xt7zs756fd31 https://exploreuk.uky.edu/dips/xt7zs756fd31/data/mets.xml Lexington, Kentucky University of Kentucky 19400528 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1940-05-jun28-ec. text Minutes of the University of Kentucky Board of Trustees, 1940-05-jun28-ec. 1940 2011 true xt7zs756fd31 section xt7zs756fd31

Minutes of Called Ileeting of the Executive Committee of the
Board of Trustees of the University of Kentuck-y, June 28, 1940.

The Executive Committee of the Board of Trustees of the Uni-
versity of Kentucky met in meeting called by the Chairman in Pres-
ident McVey's office at the University of Kentucky Friday, June 28,
1940, at 10:30 a.m. The members of the Committee present were
Judge Richard C. Stoll, Chairman; James Park, and H. S. Cleveland.
President Frank L. MeVey and D. H. Peak, Secretary of the Boards
were present.

1. Monthly Meeting Date of Executive Committee.

The Chairman stated that it is necessary to fix a date for
regular monthly meetings of the Executive Committee. A motion was
then made, seconded and carried that the third Friday in each month
be fixed as the date for regular monthly meetings of the Executive
Committee of the Board of Trustees of the University of Kentucky;
the meetings to be held at 10:50 a.m'. in the President's Office,
Univcrsity Campus.

2. Approval of Minutes.

The minutes of the meeting of the Executive Comrnittoe of Mlay 10,
1940, were approved as published,

3. Financial Report.

The Business Agent filed financial report for month of May,
1940. The report was ordered recorded in the minutes, The report
reads as follows:

Statetmnent of Income and Expenditures
M1onth o0 May 1940

Previously
Repor tend

General Fund Income
Federal Appro-Ilorrill.-Nelson 42,750.00
Vocational Education Board 29,723.28
Fed. Appro. -Bankhead-Jone s 38,686.57
State Appro.-Suruner School 8,0.000
Special Agr. Appro. 20,000.00
State Appro.-General 638,350.42
Bldg. Revenue Bond & Opera-
tions Fund 65,495.01
Bldg. Rev. Bond & Op. Fund-1938 19,552.00
State Appro.-Repairs to
Buildings 8,850.64

Current
Month

Fiscal
Yo.`r
to Date

42,750.00
3,134.70 32,857.98
5,751.64 44,438.21
8,000.00
2,000.00 22,000.00
66,395.01 704,745.43

149,50 65,644.51
(12.00) 19,540.00

(850.64) 8,000.00

Interest on Peabody Endovment
Student Fees
Student Fees - Summer School
Student Fees - Un. H. S.
Student Fees - El.Tr.School
Student Fees - Un. Exten.
Misc. Receipts
Athletics
Rentals
Men's Dormitories
Engineering Equipment
Sci. and Lab, Equipment
Library Equipment
Int. on Land Grant Bonds
Total

Expenditures
Instruction
Adm.,Expense & Maintenance
Additions and Betterments
Total

Excess of Income over Expend.
Patterson Hall Income
Board
Miscellaneous
Room Rent - Summer School
Total

Expenditures
Expense
Additions and Betterments
Total
Excess of Income over Expendi.
tures
Gencral Fund Income 1
General Fund Expenditures 1
Excess of General Fund Income
over Expenditures
Excess of Receipts over Expend.
for General Ledger Accounts
Accounts Payable
Excess of Receipts over Expendi-
tures for the fiscal year to
date - General Fund
Excoss of Receipts over Expendi-
tures for the fiscal year to
date Goncral Fund

500.00
207, 174.21
62,797.25
10,166.00
7,315.00
11,255.92
12,448.87
40,370.64
1,615.00
19,474.08
52,455.93
60,000.00
12,885.70
4.322.25

500.00
6,015.24
20.75
615.00
270.00
433. 50
407.51

2400.00
1053.19
3,505.23

3,358.68
4,322.25

1,000.00
213,189.45
62,818.00
10,781.00
7,585.00
11,689.42
123856,38
40,370.64
1,855.00
20,507.27
55,961,16
60,000.00
16,244.38
8,644.50s

374,188.77 97,309.56 1,471,498.33

849,349.51 89,366.37 938,715.88
417,492.68 25,108.80 442,601.048
571854.10 7,618.34_ 65,472.44
324,696.29 122,093.51 1,446,789.80

49,492.48 (24,783.95) 24, L708.535

85,263.24 2,699.85 87,963.09
81.75 81.75
1,147.08 1,147.08
86.49-207 2,699.85 89,191.92

52,759.58 7,262,38 60,021.96
17,472.12 _ 17,472,12
70,231.70 7,262.38 77,494.08

16,260.37 (4.562.53) 11,697.84
.160.680,84' 100,009.41 1.560.69C,26
39-,927.99 129,355.89 1.524.283.88

65,7521,85 (29,3416.48) 36,406.37

16,891.37 7,25'1.91 24,146.28
(1,811.35) (14,811.35)

67.832,87 (22.091.57) 45,741.30

45,741.30

374188.77 97$309.56 l..471,498.33

Experiment Station Income
Hatch-Fedoral Appropriation 15,000.00
111ilk and Butter - Cash Rec. 10,582.67
Beef Cattle Sales 937. 50
Sheep Sales 1,217.88
Dairy Cattle Sales 1,329.63
Swine Sales 2,032.38
Poultry Sales 2,2*83.52
Farm Produce Sales 2,557.32
Horticultural Sales 1,144,.08
Seed Tests 1,458.18
Seed Inspection 24,131.85
Rentals 5,417.12
Miscellaneous 623.46
Fertilizer-Fees 43,609.52
Public Service - State Appro. 15,519,00
Public Service - Misc. 60.00
Feeding Stuffs - Fees 58,273.38
Adams - Federal Appro. 15,000.00
Serum - Sales 1,213.62
3erum, - Virus Sales 32.30
Serum - Live Stock Sales 1041.35
Serum Supplics 37.80
Serum - Miscellaneous 22.17
Horticultural Appropriation 6,865.19
State Appropriation 40,678.92
Creamery - License Foes 8,648.50
Creamery - Testers Licenses 3,146.02
Creamery - Glassware Tested 458.31
Creamery - Miscellaneous 13.68
Robinson - State Appropriation 10,796.02
Robinson - Misc, Receipts 3,083.90
West Ky._State Appropriation 11,617.16
West Ky.-Misc. Receipts 5,968.93
Purnell - Federal Appro. 60,000.00
Bankhead-Jones - Fed., Appro. 78,938.04
Nursery Inspection - State Appro. 1,600.00
Nursery Inspection - Fees 2,025.00
Total 436,633,40

14,

1 1

3 J

15,000.00
920.88 11,503.55
937.50
1,217.88
100.00 1,4'29.63
16.03 2,048.41
359.38 ,842. 90
31.00 ,2,588.32
1,144,08
3.75 1,-61,93
0341". 27 27,169.12
119.67 5,536.79
42,93 666.39
,073.75 57,683.27
,598,96 17,117,96
60.00
,466.22 64,739,60
15,000.00
27.76 1,241.38
.30 32.60
104.35
13.80 51.60
1.09 23.26
09,3.75 7s958.*94-
,665.24 44,344.16
13.50 8a,662.00
25.50 3, 171. 52
14.90 473.21
13.68
0278,.50 12,074,52
262.26 3,1349,16
,072.72 12,689.88
273.27 6$242.20
60,000,00
78,938.04
20o.00 1,800.00
95.00 -2120,0
.804.43 471,437.83

Expenditures
Expense
Additions and Betterments
Total
Excess of Income over Expend.
Accounts Payable
Excess of Expend. over Receipts
for General Ledger accounts_
Excess of Receipts over Ex-
penditures
Excess of Receipts over Ex-
penditures for the fiscal
year to date - Experiment
Station

349,284.56
5,879.51
355,164.07
81,469.33
(7,246.44)

(21.268.66)

52,954.23

39,661.51
654. 61
40,316.12
(5,511,69)

388,946.07
6 6,534.12
395,480.19
75,957064
(7,246.44)

(4265) (21 ,311.31)

(5 554. 34) 47, 3399,,89

47,1399.391

Extension Division Income
Federal - Bankhead-Jonos
Federal - Smith-Lever
Federal - Cappter-Ketcham,
State Smith-Lever
County and Other
Total

Expenditures
Expense
Excess of Income over Ex-
penditures

443,610.87
148,508.76
36,800.97
99,983.50
21,928375
750,657.85

6242133.68

126,504.17

Excess of Income over Expend-
itures for the fiscal year
to date - Extension Div,

Trust Fund
Student Loan Fund 1,299.03
Student Notes Paid 2,570.4:5
Total Receipts_3,869,;'-8

Expenditures
Expense
Student Notes

893.63
870.00
Total Expend._ 1,-73.63

Excess of Receipts over
Expenditures

2105,.85

9,988.50
2,574.87
12,563.37

64,078.40

443,610.87
148,308.76
36,800.97
109,977.00
24,503.62
763,201.,22

688,212.08

(51,515.03) 74.989,14

74,989.14

184.45 1,483.48
248.80 2,819.25
433.25 4,302.73

70.12 963.75
275.00 1.145.00
3'15,12 2,108.75

88.13 _ 2193.98

Excess of Receipts over Expendi-
tures for the fiscal year
to date - Trust Fund 2,193.98

Summary
General Fund income
Experiment Station Income
Extension Div. Income
Trust Fund Income
Totnal

General Fund Expenditures
Exp. Sta. Expenditures
Extension Div. Expenditures
Trust Fund Expenditures
Total

1,460,680.84
436,633,40
750,637.85
1,299,03

100,009.41 1$560,690.25
354t8041-.43 471,437.83
12,563.37 763,201.22
184.45 1.483.48

264 9,251.12 147. 561.662.796.812.78

1,3940927.99 129,355.89 1,524,283.88
355,164.07 40,316.12 395$480.19
6 24,133.68 64,078.40 688,212.08
893.63 70.12 963.75
2,375,119,37 233,820.53 2.608.939.90

Excess of Income over Expendi-
tures
Excess of Receipts over Ex-
penditures for General
Ledger Accounts

Petty Cash Account

274,131.75

(4,577.29)

(2,200.00)

(86,258.87) 187,872.88

7,212,26

2,834.97

(S C00.00)

Accounts Payable

Student Loan Fund Notes

(22,057.79)

1.700.45

(26.20)

(2''2,057.79)

1.674.25

Excess of Receipts over Ex-
pendSitures for the fiscal
year to date - Combined
Fund 247a197,12

(79,072.81)

Excess of Receipts over Ex-
penditures for the fiscal
year to date - Combined Fund

168 124.31

Abstract of item shown on Statement
of Income and Expenditures as "Excess"
of Reccipts over Expenditures for
General Ledger Accounts $2,834.97.

Debit

Accounts Receivable

Credit

18,257.18

Sundry Accounts

Notes and Bills Payable

18,257.18

6,950.49

14,141.66
21,092.15
1,4257,18
20834. 97

4. Requisition Committee Report,

The Requisition Committee filed written report of its action
each week from May 2, to June 27, 1940, closing the business of the
fiscal year. The report showed orders made by the Business Office
on authority of the Requisition Committee in the manner prescribed
by the board of Trustees and State Laws, running from No. 6296 to
10983. . The report was examined, and, on motion and second,
the orders named therein were ratified and approved and payments on
said orders wore authorized and approved, Budget additions: to
balance budget expenditures for the year.

5. Povters of Acting President -- Check Signing,

On motion and seconds Thomas P. Cooper, who at the meeting of
the Board of Trustees June 7, 1940, Was appointed acting president
of the University of Kentucky to succeed President Frank L. McVey,
was given all powers authorized to be exercised by the president of
the University of Kentucky. He was authorized to have his

secretary or assistant sign his name to University of Kentucky war-
rants and checks at his discretion.

6. Expenditures Authorized on Basis of Balance of Income.

The Business Agent reported an estimate of balance of income
over commitments for fiscal year 1939-40 to be in excess of a min-
imum of $1700.00. The Acting President was authorized to appro-
priate such balance to expenditures for completion of buildings and
small constructions and to notify the Superintendent of Buildings
and Grounds to proceed with such work as funds become available.

7. Audit.

a. Approval of Accountants - Suggestion

Entries Suggested by Peat, Marwick, Mitchell
and Company's Auditor

Haggin Trust Fund 1.00

General Capital Account 1.00

To record, at a nominal value, the
interest of University of Kentucky
in the Trust Fund

To write off to Surplus

University Commons-Operating Account 2.00
Heating Plants-Murray and Western
Kentucky Colleges 26.38
Patterson Memorial 49.91
Public Welfare, 1938-39 Account 8.50

To close Old Account - Commons Equipment

Transfer to the following equipment
accounts on Property Ledger

Buildings and Grounds 4,828.88
Patterson Hall 3,475.00
Home Economics Department 27.05
Men's Dormitories 1.985.88
10,316.81
Transfer to
Union Building 195.05
Kentucky Kernel 55.00
10,566.86

Transfer to Training School
Cafeteria on Sundry Ledger 4,000.00
Write off to Surplus 2.977.00
Balance now on Account $17,543.86

b. Business effice's Report

REPORT ON ENTRIES CARRIED

AS ACCOUNTS PAYABLE AND ACCOUNTS RECEIVABLE

1. Accounts payable

Balance due on 1931-32 Salaries $13,075.42

2, Accounts receivable

Amount advanced to P. W. A.
Constructiion Accounts 4,697.14

c, Resolution

On motion, seconded and carried, the suggestions made by the
Accountant shown in report, marked "a", were approved and the Busi-
ness Agent was directed to make entr'i0s as indicated thereon. It
was further ordered that item 1, report, ruiarked b, be charged by
the Business Agent to surplus and that there be reserved from misa
collancous collections or fees for the fiscal year 1940-41 an amount
sifficient to discharge item 2, report marked b, provided it is not
paid within the year.

8. Funds not Remitted to State Treasurer.

Business Agent's Report.

The Business Agent reported a list of collections and funds not
remitted to State Treasurer but ordered to be controlled and expended
by direction of the Board of Trustees. 'ie filed with the list
copies of the minutes of the Board and Executive Committee continuing
such resolutions,

No changes were made in the resolutions, but the Business Agent
was directed to compile the resolutions and send copies to members
of the Board of Trustees,

9. Coding Funds and Expenditures b Department of Finance.

Letter of Director of Division of Accounts and Control:

Commonwealth of Kentucky
DEPARTMENT OF FINANCE
Frankfort

June 13, 1940

President Frank L. McVey
University of Kentucky
Lexington, Kentucky

Dear President McVey:

I am enclosing the suggested re-classification of ex-
penditures of the state institutions of higher education,
with the suggestion that you delegate someone connected with
your institution, possibly the Business teanager, to go over
this suggested classification with the view of accepting or
recommending changes.

It is my definite conviction that the classification
the State is now using is inadaptable, if not worthless, and
I believe it is highly desirable to adopt a classification
which can be adapted to all the state institutions of higher
education.

At the present time the State is trying to code expendi-
tures of your institution. I am definitely of the opinion
that expenditures should be coded at the institution of ori-
gin. To get the best results we should have a uniform
classification of expenditures that will meet the needs of
the institutions of the State, and I request that you notify
me if it will be possible for your representative to meet
in Frankfort, Monday, June 24, 10:30 a.m. to discuss with
representatives of other institutions of higher education
and with Dr. Maney, representing my Department, the enclosed
proposed re-classification of expenditures.

Your cooperation in this matter will be greatly appreci-
ated and I believe the results will work towards a satisfactory
solution of this problem as it relates to your Institution,

Yours very truly,

(Signed) Frank D. Peterson
Director of Accounts
and Control.

The Business Agent stated that at President McVey's request,
L. H. McCain, of the Business Office, Coleman Smith of the Experi-
ment Station, and D. H. Peak, Business Agent, attended the meeting
called by the above copied letter. He reported that representatives
of each of the institutions of higher education were present, and the
proposed reclassification was discussed at length. It was stated
by Mr. Peterson that the object was not to put additional burdens
of labor and expense on the institutions, that no additional account-
ing will be required of the institutions, that all bookkeeping will
be done within the Division of Accounts and Control, and that the
object is to better systematize the accounting of groups of state
institutions of similar nature. A coding system is to be set up
and perfected, and the institutions are asked to place the code
numbers on each requisition and each voucher, including reports of
collections, sent to the Department of Finance.

The Business Agent was authorized by the Executive Committee
to comply with the request of the Division of Accounts and Control
in so far as that may be done without conflict with the accounting
of the University of Kentucky, under resolutions and orders of the
Board of Trustees.

10. Fees, 1939-40,Aot Collected.

a. Report of Business Agent

UNCOLLECTED FEES

1939-1940

First Semester $1,680.20

Second Semester (Estimate) - 4.500.00

$6,180.20

This is about $1,200.00 in excess of last year's uncol-
lected fees, This amount of uncollected fees for 1939-40
is about 2% of total estimate of fees for the two semesters,
$310Q,00000. The per cent last year was 1.8,

This increase is due partly to about $1,700.00 delin-
quency of N. Y. A. students. The delinquencies in second
semester are due largely to students who work during the
summer, consequently the large amount of collections in fol-
lowing year.

10.

Old fees collected during this fiscal year a-mount-
ed to $4,117.18, which does not include amount credited
to activities. The amount charged off last year was
$4,954.10, and most of the collections were for 1938-39
fees. I estimate the actual loss for that year at less
than two-fifths of one per cent.

I suggest that an order be made similar to that made
June 29, 1939, which reads as follows:

b. Resolution

It was ordered, on motion and second, that the amount
of uncollected fees for the year 1938-39 be charged off
and not carried as assets on the books of the University,
and that the part thereof distributable to General Fund of
University that may hereafter be collected, be set aside
for P. W. A. Building and Revenue account.

It was suggested that charging off accounts receivable or charg-
ing accounts to surplus, in no wise changes obligations of payment
of such accounts.

11. Fees - Out-of-State.

a. Report on Graduate Students.

1. President McVey, complying with the order of the Board of
Trustees, Sec. 8, minutes of June 7, 1940, filed communication copied
as follows:

June 18, 1940

President Frank L. McVey
University of Kentucky

My dear President McVey:

Pursuant to your request the Committee on Graduate Work
and Research met to consider recommendations to the
Board of Trustees regarding the increase in fees to
out-of-state students in the Graduate School. For
the reasons set forth by the committee's chairman,
Professor E. N. Fergus, in a letter to you dated June
4, 1940, and because of the Universityls published an-
nouncements regarding the fees to be expected in the
Graduate School, the committee unanimously approved
the following recommendation:

11.

The Committee on Graduate Work and Re-
search at the University of Kentucky recommends
that the ruling of the Board of Trustees of the Uni-
versity regarding the increase of fees for out-of-state
students be not applied to scholars, fellows, graduate
assJstants, or graduate student technicians for the
academic year of 1940_41.

Very truly yours,

(Signed) C. C. Ross
Secretary of
Committee

On motion, seconded and carried, it was ordered that the com-
pensation of non-resident scholars, fellows, graduate assistants
and graduate student technicians employed for the academic year
of 1940-41, be increased in each instance in the amount of the in-
crease in non-resident fee of such fellow, scholar, assistant or
technician,

b. Registrar's Letter.

President McVey presented a communication from the Registrar
regarding the difficulties that arise in the collection of non-resi-
dent fees, especially as regards the determining of what is called
legal residence. The communication was accompanied by a state-
ment of "Rules and Policies Governing Residence and Non-Residence
at the University of Kentucky."

The question of residence was debated at some length by mem-
bers of the Committee. It was stated that facts and the intention
of the party must be considered in each case of establishment of
legal residence, It was suggested that the acting president and
registrar consult Dean Evans, of the Law College, and try to got
the rules of the University Senate and the interpretation thereof
in line with what really constitutes legal residence.

12, Engineering Equinment--Report of 1939-40 Purchase,

a. Letter of Dean Graham

June 3, 1940
President Frank L. McVey
University of Kentucky

My dear President McVey:

I attach hereto a condensed statement of expenditures

12.

for engineering equipment under "Account No. 2430" as
compiled under date of June 1, 1940. You viewed and
inspected personally the results of these expenditures
in your Inspection of the College of Engineering on May
7. The individual requisitions representing these ex-
penditures have been approved during the fiscal year
1939-40 by the Board of Trustees of the University or by
the Executive Committee thereof; but we believe it proper
to furnish you with this condensed summary at this time.

You will recall, in this connection, that through
the aid of Governor Johnson, a further appropriation of
$25,000 for each of the fiscal years of 1940-41 and 1941-
42 was made specifically by the 1940 General Assembly in
order to round out and to complete the equipping of the
laboratories and shops of the College of Engineering in
accord with the program inaugurated in September, 1935.
The first sum of $25,000 will be available for expendi-
ture on July 1, 1940. In anticipation of this, the sev-
eral departments of the College have studied their further
needs in relation to the program and the equipment
already installed, have written specifications and have
obtained prices thereon, and I am ready to make the
several allocations therefor, all of which is predicated
upon and in accord with the aforesaid program. However,
we may expect some adminis tration changes shortly and
something in the nature of a "twilight zone" during the
next few months and as I find that I am in duty bound to
remain with the University until I have concluded finally
P. W. A. Docket No. KY-1305 and also execute certain as-
signments or responsibilities given me by Governor Johnson,
I request some expression from the Board of Trustees as to
its desire concerning procedure for the allotment and ex-
penditures of the aforementioned appropriation. In other
words, shall I proceed with the plans as formulated, by
and with the approval of the Executive Committee of the
Board, under the practice in effect for the first two
fiscal years? I may state in this connection that to
do otherwise will cause probable delays in execution,
which will render the equipment in question non-effective
during the next College year.

In like case is the appropriation of $20,000 for
scientific equipment. You and I have discussed the al-
lotments of this sum to the several departments and in
accord therewith, we have planned and specified certain
purchases with Dean Funkhouser and others interested and
these are now ready for execution promptly in order that
the new equipment may be available for use in the Biolog-
ical Sciences Building when the University opens next
September.

Yours truly,

(Signed) James H. Graham
Dean.

13.

b. Report of Expenditures

STATEMENT

ENGINEERING EQUIPMENT

Account No. 2430

Compiled - June 1, 1940

PARTICULARS ITEM SUB-TOTAL TOTAL

CIVIL ENGINEERING DEPARTMENT:
300,000# Testing Machine 7,729.50
Dynamometer 1,658.15
Water Turbine 1,358.29
Sub-Grade Soil Testing Equipment 375.68
Bentzel Velocity Tube 92.00
Current Meters 22.00
Surveying Camp Buildings 1,532.24
Marchant Calculator 212.50 13,180.36

ELECTRICAL ENGINEERING DEPART ENT:
Dynamometer 1,850.00
Camera, etc. 462.96
Pre-Amplifier Equalizer 153.26
A. C. Polyrangers 136.80
Cathode-Ray Oscillograph, etc. 316.71
Winding Study Motor, etc. 192.59
Ampro Projector 296.25
Rheostats 120.12
Meters 881.12
Miscellaneous Radio Equipment 701.08
Transformers 279.49 5,390.38

MECHANICAL ENGINEERING DEPARTMENT:
Steam Turbines 3,932.06
Condensers, etc, 2,319.00
Torsion Dynamometer 585.00
Diesel-Electric Set 1,401.25
Air-Receiver Tank 167.00
Psychrometers 200.00
Platform Scales and Weights 112.50
Micrometer and Level 122.75
Reduction Gear Assembly 225.00
Strobolux and Strobotac 270.00 9,334.56

MINING AND METALLURGY DEPARTMENT:
Motor Driven Crane 1,135.58
Ore Dressing Equipment 4,951.17
Optical Pyrometer 247.91
Analytical Balance 135.00
Varlacs 98.24
Hardness Testing Machine 97.50
X-Ray Diffraction Tube and Cathodes 38.O0 6 ,773.40

14.

PARTICULARS

ITEM

GENERAL (All Departments):
Photographic Developing Tank 196.50
Glass Optical System 575.00
Grinder and Quills 228.44:
Magnetic Chuck, etc. 238.50
Self-Centering Chuck 86.40
Furniture, etc. 397.81
Wood Laboratory Furniture 345.78
Cabinets, Lockers, Shelving, etc.
1,9249.20
Miscellaneous Lab. Equipment 2,521.51
Labor Constructing Laboratory
Equipment 11,072,06
Materials to Construct Lab.
Equipment:
Pipe, Fittings, etc. 1,675.03
Steel, Sheet Metal
Floor Plates, etc. 1,031.27
Electrical Supplies 1,488.89
Paint, etc. 386.18
Lumber 220.66
Building Materials 701.96
Miscellaneous 2,778.35 8,282.34

UNEXPENDED PORTION OF FUND
TO DATE

SUB-TOTAL

25,194.01

TOTAL ACCOUNT NO. 2430
SCHOOL YEAR 1939-1940

TOTAL

591872.24

127.76

60,000.00

c. Order

The report was received and ordered recorded in the minutes,

13. Scientific Equipment Appropriation - Budget Approved.

a. Submission

June 24, 1940

President Frank L. McVey
University of Kentucky

My dear President McVey:

I attach hereto a tentative budget for the expendi-
ture of the appropriation in the sum of 820,000 for sci-n
entific equipment, and available for he fiscal year be-
ginning July 1. This distribution has been studied and
drawn in accord with our several discussions of this
problem since last February and the various items listed

15.

comply with the desires of the several departments in-
volved. You will note that the largest item ($10,200)
is for microscopes for the Department of Zoology, which
is in accord with the wishes of Dean Funkthouser and the
Department.

You will remember that we discussed together and re-
viewed the needs of the Department of Art$ which will
occupy one wing of the Biological Sciences Building.
Accordingly we have listed the sum of $2,200 wrhich will
be largely expended for materials wherewith the Depart-
ment of Buildings and Grounds may manufacture the equip-
ment. I am not familiar with just how far you instructed
the Department of Buildings and Grounds to proceed in the
planning of this particular item, but I suggest that they
prepare a bill-of-material for purchase as promptly as
possible.

I can state that all other items are in readiness
for prompt execution and installation. If it should be
your desire, we can place the orders, in due form, for
the equipment during the coming week, as we have secured
prices, etc., In accord with specifications prepared in
consultations with the departments.

Yours truly,

(Signed) James H. Graham
Dean

b. Budget

BUDGET - APPROPRIATION OF $20,000 FOR
SCIENTIFIC AND LABORATORY EQUIP.
IENT

ACCOUNT NO. 2420

DPMARTIENT OF ZOOLOGY:

Photomicrographic Camera and
Accessories
6 cu.ft, refrigerator
Slide boxes
2 special steel cabinets
Models
Laboratory chick hatchery
Misc, display jars, etc.
Balances
Ovens and accessories
Mi~icroscopes
MItsc. apparatus

$335.00
102*00
113.00
240.00
353.00
42.00
600.00
45.00
700.00
10,S00.00
370.00

$13,000.00

DEPARTMENT OF ANATOMY AND PHYSIOLOGY:
Machinery & Installation
Constant Temperature Rooms 2,500.00

DEPARTMENT OF ART:
Art laboratories, furniture and apparatus 2,200.00

DEPARTMENT OF BACTERIOLOGY 1,700.00

MISCELLANEOUS LABOR, MATERIALS FOR CONNECTION
OF SERVICES, ETC,: 600.00
TOTAL $20,000.00

c. Order

On motion, seconded and carried, the budget was pproved as set
out in Section 13-b.

14. Haggin Fund.

The President reported receipt from Haggin Trust Fund as shown
in com