,321.00
283,000.00
325,427.00
271,500.00
331,262.00
285,797.00
13,204.30
16,380.30
12,600.16
1.
2.
3,
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
2.
2. Awarding of General Contract. The bids were tab-
ulated an3 add7 :tions and deductions made for various alternates
enumerated in the specifications. A notion was .made, seconded,
and carried unaninously that the aeneral contract be awarded to
J. F. Hardyman Coomany, Maysville, Kentucky,at a contract price
of $271,500.00 subject to additions and deductions on alternates
specified in the bid.
3. Contract Linoleum Floors. A motion was -made, second-
ed, and carried that the contract for linoleum floors be award-
ed to R. B. Hayes, Lexington, Kentucky,7.-t a price of $12.5,00.00.
4. Bond of General Contractor. Mir. J. F. Hardyman pre-
sented to the Board a request that he be allowed to deposit
425,000.00 in liber-U-r bonds in lieu of the execution of a bond.
motion was -.iade, secornded and carried that the proposal be
accepted.
5. The minutes of the Executive Co-mmittee of the Board of
Trustees for the pr-evious neeting and the ninu',es of the Board
of Trustees for the month of Decen:iber were aplnroved as pub3 -
lished.
6. Exchan e Land on Graham Avenue. A reouesLi from "Vr.
Averitt on Wa.shing.ton Avenue was presen-uted askinc- thae UniveT-
sity to exchanre '-ithlh him a few fee- of lance on .-e back of
his lot and on the back of the Universi~t-y lot in order to
square the two lo ts. A motion was made, seconded, and car-
ried that the President be authorized to convey title tio the
land in question.
7. Business Agent's Report. A report of the Business
Agent for the month of December was Dresented and ordered in-
corporated in the minutes. The report was as follows:
Dr. Frank L. MecVeyr January 15, 1929
University of KXntJucky
Lexington, Kentucky
Dear Dr. MoVey:
I a.- submittiing financial report for -O .onth of Decera-
ber l92J8.
Co rnlh''-.-- wth your request I az-i subrlittin.. esti-
mu -ed st--ote nt of receipts and e~ljpendlitures for
year endiing June 30, 1928.
Throur.-h '-.- E,. 5divards, Assistaznt S3ate Treas2rer, I
secuLUd. information as to amlount credited to Uni-
versily of Kentucky on the books of the Stat-e Audit-or
as its portion of inheritance tax. A stater:ment of
3.
this is submitted.
When the Committee considers purchase and transfer
of property, will you please take up the request
of Mr. S. D. Averitt of the Experiment Station
which I an submitting herewith.
I am submitting a letter that I received from Klair
and Scott relative to insurance on McVey Hall and
Memorial Building. Mr. Scott has informed me that
he has discussed the question wiih. twie Actuarial
Bureau, a-nd. thaw M cVey Hall can no longer be car-
-ried as a bus cier s risk. tLe suggests 'hat the
amount of insurance desired be determined at meet-
ing of Executive Committee and binders be placed
pending the fixing of rates by Actuarial Bureau.
I think the amount of insurance to be carried on
Memorial Hall should be fixed at the 'ame tine, so
that it may be placed as soon as that building is
released from builder's risk.
The loss on gymnasium building has been fixed at
4,340.80. In addition to that we are collecting
37.50 due to a small fire last fall, making the
total $4, 378.30. All the claim -rlapers have been
signed and we are awaiting checks from companies.
In this connection it may be well to call atten-
tion to the fact that we are carrying only $50,000.
00 insurance on the gymnasium building. That
insurance is not carried under coinsurance clause.
At the time the insurance was placed it was thought
that no loss on that building would exceed the
above amount, but now Mr. Crutcher is of the opinion
that total loss may result. I think the Executive
Committee should rule on the amount of insurance to
be carried on the building.
Respectfully submitted,
D. H. Peak
Business Agent
DHP-E
Encls.
4.
University of Kentucky
Condition of General Fund as at June 30, 1929 --
Estimated
Incorzme
Received to December 31, 1928
Estimated Jan. 1, 1928, to June
State Tax
Special Agricultural Appropl-
Vocational Educt ion Board
Interest on Liberty Bonds
Interest on Endo7rnment Bonds
Student Fees
University Extention Fees
Rent
Ments Dormitory
I.iscellaneous
30, 1929
462,000.00
10,109.84
25,000.00
850.00
4, 322.25
57,000.00
12,000.00
1,200.00
4,000 .00
5,000.00
644,997.59
581,482.09
1,226,479. 68
Expenditures
To December 31, 1928
Less amount paid on McVey Hall
Estimated Jan. 1, 1928, to June
30, 1s929, Salaries
Expense
Surplus for 1928-1929
Surplus as at June 30, 1928
Balance due on McVey Hall, June 30, l1
(Estimated cost $300,000.00Y
Estimated Surplus at at June 30, 1929
639,818.77
109,763.92
530,054.85
403,000.00
145,000.00
928
1,078.054.85
148,42-24.83
199, 659,83
348,084.66
180,574.47
167, 51.0.19
EXHIBIT NB1u
Statement of Incorme and Expenditures
11onth of December 1928
Previously
Reported
Current Fiscal
Month Year
To Date
General Fund Income
Fed. Appropriation
State Appro.-New Ed.
42,750.00
Bldg.
Spec. Agr. Appro.
Stante Tax 351,437.18
Int. on Liberty Loan
Bonds 850.00
Int. on Endo7,.-ment Bonds 4,322.25
Student Fees 58,222.36
Student Fees - Sum. Sch. 3,349.20
Stu, Fees - U.-..
Stu. Fees - U. Ext.
Misc. Receipts
General Educpition Bd..-
New Educ. Bldg.
Rentals
Sum. Sch. - St. Appro.
Ments Dormitory
Total
1,918. 75
11,059. 36
3,260.13
1,652.40
1,110.00
3,957. 80
512,889.43
I ) -
1,652.40
19, 890.16
86,625.98
21.1.01
51. 70
-31 n 25
2,07 3. 33
11,342.68
135.00
10 000. 00
74.65
132,108.16
42 ,750. 00
1,652 40
19 , 890. 16
438,063.16
850. 00
4,322. 25
58,433.37
32,400.90
1,940.00
13,132.69
14,602.81
1,662.40
1;275.00
10,000.00
* 4032.45
644 . 997. 59
Expenditures
Instruction
Adm. Exp. and Maint.
Add. and. Betterments
Total
Exoess of Income over
Expenditures
292,147. 35
115,604 39
121,472. 98
529,224.72
(16,335. 29)
69,998.42
24,615.74
15,979. 89
110,594.05
21,514. 11
362,145.77
140 ,220.13
137 .452.87
639,818.77
5,178.82
Patterson Hall Income
Boa:cd
Misc, Receipts
Room Rent-Sum. Sch.
Total
Txpenditures
Expenso
Add. and. Betterements
Total
34 755. 35
128. 15
4,290. 75
39,174. 25
21,343.79
285.00
21,628. 79
195.40 34,950.75
128.15
4?290.75
195.40 39,369.65
6,870. 81 28, 214. 60
285.00
870.81 28p499.60
6.
Excess of Income over
Expend.
Gene:13 Fund Incorme
General Fund Expend.
Excess of General Fund
Incom.e over Expend.
Excess of Expend. over
ReceirDts for General
Ledger Accounts
17,545.46
552,063, 68
550 85351
1,210.17
(11.487. 66)
(6,675.41) 10,870.05
132,303.56 684, 367.24
117,464.86 668,318.37
14,838.70 16,048.87
(17.464.97) (28,952.63)
Excess oa Cxpend. over
Receiptts for the f is-
cal year to date - Gen-
eral Fund (10,277.49)
Excess of Expend. over
Receipts for the fiscal
year to date - General
Fund
Cash in Ba.nk July 1, 1928 -
General Fund
Cash in Bank Decertber 31,
1928 - General Fund
Trust Fund Incorne
Student Loan Fund 1,217.86
Student Notes Paid 3 3,252.66
Total Receipts 4,470.52
(2,626.27) (12,0903.76)
(12,903.76)
63,957.75
51,053.99
54.92
466.50
521.42
1 ,272.78
3 , 719.16
4,991.94
Expenditures
Exi)ense
Student Notes
Total
Excess of Receipts
and Expenditures
241.50
2,222.80
2, 464.30
2,006.22
Excess of Rec. over Exp.
for the fiscal year to
date - Trust Fund
Cash in Bank July 1, 1928-
Trust Fund
Cash in Bank Dec. 31, 1928-
Truvst Fund
Experiment Station income
Hatch - Fed. Appro.
Milk and Butter - Cash
Receipts
Beef Cattle Sales
7,500.00
6,929.87
4, 895.65
47.00
390.00
437.00
84.42
288.50
2 3612.80
2 2901.30
2 .090. 64
2,090.64
?1295.60
3,386.24
7 ,500,00
8,230,93
5,998.91
1,301.06
1,103.26
.
7.
Dairy Cattle Sales 601.83
Sheep Sales 183.52
Swine Sales 848.84
Poultry Sales 1,101.26
Farm Produce Sales 279.80
Horticultura.l Sales 1,686.10
Seed Test 15.00
Rentals 634.32
Miscellaneous 9,102.00
Fertilizer - Fees 5,885.00
Public Service
Pufblic Service - Misc.
Feeding Stuffs - Fees 24,811.56
Adams - Fed. Aporo. 7,500.00
Semrum - Sales 2,704.23
- Virus Sales 137.05
- Live Stock
Sales 10.53
- Supply Sales 78.85
- M_ iiscellaneous 31.79
State Appropriation
Creamery - License Fees 6,487.50
- Testers tic. 1,508.00
- Glassware
Tested 581.66
- Miscel. 168.58
Robinson - St. Appro.
W. Ky. - St. Appro.
Purnell - Fed. Appro.- 25,000.00
St. A-pro.- Patterson
Farm Purchase 20,000.00
Nursery Inspec. Fees 1,275.00
,u State
ATTro. 176.66
Creamn Grading 2,100.00
Cooperative Poultry 530.00
Total 132,764.60
1,'
2,
9,
4,
265.00 866.83
552.98 736.50
518.37 1,387.21
183.11 1,284.37
049.17 1,328.97
113.35 1,799.45
18.00 33.00
174.26 2s808.58
9,102.00
6,885,00
000.00 9,000.00
16.55 18.55
600.38 29,411.94
7,500.00
267.27 2,971.50
13.65 150.70
17.05
10.00
33,949.37
55.50
58.00
10.53
95.90
41.79
33,949.37
6,543.00
1,566.00
25.47 607.13
168.58
9,051.88 9,051.88
7,636.61 7,3530.61
25,000.00
20,000.00
20.00 1,295.00
1,203. 65
300.00
73,503.94
1,380.31
2,400.00
530.00
206,268.54
Experirment Station Expenditures
Expense 159,635.00
Add. and Better. 2,573.27
Total 162,208.27
Excess of Incorme over
Expenditures
32,806.02
3,694. 35
36,500. 37
192,441.02
6,267.82
198,708.64
(29,443.67 3 5
37 3003. 57
7,559,90
Excess of Incorme over
Expenditures for the
fiscal year to date -
Experiment St,--tion
Cash in Bank July 1,
1928 - Exp. Sta.
Cash in Bank Dec. 31,
1928 - Exp. Sta.
Extension Division Incomae
Federal Smith-Lever
Federal Supplern enta ry
Federal Capper-Ketchur.
County and Othar
Total
Expenditures
Expense
Expense of Exp. over
Incoi-ne
76,120.65
27, 321.28
10,000.00
1,331.40
114,773.33
149,434.37
76,120. 65
27,7321.28
10,000.00
920.45 2,251.85
920.45 115,693.78
31,907.12 180,441.79
(30,081.67, (34,748.01)
Excess of Exp. over In-
come for thc fiscal year
to date - Ext. Div.
Cash in Bank July 1, 1928 -
Ex,. Div.
Cash in Bank Dec. 31, 1928 -
Ext. Div.
(64,748.01)
41.48
(64,706.53)
Surimary
Gene-r.l Fund Inco-me
Trust Fund Incone
Exp. Sta-. Incowe
Ext. Div. Income
Total
Gcn. Fund Exoend.
Trust Fund Expend.
Exp. Sta. Expand.
Ext. Div. Expend.
Total
552,063.68
1,217.86
132, 734.60
114,773, 33
800,819.47
550,853.51
241.50
132,208.27
149 434. G7
832.737.95
132,303.56 384,9367.24
54.92 1,272.78
73,503.94 203,258.54
902.45 115,393.78
20S,782.P7 1,007, 62. 34_
117,464.86 638,318.37
47.00 288.50
36,500.37 198,708.64
31,007.12 180, 41. 79
185,019.35 1,047,737. 30
Excess of Zxpend. over
Inc oinle
Excess of Expend. over
Rec. for G-eneral
Ledger Accounts-,
(31 ,918.48)
(11,487.36)
21,763,52
(4 0 , 154-. 96)
(17 ,464- .97) (28,952.63)
Student Loan Fund -
Notes
Excess of Exoonditures
oure ReC. for iscta-i. year
to date - Co0foined Fund (72,373.28)
4,375.05 ( 38.001.23)
8.
7,559.90
31. 399. 82
38,959.72
1.029. 86
76. 5
1, 106. 36
9.
Excess of Exronditures
over Rec. for thre fis-
cal yevr to date - Com-
bined Fund
Ca.sh in Bank and on hand July
1, 1928 - Con-lsbined Fund
Cash in Bank Pnd on hand Decermber
31, 1928 - Coo.mbined Fund
98,e 94.as
30,393.42
Abstract of itc shown on State-ment of Incoime and EX-
-eonditurcs as "Excess of Expenditures over Receipts
for Gener-i1 Ledger Accounts 128,952.63. u
Deb it
Accounts Receivable
Insurance Paid in Advance
Sundry Accounts
Notes Paynble
Credit
22,848.30
4,331. 25
21, 467.68
26 .000. 00
51,798.93
22,8486 30
22,846.30
28,952, 53
10.
8. Insurance on McVey Hall. The matter of insurance
on jonVey Hall was pFesented and a motion was made, seconded,
&.nd carried authorizing the Business Agent to make arrange-
rients for temporary insurance on the building until such a
time as permanent insurance can be arranged.
9. The General Situation on Insurance. A motion was
made, seconded and carried requesting the Business Agent to
give the committee a detailed report on all insurance now in
force on University buildings with a statement as to the amount
and kind of insurance and the names of the companies carrying
such insurance.
10. Purchase of Organ. President 11cVey reported to the
conmittee that the special committee had nade an extended in-
vestigation regarding organs and that the best information
that they could obtain is to the effect that the most satis-
factory organ built is made by the Skinner Organ Company,
Boston, 1!assachusetts. He indicated that he had a bid from
the Skinner Company on an organ for the University at approx-
imately $14,470.00. A motion was made, seconded, and car-
ried authorizing the President to purchase a Skinner organ
at approximately that figure.
11. Group Insurance. President McVey stated to the
Board that in the December meeting of the Board of Trustees
group insurance had been authorized by the University and that
the Inter-Southern Life Insurance Company had requested that
the President act for the University and sign an application
for such group insurance. A motion was made, seconded, and
carried authorizing the President to sign such an application.
12. Constr ction of Dairy Building. President MoVey
reported to the Committee that plans and specifications had
been received for the erection of a dairy and office building.
A motion was made, seconded, and carried approving the plans
and specifications and authorizing the President to advertise
for bids to be opened on February 7, 1929.
13. Change in Material in Dormitories. President Mc-
Vey stated to the Board that the architects had recommended
a change in mlaterial for exterior decorations from stone to
wood in one of the dormitory buildings in order to secure
better exterior appearance. A motion was made, seconded, and
carried authorizing the change.
14. Printing Matters. President McVey reported to the
committee that the printing situation is now very difficult
owing to the congestion of printing in the State Printing
Office. A motion was made, seconded, and carried, authoriz-
ing the President to have printing done elsewhere where fed-
eral funds can be used legally for such printing.
11.
15 Seats for Men's Gymnasium. A bill for $2,398.72
for seats for men's gymnasium was presented and the committee
agreed that the University would pay $1,200.00 on the amount,
the balance to be taken out ofi.thc Athletic Council.
16. Appointments Resignations, and Leaves of Absence.
The following list o aopointnents, resignations, changes in
salary, and leaves of absence was presented by President
McVey and on motion duly secon-ded approved.
Appointment of Mr. L. MA. Chamberlain as Assistant in
the Bureau of School Service for the remainder of this se-mes-
ter at a salary of $300.00 a month.
Appointmnent of M.r. Maurice Seay as Assistant in the
Bureau of School Service for 1929-1930 at a salary of $1,000.00
a year.
Appointment of George Tilhian as full time instructor
in English for the second semester at a salary of $800.00.
Appointment of D. W. Harp as instructor in Mathematics
at a salary of $200.00 for the montis of December and January.
Appointment of Florence Alberta Imlay as Field Agent
in Home Economics at a salary of $3,000.00 a year effective
January 1, 1929.
Appointment of Miss Statie Erickson as Head of the De-
partment of Hone Economics effective February 1, 1929 was
approved at a salary of $3,600.00.
Appointment of Mrs. Pearle Ruby Bullard as Assistant
Professor in Home Economics at a salary of $1,400.00 for the
remainder of the year.
Resignations
The resignation of Miss Mariel Hopkins as Head of the
Home Economics Department effective JIanuary 31, 1929 was
accepted.
Leaves of Absence
Leave of absence without pay for Miss Margaret I. King
during the second semester of this year was granted.
Leave of absence of Miss Olara White of the College of
Law for one month with pay and two months without pay to be
granted during the coming summer was authorized.
Leave of absence on one-half pay for Professor E. L.
Rees for the year 1929-1930 was granted.
12,
An increase in the salary of iMrs. Hazel Kirkpatrick
stenographer in the Extension Department, from $85.00 to b9Q.0O
a month was granted, effective January 1, 1929.
17. Continuation of Employment. The continuation of
employment of the following list of County Agents and Home
Demonstration Agents was approved:
J. H. Atkerson, Allen County
Ruby Barlow, Christian County
C. C. Bondurant, Owen County
Stewart Braybant, Logan County
John C. Brown, Warren County
Carl B. Day, Casey County
Florence Cobb, Graves County
J. It. Dyer, Henderson County
H. R. Tarkner, Boone County
Miss Zilpha Foster, McCracken County
C. E. Gabbard, Estill County
Hazel Graves, Boyd County
R. H. Lickert, Fleming County
R. B. McClure, Garrard County
H. P. Nichols, Ohio County
H. D. Rice, Henry County
H. W. Whittenburg, Simpson County
G. A. Wicklund, Kention County
R. W. Woodfin, Wolfe County
Respectfully submitted,
Wellington Patrick
Secretary