xt7x696zwx7g https://nyx.uky.edu/dips/xt7x696zwx7g/data/mets.xml Lexington, Kentucky University of Kentucky 19230228 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1923-02-feb28-ec. text Minutes of the University of Kentucky Board of Trustees, 1923-02-feb28-ec. 1923 2011 true xt7x696zwx7g section xt7x696zwx7g 








     Minutes of the Regular Monthly Meeting of the Executive Com-
mittee, University of Kentucky, for Wednesday, February 28, 19234




     The Executive Committee of the University of Kentucky met in
regular monthly session in the 2residentTs office Ft the University
at 11:30 a. m., Wednesday, February 28.   The- following were present:
Judge Richard C. Stoll, Senator H. M. Proinan, Judge Rainey T. Wells,
Superintendent George Co1 rin, Mir. Robert G. Gord.on, President McVey
and Wellington Patrick, Secretary of the Board.

     The minutes of the previous meeting were approved as published.

     14 Report of the Business Agent.   The report of the Business
Agent was received and filedt

     2. Report of the Committee on tle Application of Kentk-y Ter-
minal and Traction Company.   The following report from the committee
on the application of the Kentucky Terminal and Traction Company for
a Y on the Experiment Station property was read and ordered incor-
porated in the minutes.   The report, which on motion duly made and
seconded was approved, read aB follows:


                                       Lexington, Kentucky
                                          February 8, 1923


        The Committee appointed by the Executive Committee of
   the Board of Trustees of the University of Kentucky to con-
   sider the application of the Kentucky Traction and Terminal
   Company for the use of a piece of land on the Experimant Sta-
   tion farm, lying south ot the junction of Rose Steet and the
   Nicholasville Pike, Met with Mr. John Pope and Mr. %uTorge
   McLeod, February 8, 1923, at 10:30 as m. to look over the prop-
   ertyy

        Later, the committee coneisting of President MoVed, Sen-
   ator Fromian and Dean Cooper, th t as a committee of the vhole
   to consider this applicatioh.    It was moved that., in the
   opinion of the Committee, it would be unwise to grant the tres
   of the property to the Traction Company.    The motion was
   oarried.




 









       The reasons for the action of the Committee are as follows:

       lo It is against good public policy to grant the use of
  this or other property of the B=perimnent Station to any organ-
  ization or corporations

        2, In the event use of this property is granted, it would
  open the way to many additlonal calls with the result that
  this property, which should be carefully guarded, would be
  dissipated.

        3. In the opinion of the Committee, if the property were
  owned by a pri-vate citizsn, permission for its use would not
  be given for its occupancy, or if permission were given, it
  would require a substantial payment.

        4. The proposed use of this property, as requested by
  the Kentucky Traction an& Termina'l Company, &Oes r.ot add to
  the appearance or to the vElue of the Experiment Station farm,
  but, Arsntead, detracts, and i.n the event of a sale of the
  property, would materially lessen the immediate value.

        5, Thiile it is admitted that the Traction Company would
  have difficulty in plac.ng a 'Y" in Rose Street, yet, if it
  desires to do sb, it is possible to purchase private property
  no owned. near Rose Street, which would. enable the placing
  of the "Y" there.

        The above represent some of the underlying reasons for
   the opinion of the Committee0   It is believed to be essential-
   ly unwise to give either the use of, or to convey any parts
   of the property of the Experiment Station.    It has been
   the policy for many years in the past to safeguard and re-
   tain the property without diminution.    The results have
   proved the wisdom of this course, and such a course should
   unquestionably be continued"


                                 (Signed)   Frank Ls McVey

                                             T. P. Cooper



     3, insurance.   The following letter from Klair and Scott of
lexington, Kentuclry, was read and ordered incorporated in the
minutes.




 





3.



                                    Lexington' Kentucky
                                         February 26, 1923


President F% L. IcVey
     University of Kentucky
          Lexington, Kentucky

Dear Sir:

     Acting upon t~he advice of Judge R. C. Stoll, Chatrman
of the 2'xecutive Committee of the University of Kentucky,
we wlsh to present the following information for your
Board~s consideration concerning insurance matters of the
University, and the possibility of saving the University
a. nice sum of money by rawriting this insurance in the
verv near future should our plan meet with the approval
of your Board.

             Method of FatinR School Proparty.

     Up to within the past few years, s.hoo. nioprrty was
rated by the Kentucky Actnaria7. Bureau unlder a schedule
Which was foxmerly k3own aS 1'hurch and School Schedule"
'nd it is under this schedule that all but two or three- of
the buildings and contents of the University are at present
rated.   The prasent rnithod of rsting school property is
handlel by the Kentucky Actuarial Bureau undeaT the .nalytic
Schedule, and on school property, this schedule very material-
ly increases the rates over the former "Church and School
Schedule. "  WVae h9v  had one of our Pompany's representa-
tives make some tests on several buildings at the University
which are now rated under the "Church axnd School Schedule"
8nd v are informed that the increase,   hich rv4l occur as
soon as the Analytio schedule is applied, will range any-
where from 25% to 40%.

               I2eaSons For Rewritin Insurance.

     The iKentucky Aotuarpnl Buresu hbie been rerating the
entire State of Kentucky ;nd has oompleted all rerating with
the exception of approximately si.teen tounsO of which Lex-
ington is one,   Vie are reliably i:form3d that Lexington
will be completely rarated befors Ju.y :1. of this year, and
it is on this account that we woaltd suggest that the iOn.-
surance on the University and Ekperiment Station properties




 






4..



  be rewritten for a term of five years, and in so doing it
  would be possible to save the increase in rates for a net
  tez;E Of ! three years as your present insurance has now a short
  time over two years to run.

       The necessary requirements in cancelling insurance on
  a pro rata 'Liasis, would be that at least the amounts cancelled
  should be rewritten through the same channels in order to get
  the benefit of a pro rata cancellation.

                            ZOINSURR-NOBI

       There was some discussion when the present insurance
  was written as to whether it would be advisable for the Uni-
  versity to accept the Coinsurance Clause on the present pol-
  icies, but at that time thre price of materials and labor
  seemed to be upon the increase; therefore, your Board agreed
  to defer action until some future date when prices would be
  more stable.   lWe thought of bringing this matter to your at-
  tention at this time as we now believe that 80% or 9O0% CoA
  insurance Clause attached to that portion of your contract
  covering on buildings would produce a saving to you, but be-
  fore ordering this done we would suggest that you have your
  values ascertained by practical builders; either competent
  contractors or architects who can furnish you with the sound
  value of your buildings.    Te would not advise the use of Coo,
  insurance Clause on content items as these would be much
  harder to properly ascertain and keep properly insured.

        We believe it would be advisable for your Board to con-
   sider the above at the earliest possible date, and should it
   be thought advisable to readjust your aff-..irs, it should be
   done before the Kentucky Acturial Bureaa has started rerating
   this oity.

        Assuring you of our appreciation for your consideration
   of the above, we beg to remain

                                       Yours truly

                                (Signed) Xlair and Scott

     On mot.on duly meade and seconded a committee consisting of
Mr. %0lvin, Senzator Froman, MI-r Gordon and President IMcVey was ap-
poiated for the purpose of investigating the matter of ikicrease in
instrance rates with the idea of protecting the University as far
as possible against any increase in rates9 the committee to make
its report to the ]xecutive Committee at some future meeting,




 





                                5 ,

     4. Re-port of State Inspector and Examiner.   President McVey
stated to the Committee that in view of certain statements in the
report of the State Inspector and 1Eteminer, he had forwarded a
copy of -4d report to Marwick, Mitchell and Company at Louisville,
which company had recently made an audit of the University's books,
and had asked for their comment on the report of the State Inspec-
tor and Examiner.   The report of this concern to the President of
the University on this subject was read to tbe Committee, as fol-


                  MA.RWTIO, MITCHELL AND COMPANY
                     Aocceuntants and- Auditors
                                 Louisville, Kentucky
                                      February 6, 1923

   Ihrank L. McVey, Esq,, Ph. D.,
        President, University of Kentucky
             Lexington, Kentucky

   Dear Sir:

        We have reviewed the report on the accounts, affairs and
   management submitted to Governor Morrow by H. B. James, State
   Inspector and Examinier, under date of December 21, 1922.

        As auditors to the University we could not, of course,
   properly offer comment on tho affairs and management except
   8o far as they are pertinent to the accounts and financial
   position of the University; and the following observations
   ate i'eatricted by this oonsideration.

        The receipts for the two financial years ended June 30,
   1921 and June 30, 1922 aggregated, according to the report
   of Mr. James, $1,486i892,74 and '1 , 634,500.O7, respectively.
   These totals al'e supplemented by various exhibits in which
   is detailed ths indome of the several Punds administered,
   e. g., General fund Income, Trust Fund Income.    Thus the re-
   ceipts, that is the cash nctually received, are totalled in
   the one case while incoms, that is the amount earned or due,
   is dealt with in the other.

        The differenoes between receipts and income are noted on
   the Rxhibits and, while no definite objection may, therefore,
   be offered, exception might for obvious reasons be tae'an to
   the method of presentation.   Further, unless attention be
   directed in the clearest terms to the constituent items Df-
   thi rdeeiAts, considered in their relation to the expendi-
   tures, the Report (unless aubjected to a more careful axami-
   nation than is often accorded such a document) might convey,




 





6 .



though doubtless unwittingly, a distorted view of the intro-
missions and of the financial position of the IJniversity,

     To include under the caption Rec6sts the total of the
money borrowed and what, for sake of brevity, are termed
General Ledger Accounts is to obscure the real income of the
period and to show a total far in excess of the income the
University has at its disposal.    For example the total of
the notes payable during the year ended June 30, 1921 amounted
to the considerable sum of $363,25C.    Thus the more money
borrowed, though indicative of the need of greater resources
and a larger income, by being included in the total "re -
ceipts" might create the opposite impression.    It may be re-
marked that the obligations on notes must be liquidated at
some time by, presumably, additional grants or endowments
since, it seems clear, the normal income can not provide the
funds so that the extensive borrowings necessary are, in ef-
fect, anticipated capital receipts.

     Againl, the extra-mural activities of the University,
which are of some magnitude, should be duly noted in order
that the income and expenditure of the University proper
esould be clearly seen.  This distinction is of first impor-
tance and, we suggest, should be sharply defined.

     Mr. James directs attention to certain items concerning
which we offer the following comment:

Pa7ment of Salaries.   Wce believe that for sake of regular-
ity it would be better to pay all salaries either on a. ten-
montl basis or a. twelve-months basis.
President's Expenses.    Without departing from the principles
of sound business pracitce, we consider the President's ac-
kinowledgment of his monthly allowance for expenses is suf-
f icient.

     The State Examiner, we suggest, is mistaken irn applying
the law which heecites.   As we understand it, the 2resident
is allowed `125 per month to cover traveling and incidental
incurred by virtue of his position.    Jn other words, he is
allowed not specific suins aggregating 125 but a fi-xed a1-
lowance for which he gives a receipt0    in any event the
rules which would be usual in the case of a traveling sales-
man di &.;t apply, nor -- it seems superfluous to add --
should they be attempted in the case of the chief executive
of a large University.

Trips of Instructors out of State.    Whether such trips (the
advantages of which are questioned by the State B)xaminer)




 






7.



  should be made is, it seems to us, a matter for consideration
  of the executive who, doubtless, endeavors to restrict the ex-
  penditure within such limits as are commensurato with the effac-
  tiverness of the instructors, which after all is of prime im-
  portance.   The necessity of t-he .DroDer control of expenditure
  is recognized, but the State hyxaminer is severe in his criticism
  of expenses, many item's o which are so trifling that extended
  comment would merely accentuate the irritant.    There can be no
  adequate comment on the criticisms, for example, "tWe do not think
  tlhe reorshments of tl on June 9 and refreshments of twelve cents
  on June 10 are _propar charzes` end "On June 19 *Lhere are four
  porter tips of ten cents each charged in one day.     At the same
  time it mnay be rerarked that these -arments and. other expenses
  incurred in connection with the Inter-Depart-mental Social Hygiene
  Board, the subject of lengthy criticism  by the State Examiner,
  were not a charge on the University Funds.

       We return herewith the report of the State -Examiner.

                                       Yours very truly

                                       .IARWICIX, iII iTETI & CO.

                                       BY Hungh Byrne
                                                Manager

     On motion duly made and seconded the le tter w--as ordered incor-
porated in the minutes and the President of the University was re-
quested to send a. copy of the letter to the State Inspector and El-
aminer.

     5. State Lfficiencga Commission.   President cIeVey reported to
the Committee that the University had received a request from the
State f'ficiency Commission for certain information regarding the
University.   He stated that the an~swero to the various questions
proposed by the Commission were being compiled and that he would
furnish the members of the Board with copies of -'ho report.

     6. The Shooting of Joe Self, I-iight Watchman.  President MoVey
made a report to the Executive Committee regarcling the shooting of
Joe Self, night watchman at the University      It vies the oi inion of
the Executive Committee that the matter is now in the hands of the
court.   The' i  mittee took no action r-e3reirxg tha matter.

     7. Readjustment of T'xneriment Station Bu:iget.  The following
changes in the budget of ths Exreriment Station for the current
year were authorized. u-pon the recommendaaLtion of the President:




 





8.



       Agyonomy *.               .......    *,500
       Agronomy - for sa:-eters  in construction
          of building at 0aboljsvijle field,
          carried over fronm last t1bai alar .    500
        decialHsbandry  .......................*2,0
        Ani mal Husady2,000
        Additions and repairs .1,500
        Farm Economics .........................     500
        Veterinary science .....................     600
        Dairy .................................      500
        Cheamistry..............  .   ..     .    500
        Public Service Laboratories ............ 1,370
        Horticulture............                   230
                                Total.     . $9,200




     8. Requests of the Veterans' Bureau for Certain Expenditures
in Connection with the Vocational Work.    President _,IcVey stated
to the Executive Committee that the Veteranst Bureau had requested
that the University purchase certain material for the conduct of
vocational work involving the expenditure of about i700.     On mo-
tion duly made and seconded the miatter was referred to President
vc~ey with authority to act.

     9. Use of the James IS. Patterson Residence.    President Mcevy
stated to the Executive Committee that the matter of the use of
the Patterson residence ought to be considered snd sore disposition
of the metter arrived at.    He stated that Kr. WYailter K. Patterson
had requested, and that also Lr. C. N. M.anning, President of the
Security Trust Con-vany, had seconded. the reel est of IL. Walter
PEtterson, to allow Mr. Patterson to remain in the house.     Milr.
Manning had stated that air. Walter Patterson had lived in the house
all his life and that he would like very 7much to have authority to
remain, under some conditions, during the remainder of his life.
Mr. Walter Patterson whould agree to livre in the upstairs rooms, if
necessary.   The matter was discussed at length, and a motion was
made, seconded, and carried, directing that after July 1, the
building be used as a vwoman's building.

     10. The Binzham Estate.    Kr. Peak mede tle follo-wuing report
to the Committee regarding the collections on the Bingham Estate:

   Total r ?ceipts.     ...v145,742.40
   Amount to credit Jan. 31, 1923 ... %95l5097.98
   Anticipated Feb. collections    ..... _   710
   Total Jan. and Feb. receipts                     99,575.08
   total Previous Collections ........              45,167.32




 






9.



     11. Gift of the Jockey Club.    President iIcVey reported to
the Committee that the Kentucky Jockey Club had given to the Uni-
versity of Yentucky 'P,5,000 for experimental purposes in horse work.
This gift is a renewval of the gift for a like amount wrhich was re-
c"eived last year.  On motion duly made and seconded, the Secre-
tary of the Board was directed to write to the Jockey Club ex-
pressing the arioreciation of the E'xecutive Committee for the con-
'Ainued interest of the Jockey Club in the work of the University.

     12. Resolutions Reggrdinz the Death of M,1r. Hornsb.   The
following resolutions signed by the -Executive Committee regarding
the death of Tr   . T.. Eornsby, a member of the Board of Trustees,
were presented and unanimously adopted:

        The Executive Committee of the Board.of Trustees learns
   with regret of the passing of Honorable I. T. Hornsby.     Le
   has been a member of the Board. of 'Trustees since 1920, and
   has been faithful in the performance of public duty in con-
   nection with the work of the Universi ty.   his wise counsel
   and good judgment have always been of much assistance to the
   Board in the conduct of its .wfork.  The Universitv of Ken-
   tucky has lost a valued friend, and the State an able citi-
   zen.   Resolved that a copy of these resolutions be trans-
   mitted to the bereaved family and. that copies be given to
   the press of the State.

                              (Signed) Richard C. Stoll
                                        nobert G. Gordon
                                        Rainey  . Wells
                                        George Colvin
                                        H. -I. i roman

      I3. D  sosits for Use of University Armorv.   The f ollowing
communication from Colonel George D. Freeman was read and ordered
incorporated in the minutes:
                                        November 29, 1922

    Dean of the College of Arts and Sciences
         University of lelltucky

    Dear Dean Boyd:

         Tliere has been more or less trouble in the past in re-
    gard to the use of the Armnory, especially as regards the re-
    sponsibility for the care of the Universiit-y property and the
    removal of decorations for social functions.




 





10.



        It is requested that I be autho.rized to require the
  representative or representatives of the various or-aniza-
  tions desiring to use the A-r-mory to furnish nme a. writ-ten
  statement that they would be responsible -12or the -proper
  care of the Armory during the time tsey use it, and that
  they will guarantee to see that all decorations are re-
  moved, and. the Armory iplacea in as good. a condition as it
  Ws w 'hen they took cbar .

        It is thought that probably a deposit of possibly $5
   or $10 could be required to cover any expense wvhich might
   be incurred, due to the failure of these representatives
   to carry out their agreement.

                                       Very7 truly yours

                             (Si;ned)  Geo. D. Preearian, Jr.
                                       It. Co1. Infantry, D.O.I.


     On motion duly made end seconded "he Conmmandant was author-
ized to require deposits for the use of the Armory as indicated
in the letter,

     14. Appointments.   The following ap-ointments were recom-
mended by President MicVey and on motion duly seconded, wrere ap-
proved as recommend ed:

     Appointment of Frank rl. Leslie as assistant county agent,
IiicLean County, Ient-ucy, fro-n Februarly 19, 1923 to June 30, 1923
at a salary of ~1lOO a month.

     Appointment of Homer J. Kline as assistant county agent,
B3oyle County, from February 15, 192; to June 30, 1923, at a salary
of $125 a month.

     Appointment of M1iss Orie S. Whitaker as county horae demonstra-
tion agent, from February 10 to February 28, 1923, at a salary of
$100 a month.

     Contuinuation of emnlourent o-f E. . WTarth as county agent,
Crittenden County, fron i'ebruary 15, 192.S to Pebruv.ry 14, 1924, at
a salaryT of $166 2/,I a month.

     ,ontinuatfion of amploymont of John R. Snencer as co:nty agent,
Mercer County, from February 16, 1923 to February 15, 1924, at a
salary of 58191 2/3 a month.




 








     Continuation of employment of L;. H. Darnaby as county agent,
Trimble County, from February 20, 1923 to Pebruary 19, 1924, at a.
salary of 4166 2/3 a month.

     Continuation of employment of Miss 1ffaude IMeguiar as county
home demonstration agent, Simpson County, from February 1, 1923
to December 31, 1923, at a salary of 4p150 a month.

     Cont inuat ion of em~ployment of Miss Joyce Syler as county home
d.smonstretion agent, Garrard County, from Pebruary 12 to June 30,
1923 at a salary of 4141 2/3 a month.

     Continuation of employment of L. C. Brewer as county agent,
Union County, from January 1 to April 23, 1923, at a salary of
$175 a month.

     Appointrment of William C. Johnston as assistant county agent,
LaRue County, from February 5, 1923 to June 30, 1923, at a salary
of S100 a month.

     Appointment of Walter G. Trice as county agent, Allen County,
from February 1, 1923 to January 31, 1924, at a salary of $183 1/3
a month.

     Appointment of Mdiss Ethel 'Nice as assistant home demonstration
agent, M;Iuhlenberg County, from January 25 to February 28, 1923, at
a salary of $l0O a month.

     Continuation of employment of Charles B. 'lston as county
agent, Lincoln County, from January 22 to December 26, 1923, at
a salary of $175 a month.

     Continuation of employment of H. P. Mc~ler.mey as county agent,
Grant County, from Jamary 27 to December 31, 1923, at a salary of
$175 a month.

     Continuation of employment of  . C. Br9wer as county agent,
Union County, from April 24, 1923 to December 31, 1923, at a salary
of $183 1/3 a month.

     Continuation of employment of Miss Virgainia Croft as instruC-
tor in Home Economics during the second semne ster of this year at
a salary of 4$6i50 for the semester.

     APPointment of Mi-iss Anna ILisle BuCome'r as stenographiier in the
Department of University Extension at a salary of $80 a month, ef-
fective March 1, 1923.




 





12.



     15. Resipnations.   The fdllowing resignations vnere ;presented
by President ,kcVey are. on motion duly seconded, acce-:ted:

     Resignation of IMiss Daisy Jordan as ste:iogrm- her in the De-
partment of University Extension on accoumt of ill health, ef-
fective February, 28, 1923.

     Resignation of Mt.'r. Mrax Braithwiaite, inspector in the Depart-
ment of Entc.,ology and. Botany, effective March 1, 1923.

     Resignation of Dr. G. 31. Hoeft, Essistant in thie Department
of Veterinary Science, ?ffective Ju'y 1, 1923.

     16. Increases in Salary.   The following recomrarenlat ions
were   made by Prasidsent McVe87 for increases in sal aies and on
motioif duly made and seconded the increases aJere a  P'oved:

     Increase in the salary of MHiss LIaura Johnson, stenographer in
the office of the Superintend.enit of Buildings and Grounds, from
t8O to %85 per month, effective M.iarch 1, 1923.

     Increase in the salary of MIiss M,,aIurine Sharp, secretcary in the
Departmnent of Ed-ucation, from, ',P70 to `75 an month, effective Febru-
ary 1, 1923.

     Increase in the salary of Miss Iulie Logan, assistant state
home demonstration agent, from Uj2,0Q0 to t2,200 a year, effective
'arch 1, 1923.

     Increase in salary of Ml1r. Ho-er R. Jackson, field agent in
poultry, from $1,800 to '2,000 a -,ear, oeffective Iilarcb 1, 1923.

                                        Respec tfully submitted

                                             Wellington Patrick



Secretary of the Board




 


Missing report(s)