xt7xsj19m704 https://exploreuk.uky.edu/dips/xt7xsj19m704/data/mets.xml Lexington, Kentucky University of Kentucky 19181110 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1918-11-dec10. text Minutes of the University of Kentucky Board of Trustees, 1918-11-dec10. 1918 2011 true xt7xsj19m704 section xt7xsj19m704 Irregularities Index for the Minutes of the Meeting of the Board of Trustees, University of Kentucky, December 10, 1918. 1. Report of the President. 1. Legislative matters. (a) The forty-cent tax. (b) The organization of the Board. ic) Smith-Hughes act. (d) Health work. (d) Constitution and By-Laws printed. (f) Recommendations of Survey Committee complied with 11. Reconstructions and repairs. (a) Administration Building. (b) Agricultural Building. (J.;Old Dormitory. (LI) Heating Plant. (e) New construction --President's house. Cf) Automobile shop. (g) Barracks. (h) Live-stock Pavilion. III. Reorganization of Business Office. IV. Finances. (a) The general situation. Cb) Military finances. Minutes Of The Board Of Trustees V. Health. (a) Influenza epidemic. (b) The need of a hospital. VI. The work of the colleges. (a) College of Agriculture. (b) The college of Arts and Science. (c) College of Engineering. (d) College of Law. (e) Library. VII.'.Immediate problems. 2. Resignation of Mrs. Wolcott. 3. Degree of Master of Science for Oscar W. Irvine. 4. Leave of absence for Professor Killebrew. 5. Changes in salary. 6. George Peabody Fund -- Mr. Stoll's report. 7. Funds received from Stake Treasury -- Mr. Stoll's report. 8. Report of the Business Agent. -5_ - 162 - -inutes Of The Board Of Trustees Dec. 10, 1918 Minutes of the Board of Trustees, University of Rentucky Lexington December 10, 1918 The Board of Trustees of the University of Kentucky met in regular session at the President's office at 11:00 o'clock, a.m., Tuesday, December 10, 1918. On roll call the following members were present: Richard C. Stoll, T. I. Lyle, H. M1. Froman, P. P. Johnston, Jr., F. i . Elliston, V. C. Gilbert, R. .. Ernst, and R. G. Gordon. President Frank L. Movey and Wellington Patrick, the Secretary of the Board, were also present. Governor A. 0. Stanley arrived during the course of the meeting. The meeting was called to order by Mr. Stoll, Vice Chairman of the Board of Trustees. A motion was made and seconded, and on vote unanimously adopted, that since the minutes of the previous meeting had been sent to members for their reading, the minutes should be con- sidered as read and adopted. A similar motion was offered, seconded and adopted, to approve the minutes of the Executive Coimnittee. President 1,Moey was then called upon by the chairman to present to the Board any report which he might have to make. (1) President M;c'Fey: t'Gentlemen of the Board of Trustees: The year which has just closed has been a very interesting one -- in- teresting and also a very difficult one. Our relationship with the Wiar Department in training a large number of men, and our experience with the epidemic at the University are two phases of many I have in mind when I say the year has been a difficult one. "In making my report I shall do so under the following heads: (1) Legislative M.atters; (II) Reconstruction and Repairs: (III) Reorganiza- tion of the Business Office; (1v) finances; (V) Health; (VI) The Work of the Colleges; (a) The College of Agricuxture, (b) The College of Arts and Science, (c) The College of Engineering, (d) The Law School, (e) The Library, (VII) Iimediate Problems. 1. Legislative Matters. "At the beginning I wish to call the attention of the Board to the provisions made by the last legislature for the University. (a) "A bill was introduced at the last session of the General Assembly distributing the 40 cent tax; out of that tax 14 cents was to come to the University and 5/8 of a cent to go to each of the -normal schools. The estimate of returns was made on an assessment of .-,;2,000,000,000. This estimate has proven to be too high and the figures now indicate that the assessment will be about :,,,1,800,000,000. This will give the University an income of about 315,000 instead of $350,000, as estimated -- a shortage of about 835,000."t - 163 -. Minutes of Board Of Trustees Dec. 10, 1918 Superintendent Gilbert: "l1ir. Fresident, just in that con- nection, does the University participate in the inheritance tax? President M:cVey: "That has not been determined."' Superintendent Gilbert: "So far as the common schools are concerned, that is a question which we have for consideration." Intr. Stoll: "Tnhe Attorney General has ruled that you cannot so participate. I doubt seriously that we can participate in the in- heritance tax." lar. Gordon: "The inheritance tax law provides that the income from the inheritance tax shall go to the general ex-enditures."l Superintendent Gilbert: "I believe that it would be well for the University to make some investigation., Mr. Stoll: "I think that it vwould be better for the common schools to bring a suit." . IMr. Lyle: '11r. Chairman, would it not be a good idea for this Board to offer its services in the way of legal talent on the Board?" After further discussion the President continued his report. (b) President civey: 0-entlemen, the second matter of a legis- lative character wucas the reorganization of the Board and the reduction in the Nlumber to 15 members. This was accomplished writhout any great opposition. (c) "A bill was passed by the last session of the General Assembly accepting the provisions of the Smith-Hughes Act and appropriating the necessary funds for teacher training work in Agriculture, Domestic Science, and the industries. The requirements of the Smith-Lever act were met by the General Assembly and funds provided amounting to about ;68,060. (d) "The health work of the State was taken from the Experiment Station and placed under the control of the State Board of Hiealth. The situation remains unique in many ways. The Board of HIealth has been con- fronted with an epidemic. The University is simply trying to carry on the work of examining speciments which have been sent to it. Theae is a good deal to be done which has not yet been worked out. Wie have accepted all water that has been sent to us for analysis."t Superintendent Gilbert: "I have a good many inquiries con- cerning the lmatter coming to mry office. W~Iould it not be wrell for mle to direct the people of the State toward the University?" -164- .:inutes Cf The -Board Of Trustees Dec.10, 1918 fir. Stoll: "I was of the opinion and still am that the laboratories of the 3-oard of Health, under the Act, must be m7oved to Lexington and Lt. Gilbert could Get the University to do these analysis and the University ought to do it." President Kc ey: "tI don't think so -- we are not in the field as a health board. In all probabilities some of the laboratories will be kept in Bowling Green. (e) President ivlcVey (continuing): "Another matter which I wish to mention in passing was the printing of the University constitution and also the by-laws. (f) "I wish to call your attention, in concluding this section of lay report to the recomaendations made by the probe Committee. You will remember that that committee made sorae sixty-nine recommendations respect- ing the University. I have gone over those sixty-nine recommendations and find that practically all of them have been carried out. The excep- tions are few. Recommendation No. 9 (which provides that 'No alumnus or student of the University shall be employed as an instructor for a period lzcier than two years, unless he has been at least five years employed elsewhere in practical work or as a teacher of the subject for which he was employed at this University') has been set aside in a few instances because of the war situation. As soon as conditions return to normal, the rule will be enforced. Nio. 33 (which provides 'That as soon as practicable, a nractice high school for the school of education, wholly under the control of the University, be provided') has not been fully carried out. Such a high school has been established with two years of wtork only. It is ex- pected to extend it to the other two years as soon as possible. roe have a cooperative arrangement with the City of Lexington -- the teachers are jointly employed, the city paying five of the teachers and the University the remainder. The City Superintendent designates the pupils. Nto. 46 (which provides that 'The Dean of Women be relieved of a considerable part of her present teaching schedule, and provided with clerical and steno- graphic assistance that should make for more time to look out for the conduct, welfare and guidance of the woraen students, as soon as sufficient funds are available') has not been carried out. A Dean of Women has not yet been appointed. *Iviss Hamilton is away this year on leave of absence and will not return at the end of the year. I have in mind a recommenda- tion to make respecting a Dean of VWomen in the near future. Recommenda- tion 1No. 48 (which provides that 'All of the business offices of the University be consolidated in the Business Office under the Business Agent, and all books be kept in his office, even tho he may have to desig- nate for the Experiment Station or Extension Department some subordinate to keep certain records or information that will be required for that work') has been brought about in the last ten days, and the books of the University are now kept in one office under one direction. No. 57 (which reads, 'It is recommended to the President that he discuss with a committee of all the deans the equalization and more proportionate division of the budget used for departmental equipment and supplies, and shall transmit to the Board his recommendation') was not fully carried out in the last budget, but will be adhered to in the creation of the next budget. 2ec- ommendation No. 63 (which provides that, 'The statue creating the 3oard of Control of Patterson Hall be so amended that the Board will act in an advisory capacity only, making their recolaaendations to the Board of Trus- - 165 - Iiinutes Of The board Cf Trustees Dec. 10, 1918 tees thru the President of the University, and acting as counselors for the Dean of T.7omen') has not been carried out. In -Tanuary so much other legislation was pending before the General Assembly that it was not deemed advisable to raise the point regarding this matter. Recommendation 1ko. 67 (which provides that 'As soon as the funds are available, a central heating and lighting plant should be provided') has not been carried out. lWo progress has been made in the building of a larger plant, but the heating systems in a number of the buildings have been overhauled, the old radiators being taken out and used in the barracks and a new system of radiation installed. Tunnels have been built which can be connected with a new heating plant when we are able to take it up. Ul. Reconstruction and Repairs. !'Having completed in outline the comments on the legislative matters, I turn to the second division, Reconstruction and Repairs. (a) "'It was apparent to any observer that the buildings of the University were in sad need of repairs. An attempt has been made to create a modern building of the Administration Building. Nlew offices have been provided on the first floor for the President, Dean of Mien, Dean of the College of Arts and Science, Stenographic Bureau, Superintendent of Buildings and Grounds, Business Agent and the Registrar; the chapel has been remodeled and new seats placed in it; new toilets have been put in. The building has been practically completed, with the exception of doors and these would have been done except for the fact that I.r. Coolidge has found it desirable to change his plans. Hie drew plans for large doors extending the full length of the openings. W!Je objected to them owing to the fact that they would be cumbersome and heavy for people to open. Mer. Coolidge is now preparing plans for a smaller door and wse expect to complete that Dart of the program in the near future. The cost of repairs, including lighting, in the Administration Building has been approximately $10,000. (b) "In the Agricultural Building repairs and changes have been made to provide rooms for the Domestic Science Department. The quarters and equipment of the department now compare very favorably with the domestic science department of other institutions around us.1T Mir. Lyle: "In making provisions there for the department have you had to crowd out other departments from the Agricultural Building? President itMevey: "Yes, -twe crowded the Animal k.usbandry Department into smaller quarters, but the principal part of the space will come from that left by the removal of the Botany work to the Old Dormitory. (c) President M1cVey (continuing): 1"Very little has been done to the Old Dormitory. You will recall that it was the purpose to locate a number of departments there. '.e have run short of funds for that work. The New Dormitory is being remodeled, redecorated and prepared for the work of the Public Health Laboratory. - 165 - .Liinutes Of The Board Of Trustees Dec. 10, 1918 (d) t"The heating plant has been overhauled and a different system of radiators installed. ri1e approximate cost has been `28 ,000. (e) Yrevw Construction. In September, 1917, the President's house was begun and it was completed about October 1, 1918. The cost was about i4 0,000. In addition, the garage cost about $3,500. Owing to the war situation, the high cost of labor and materials has brought the cost of this building higher than was estimated by the Board. There may be some criticisms on the cost, but there is this much to say, it is a complete house in every sense and is well done. It is sufficiently large to provide for the entertainment of at least three hundred people, and it will serve for a presi- dent's house for fifty years to come. (f) "The Automobile Shop. A brick building has been constructed for the Department of Engineering to be used as an automobile shop. It is approximately 240 x 43 feet, and cost about $21,000 including the floor. This building is one of the buildings erected to take care of the training of Government men and under the circumstances we thought best to erect a Fermanent building. It is the only brick building erected for Government work, and in a settlement with us the Wv-ar Department may here properly raise the question of salvage. (g) "Barracks. Four barracks and other accomnanying buildings have been erected to take care of the Students' Arxynn Training Corps. The cost of these buildings has been as follows: Barracks Nbumbers 1 and 2.................... 5,941.84 Barracks lNmbers 3 and 4 26,318.52 Building for heating Plant and Bath Rooms................................ 5,206.36 B oiler .4,581.68 Radiation and Steam Fitting .16,561.60 Latrines. 8,254.50 The total cost to the University of these buildings has been approximately $'96,000. (h) "Live Stock Pavilion. A live stock pavilion has been started. Trhe budget provIded for p7,500 for this building. The high cost of materials and labor make it impossible to continue this building now without an ex- penditure of about $9,000. I have told Dean Cooper that he would have to find some way of providing for the other .$1,500 befo're wne can proceed with the construction. III. Reorganization of the Business Office. "The organization to the budget last summer was worked out in detail and the details carried still further by the work of the firm of Marwick, TMitchel, Peat and Company. The 'books of the Business Office have been gone over by this firm wjhich is one of the leading accounting concerns of the - 166 - Minutes of Board Of Trustees Dec. 10, 1918 country and fully audited. In their arrangement, provision is made for a balance sheet. 17e had a baleane sheet before, but the new cne is a consid- erable improvement. As a result of' the time taken to do this work a delay has been caused in reorganization. Tkhe Business Office is now some five months behind with its work. It is expected that the wiork will be caught up with in the near future." i;;r. Lyle: "I presume that the new arrangement has overcome the criticisms that were made with respect to inventories.,, President IvicVey: "A discussion of that matter took place at the last meeting of the EIxecutive Committee. The auditors recommended an elaborate inventory, but to get a proper appraisement made would cost seventy- five hundred dollars as well as creating an expensive routine to Steep up. As it is, we have an annual inventory, which, tho not altogether accurate in detail , seems to serve the purpose sufficiently well. I doubt if it would pay to go into the detail in the matter as recommended. The members of the Executive Committee at the last meeting, you rill remerfber, did not regard the proposition favorably. It is possible that a card system of some kind should be devised and a report made by heads of departments annually. A dupli- cate record, perhaps, should be kept -- one copy by the dean or the head of the department and the other by the Business Agent. Our difficulty so far has been in getting the inventory made out. There is one way to get the inventory, and that is to with-hold the last month's salary until the report is made out. 1I. Finances (a) "'The finances of the University have been greatly complicated by the military situation and our relationship with the federal government. I have already referred to a shortage of $35,000 in income from the State. There are a number of offsets. (1) We provided in the budget for an unex- pended balance of $10,000; (2) A number of departments are going to have a surplus in their budgets -- some departments, of course, will spend the limit of the budget and some may call for more.money. Take the Department of University of Extension which was provided in the budget. 'We have not been able to get it started, and under existing circumstances, it will probably not be wise to start it this year. From that budget there will be a saving to the Institution of four or five thousand dollars. There will be some saving in a few other places, but as we see it now, we shall be somewhat short. (b) "In the matter of military finances, wve have a peculiar and interesting situation. On April 9, we made a contract with the War Department for the training of 400 men in vocational work. These men were to come to us in groups of 400 each at intervals of two months. The first contract was drawn for 41l.74 per diem per man. The second contract was for a period of three months from July 15, for the same number of men, and at the same rate. Eowever, the contract was afterward supplemented with an additional 1L cents per diem per man, for instruction of the men in a course in Wtar Issues. A third contract was signed for a nine months' period beginning November 15, for the same number at ;,1.37 per diem per man. t1e were unable to exact a rate as high as for the previous contracts because it -mas considered by the War Depart- ment that our housing problem had been met. Up to the present time there has been collected the following amounts: - 167 - M6inutes Cf Board Of Trustees Dec. 10, 1918 Amoumt Collected for Operation of Students' Army Taining Corps Section B From Xuly to 15 to ______________________________---__--_-_-_-_-__________________________________ : For :Yiscel- : M, en :laneous ______________________________----_-_-_-----__-__-______________________________-- Tuly 15 to 31 . ................... : '3,647.50 Angust 1 to 31 . ............: 25,506.64 September 1 to 30 .................. : 20,028.71 October 1 to 31 . ........... :23,089.73 * NTovember 1 to 15 .................. : 11,296.88 * November 15 to 30 .................. : 7,874.55 * Emergency......... : T ---------- Total : sA01,444.01 6.85 : 115.44 : 676.28 : 162.52 : 140.60 : 6100.0 : 706___---- : 7210.69 * ; p08,645.VO *In process of collection. Per Men Contracts _____-- _________________________--_-----_------_------_ _ -__- ____-------------------- For Mien Miscella- neous : - - - - - -- - - - - ---- ------------ -- - -- -- - -- -- - -- -- - -- -- - -- -- - Instructors ......................... : Supervision and overhead . . ..... :10 Subsistence . ............ : .60 Proportion of Miscellaneous ......... : laterial and Equipment.. . : .12 M,1iscellaneous, Gasoline and oil.....: .15 Housing .... . . : .53 Emergency ..............---.: :-- -------------: ? 15,230.97 5,747.54: 34,485.22 1,004.76 6,897.04 8,621.30 30,461.94 6,100.00 __________________ Total .....08.0 : 108,645.70 - 168 - Minutes Of The Board Of Trustees Dec. 10, 1918 Amount collected for Operation of Students' Army Training Corps, Section A From October 1 to :Subsistence: aHousing Instruction October 1 to 14 ...................... : 2,75l.0O:Q 917.00 : 41,063.72 October 15 to 1'iovember 14 ........... : 9,811.50: 3,270.50 : 3,793.78 - - - - --: - -----------_ ---------- : 12,562.50: 4,187.50 4,857.50 Estimated November 14 to December 20.........:. 9,811.50: 3,270.50 3,793.78 :------_:_ ___ : 22,374.00: 7,458.00 : 8,651.28 Due Men from Induction date to November 3, 1918 ..............$ ,2,734.00 Summary of Receipts. Total paid and certified, Section B .$.108,645.70 Estimated for December, Section B .3,000.00 Total Paid, Section A .21,607.50 Estimated to December 20 .16,875.78 Total .150,128.98 Less Amount Due -.:e - 2j734.00 Balance............................................. 147,394.98 On October 1, 1918, a contract was made for the maintenance of Section A of the Students' Army Training Corps, which is the college section, (Section B being the vocational section). This contract was signed for the training of 700 students for a period of nine months from October 1, 1918 and the price was fixed by the Government at ,1.00 per diem per man in addition to the payment of the usual tuition charge, which in our case was fixed at $0.29 per diem per man. Out of this sum, the University was compelled to provide housing, subsistence and instruction. 1r. Gordon: "what attitude is the Government taking toward the shortage?" President iMIcVey: "The attitude is that the ;1Tar Department will pay the University whatever it has cost. The real truth of the situation is that the University will not have a shortage since it is anticipated that the Government will make good the various costs." - 169 - IMIinutes Of Board Of Trustees Dec. 10, 1918 Mr. Ernst: "I think that the Government will undoubtedly reimburse the University for all it is out. There is a disposition in Washington to adjust all these matters as soon as possible." Mr. Stoll: "I wonder if it would not be advisable for President !JcVey to go to -W-rashington to see about the matter." air. Ernst: "Suppose vie leave it to the discretion of the -resident." President YeiVey: "There are six hundred colleges in this country that have the same kind of contract that we have and I am firmly of the opinion that the money will be forthcoming." Mir. Stoll: "I think that I would get on the train and go to Wash- ington to see what the situation is. The Congress is going to inquire into these expenditures as soon as the war is over." President McVey: "The situation boils down to this: We have charged against the Government about $95,000 for buildings. Included in that is the 216,000 for the automobile shop, and $,10,000 damage to the campus, and this much damage has undoubtedly been done. The roads have all been cut up and the oil from the automobiles here on the campus where the tent has been located has ruined the lawn. We shall have to reconstruct the roads and rebuild the lawns."t Mr. Lyle: "Gentlemen, I think that a committee of the Board should be appointed to confer with the President before making final settlement with the Government on these matters0"f MrJL. Stoll: "The chair will appoint M-Ir. Gordon and M.r. Ernst on that committee. It The financial situation in general was then discussed by the Board, including the amount of indebtedness which the Board can legally incur. A resolution was offered and on vote unanimously adopted authorizing Mr. Stoll as chairman of the Executive Committee, to borrow an additional $20,000 and execute the University's note, for the purpose of tiding the University over until a settlement is lade with the Government. (c) President M:cVey (continuing his report): "Gentlemen, it is well for the Board to know what has been done in the work of training these men. `We have trained 1,289 men in vocational work. In Section A, the University has trained 636 men, making a total of 1,925 men trained for war purposes at the University since LMay, 1918. In addition to that there were at least 300 students here in Tune in the Sumner Session who went into the service. Add to this the Alumni that have gone into the war, and ie have approximately 3,000 men. This constitutes the University's con- tribution to the war, and I think that it is a fine record. W-e have had 1,007 students and Alumni in the service and eight have lost their lives in the fighting. -170- Minutes Of The Board Of '.rustees Dec. 10, 1918 1.1 Stoll: "Don't you think that we ought to place a tablet in the chapel containing the names of the men who have lost their lives ?" President LcVey: -undoubtedly.f A motion was made by lIr. Cordon, seconded by ir. Gilbert, and on vote unanimously adopted that suitable tablets be prepared containing the names of the men who have sacrificed their lives in the Creat jVar and also the Spanish American a'lar, and placed at an appropriate place in the University, and that the President of the University and Chairman of the Executive Committee act as a committee to have the matter attended to. V. Health. The Epidemic. President MIcVey (continuing his report): "The University was closed from October 11 to November 3 on account of influenza. Up to the present time, there have been 403 cases of influenza and colds and these were sent to the hospital; there have been fourteen cases of pneumonia, and eight deaths. Considering the fact that wie have had 1,150 men under super- vision, our percentage of deaths is very low -- 7/10 of one per cent for the total number and 2 per cent for the number of cases. The percentage elsewhere has been much higher, averaging about 2n- per cent. At the University of Michigan they have had about fifty deaths; at the University of Iowra, about thirty. On the outbreak of the epidemic the University turned over to the military authorities and the Red Cross for hospital work the New Dormitory and the Gymnasium. vrs. George R. Hunt of the Lexington Chapter of the American Red Cross took charge of the work. She had assisting her about fifty or sixty persons including a number of nurses. The buildings were not well suited for hospital work but it was the best the University could do under the circum- stances. I think that the whole situation Was well handled -- as well as it could possibly be handled under the circumstances; our low percentage of deaths is evidence of that. "Dr. J. IT. Pryor was of great assistance in the work, especially at Patterson Hall. The military surgeons, Captain Irills and Lieutenant Fletcher, showed good judgment and resourcefulness, the :Red Cross under Mljrs. Hunt and ,rs. Thompson did remarkably well. "The hospital is now closed and all the men discharged or sent to other hospitals in the city. "The girls of the University have been excused from the session and Patterson Hall has been closed. The reasons for this action were (1) Shortage of help in Patterson hall; practically all of the assistants Twere ill or gone and help could not be obtained. (2) Inadequate facilities for handling the situation. The equipment was not well adapted to the situation, and on the whole it was thought best to close Patterson HLall and send the girls home." - 171 - hlinutes Cf The Board Of' Trustees Dec. 10, 1918 Br. Gilbert: UT'he University should have a hospital, and I am of the opinion that steps should be taken as soon as possible to arrange for a hospital for University purposes. It is customary For Universities to have hospitals."? 1'r. Gordon: "I agree with Superintendent Gilbert that we should have a hospital, but I don't believe that we should attempt to start it at the present time. We must take care of' this building progLram.' President MecVey: "We should have some kind of arrangement. The difficulty lies in getting students to Patronize a hospital. It is necessary in such cases to charge a hospital f'ee; the payment of a small fee of `3.00 a year or something like that would keep a hospital running. Students usually object .to the payment of the fee on the ground they will not be sick during the year and regard the collection of a fee as an infringement on their rights. There is another phase of the matter: institutions that have hospitals, usually, tho not always, have them as a matter of necessity in connection wFith their medical schools and the hospital serves a double purpose. Situated as we are with only a pre-medical course, our principal incentive for maintaining a hospital is discounted. institutions often collect a health fee Lrom the students and make cooperative arrangements with local hospitals to handle the matter. It is possible that we could make some arrangements of that kind until we have adv