‘ 'IE GREEN BEAN   NE E    
 
Number 539 November 11, 1988 ‘
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YI?he impetus for undertaking restructuring in Technical Services in
the Fall of 1988 was the need to analyze vacant positions to determine if they
should be filled as they were currently structured. Namely, these positions
included the Head of Cataloging Dept., Head of Online Cataloging Unit, Head of
Order Processing Unit_and several searchers and receivers. The plan was to
... 1. Articulate goals for Technical Services; 2. Establish action plans to
reach these goals; 3. Gather recommendations fronn unit heads on workflow
enhancements; 4. Develop conceptual framework for restructuring based on
recommendations and action plans; 5. Present the framework to the staff for
input; 6. Refine the framework and gain staff approval; 7. Present to the
Director for approval; 8. Develop implementation plan based on existing `
resources and the approved conceptual framework; 9. Present the implementation
plan to staff and the Director for approval; 10. If all goes well, _
implementation takes effect and positions are filled according to the plan.
The time frame was set for us to initiate the process in July and complete it
in October. With the unit heads working closely with Mary McLaren and Miko
Pattie, the whole planning process was completed on time.· Best of all, the
new structure has the support of the entire staff as well as the Director.
The most significant change comes in two areas: serials control and
bibliographic maintenance. In order to better coordinate all issues »
pertaining to serials, be it pre—order searching, checking—in, cataloging, `
bibliographic maintenance, conversion, etc., the new structure calls for the
Acquisitions Department to shelter and manage this operation. In this next
setup, rmonographic sets and serials (MSS) will be coordinated within the
serials control unit and will process MSS materials from the beginning to the
end. The rationale in making the serials and MSS processing more
self-contained is to develop staff expertise in these particular formats so
that material can be processed accurately, efficiently and timely. The new
Bibliographic Maintenance Department (BMD) is established to maintain the
integrity of the bibliographic and item record databases and to complete the
local database via conversion process. Through our experience with the
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