<pre style="white-space: pre-wrap">xt7zs756fd31 https://exploreuk.uky.edu/dips/xt7zs756fd31/data/mets.xml Lexington, Kentucky University of Kentucky 19400528 minutes English University of Kentucky Contact the Special Collections Research Center for information regarding rights and use of this collection. Minutes of the University of Kentucky Board of Trustees Minutes of the University of Kentucky Board of Trustees, 1940-05-jun28-ec. text Minutes of the University of Kentucky Board of Trustees, 1940-05-jun28-ec. 1940 2011 true xt7zs756fd31 section xt7zs756fd31 


    Minutes of Called Ileeting of the Executive Committee of the
Board of Trustees of the University of Kentuck-y, June 28, 1940.


     The Executive Committee of the Board of Trustees of the Uni-
versity of Kentucky met in meeting called by the Chairman in Pres-
ident McVey's office at the University of Kentucky Friday, June 28,
1940, at 10:30 a.m.  The members of the Committee present were
Judge Richard C. Stoll, Chairman; James Park, and H. S. Cleveland.
President Frank L. MeVey and D. H. Peak, Secretary of the Boards
were present.


     1. Monthly Meeting Date of Executive Committee.

     The Chairman stated that it is necessary to fix a date for
regular monthly meetings of the Executive Committee.   A motion was
then made, seconded and carried that the third Friday in each month
be fixed as the date for regular monthly meetings of the Executive
Committee of the Board of Trustees of the University of Kentucky;
the meetings to be held at 10:50 a.m'. in the President's Office,
Univcrsity Campus.


     2. Approval of Minutes.

     The minutes of the meeting of the Executive Comrnittoe of Mlay 10,
1940, were approved as published,


     3. Financial Report.

     The Business Agent filed financial report for month of May,
1940.  The report was ordered recorded in the minutes,    The report
reads as follows:


                Statetmnent of Income and Expenditures
                          M1onth o0 May 1940


                                Previously
                                Repor tend

General Fund Income
  Federal Appro-Ilorrill.-Nelson  42,750.00
  Vocational Education Board    29,723.28
  Fed. Appro. -Bankhead-Jone s  38,686.57
  State Appro.-Suruner School    8,0.000
  Special Agr. Appro.           20,000.00
  State Appro.-General         638,350.42
  Bldg. Revenue Bond & Opera-
      tions Fund                65,495.01
Bldg. Rev. Bond & Op. Fund-1938 19,552.00
  State Appro.-Repairs to
      Buildings                  8,850.64


Current
Month


Fiscal
Yo.`r
to Date


           42,750.00
3,134.70 32,857.98
5,751.64 44,438.21
            8,000.00
2,000.00 22,000.00
66,395.01 704,745.43

   149,50 65,644.51
   (12.00) 19,540.00

   (850.64) 8,000.00


Interest on Peabody Endovment
Student Fees
Student Fees - Summer School
Student Fees - Un. H. S.
Student Fees - El.Tr.School
Student Fees - Un. Exten.
Misc. Receipts
Athletics
Rentals
Men's Dormitories
Engineering Equipment
  Sci. and Lab, Equipment
  Library Equipment
  Int. on Land Grant Bonds
                    Total

Expenditures
  Instruction
  Adm.,Expense & Maintenance
  Additions and Betterments
                    Total

  Excess of Income over Expend.
  Patterson Hall Income
  Board
  Miscellaneous
  Room Rent - Summer School
                    Total

Expenditures
  Expense
  Additions and Betterments
                    Total
  Excess of Income over Expendi.
    tures
Gencral Fund Income               1
General Fund Expenditures         1
  Excess of General Fund Income
    over Expenditures
  Excess of Receipts over Expend.
     for General Ledger Accounts
  Accounts Payable
  Excess of Receipts over Expendi-
    tures for the fiscal year to
    date - General Fund
  Excoss of Receipts over Expendi-
    tures for the fiscal year to
    date   Goncral Fund


    500.00
207, 174.21
62,797.25
10,166.00
7,315.00
11,255.92
12,448.87
40,370.64
  1,615.00
  19,474.08
  52,455.93
  60,000.00
  12,885.70
  4.322.25


  500.00
6,015.24
   20.75
   615.00
   270.00
   433. 50
   407.51

   2400.00
 1053.19
 3,505.23

 3,358.68
 4,322.25


  1,000.00
213,189.45
62,818.00
10,781.00
  7,585.00
  11,689.42
  123856,38
  40,370.64
  1,855.00
  20,507.27
  55,961,16
  60,000.00
  16,244.38
  8,644.50s


374,188.77  97,309.56  1,471,498.33


849,349.51 89,366.37    938,715.88
417,492.68 25,108.80    442,601.048
571854.10   7,618.34_   65,472.44
324,696.29 122,093.51  1,446,789.80

49,492.48 (24,783.95)   24, L708.535

85,263.24   2,699.85    87,963.09
     81.75                    81.75
  1,147.08                 1,147.08
  86.49-207   2,699.85    89,191.92


  52,759.58   7,262,38    60,021.96
  17,472.12 _               17,472,12
  70,231.70   7,262.38    77,494.08

  16,260.37  (4.562.53)    11,697.84
.160.680,84' 100,009.41  1.560.69C,26
39-,927.99 129,355.89  1.524.283.88

65,7521,85 (29,3416.48)  36,406.37

16,891.37   7,25'1.91    24,146.28
(1,811.35)                (14,811.35)


67.832,87 (22.091.57)    45,741.30


45,741.30


374188.77 97$309.56 l..471,498.33


Experiment Station Income
  Hatch-Fedoral Appropriation     15,000.00
  111ilk and Butter - Cash Rec.   10,582.67
  Beef Cattle Sales                  937. 50
  Sheep Sales                      1,217.88
  Dairy Cattle Sales               1,329.63
Swine Sales                        2,032.38
  Poultry Sales                    2,2*83.52
  Farm Produce Sales               2,557.32
  Horticultural Sales              1,144,.08
  Seed Tests                       1,458.18
  Seed Inspection                 24,131.85
  Rentals                           5,417.12
  Miscellaneous                       623.46
  Fertilizer-Fees                 43,609.52
  Public Service - State Appro.    15,519,00
  Public Service - Misc.               60.00
  Feeding Stuffs - Fees            58,273.38
  Adams - Federal Appro.           15,000.00
  Serum - Sales                     1,213.62
  3erum, - Virus Sales                 32.30
  Serum - Live Stock Sales            1041.35
  Serum  Supplics                      37.80
  Serum - Miscellaneous                22.17
  Horticultural Appropriation       6,865.19
  State Appropriation              40,678.92
  Creamery - License Foes           8,648.50
  Creamery - Testers Licenses       3,146.02
  Creamery - Glassware Tested         458.31
  Creamery - Miscellaneous             13.68
  Robinson - State Appropriation   10,796.02
  Robinson - Misc, Receipts         3,083.90
  West Ky._State Appropriation     11,617.16
  West Ky.-Misc. Receipts           5,968.93
  Purnell - Federal Appro.         60,000.00
  Bankhead-Jones - Fed., Appro.    78,938.04
  Nursery Inspection - State Appro. 1,600.00
  Nursery Inspection - Fees         2,025.00
                      Total       436,633,40


3,

14,


1 1


3 J


1


          15,000.00
920.88    11,503.55
             937.50
           1,217.88
100.00     1,4'29.63
16.03    2,048.41
359.38     ,842. 90
31.00    ,2,588.32
           1,144,08
  3.75     1,-61,93
0341". 27  27,169.12
119.67     5,536.79
42,93       666.39
,073.75   57,683.27
,598,96   17,117,96
              60.00
,466.22   64,739,60
          15,000.00
 27.76     1,241.38
   .30        32.60
             104.35
 13.80        51.60
 1.09        23.26
09,3.75    7s958.*94-
,665.24   44,344.16
13.50    8a,662.00
25.50     3, 171. 52
14.90       473.21
              13.68
0278,.50  12,074,52
262.26     3,1349,16
,072.72   12,689.88
273.27     6$242.20
           60,000,00
           78,938.04
20o.00     1,800.00
95.00    -2120,0
.804.43   471,437.83


Expenditures
  Expense
  Additions and Betterments
                      Total
  Excess of Income over Expend.
  Accounts Payable
  Excess of Expend. over Receipts
    for General Ledger accounts_
  Excess of Receipts over Ex-
    penditures
  Excess of Receipts over Ex-
    penditures for the fiscal
    year to date - Experiment
    Station


349,284.56
5,879.51
355,164.07
81,469.33
(7,246.44)

(21.268.66)


52,954.23


39,661.51
   654. 61
40,316.12
(5,511,69)


388,946.07
  6 6,534.12
395,480.19
75,957064
(7,246.44)


   (4265)   (21 ,311.31)

(5 554. 34)  47, 3399,,89


47,1399.391


34


4.


Extension Division Income
  Federal - Bankhead-Jonos
  Federal - Smith-Lever
  Federal - Cappter-Ketcham,
  State Smith-Lever
  County and Other
                   Total


Expenditures
  Expense
  Excess of Income over Ex-
    penditures


443,610.87
148,508.76
36,800.97
  99,983.50
21,928375
750,657.85


6242133.68

126,504.17


Excess of Income over Expend-
  itures for the fiscal year
  to date - Extension Div,


Trust Fund
  Student Loan Fund                 1,299.03
  Student Notes Paid                2,570.4:5
                  Total Receipts_3,869,;'-8


Expenditures
  Expense
  Student Notes


                   893.63
                   870.00
Total Expend._   1,-73.63


Excess of Receipts over
     Expenditures


2105,.85


9,988.50
2,574.87
12,563.37


64,078.40


443,610.87
148,308.76
36,800.97
109,977.00
24,503.62
763,201.,22


688,212.08


(51,515.03)  74.989,14


             74,989.14


    184.45     1,483.48
    248.80    2,819.25
    433.25     4,302.73


    70.12       963.75
    275.00     1.145.00
    3'15,12    2,108.75


    88.13  _  2193.98


Excess of Receipts over Expendi-
     tures for the fiscal year
     to date - Trust Fund                                   2,193.98


Summary
General Fund income
  Experiment Station Income
  Extension Div. Income
  Trust Fund Income
                     Totnal

  General Fund Expenditures
  Exp. Sta. Expenditures
  Extension Div. Expenditures
  Trust Fund Expenditures
                     Total


1,460,680.84
  436,633,40
  750,637.85
    1,299,03


100,009.41 1$560,690.25
354t8041-.43  471,437.83
12,563.37   763,201.22
    184.45     1.483.48


264 9,251.12  147. 561.662.796.812.78

1,3940927.99  129,355.89 1,524,283.88
  355,164.07   40,316.12   395$480.19
  6 24,133.68  64,078.40   688,212.08
      893.63       70.12       963.75
2,375,119,37  233,820.53 2.608.939.90


Excess of Income over Expendi-
    tures
Excess of Receipts over Ex-
    penditures for General
    Ledger Accounts


Petty Cash Account


274,131.75


(4,577.29)

(2,200.00)


(86,258.87) 187,872.88


7,212,26


2,834.97

(S C00.00)


5.


Accounts Payable


Student Loan Fund Notes


(22,057.79)

1.700.45


(26.20)


(2''2,057.79)

1.674.25


Excess of Receipts over Ex-
pendSitures for the fiscal
year to date - Combined
Fund                     247a197,12


(79,072.81)


Excess of Receipts over Ex-
penditures for the fiscal
year to date - Combined Fund


168 124.31


Abstract of item shown on Statement
of Income and Expenditures as "Excess"
of Reccipts over Expenditures for
General Ledger Accounts $2,834.97.


Debit


Accounts Receivable


Credit


18,257.18


Sundry Accounts


Notes and Bills Payable


18,257.18


6,950.49

14,141.66
21,092.15
1,4257,18
20834. 97


     4. Requisition Committee Report,

     The Requisition Committee filed written report of its action
each week from May 2, to June 27, 1940, closing the business of the
fiscal year.   The report showed orders made by the Business Office
on authority of the Requisition Committee in the manner prescribed
by the board of Trustees and State Laws, running from No. 6296 to
10983.   .   The report was examined, and, on motion and second,
the orders named therein were ratified and approved and payments on
said orders wore authorized and approved,   Budget additions:  to
balance budget expenditures for the year.


     5. Povters of Acting President -- Check Signing,

     On motion and seconds Thomas P. Cooper, who at the meeting of
the Board of Trustees June 7, 1940, Was appointed acting president
of the University of Kentucky to succeed President Frank L. McVey,
was given all powers authorized to be exercised by the president of
the University of Kentucky.   He was authorized to have his


6.


secretary or assistant sign his name to University of Kentucky war-
rants and checks at his discretion.


     6. Expenditures Authorized on Basis of Balance of Income.

     The Business Agent reported an estimate of balance of income
over commitments for fiscal year 1939-40 to be in excess of a min-
imum of $1700.00.   The Acting President was authorized to appro-
priate such balance to expenditures for completion of buildings and
small constructions and to notify the Superintendent of Buildings
and Grounds to proceed with such work as funds become available.


     7. Audit.

     a. Approval of Accountants - Suggestion


            Entries Suggested by Peat, Marwick, Mitchell
                     and Company's Auditor


     Haggin Trust Fund                          1.00

         General Capital Account                              1.00

      To record, at a nominal value, the
      interest of University of Kentucky
      in the Trust Fund

      To write off to Surplus

      University Commons-Operating Account      2.00
      Heating Plants-Murray and Western
           Kentucky Colleges                   26.38
      Patterson Memorial                       49.91
      Public Welfare, 1938-39 Account            8.50

    To close Old Account - Commons Equipment

      Transfer to the following equipment
      accounts on Property Ledger

           Buildings and Grounds        4,828.88
           Patterson Hall               3,475.00
           Home Economics Department       27.05
           Men's Dormitories            1.985.88
                                        10,316.81
      Transfer to
           Union Building                 195.05
           Kentucky Kernel                 55.00
                                        10,566.86

      Transfer to Training School
        Cafeteria on Sundry Ledger      4,000.00
        Write off to Surplus             2.977.00
        Balance now on Account         $17,543.86


7.


       b. Business effice's Report


                     REPORT ON ENTRIES CARRIED

            AS ACCOUNTS PAYABLE AND ACCOUNTS RECEIVABLE


       1. Accounts payable

                  Balance due on 1931-32 Salaries   $13,075.42

       2, Accounts receivable

                  Amount advanced to P. W. A.
                  Constructiion Accounts             4,697.14


     c, Resolution

     On motion, seconded and carried, the suggestions made by the
Accountant shown in report, marked "a", were approved and the Busi-
ness Agent was directed to make entr'i0s as indicated thereon.  It
was further ordered that item 1, report, ruiarked b, be charged by
the Business Agent to surplus and that there be reserved from misa
collancous collections or fees for the fiscal year 1940-41 an amount
sifficient to discharge item 2, report marked b, provided it is not
paid within the year.


    8. Funds not Remitted to State Treasurer.

    Business Agent's Report.

    The Business Agent reported a list of collections and funds not
remitted to State Treasurer but ordered to be controlled and expended
by direction of the Board of Trustees.   'ie filed with the list
copies of the minutes of the Board and Executive Committee continuing
such resolutions,

    No changes were made in the resolutions, but the Business Agent
was directed to compile the resolutions and send copies to members
of the Board of Trustees,

     9. Coding Funds and Expenditures b Department of Finance.

     Letter of Director of Division of Accounts and Control:


8.


                  Commonwealth of Kentucky
                  DEPARTMENT OF FINANCE
                          Frankfort


                          June 13, 1940


President Frank L. McVey
University of Kentucky
Lexington, Kentucky


Dear President McVey:

     I am enclosing the suggested re-classification of ex-
penditures of the state institutions of higher education,
with the suggestion that you delegate someone connected with
your institution, possibly the Business teanager, to go over
this suggested classification with the view of accepting or
recommending changes.

     It is my definite conviction that the classification
the State is now using is inadaptable, if not worthless, and
I believe it is highly desirable to adopt a classification
which can be adapted to all the state institutions of higher
education.

     At the present time the State is trying to code expendi-
tures of your institution.   I am definitely of the opinion
that expenditures should be coded at the institution of ori-
gin.   To get the best results we should have a uniform
classification of expenditures that will meet the needs of
the institutions of the State, and I request that you notify
me if it will be possible for your representative to meet
in Frankfort, Monday, June 24, 10:30 a.m. to discuss with
representatives of other institutions of higher education
and with Dr. Maney, representing my Department, the enclosed
proposed re-classification of expenditures.

    Your cooperation in this matter will be greatly appreci-
ated and I believe the results will work towards a satisfactory
solution of this problem as it relates to your Institution,

                                Yours very truly,

                                  (Signed) Frank D. Peterson
                                          Director of Accounts
                                              and Control.


                                 9.


     The Business Agent stated that at President McVey's request,
L. H. McCain, of the Business Office, Coleman Smith of the Experi-
ment Station, and D. H. Peak, Business Agent, attended the meeting
called by the above copied letter.   He reported that representatives
of each of the institutions of higher education were present, and the
proposed reclassification was discussed at length.   It was stated
by Mr. Peterson that the object was not to put additional burdens
of labor and expense on the institutions, that no additional account-
ing will be required of the institutions, that all bookkeeping will
be done within the Division of Accounts and Control, and that the
object is to better systematize the accounting of groups of state
institutions of similar nature.   A coding system is to be set up
and perfected, and the institutions are asked to place the code
numbers on each requisition and each voucher, including reports of
collections, sent to the Department of Finance.

     The Business Agent was authorized by the Executive Committee
to comply with the request of the Division of Accounts and Control
in so far as that may be done without conflict with the accounting
of the University of Kentucky, under resolutions and orders of the
Board of Trustees.


     10. Fees, 1939-40,Aot Collected.

     a. Report of Business Agent


                        UNCOLLECTED FEES

                            1939-1940


               First Semester                $1,680.20

               Second Semester (Estimate) -   4.500.00

                                              $6,180.20


         This is about $1,200.00 in excess of last year's uncol-
     lected fees,   This amount of uncollected fees for 1939-40
     is about 2% of total estimate of fees for the two semesters,
     $310Q,00000.   The per cent last year was 1.8,

          This increase is due partly to about $1,700.00 delin-
     quency of N. Y. A. students.   The delinquencies in second
     semester are due largely to students who work during the
     summer, consequently the large amount of collections in fol-
     lowing year.


10.


         Old fees collected during this fiscal year a-mount-
     ed to $4,117.18, which does not include amount credited
     to activities.  The amount charged off last year was
     $4,954.10, and most of the collections were for 1938-39
     fees.   I estimate the actual loss for that year at less
     than two-fifths of one per cent.

          I suggest that an order be made similar to that made
    June 29, 1939, which reads as follows:


          b. Resolution

          It was ordered, on motion and second, that the amount
     of uncollected fees for the year 1938-39 be charged off
     and not carried as assets on the books of the University,
     and that the part thereof distributable to General Fund of
     University that may hereafter be collected, be set aside
     for P. W. A. Building and Revenue account.

     It was suggested that charging off accounts receivable or charg-
ing accounts to surplus, in no wise changes obligations of payment
of such accounts.

     11. Fees - Out-of-State.

     a. Report on Graduate Students.

        1. President McVey, complying with the order of the Board of
Trustees, Sec. 8, minutes of June 7, 1940, filed communication copied
as follows:


                                       June 18, 1940

     President Frank L. McVey
     University of Kentucky

     My dear President McVey:

     Pursuant to your request the Committee on Graduate Work
     and Research met to consider recommendations to the
     Board of Trustees regarding the increase in fees to
     out-of-state students in the Graduate School.    For
     the reasons set forth by the committee's chairman,
     Professor E. N. Fergus, in a letter to you dated June
     4, 1940, and because of the Universityls published an-
     nouncements regarding the fees to be expected in the
     Graduate School, the committee unanimously approved
     the following recommendation:


11.


               The Committee on Graduate Work and Re-
     search at the University of Kentucky recommends
     that the ruling of the Board of Trustees of the Uni-
     versity regarding the increase of fees for out-of-state
     students be not applied to scholars, fellows, graduate
     assJstants, or graduate student technicians for the
     academic year of 1940_41.

                                   Very truly yours,


                                   (Signed) C. C. Ross
                                             Secretary of
                                                Committee


     On motion, seconded and carried, it was ordered that the com-
pensation of non-resident scholars, fellows, graduate assistants
and graduate student   technicians employed for the academic year
of 1940-41, be increased in each instance in the amount of the in-
crease in non-resident fee of such fellow, scholar, assistant or
technician,


     b. Registrar's Letter.

     President McVey presented a communication from the Registrar
regarding the difficulties that arise in the collection of non-resi-
dent fees, especially as regards the determining of what is called
legal residence.   The communication was accompanied by a state-
ment of "Rules and Policies Governing Residence and Non-Residence
at the University of Kentucky."

     The question of residence was debated at some length by mem-
bers of the Committee.   It was stated that facts and the intention
of the party must be considered in each case of establishment of
legal residence,   It was suggested that the acting president and
registrar consult Dean Evans, of the Law College, and try to got
the rules of the University Senate and the interpretation thereof
in line with what really constitutes legal residence.


     12, Engineering Equinment--Report of 1939-40 Purchase,

     a. Letter of Dean Graham

                                          June 3, 1940
    President Frank L. McVey
    University of Kentucky

    My dear President McVey:

          I attach hereto a condensed statement of expenditures


12.


for engineering equipment under "Account No. 2430" as
compiled under date of June 1, 1940. You viewed and
inspected personally the results of these expenditures
in your Inspection of the College of Engineering on May
7. The individual requisitions representing these ex-
penditures have been approved during the fiscal year
1939-40 by the Board of Trustees of the University or by
the Executive Committee thereof; but we believe it proper
to furnish you with this condensed summary at this time.

     You will recall, in this connection, that through
the aid of Governor Johnson, a further appropriation of
$25,000 for each of the fiscal years of 1940-41 and 1941-
42 was made specifically by the 1940 General Assembly in
order to round out and to complete the equipping of the
laboratories and shops of the College of Engineering in
accord with the program inaugurated in September, 1935.
The first sum of $25,000 will be available for expendi-
ture on July 1, 1940.   In anticipation of this, the sev-
eral departments of the College have studied their further
needs in relation to the program and the equipment
already installed, have written specifications and have
obtained prices thereon, and I am ready to make the
several allocations therefor, all of which is predicated
upon and in accord with the aforesaid program. However,
we may expect some adminis tration changes shortly and
something in the nature of a "twilight zone" during the
next few months and as I find that I am in duty bound to
remain with the University until I have concluded finally
P. W. A. Docket No. KY-1305 and also execute certain as-
signments or responsibilities given me by Governor Johnson,
I request some expression from the Board of Trustees as to
its desire concerning procedure for the allotment and ex-
penditures of the aforementioned appropriation.   In other
words, shall I proceed with the plans as formulated, by
and with the approval of the Executive Committee of the
Board, under the practice in effect for the first two
fiscal years? I may state in this connection that to
do otherwise will cause probable delays in execution,
which will render the equipment in question non-effective
during the next College year.

     In like case is the appropriation of $20,000 for
scientific equipment. You and I have discussed the al-
lotments of this sum to the several departments and in
accord therewith, we have planned and specified certain
purchases with Dean Funkhouser and others interested and
these are now ready for execution promptly in order that
the new equipment may be available for use in the Biolog-
ical Sciences Building when the University opens next
September.

                          Yours truly,

                            (Signed) James H. Graham
                                     Dean.


13.


     b. Report of Expenditures

                            STATEMENT

                       ENGINEERING EQUIPMENT

                          Account No. 2430

                      Compiled - June 1, 1940


 PARTICULARS                       ITEM   SUB-TOTAL       TOTAL

CIVIL ENGINEERING DEPARTMENT:
300,000# Testing Machine         7,729.50
Dynamometer                      1,658.15
Water Turbine                    1,358.29
  Sub-Grade Soil Testing Equipment   375.68
  Bentzel Velocity Tube               92.00
  Current Meters                     22.00
  Surveying Camp Buildings         1,532.24
  Marchant Calculator                212.50   13,180.36

ELECTRICAL ENGINEERING DEPART ENT:
Dynamometer                      1,850.00
  Camera, etc.                       462.96
  Pre-Amplifier Equalizer            153.26
  A. C. Polyrangers                  136.80
  Cathode-Ray Oscillograph, etc.     316.71
  Winding Study Motor, etc.          192.59
  Ampro Projector                    296.25
  Rheostats                          120.12
  Meters                             881.12
  Miscellaneous Radio Equipment      701.08
  Transformers                       279.49     5,390.38

MECHANICAL ENGINEERING DEPARTMENT:
  Steam Turbines                   3,932.06
  Condensers, etc,                 2,319.00
  Torsion Dynamometer                585.00
  Diesel-Electric Set              1,401.25
  Air-Receiver Tank                  167.00
  Psychrometers                      200.00
  Platform Scales and Weights        112.50
  Micrometer and Level               122.75
  Reduction Gear Assembly            225.00
  Strobolux and Strobotac            270.00     9,334.56

MINING AND METALLURGY DEPARTMENT:
  Motor Driven Crane               1,135.58
  Ore Dressing Equipment           4,951.17
  Optical Pyrometer                  247.91
  Analytical Balance                  135.00
  Varlacs                              98.24
  Hardness Testing Machine             97.50
  X-Ray Diffraction Tube and Cathodes 38.O0     6 ,773.40


14.


PARTICULARS


ITEM


GENERAL (All Departments):
Photographic Developing Tank     196.50
Glass Optical System             575.00
Grinder and Quills               228.44:
  Magnetic Chuck, etc.             238.50
  Self-Centering Chuck              86.40
  Furniture, etc.                  397.81
  Wood Laboratory Furniture        345.78
  Cabinets, Lockers, Shelving, etc.
                                 1,9249.20
  Miscellaneous Lab. Equipment   2,521.51
  Labor Constructing Laboratory
      Equipment                 11,072,06
  Materials to Construct Lab.
      Equipment:
   Pipe, Fittings, etc. 1,675.03
   Steel, Sheet Metal
     Floor Plates, etc. 1,031.27
   Electrical Supplies 1,488.89
   Paint, etc.            386.18
   Lumber                 220.66
   Building Materials     701.96
   Miscellaneous        2,778.35  8,282.34

UNEXPENDED PORTION OF FUND
   TO DATE


SUB-TOTAL


25,194.01


TOTAL   ACCOUNT NO. 2430
SCHOOL YEAR 1939-1940


TOTAL


591872.24


   127.76

60,000.00


c. Order


The report was received and ordered recorded in the minutes,


13. Scientific Equipment Appropriation - Budget Approved.

a. Submission

                                    June 24, 1940

President Frank L. McVey
University of Kentucky

My dear President McVey:

     I attach hereto a tentative budget for the expendi-
ture of the appropriation in the sum of 820,000 for sci-n
entific equipment, and available for he fiscal year be-
ginning July 1.   This distribution has been studied and
drawn in accord with our several discussions of this
problem since last February and the various items listed


15.


comply with the desires of the several departments in-
volved.   You will note that the largest item ($10,200)
is for microscopes for the Department of Zoology, which
is in accord with the wishes of Dean Funkthouser and the
Department.

      You will remember that we discussed together and re-
 viewed the needs of the Department of Art$ which will
 occupy one wing of the Biological Sciences Building.
 Accordingly we have listed the sum of $2,200 wrhich will
 be largely expended for materials wherewith the Depart-
 ment of Buildings and Grounds may manufacture the equip-
 ment.   I am not familiar with just how far you instructed
 the Department of Buildings and Grounds to proceed in the
 planning of this particular item, but I suggest that they
 prepare a bill-of-material for purchase as promptly as
 possible.

       I can state that all other items are in readiness
 for prompt execution and installation.   If it should be
 your desire, we can place the orders, in due form, for
 the equipment during the coming week, as we have secured
 prices, etc., In accord with specifications prepared in
 consultations with the departments.

                             Yours truly,

                               (Signed) James H. Graham
                                            Dean


 b. Budget

         BUDGET - APPROPRIATION OF $20,000 FOR
            SCIENTIFIC AND LABORATORY EQUIP.
                         IENT

                   ACCOUNT NO. 2420

DPMARTIENT OF ZOOLOGY:


Photomicrographic Camera and
    Accessories
6 cu.ft, refrigerator
Slide boxes
2 special steel cabinets
Models
Laboratory chick hatchery
Misc, display jars, etc.
Balances
Ovens and accessories
Mi~icroscopes
MItsc. apparatus


$335.00
  102*00
  113.00
  240.00
  353.00
  42.00
  600.00
  45.00
  700.00
10,S00.00
  370.00


$13,000.00


    DEPARTMENT OF ANATOMY AND PHYSIOLOGY:
       Machinery & Installation
       Constant Temperature Rooms                   2,500.00

    DEPARTMENT OF ART:
       Art laboratories, furniture and apparatus      2,200.00

    DEPARTMENT OF BACTERIOLOGY                       1,700.00

    MISCELLANEOUS LABOR, MATERIALS FOR CONNECTION
       OF SERVICES, ETC,:                               600.00
                                           TOTAL    $20,000.00


        c. Order

     On motion, seconded and carried, the budget was pproved as set
out in Section 13-b.


     14. Haggin Fund.

     The President reported receipt from Haggin Trust Fund as shown
in com</pre>