xt7tdz02zv1r https://exploreuk.uky.edu/dips/xt7tdz02zv1r/data/mets.xml Lexington, Kentucky University of Kentucky 19211016 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1921-10-nov16-ec. text Minutes of the University of Kentucky Board of Trustees, 1921-10-nov16-ec. 1921 2011 true xt7tdz02zv1r section xt7tdz02zv1r

Minutes of the regular monthly meeting of the Executive Committee of the
Board of Trustees, University of Kentucky, for Wednesday, November 16, 1921.

The Executive Committee of the Board of Trustees of the University of
Kentucky met in regular monthly session on Wednesday, November 16, 1921 at
11:30 a. m. in the President's office at the University. The following
members were present: Robert C. Gordon, P. P. Johnston, Jr. Frank L.
McVey, President of the lnitorsity and Wellington Patrick, Secretary of the
Board were also present. The meeting was called to order by Mr. Gcrdon
who stated that the action of the Committee would be subject to approval
by the Executive Committee and Board at subsequent meetings.

The minutes of the previous meeting of the Executive Committee were
approved as published.

(1) Audit of University's Books. President MoVey reported that the
audit of the accounts of the University by Marwick, Mitchell Company had been
finally submitted. The report of the audit was examined by the Committee
and referred to the next meeting of the Board of Trustees for consideration.

(2) Financial Report of Business Agent- The report of the Business
Agent was presented by President MoVey, read and ordered filed.

(3) Insurance on New Dormitory. Presidlent McoVey reported to the Com-
mittee that the Business Agent had placed a binder for insurance on the new
dormitory pending the meeting of the Executive Committee. Superintendent
Whipple appeared before the Committee to make a statement regarding the
insurance. On motion duly made and seconded, the President wa, ccuijierized
to take out $100,000 in insurance on the dormitory.

(4) Loan of $50,000 to Meet November Pay Roll. A statement was read
from the Business Agent indicating that it Would be necessary to borrow an
additional Sam of $50,000 in order to meet the November pay roll. On
motion duly made and seconded it eras ordered tha4 the Business Agent be
authorized to borrow such sum in the usual manner,

(5) Mr. Treacy's Report on the oegro Church. A communication from B.J.
Treacy with respect to the purchase of the Negro church on Winslow Street
was read and incorporated in the minutes. The report was as follows:

November 12, 1921

Mr. D. H. Peak, Business Agent
University of Kentucky
Lexingtoin, Kenilcky

Dear Mir. Pea k:

After many Conferences and rrzufh &clay I have suicceeded in
getting a price ol: $8,00( OCpDton the church property on th e north
side of Winslow Street owned by the Consolidated Bapttit Churba-
they to have the right to use the* property until Junre 1, 1922,
at which time they propose to va(ate if the property is sold.

Will you please let me hetr from you, ant with kindest regards,
I am

Very truly yours

(Signed) B. 3. Treacy, Realtor.

The report was referred to the Board of Trustees for further consideration.

(6) Report of Business Agent on Insurance. The following communication
from the Business Agent with respect to insurance was read and ordered in-
corporated in the minutes.

November 16, 1921

Presidient Prank L. MoVey

University of Kentucky

Dear Doctor MoVey:

According to arrangements made by tMr. Gordon, I met Mr. Clem
E. Wheeler, Assistant General Agent of the Hartford Fire Insurance
Company at Chicago, Monday November 14, 1921. lFe exmined the
University fire insurance policies and -Mr. Whipple's estimates of
values of buildings. Being unable to draft his report before my
departure, he gave me the following which w-ill be his retort in
substance,

1. Policies are all in good companies.

2. There is not sufficient tornado insurance. Every building
should be insured. Experiment Station property, except farm
property outside of Fayette County is not aow insured. The insurance
should be increased both as a protection to the University and in
justice to the companies.

3. The question of rating is important, The Hartford Fire
Insurance Company will have a man in Louisville in a short time,
and Mr. Wheeler will be glad to have this man come to the University
and look into its rat ings,

4. Some buildings now sees to be underinsured while others
are overinsuzed. Practically all nf the questions involved in
writing this insurance hinge on reliable valuations. Appraisal
gives basis from which to work. Then it rill be safe to have cO-
insurance and that wfPiill reduce largely the amount of premiums.
Chicago University has recently had an appraisal that cost about $225
per building. lLn appraisal ol University of Kentucky buildings cVould.
probabiy cest $4,000 or $5,000.

5. A less number of policies is advised.

6. Schedules should be rearranged so as to include farm Property
on one schedule and city property on another. I have advised with
Zlair and Scott relative to the Experiment Station schtedule, an d
his explanation oi it answers most of the objections raised to it
by Mr. Wheelera

Very t ruly

(Signed) D. H. Peak
Business Agent

The report w-as referred to the. next meeting of the Executive Oommittee
far considera tion.

(7) Furniture for the New Dormitory. Superintendent Whipple anpeared
before the Committee with respect to the purchase of furniture for the
new dormitory. Ie submitted a number of bids from various concerns. These
were considered by the Committee, but it was not considered - .ise to take
action at the present time, inasmuch as samples of furniture had nbt been
received. Superintendent Whipple was directed to rrceive samples, place
them in the bailding and have all bids in readiness for the Board at its
next meeting. The committee which had been Previously appointed to select
furniture was requested to have its recommendation ready for the next meet-
ing of the Board. (The committee consists of Supe:7intendent Whipple, 'Mrs.
Charles J. Smith and Miss Adelaide E. Crane).

(8) Admittance of Stuients '5o :tbo NOw Dorulitorv. Precident MoVety
stated to the Committee that under the lavfthe Universiby is expected to
furnish rooms, when available, to ex-service men and that there is at the
University at the present time a sufficient number of ex-service men to
fill the available rooms in the new do nito y. The President was authorized
to promulgate ruiles arnd regulations governing the admittance of students to the
dormitory and to announce the method by thiich ex-service men 'will be admitted
thereto.

(9) Farm Bureaus Proposal on Feed, Fertilizer and Seeds Control. Presi-
dent Mc.VT6 stated that he was invited to attend a recent state meeting of the
Kentucy Farm Bureau; that this Bureau had shown him a rmemoran~im fo r con-
sideration affecting the status of a number of functions oI the University.
Among these were: (1) The placing of the fertilizer control, feed control
and seeds control under the Cormmissioner of Agriculture, (Z) The placing
of boys' and girls' club work under the Smith-Hughes High Schools of Agri-
culture. President coVey stated that he had pointeed out to the Farm
Bureau authorities that be had nothing to do with wrhatever recommendation
they might wish to make w-ith respect to these matters; that his attitude
was entirely non-committal and that he would first have to consult the
Board of Trustees of the University before making any statements *;ith
resiect to these snatteTs. He stated that he had pointed out to these gentle-
men, however, that most of these matters are entirely under Federal control
and that they are regulated by the United States Department of Agriculture.
President N`4cVey indicated that he was bringing this to the attention of the
Committee merely for their information and that it was his purpose to brinig
the matter up for consideration at the next meeting of the Board of Trustees.

(10) ExDenditure for Physica1 Examination of Students. President MoVey
presented an estimate of $750 for physical examination of studen ts, indicating
that Doctor Hurt had been employed to make physical examination of gi ris and
that oth er physicians would be employed to a ssist in the examination of mn.
He indicated that the funds were to be paid from the appropriation of the
Interdepartmental Social Hygiene Board. The payment of these items mas
authorized by the Committee.

(11) anae of Dpartment of Vcational Education Changedato Deparrtmrent of
Vocational. Teacher Training. On recommendation of Dean Boyd, concurred in
by Ptesi dent MoVey, the name of the Department of Vooational Education was
changed to Department of Vocati6nal Teacher Training. The title of Miss
Maybelle V. Campbell was. fixed as Professor of Teacher Training c; Home
Economics at a salary of $2700 a year.

(12) Leave of Absence. On recommendation by Dean Boy., concurred in by
President MeV-ey, Professor C. fR. Meloher, Dean of Men and Professor of Gersnani;,
Languages, was given sabbatical leave of absence for the first -semester of
the scholastic year 1922-23 on full pay. Sabbatical leave of absence was
granted on reconmaendation of Dean Boyd, concurred in by President MdVey, to
Professor A. C. Zembrod, Professor of Modern Languages, for the scholastic
year 1923-24 on one-half pay.

(13) Appointments. The following list .of appointments -ias recommended
by Presi dent MoVey and on motion, duly seconded, formally approved by the
Committee:

Appointment of Mr. L. E. Roberts as Assistant Professor of VocationaL
Teacher Training at a salary of $2750 a year on a twelve months' basis. Mr.
Roberts it to conduct stork at Picadome school in Fayette County, ICentticky,
which the University has been carrying on for the past three years.

Appointment of Miss Isola F. George as stenographer in the Stenographic
Bureau at a salary of $85 a month, effective November 7, 1921...

Appointmen t of Mr. R. V. Trosper, county agent, Jackson County, IKentucky,
at a salary of $133 1/3 a month for a period of six months, effective October
1, 1921.

Appointment of an additional clerk in the Business Office at $75 a month
was authorized, effective January 1, 1Q22.

Appointmentof Mr. J. D. Foster, as instructo-r in the Department bf
Animal Huisbandrr, at a salary of $2,000 a year, effective October 1, a92'. He
is to be assigned to vork in the Guidance School. He has received the
bachelor's degree from the Alabama Polytechnic Institute and the master's degr s
from the University of Kentucky.

Appointment of Mr. L. C. Brewer as assistant comnty agent, Marion County,
Ixtentuoky, at a salary of $125 a month for a period of twelve months, effective
October 15, 1921.

(14) iResignations. The following list of resignatlons was presented
by 2resident M1Vey and on motion, duly seconded, formally accepted by the
Committee.

Resignation of Miss Bess Eckles, stenographer in the Stenographic Bureau,
-effective October 17, 1921.

Resignation of Miss Elizabeth Parks, sten6bra'pher in the Department of
University Extension, effective No-7emrrber 19, 1921.

Resignation of Mr. J. J. VWoithington, county agent, Slielby Lounty,
Kentucky, effective September 10, 1941.

Resigma tion of Mr. J. C. Gentry, county agent, Mercer. County, Kentucky,
effective September 30, 1921.

Resignation of Mr. Geoirge Kirk, county agent, Mason County, Kentucky,
effective October 31, 1921.

(15) Increases in Salary. On recommendation of President 2M1cVey the
following increases in salary were formally approved by the Committee:

Increase in salary of Miss Claribel t:cDonald, clerk in the Department
of Farm Economics, from $70 to $8C a mo'nth, effective October 1, 1921.

Increase in salary of Miss Thelma Adams, clerk in the A6riculture Ex-
tension Office, from $60 to $70 a month, effective October 1, 1921.

Increase in salary of Miss Minnie Pherigo, clerk in the Business Office,
to $108.33 a month, effective January 1, 1922

Increase in salary of Miss Jabel Lewis, clerk in the Business Office,
to $90 a month, effective January 1, 19Z2.

(16) Annual Dues of American University tion in Europe. A bill for
$100 for the annual du es of the University of K entucky in -the American Union
in Europe was presented and crdered paid by the Commiittee.

(17) New Grates in Boilers. A commiifnication from the Marion Machine
Foundry & supply Company, Marion, Indiang.,was presented, proposing to install
net grates in 7arious boilers of the Institution. It was the opinion of
the Executive Committee that it does not appear necessary or desirable to
make a change in grates at the present time.

(18) Plans for Addition to the ChemistX ~Building. On motion duly
seconded, Superintendent Whipnle was authorized to draw 1lans for changes in
the Chemistry Building.

(19) Plans for University Program ly Louisvrillc Rotary Club. A com-
munication from the Rotary Club of Louisville vas read in ,hich that club
proposed to foster a number of meetings in the various congressional dis-
tricts over the State of Kentucky for the purpose of vworking out plans for
the finarncial program of the Uni'versity of Kentucky. The comtmnnicationvwas
presented by President I-oVey as a matter of information to the Committee.

Resp wtfully submitted

Wellington Patrick
Secretary

Missing report(s)